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ERSO-IT INFO Session

Process for Vacation Leave

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Set up Vacation Leave

Request to supervisor for time off via email.

Once approved…

In CalAgenda:Set up a Meeting to Block Time OffSet up Daily Note: add supervisor and/or any co-worker.

Setup Email Vacation Message:Go to Email via Web interface, https://imap.eecs.berkeley.eduSetup reply message, begin and end dates, and enable.

Setup Phone:Greeting messageReturn date

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The following example is for setting up 1 week vacation from April 7th to the 11th 2008

Setup 1 Week Vacation

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Log in to your Calendar

Select weekly view

Using the scroll arrows, select the week of April 7th to the 11th

Select the Starting time (8AM)

Drag the mouse to the end (5PM)

Block Time in CalAgenda

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Double Click on the highlighted area

And this window will pop-up

Give it a Title

Then click on “Repeating…”

Block Time in CalAgenda

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Select the weekdays included in your vacation period

Block Time in CalAgenda

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Then select the end date

Block Time in CalAgenda

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All the dates will be populated here

Click OK

Block Time in CalAgenda

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Notice all the dates populated hereClick OK

Block Time in CalAgenda

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Anyone viewing your Calendar will see these dates blocked:

Block Time in CalAgenda

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Right click here or hit F3 to setup a daily note

Setup Daily Note

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Give the Daily Note a title, include your name.

Add your supervisor and/or co-worker’s names(People that will see your note on their calendars)

Setup Daily Note

Mike Jones

Click the Check markto populate the list

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Add your supervisor and/or co-worker’s names(People that will see yourNote in their calendars)

Setup Daily Note

Mike Jones

Click OK

The Name is populated on the list

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Setup Daily Note

Click "Yes"

You may add more text tothe message here,

or just click on "Send"

This windows will Pop-up

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Use “Daily Note” for planned absences F3 or Right click on day and select New Daily Note or Edit > New > Daily Note

RepeatingAdd your group or your team lead

Planned time away from the office is visible to other team members

Send email to “attendees”Block time on your calendar with a Meeting

to show when you are out of the office

New Daily Note

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Where to go for help

http://www.erso.berkeley.edu/tools/tools_006b.shtml(Technical References & How-To’s)

calagenda.berkeley.edu/help_training/index.htmlersoithelp@erso.berkeley.eduERSO IT Support Lines: Carol: 3-7852 / Gus: 3-8886