Number: CC38

Administered by: City Council

Approved by: {], A... ~(>•· • Effective date: January 7, 2019

Last Review: October, 20 1 8

Next Rev iew: January, 2023

Page : 1 of 2

CITY OF

SIGNING AUTHORITY

PURPOSE

The Council of the City of Lethbridg_e has a broad mandate to provide good government, develop and maintain a safe and viable community, and to supply desirable and/or necessary services to the community. The purpose of this policy is to establish signing authorities and procedures for bylaws, minutes, and agreements binding the City of Lethbridge.

PERSONS AFFECTED

City Council/Mayor/City Clerk/ City Manager

The Lethbridge Public Library is exempted from this policy.

POLICY STATEMENT

It is the policy of the City of Lethbridge that the signing authorities and procedures be established for bylaws, minutes, and any agreements binding the City of Lethbridge.

RESPONSIBILITIES

City Council to: a. Approve the signing authority policy b. Approve the signing authority for banking and investments

Mayor and City Clerk or their designates to sign : a. Bylaws b. City Council and Council Committee Minutes c. Mutual aid agreements, agreements for grant funding for other

organizations or groups, and grant agreements from other levels of government

d. Collective agreements

Number: CC38

Page: 2 of 2

e. City Manager employment agreement f. Any other agreements or documents required by legislation or directed

by City Council to be signed by the Mayor and City Clerk

City Manager or their designate to : a. Be the person authorized by City Council to sign (alone or with others) all

agreements or documents that are not signed by the Mayor and City Clerk

City Clerk or their designate to : a. Establish procedures so that one copy of all agreements and documents

signed by the City Clerk are retained as the official City record

DEFINITIONS:

• Mutual aid agreement - means a written agreement between agencies, organizations, or jurisdictions to lend assistance across jurisdictional boundaries

PROCEDURES: 1. The signing authority for investments is outlined in the Investments Policy 2. The signing authority for banking is established by City Council resolution

REFERENCES

• Municipal Government Act • City Manager Bylaw • City Clerk Bylaw • Investments Policy CC 44 • Signing Authority Administrative Procedures

REVISION/REVIEW HISTORY

• October 2 7, 2008 : New document • October l, 2012: Renumbered reference to Investment Policy • January 7, 2019 : retain elected official signing authority for certain

agreements ; authority City Manager or designate to sign some agreements