6546496 SAP Workflow Part1 1

8/8/2019 6546496 SAP Workflow Part1 1

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Workflow Part-1


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The R/3 Integration Model

R/3R/3Client / Server

ABAP

Client / Server

ABAP

COControlling

COControlling

AAAsset

Accounting

AAAsset

Accounting

PSProjectSystem

PSProjectSystem

WFWorkflow

WFWorkflow

ISIndustry

Solutions

ISIndustry

Solutions

MMMaterials

Mgmt.

MMMaterials

Mgmt.

HRHuman

Resources

HRHuman

Resources

SDSales &

Distribution

SDSales &

Distribution

PPProductionPlanning

PPProductionPlanning

QMQualityMgmt.

QMQualityMgmt.

FIFinancial

Accounting

FIFinancial

Accounting

PMPlant

Maintenance

PMPlant

Maintenance


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Introduction

It handles The Process

Ex: Releasing of Blocked Vendor The People


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BusinessBusinessMiddleware LayerMiddleware Layer

IntegratedIntegratedApplicationsApplications

BusinessBusinessWorkflowWorkflow

R/3R/3

FIFI

COCO

AMAM

PSPS

WFWF

ISIS

MMMM

HRHR

SDSD

PPPP

QMQM

PMPM

Position of the workflow in the system


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Introduction

Workflow Automates processes Involving range of activities/tasks

Occurs repeatedly in similar form Involves people/Departments

Require high degree of co-ordination
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ShippingOrder

SalesSalesManagementManagement

Automating Corporate Processes

Invoice

AssemblyAssemblyShipping &Shipping &ReceivingReceiving

OrderOrderProcessingProcessing

CustomerCustomerServiceService

TroubleReport

Proof of

Delivery

SalesSales

CustomerCustomer

Budget

Forecast

PackingSlip

AssemblyOrder

AssemblyOrder

PackingSlip

SalesOrder

ProductProduct

ProductProduct

PackingSlip Invoice

ProductProduct

ProductProductPlanningPlanning

AccountingAccounting

ProductionProductionPlanningPlanning


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Business processes

Treasury

FinancialAccounting

Controlling

Sales andDistribution

Logistics

Production

Riskmanage

-ment

Exchangehedging

Handling

payments

Customerinvoiceposting

Sales

profit

Orderprofit-ability

Serviceprofit-ability

Costing document

Creditcontrol

Incomingorder

Financing

decision

Vendorselection

EvaluationIncoming

orderposting

Inter-company

billing

External

billing

Inter-

companybilling

DeliveryProductionProduction

order

Vendorselectio

n

Transferorder


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What does workflow do?Treasury

FinancialAccounting

Controlling

Sales andDistribution

Logistics

Production

Riskmanage

-ment

Exchangehedging

Handlingpayments

Customerinvoiceposting

Sales

profit

Orderprofit-ability

Serviceprofit-ability

Costing document

Creditcontrol

Incomingorder

Financing

decision

Vendorselection

EvaluationIncoming

orderposting

Inter-company

billing

External

billing

Inter-companybilling

DeliveryProductionProduction

order

Vendorselectio

n

Transferorder

Workflowa

utomates

thebusin

essproce

ss


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Benefits

Faster and Simpler

Needs less effort

Easy to Learn and understanding


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Benefits

Better control of Information

Deadlines Costs

Flexible to Change


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Workflow Terminology

Objects

Events

MethodsTasks

Single Step

Multi Step


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Continue...

Agents

Roles

Inbox/Outbox


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Examples of Objects types

SAP Business object types Invoice

Requisition Material

EDI messages


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Single-Step task : Example

Post invoice

Release requisition

Change Material Master Approve absence


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Events

Event is a block of code

can start/stop single/Multiple tasks/Workflow


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Events : Example

Parked document posted

Order Cancellation

Customer master changeRequisition approved


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Graphical representation of a workflow


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Structure of a Workflow Definition

Conditional

Process Loop

Activity Parallel

ProcessLoop

Loop

IF

DeadlineMonitoring


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Object type

Single-step

tasks

Single-stepSingle-steptaskstasks

Multistep task

Workflow

definition

WorkflowWorkflow

definitiondefinition

The process design must...

... be defined as single-step or

multi-step task in SAP R/3

Individual activities in the

process must be available assingle-step tasks before being

included in multi-step task

The single-step tasks refer toan object type and one of its

methods...

... which enables access to

existing SAP functionality!

agents

eventsevents

Method

Summary


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Templates

SAP has built in Ready to Use Templates

Each module has templates

Easy to implement


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templates

R

SAP Business Workflow Template Approx

More than 100 templatesMore than 100 templatesAMAM

FIFI

Asset Management 8

Financial 17

HR Human Resources 25

Materials Management 10MMMM

Production Planning 7PPPP

PMPM Plant Maintenance

QMQM Quality Management

SMSM Service Management

8

15

4


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Example

Mass processing of Assets

Purchase Requisition Approval

Engineering Change ManagementALE/Idoc Error handling in IN bound

processing

Leave Approval
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HR: Notification of Absence

Absence Form

Employee

Dates

Reason

Managers Universal Inbox

Option to release

or reject the absence

form

PD-Org Structure

Manager PositionManager Position

HolderHolder

Employee PositionEmployee Position

HolderHolder

Route Review Request

Employees Universal Inbox

Option to modify and

resubmit rejected

application

Route Result of Review

Determine Manager


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Structure of Work Flow

Transaction code SWDD

Documentation in help file


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Universal Inbox

The end user interface is Universal Inbox

Support Alternative clients MAPI clients

Message Application Programming Interface Developed by Microsoft

SAP Gui

Java GUI

web


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System Components

Workflow Definitions Steps and Tasks, May contain agents and

deadlineWorkflow item Manager

Initiate the events, monitor Deadlines,terminate events

Integrated Inbox Interface with users


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l

TasksWorkflow definitions are comprised of

single-step tasks, multi -step task, workflow

task and workflow templates

n Customer defined tasks and standard tasks

l

ObjectsThe encapsulation of software for

performing defined business tasks

n

n


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Demo Example: Workflow DefinitionSubmit notification of absenceSubmit notification of absence

Notification ofNotification ofabsence createdabsence created

Approve notification of absence

rejectedrejectedapprovedapproved

Revise notification of absence ?

nono yesyes

Revise notificationof absence

canceledcanceled revisedrevised

nono yesyes

WorkflowWorkflow

terminatedterminated

Cancel notificationof absence

Terminate workflow

Resubmit for approval ?

Send mail

sentsent


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Use of Organizational Management

Refers to current Organization

Automatic routing management for employee

changesHigh flexibility


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To use methods of an object type in aworkflow ( single-step task)

As a framework for defining a workflow (multistep task)

Tasks


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Task Types

Standard task (single-step task, task type TS)

Customer task (single-step task, task type T )

Workflow template (multistep task, task typeWS)

Workflow task (multistep task, task typeWS)

Task group (task type TG)


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Role

You use roles to specify an agent (oragents) for a task if the set of possible

agents is too large, or not specific enough.By assigning work items toorganizationally suitable employees,responsibilities and authorizations are

managed efficiently, and bottlenecks areavoided.

Roles are always defined across clients


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Organizational plan

The enterprise-specificorganizational plan describes the

organizational assignment of theemployees. The aim of this is todetermine the responsibility ofemployees for the execution of

individual business activities


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Events

Identify the events required to initiateand control the workflow.

Check whether these events aredefined for the relevant object types.


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Create Organizational plan


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Root Organizational unit


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Create Jobs


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Create Position


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Assign job


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Organizational plan


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2.Create Workflow


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Maintain Task


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Workflow template id


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6546496 SAP Workflow Part1 1

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