89394-PA Integration With Other Modules v1.0

7/24/2019 89394-PA Integration With Other Modules v1.0

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PA: Integration with Financial

Modules


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Contents

Integration Overview

General Ledger

Purchasing

Accounts Payable

Accounts Receivable Fixed Assets


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Integration &ith Oracle General Ledger

PA collects detailed project cost and revenue' These costs are distributed to valid

accounts in the chart of accounts defined in the #$' PA uses AutoAccounting and

Fle&builder features to derive these accounts' Once distributed! PA transactions are then

suaried and transferred into the journal iport table' The journal iport process

posts these transactions to the general ledger' The tiebac costs and revenue process

in PA verifies that these costs and revenues were posted to valid account code

cobinations in the general ledger'

'ata Flow

Oracle predefines a journal source and several journal categories for this integration'Thejournal sourceis called (Pro)ects*and thejournal categoriesare as follows:

$abor *ost+

,urden *ost Total ,urdened *ost+

-sage *ost+ and!

%evenue'


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+etup para!eters , Pro)ect Accounting

(.) /etup0/"ste0Ipleentation Options01&pnd2*osting (Tab Page)


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+etup para!eters , Pro)ect Accounting

(.) /etup0/"ste0Ipleentation Options0,illing (Tab Page)


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+etup para!eters , General Ledger

(.)/etup03ournal0/ources


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+etup para!eters , General Ledger

(.)/etup03ournal0*ategories


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Concurrent Progra!s

The following concurrent processes ust be e&ecuted fro Pro)ects! for the data to be

pushed into the journal iport tables:

PRC- Interface Labor Costs to GL

PRC- Interface .sage Costs to GL

PRC- Interface /otal 0urdened Costs to GL

1ote-All costs should have been distributed before running these progras

PRC- Interface Revenue to GL'

1ote- Invoices should have been generated before running this progra


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Once data has been interfaced into the journal iport tables! the journal iport prograust be subitted fro the General Ledgerodule' This process brings the suar"

PA transactions into #$ and are read" to be posted'

Once the journals are successfull" posted! the Tiebac processes have to be subitted

fro PA' The tieback process identifies and updates Oracle Projects transactions that

have been interfaced to another application'

To tiebac costs and revenue fro #$ to PA! the following concurrent

processes ust run: PRC- /iebac2 Labor Costs fro! GL

PRC- /iebac2 .sage Costs fro! GL

PRC- /iebac2 /otal 0urdened Costs fro! GL

PRC- /iebac2 Revenue fro! GL


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Integration &ith Oracle Purchasing

The integration between PA and PO allows us to view coitted costs of re4uisitions

and purchase orders within PA' This is accoplished b" entering project related

inforation into the source re4uisition or Purchase Order'

'ata Flow

*oitents fro PO are visible in PA via the Project /tatus In4uir" (P/I) screen'

There is no interediar" iport or interface table between these odules' 5owever! forproject related re4uisitions and purchase orders! each line ite ust contain the

following PA inforation:

project nae

tas nae

e&penditure t"pe

e&penditure organiation e&penditure ite date


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+etup Para!eters

There are no specific setups to integrate these two odules with the e&ception of the

Account #enerator' Accounting rules need to be set up before charging Purchase

%e4uisitions and purchase orders against Projects'

In addition! the following profile options need to be reviewed and set as re4uired:

PA- Allow Override of PA 'istribution in AP3PO

PA- 'efault 4xpenditure Organi5ation in AP3PO

This paraeter allows us to enable or disable a user fro over6riding the accountingfle&field generated b" the auto accounting' The paraeter can be set at a site level as

well as at a responsibilit" level'


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Concurrent Progra!s

There are no concurrent processes to be run for PO and PA Integration


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Integration &ith Oracle Payables

The integration between PA and AP allows for three t"pes of transactions to flow

between the' These are:

supplier invoices

expense reports and#

ad)ust!ents%


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'ata Flow Supplier invoicesare sent fro AP to PA' 1ach invoice ust contain project related

inforation for this interface! as follows:

pro)ect nu!ber

tas2 nu!ber

expenditure type

expenditure organi5ation

expenditure ite! date

$uantity# if setup option 6Cost Rate Re$uired7 is set to 68es7%

Expense reportsentered into PA for project related e&penditures are sent to AP via theAP interface tables' AP creates invoices fro these e&pense reports using the Invoice

Iport feature! approves and pa"s the invoices and transfers these accountingtransactions directl" to #$'


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'ata Flow 9Cont%:

The tiebac process is then invoed in PA to ensure that AP transactions have

been successfull" interfaced' The tiebac process is run after AP Invoice

Iport has run'


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+etup Para!eters The following profile options need to be reviewed and set as re4uired :

PA- +u!!ari5e 4xpense Report lines

PA- 'efault 4xpenditure Organi5ation in AP3PO

7hen Iporting fro Pa"ables! the Invoice Iport /ource should be 8 6Oracle

Pro)ects7

Concurrent Progra!s

The following concurrent anager processes ust be invoed to enable the interface

between AP and PA'

PA: Interface /upplier Invoices fro Pa"ables

PA: Interface 1&pense report fro Pa"ables

PA: 9istribute 1&pense %eport *osts

PA: Interface 1&pense %eports to Pa"ables

PA: Tiebac 1&pense %eports fro Pa"ables


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For adjustmentsade to /upplier Invoices in Oracle Projects! the following

processes ust be invoed:

PA- 'istribute +upplier Invoice Ad)ust!ent Costs

PA- Interface +upplier Invoice Ad)ust!ent Costs to Payables


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Integration &ith Oracle Receivables

PA integrates into A% b" generating draft invoices and sending the to A% for printingand tracing custoer pa"ents'

'ata Flow

PA loads the invoices into A% via A%s Auto Invoice feature' Project inforation is storedin the invoice via the Line /ransaction flexfield'

+etup Para!eters

Most of the paraeters re4uired for running auto invoice is predefined in Oracle' ;i'

Line /ransaction Flexfield

Line Ordering Rules 9PA Line Order:

Grouping Rules 9PA Grouping Rule: Invoice +ource 9PA Invoices:


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+etup Para!eters

(.) /etup0Financials0Fle&fields09escriptive0/egents < =uer" for >$ine Transaction Fle&field?


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+etup Para!eters

(.) /etup0Transactions0Auto Invoice0$ine Ordering %ules


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+etup Para!eters

(.) /etup0Transactions0Auto Invoice0#rouping %ules


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Concurrent Progra!s

The following concurrent process ust be e&ecuted for the data to be pushed into A%: PRC- Generate 'raft Revenue

PRC- Generate 'raft Invoices

PRC- Interface Invoices to Receivables

Once data has been interfaced into A%! the Autoinvoice progra ust be run in A%:

(.) Interfaces 0 AutoInvoice 0 AutoInvoice Master Progra 6 with Invoice Sourceof PAI1;OIC4+%

Once data has been interfaced to A%! "ou tiebac interfaced invoices into PA b" runningthe following concurrent anager process:

PRC- /iebac2 Invoices fro! Receivables


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Integration &ith Fixed Assets

PA collects project related e&penditures for capital projects' -sing AutoAccounting andAccount generator features! these costs are assigned to a *onstruction In Process (*IP)

account' 7hen the asset is read" to be placed in service! it is interfaced to FA'

9ata Flow

7hen e&penditures for capital projects are collected PA! the" are classified as

capitilaable or non 6 capitaliable' These costs are then interfaced fro PA to FA via theFA Mass Additions Table fro where the" are posted to the FA Assets Table' The" are

then posted to the #$ via the #$ interface table! at which point the *IP account is

relieved and costs transferred to the asset account'


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+etup Para!eters

PA needs the following FA ipleentation features in place before data fro PA can be

interfaced to FA'

Corporate boo2

Category flexfield

Location flexfield

Asset 2ey flexfield

Concurrent Progra!s

The following concurrent progras are invoed to interface data fro PA to FA PRC- Generate Asset lines for a single pro)ect

PRC- Generate Asset lines for a range of pro)ects

PRC- Interface Assets to Oracle Assets


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Concurrent Progra!s 9Cont%:

Fro FA! we have to review the ass additions and update the status of the lines fro

.ew! Merged or *ost Adjustent to Post%

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89394-PA Integration With Other Modules v1.0

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