1.

• UNIT 1

PowerPoint Basics

Trusty Toolbars

Techie Terms

Handy Help

Cool for School

2. Finding the toolbars The toolbars contain graphically illustrated buttons that you click to perform specific tasks in a program. PowerPoint has four main toolbars, which can help you create your presentations quickly and easily.The Standard Toolbar is located at the top of the PowerPoint window, below the menu bar. It has buttons for common tasks such as saving, printing, checking spelling, and inserting charts and tables. 3. TheFormatting Toolbaris located just below the standard toolbar. Most of its buttons are for formatting text. Use these buttons to change the font type or size, make text bold or italic, indent text, and insert bullets. 4. 5. TheDrawing Toolbaris located at the bottom of the PowerPoint window. It has tools for drawing shapes, adding lines and curves, and inserting text boxes and WordArt. It also has buttons for manipulating and formatting the objects you draw. 6.

Here's how to move one of the toolbars to a new location:

• 1. Click the move handle on a dockedtoolbar, or click the title bar on a floating toolbar.2. Holding down the mouse button, drag the toolbar to the new location.

Moving the toolbars to new locationsAll PowerPoint toolbars can be moved or docked to any side of the PowerPoint window. As well, docked toolbars, including the Standard Toolbar, theFormattingToolbar, and the Drawing Toolbar, can be convertedtofloating toolbars.Amove handleon the left or top of the toolbar indicate that the toolbar is docked. A title bar indicates that the toolbar is floating. 7. Docking a toolbarTry docking a toolbar to the top of the PowerPoint window. This will give you more working area on your PowerPoint window. 1. Click the title bar on the Common Tasks toolbar.2. Drag the toolbar upwards, until the toolbar outline snaps into place along the edge of the program window. If you see move handles on the toolbar, you know it is successfully docked. 8. Adding and removing toolbarsPowerPoint has several other toolbars to help you accomplish your tasks.ThePicture Toolbarhas several buttons that are useful when you work with images. There are buttons for Contrast, Brightness, and Cropping. This toolbar will automatically appear when you insert clip art or pictures. 9. TheAnimation Effects Toolbarhas buttons for working with animations, and theWeb Toolbarhelps you create presentations on the Internet. There's also aReviewing Toolbar , aWordArt Toolbar , and aControl Box Toolbar .When you're a more advanced user, you may wish to add some of these toolbars to your PowerPoint window. Let's say you want to add the animation effects toolbar. Here's what you do:1. Click the View menu, and thenpoint to Toolbars.2.In the submenu, click the checkbox next to animation effects. Ananimation effects toolbar appears inthe PowerPoint window. 10. Removing a toolbarPowerPoint lets you remove toolbars you don't need. Try removing the animation effects toolbar you just activated. 1. Click the View menu, and then point to Toolbar.2. In the submenu, click the check box next to animation effects to deselect it.The check mark disappears and the animation effects toolbar is removed from your PowerPoint window. 11. Activating and using the Office Assistant:The Office Assistant is an animated help system that answers your questions, and offers tips and helpful suggestions as you work. The standard Office Assistant character is Mr. Clipit an animated paperclip but you can change the Office Assistant's character at any time.To activate the Office Assistant, click the Office Assistant button on the Standard Toolbar. 12. Or click the Help menu, then click Microsoft PowerPoint Help. The Office Assistant appears, ready to assist you.Once the Office Assistant is activated, it "observes" yourworkand offers tips or suggestions. A yellow bulb above theOffice Assistant indicates that it has a tip. 13. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets say you want to find out how to insert a graphic. Here's what you do:Click the Office Assistant. Apears,Callout appears, asking you what you want to do. 14. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets say you want to find out how to insert a graphic. Here's what you do:2. Type in your request. Forexample, type "insert aGraphic". A list of related helptopics will appear. 15. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets say you want to find out how to insert a graphic. Here's what you do:3. Select a help topic from thelist. (Click See More for moreoptions.)The help isdisplayed. 16. 17. Using PowerPoint vocabularyHere are some terms in PowerPoint 97 that are useful to know.Slide:An individual screen in a slide show.Presentation File:The file you save to disk that contains all the slides, speakers notes, handouts,etc. that make up your presentation. Object :Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc. 18. Slide Show:A series of slides displayed in sequence. A slide show can be controlled manually or automatically.Transition: A special effect used to introduce a slide during a slide show. For example, you can fade in from black, or dissolve from one slide to another. 19. Unit1Obviously you're a teacher with a pioneering spirit. So, no doubt, you'll want to teach your students how to create multimedia presentations using PowerPoint. Before you get your students all excited about funky animations and nifty sound effects, you'll have to equip them with a few PowerPoint essentials. First and foremost, you have to talk the talk. Introduce your students to PowerPoint vocabulary by doing a live demonstration of all the different terms you will be using. Explain the difference between a slide and an object. Show how a transition is a partof a slide show.And just to make sure everyone is on the same wavelength, follow-up your demonstration with a worksheet 20. PowerPoint comes with many toolbars-fifteen of them, to be exact. Don't worry about introducing your students to all of them. Concentrate on the four main toolbars that appear when you first open the program.You might want to consider introducing the toolbars one at a time. To start, you can hide all of the toolbars. When your students need to format text or add graphics, show themhow to add the appropriate toolbar and teach them the function of each button. The toolbar-by-toolbar approach sounds radical, but what better way to prevent your students from clicking every button in sight. Teaching PowerPoint one toolbar at a time also keeps your students focused and gives you a nice, systematic way of introducing the program's features and functions. 21. Before you introduce the Office Assistant to your students, consider whether it will be beneficial to them. Will your students be able to read and comprehend the words in Office Assistant. Can they navigate through the Help files without your assistance? Do you have enough class time to let students explore this feature? Will your students become as addicted to animating with the Office Assistant as you are? Note:If you haven't discovered this yet, hold your mouse over the Office Assistant and click your "right" mouse button. Choose Animate from the pop-up menu and beprepared for a surprise.Take the Quick Quiz totest your knowledge! 22. UNIT 1: PowerPoint Basics 23. 1 . You know a toolbar is successfully dockedwhen...Click on the correct answer. a. it moves to the side of the page.b. it turns a different color.c. move handles appear on it.d. a loud whistling sound comes from your computer speakers. 24. A toolbar is successfully docked when movehandles appear on it 25. 2.You can advance through slides you have created by the following method(s):Click on the correct answer. a. Dragging the right scrollbar b. Using the scrollbar in the Outline panel c. Pressing the page Down or Page Up key d.All of the above 26. You can advance through slides you have created byall three of the methods listed:Draggingthe right scrollbar,Using thescrollbarin the Outline panel or by Pressing thepage Down or Page Upkey 27. 3. To redo a step that you undid press the following key combination: Click on the correct answer. a.Ctrl+P.b. Alt + Uc. Ctrl + Yd. Ctrl +^ 28. You can redo a step that you undid by pressing the key combination Ctrl+Y.Remember that you mus undo and redo in the same sequence that the steps were originally performed. 29. 4.With the font control bar you can change the following font characteristics all at once:Click on the correct answer. a. the font styleb. the font sizec. the font colord. any or all of the above 30. Many font characteristics can be change all at one time, rather than change them one at a time.The main ones include:font style, font size and font color. 31. 5. Only title and bullet text are available in Outline View .If your text is in a text box, it wont show up in the Outline.Click on the correct answer. a. True b. False 32. True.Only title and bullet text are available in Outline View .If your text is in a text box, it wont show up in the Outline. 33. you have successfully completedthe Quick Quiz!