620_Finished Goods and Raw Materials Sourcing_BPP_EN_IN

EHP3 for SAP ERP 6.0

March 2009

English

Finished Goods and Raw Materials Sourcing (620)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Finished Goods and Raw Materials Sourcing (620): BPD

Copyright

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

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EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

1 Purpose.................................................................................................................................. 5

2 Prerequisites........................................................................................................................... 5

2.1 Master Data and Organizational Data.............................................................................5

2.2 Business Conditions........................................................................................................6

2.3 Preliminary Steps............................................................................................................7

2.3.1 Displaying Stock Overview.......................................................................................7

2.3.2 Performing Goods Issue to Scrap (Movement Type 551)........................................7

2.4 Roles............................................................................................................................... 8

3 Process Overview Table.........................................................................................................9

4 Process Steps...................................................................................................................... 10

4.1 Creating a Sales Order..................................................................................................10

4.2 Displaying Stock Requirements List..............................................................................12

4.3 Runing MRP..................................................................................................................12

4.4 Creating Purchase Requisition Manually.......................................................................13

4.5 Assigning Requisition to Source....................................................................................14

4.6 Purchase Order.............................................................................................................15

4.6.1 Creating Purchase Order Manually (with Reference to Requisition)......................15

4.6.2 Creating Purchase Order Automatically Via ME59N..............................................17

4.7 Entering PO Confirmation..............................................................................................18

4.8 Approval of Purchase Orders (Optional)........................................................................19

4.9 Processing Inbound Delivery (ASN)..............................................................................20

4.9.1 Creating Inbound Delivery with Reference to a PO................................................20

4.10 Posting Goods Receipt..............................................................................................21

4.11 Logistics Invoice Verification......................................................................................22

5 Follow-up Processes............................................................................................................23

6 Appendix.............................................................................................................................. 24

6.1 Reversal of Process Steps............................................................................................24

6.2 SAP ERP Reports.........................................................................................................26

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Finished Goods and Raw Materials Sourcing

1 Purpose This scenario describes both the Finished Goods Sourcing and Raw Material Sourcing functions for the Apparel and Footwear industry.

The scenario uses the AFS functionality, which is a comprehensive solution based on the ERP Standard and is designed to meet the specific needs of the Apparel and Footwear industry. The AFS solution utilizes the AFS specific data (categories and grid values) at every level of the procurement process: MRP, Purchase Order Processing, Goods Receipt and Logistics Invoice Verification.

In AFS, the SAP standard master data used for the materials management processes has been enhanced to accommodate the specific logistical processes of the apparel and footwear industry. The AFS-specific features allow materials to be procured and managed at the Stock keeping unit level (SKU), and AFS-specific enhancements are implemented for different levels of master data processing in the material master, vendor master, info records, etc.

This scenario is applicable for companies that source their Finished Goods, as well as for companies that manage their own production facilities, and, therefore, procure raw materials.

The target group is the end users of your enterprise. Finally, this document guides you through the entire scenario and is suitable as training material.

2 Prerequisites

2.1 Master Data and Organizational DataDefault Values

Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

The business process is enabled with this organization-specific master data, examples are provided in the next section.

Operational Focus

SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Trade or Manufacturing. This means that you may find more than one master data table below. Use the master data that matches the operational focus of your company (Service, Manufacturing, or Trading).

Additional Default Values

You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

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Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Production Plant

Master / org. data Value Master / org. data details Comments

Material AFS-H1201 T-Shirt 3

Company Code 1000 Company Code 1000

Supplying Plant 1000 Production Plant

Sales Organization 1000 Dom. Sales Org

Distribution Channel 20 Wholesale

Division 10 Product Division 10

Purchase Organization

1000Purch. Org. 1000

Purchase Group 100 Purch. Group 100

Storage Location 1040 Shipping - (w/o Lean WM)

Vendor 330001 Vendor 1

Sold to Party AFSC002 Customer_2

Accounting

Master / org. data Value Selection Comment

Cost Center 1602 Sales

2.2 Business ConditionsThe business process described in this Business Process Documentation (BPD) is part of a bigger chain of integrated business processes or scenarios. As a result, you must have completed the following processes and fulfilled the following business conditions before you can start any activities in this scenario:

Business condition Scenario

To run through this scenario, some prerequisite processes steps have to be done.

To Execute this activity, run the Business Process Procedure for Prereq. Process Steps (BB - 154) scenario.

The following steps are required:

Roll MM Period to Current Period

Prereq. Process Steps (BB - 154)

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2.3 Preliminary StepsBefore executing the scenario, it is necessary to make sure there is no inventory for the material.

2.3.1 Displaying Stock Overview

UseIn this step, you check whether there are stocks for the material.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics Materials Management Inventory Management Environment Stock

Transaction code MMBE

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Warehouse Monitoring (SAP_BPR_WAREHOUSESPECIALIST-K)

Business role menu Warehouse Management Inventory Control Stock Overview

2. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, make the following entries and choose Execute:

Field name Description User action and values Comment

Material AFS-H1201

Plant 1000

Stock Type Selection:

Also Select Special Stock

Checked

Stock Type Selection:

Also Select Stock Commitments

Checked

In case inventory is present, follow the steps below:

ResultYou have known the stock situation for the material.

2.3.2 Performing Goods Issue to Scrap (Movement Type 551)

UseThis Transfer Posting Movement Type 551 books AFS Material to scrap accounting on a cost center. After performing this transaction, no component inventory should be left in 1000.

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Procedure1. Access the transaction choosing one of the following navigation options:

SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Issue

Transaction code MB1A


Business role Warehouse Monitoring (SAP_BPR_WAREHOUSESPECIALIST-K)

Business role menu Warehouse Management Consumption and Transfer Goods Withdrawal

2. On the Enter Goods Issue: Initial screen, enter the following data:


Movement type 551

Plant 1000

Storage location Enter the storage location that has stock

3. Choose Enter.

4. On the Enter Goods Issue: New Items screen, enter the following data:


Cost center 1602

Material AFS-H1201

Quantity All available quantity

5. Choose Enter.

6. On the Goods Issue: SKU Data screen, enter the following data:


Grid Val Enter the grid value that is present in inventory

Quantity Enter available quantity (per grid value)

Stock Category Enter appropriate category

7. Choose Enter.

8. Choose Save. Return to MMBE to see the stock situation.

2.4 Roles

UseThe following roles must have already been installed to test this scenario in the SAP Netweaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned

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to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Production Planner SAP_BPR_PRODUCTIONPL_AFS-S Display Stock/Requirements List Execute MRP

Sales Administration SAP_BPR_SALESPERSON-S Create Sales Order

Warehouse Clerk SAP_BPR_WAREHOUSESPECIALIST-S

Goods Receipt

Warehouse Monitoring

SAP_BPR_WAREHOUSESPECIALIST-K

List material inventory

Employee SAP_BPR_EMPLOYEE-S Create Requisition Manually

Buyer SAP_BPR_PURCHASER-S Assign Requisition and create Purchase OrderCreate Purchase OrderChange Purchase OrderMessage Output

Purchasing Manager SAP_BPR_PURCHASER-E Release Purchasing Documents

Accounts Payable Accountant 1

SAP_BPR_AP_CLERK-S1 Enter Invoice

3 Process Overview Table

Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Creating a Sales Order

Customer request for material

Customer (VA01) Sales order is created.

Displaying Stock Requirements List

There is no stock to fit the Customer request

Planner /n/AFS/MD04 Customer requirement is listing

Running MRP There are requirements from customer

Planner /n/AFS/MD02 Create planned order for the material

Creating Purchase Requisition

– You can ignore the previous step

Purchase Clerk

ME51N –Purchase requisition is created

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Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Manually and begin with this step

Assigning Requisition to Source

No source has been assigned to PR

Purchase Clerk

ME56 Source has been assign to PR

Purchase Order

– PR with source assigned

Purchase Clerk

ME21N ME59N

Purchase Order is created

Approval of Purchase Orders (Optional)

– PO need to be approved

Purchase Manager

ME28 Purchase order is approved

Enter PO confirmation

PO need to confirm

Purchase Clerk

ME22N PO is confirmed

Processing Inbound Delivery

Warehouse Clerk

VL31N Inbound delivery is created

Posting Goods Receipt

Inbound delivery has items to be received

Warehouse Clerk

VL32N Goods have received in storage location

Logistics Invoice Verification

PO need to be invoice

AP Clerk MIRO Invoice is created

Outgoing Payment

Accounts Payable(158)

Accounts payable

See scenario no. 158

See scenario no. 158

4 Process Steps

4.1 Creating a Sales OrderCustomer Requirements (Sales Orders) for Material AFS-H1201/Plant 1000 are entered in the system. There is not enough stock to cover the requirements; therefore, an MRP run will create purchase requisitions.

Procedure



SAP ECC menu Logistics Sales and distribution Sales Order Create

Transaction code VA01

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Business role Sales Administration

(SAP_BPR_SALESPERSON-S)

Business role menu Sales Sales Orders Create Sales Order

2. On the Create Sales Order: Initial screen, enter the necessary data, then choose Enter.


Order type OR Standard Order

Sales organization 1000 Sales Org. 1000

Distribution Channel

20

Division 10 Product Division 10

3. On the Create Standard Order: Overview screen, enter the necessary data, and then choose Enter.

Sold-to party AFSC002

PO number PO number Defined by User

PO Date <Today> Defaulted

Req. Deliv. Date <Today + 3 weeks>

Deliv. Plant 1000

4. Select the AFS Item Overview Tab, then enter following data and choose Enter.

Material AFS-H1201 Req. Categ. Window may pop up. Enter Quality 1 country of origin IN

Quantity LEAVE BLANK

5. Double-click the Quantity field. On the pop-up Requ.Cat screen, enter 1 for Quality and IN for Country of Origin field, then choose Continue.

6. Double-click quantity again and make the following entries:

Grid Value Quantity

S WHT 500

S BLU 500

7. Choose Enter.

8. Save your order (Ctrl+S). Note the order number: ________________

9. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI) or choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

ResultYou have created a sales document.

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4.2 Displaying Stock Requirements List

Procedure

1. To display the stock/requirement situation, go to the Stock Requirements List.



SAP ECC menu Logistics -> Materials Management -> Materials Requirements Planning (MRP) -> MRP -> AFS Analyses -> AFS Stock/Reqs list

Transaction code /n/AFS/MD04


Business role Production Planner(AFS)

(SAP_BPR_PRODUCTIONPL_AFS-S)

Business role menu Production Planning MRP AFS Stock/Requirements List

3. On the AFS Stock/Requirements List: Initial screen, enter the following data and choose Enter:


Material AFS-H1201

Plant 1000

4. Current stock situation is displayed: Customer Order created in the above section with requested quantity 1000. Available quantity is 0.


4.3 Runing MRP

Procedure



SAP ECC menu Logistics ->Materials Management -> Materials Requirements Planning (MRP)->MRP->AFS Materials Requirements Planning ->AFS-MRP: Single-item Planning

Transaction code /n/AFS/MD02


Business role Production Planner (AFS)

(SAP_BPR_PRODUCTIONPL_AFS-S)

Business role menu Production Planning MRP AFS-MRP: Single-item Planning

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2. On the AFS MRP-Single-Item, Single-Level/multi-level screen, enter the following data and choose Enter:


Material AFS-H1201

Plant 1000

Create purchase req 1

Planning Mode 1

Scheduling 1

Display MRP results Checked

3. Message Please check input parameters will appear.

4. Choose Enter again.

5. Review the MRP run results. On the Temporarily assigned stock/requirements tab, in column stock number, the Purchase Requisition no. is shown to the sales order no. in Order number column.


7. Review the AFSStock/Requirement List (Transaction: n/AFS/md04) Tab.: Temporarily assigned stock/requirements.Note: The Field Stock number is Purchase Requisition.

ResultPurchase Requisition (PR-1) is created. Note the requisition number: ______________________

4.4 Creating Purchase Requisition Manually

Procedure



SAP ECC menu Logistics Materials Management Purchasing Purchase Requisition Create

Transaction code ME51N


Business role Buyer

(SAP_BPR_EMPLOYEE-S )

Business role menu Purchasing Purchase Requisitions Create

2. On the Create Purchase Requisition screen, expand Item overview.

3. Enter the necessary data, and then choose Enter.


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Material AFS-H1201

Qty. Requested 200

Delivery Date <Today+ 2 weeks>

Plant 1000

Storage Location

1040

4. Choose Enter.

5. The Category dialog box will appear. Select YF01 1 IN by double-clicking the line. Confirm Quality 1 and Country of origin IN.

6. On the Item Detail portion of the screen, select the Delivery Schedule tab and enter the following data:


Grid Value XS PNK Select from the dropdown

Stock Category 1IN

Scheduled Qty 100

7. Repeat step 6 for Grid Value XS BLU, quantity 100.

8. Choose Save. Note the purchase requisition number (PR-2):_____________________


4.5 Assigning Requisition to Source

Procedure



SAP ECC menu Logistics Materials Management Purchasing Purchase Requisition Follow-on Functions Assign

Transaction code ME56


Business role Buyer

(SAP_BPR_PURCHASER-S)

Business role menu Purchasing Purchase Requisitions Assign Source of Supply to Requisitions

2. Enter the following data, and then choose Execute. The List of requisitions will be displayed.


Material AFS-H1201

Plant 1000

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Scope of List A

Sort Indicator 1

Purchasing Group 100

The following boxes should be checked:

“Partly ordered” requisitions

Requisns. For overall release

Requisns. f. item-wise release

Check the box

3. Select the appropriate requisitions (PR-1and PR-2 from above) and choose Assign Automatically.

4. Since there is only one Info Record created for material AFS-H1201, the assignment will happen automatically. If there is more than one source for the material, user will be prompted to select the appropriate Info Record from the Source Overview list.

5. Save the assignments.


4.6 Purchase Order

UseOur scenario describes the following methods of PO creation:

Manual with reference to requisition

Automatic via ME59N

4.6.1 Creating Purchase Order Manually (with Reference to Requisition)

Procedure



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known



Business role Buyer


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Business role menu Purchasing Purchase Orders Create Purchase Order

2. On the Create Purchase Order screen, make the following entries:

Field name Description User action and values

Comment

Switch on the document overview, if necessary

Choose Selection variant.

Choose the selection variant My Purchase requisitions from the list

The list of purchase requisitions is displayed.

Note: You can also search for your desired purchase requisition.

The document overview contains a number of different purchasing documents. Here you find the documents necessary for your daily work (purchase orders, purchase requisitions, scheduling agreements, and so on).

You can, for example, display all purchase requisitions that have to be processed on the left of the screen, and at the same time, process the relevant purchase orders on the right part of the screen.

3. On the Create Purchase Order screen, make the following entries:


Your purchase requisitions are displayed

Select requisition PR-1 from the above step

Move the purchase requisition to the basket using drag & drop

Confirm messages with Enter

Vendor Will populate automatically

Purchasing Org. (Org Data Tab of Header)

1000 May be defaulted

4. In Item Overview: enter storage location 1040.

5. On the Item Detail: Confirmation Tab: make sure Confirmation control key 0001 (Confirmations) is entered.

6. A dialog box may display the message Can delivery date be met? If you receive this message, confirm this message.

7. In case, ignore the message: Role VN not defined in master record for vendor BPAFSV001.

8. Choose Save. PO for material AFS-H1201 is created (PO-1). Note the PO number:___________

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Handling of Warnings: If warnings appear, follow the instructions you receive after double-clicking the red or yellow symbol in the item position line.

Verify the yellow warnings with Enter.

You can save the Purchase Requisition with yellow warnings. It is not possible to save with red symbols.

4.6.2 Creating Purchase Order Automatically Via ME59N



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Create Automatically



Business role Buyer


Business role menu Purchasing Purchase Requisition Automatic Creation of Purchase Orders from Requisitions

2. Enter the following data; then choose Execute. If necessary, run the transaction in the Test mode first.


Purchasing Group 100

Purch. Organization 1000

Fixed Vendor Enter Vendors Optional field

Plant 1000

Check the following boxes:

Per company code

Per Requisition

Per contract

Check the boxes Optional action

Set requis. To “closed” 1

Material AFS-H1201 Optional

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3. User has the option to run the program in the Test mode first. To run the program in the test mode, check the Test Run box and choose Execute.

4. Choose Back (F3).

5. Uncheck the Test Run box and choose Execute. The new PO with corresponding requisition is displayed. Note the PO numbers:_____________


4.7 Entering PO Confirmation

Procedure



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Change


2. On the Change Purchase Order screen, expand the Item Detail view and select the Confirmations tab. Enter the following data and choose Enter.


CC (Confirmation Category)

AB

Delivery Date Enter the same as PO delivery date

“ALL” box Check the box PO size/qty will automatically populate the screen

3. Save the PO. Choose Back twice to return to the main menu.


Business role Buyer


Business role menu Purchasing Purchase Orders

1. On the right side, list the purchase order by choosing Change Query, enter the user ID that create the order and choose Enter.

2. Select your purchase order, and choose Change purchase Order.

3. Check the stock requirements list (Transaction /n/afs/md04): the PO is displayed w/stock type L (confirmations) on A-Free available stock Tab.

4. Repeat steps 1—4 for the other PO.

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4.8 Approval of Purchase Orders (Optional)

UsePurchase orders which require an authorization can be approved in this step.

Procedure



SAP ECC menu Logistics Materials Management Purchasing Purchase Order Release Collective Release

Transaction code ME28

2. On the Release (Approve) Purchasing Documents screen, make the following entries:


Release Code 01

List with items X Set the checkbox.

Scope of List Best

Puchasing Document Category

F

3. Choose Execute.

4. On the Release Purchasing Documents with Release Code xx screen, a list of all purchase orders requiring release by this release code will be displayed.

5. Select the purchase order line that you want to release.

6. Choose Release.

7. Choose Save.

8. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI).


Business role Purchasing Manager (SAP_BPR_PURCHASER-E)

Business role menu Purchasing Approval Release Purchase Order - List

9. Choose All Purchase Order Awaiting Release Tab,Enter 01 for Release Code Field. Then choose Apply.

10. Select the purchase order line that you want to release.

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11. Choose Release Purchase Order.

12. Repeat the step 8 to 10 for the other purchase order in NWBC.

Release code 01(Purchasing Manager) is available for purchase order values that are larger than 25000.00 INR and the document type is NB or FO or UB and purchase group is not YB1.

13. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result The purchase order is now released. But the purchase order may need to be released by multiple people depending on its value (Customizing). Once the last person has released the purchase order, the buyer/planner can output (print, fax, EDI) the purchase order as necessary.

4.9 Processing Inbound Delivery (ASN)

4.9.1 Creating Inbound Delivery with Reference to a PO



SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Inbound Delivery Create Single Documents

Transaction code VL31N


Business role Warehouse Clerk

(SAP_BPR_WAREHOUSESPECIALIST-S)

Business role menu Warehouse Management Receiving Create Inbound Delivery

2. Enter the PO number (PO-1) and choose Enter.

3. Maintain the delivery quantity if necessary. To maintain size quantity, select the AFS data tab, double-click the quantity, and enter desired quantity at the schedule line level.

4. Choose Save. Note the delivery number (ID -1): __________________

5. Repeat for the second PO (PO –2). Note the Delivery number (ID-2): ______________


7. Check the stock requirements list: the PO is displayed w/stock type L (confirmations, LA).

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4.10 Posting Goods Receipt



SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Inbound Delivery Change Single Document

Transaction code VL32N


Business role Warehouse Clerk

(SAP_BPR_WAREHOUSESPECIALIST-S)

Business role menu Warehouse Management Receiving Change Inbound Delivery

2. Enter Inbound Delivery Number from above.

3. Choose Enter.

4. On Item Overview tab, choose Batch Split Indicator.

5. Go to field Putaway Qty in item line 900001.

6. Enter receiving quantity. Enter 1040 for storage location filed if there is no.

7. Repeat this step for item line 900002.

8. Choose Enter.

9. Choose Post Goods Receipt in the tool bar. For NWBC, choose More->Edit->Post Goods Receipt.

10. Message: Inbound Delivery XXX has been saved. The Goods Receipt is posted.

11. Choose Document Flow (F7)

The Document Flow of the Inbound Delivery is shown:

Delivery Notification number, Picking Request number, Goods Movement number, and the Goods Receipt Document number.

12. Repeat for the other inbound delivery.


ResultA goods receipt document has been created and the postings to FI and CO have been made.

Financial postings (This FI document result is for PO-1 Goods Receipt Result):

Posting Key

Accounts Description Amount Cost element / CO object

89 22111100 Stock of Trade Goods 104,000.00

96 18729001 Provisional liability-Vendor-Material –GR/IR

104,000.00-

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4.11 Logistics Invoice Verification

UseThe Invoice Verification component is part of the Materials Management (MM) system. It provides the link between the Materials Management component and the Financial Accounting and Controlling components.

Invoice Verification does not handle the payment or the analysis of invoices. The information required for these processes is passed on.

PrerequisitesGoods receipt has been processed.

Procedure



SAP ECC menu Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice

Transaction code MIRO


Business role Accounts Payable Accountant 1

(SAP_BPR_AP_CLERK-S1)

Business role menu Accounts Payable Invoices Enter Incoming Invoice w/ PO Reference

If you are accessing the transaction MIRO for the first time, Enter Company Code dialog box appears. Enter the company code, such as 1000, and confirm.

2. On the Enter Incoming Invoice: Company Code xxx screen, make the following entries:


Invoice date Enter the invoicing date of the supplier in the format DD.MM.YYYY (today’s date)

Calculate tax flag checkbox

Purchase Order

Enter your purchase order number from the previous steps (PO-1)

On the tab PO Reference

Choose Enter

Amount Enter the amount from your purchase order

To be able to post the document the Balance needs to be 0.00 INR, indicated by a green traffic light.

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Compare the amount you post with the amount shown on the top right in the Balance field

Calculate tax Select Select the same tax code with the purchase order for list

3. Choose Simulate.

4. On the Simulate Document screen, choose Post. Note the document number: ____________

5. Repeat for the other PO.


Result (FI Document for PO-2)

Posting Key Accounts Description Amount Cost element / CO object

31 330001 Vendor 1 208,000.00-

86 18729001 Provisional liability-Vender-Material-GR/IR

104,000.00

86 18729001 Provisional liability-Vender-Material-GR/IR

104,000.00

5 Follow-up Processes You have finished all activities that are a part of the business process described in this document.

To accomplish subsequent activities of this business process, carry out the process steps described in the referenced scenario, using the master data from this document.

Posting Outgoing Payment

Accounts Payable (158)

UseIn this activity you post the outgoing payment.

ProcedureComplete all activities described in the chapters Post Payments Using the Payment Program and Post Manual Outgoing Payment of the Business Process Documentation of the Accounts Payable (158) scenario, using the master data of this document.

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6 Appendix

6.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Create third party sales order

Transaction code (SAP GUI) VA01

Reversal: Reject Sales Order



Business role menu Sales Sales Orders Change Sales Order

Comment Go to transaction VA02 and choose Sales Document Delete or the Reject document button. Select the appropriate Reason for Rejection for all items orgo to the Reason for Rejection tab page, and enter an appropriate rejection reason for the selected items.

Change Order Quantity (Optional)


Reversal: Change Order Quantity (Optional)



Business role menu Sales Sales Orders Change Sales Order

Comment Go to transaction VA02, and change the quantity as required.

Display List of Purchase Requisitions to Be Assigned

Transaction code (SAP GUI) ME57

Reversal: Cancel assignment


Business role Buyer

Business role menu Purchasing Purchase Requisitions Assign and Process Purchase Requisitions

Comment Go to transaction ME57, and set the Assigned purchase requisitions flag. Select the relevant purchase requisitions in the results list, and choose Cancel Assignment.

Convert Assigned Requisitions to Purchase Orders

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Reversal: Set Delivery Completed Indicator

Transaction code (SAP GUI) ME22N

Business role Buyer

Business role menu Purchasing Purchase Orders Change Purchase Order

Comment It is not possible to delete purchase orders. You can only set the Delivery Completed indicator as described here: Go to transaction ME22N, and enter the relevant purchase order. On item level, choose the Delivery tab page, mark the Deliv. compl. field for each item, and save your result.

Approval of Purchase Orders


Reversal: Cancel Release of Purchase Order


Business role Purchasing Manager

Business role menu Purchasing Approval Release Purchase Order – List

Comment Go to transaction ME28, enter the release code you want to cancel and mark the Cancel Release field. Select the relevant purchase order and choose Cancel Release. Save your results.

Invoice verification: Enter (Vendor) Invoice

Transaction code ( SAP GUI) MIRO

Reversal: Reverse Invoice Document

Transaction code ( SAP GUI) MIR6

Business role Accounts Payable Accountant 1

Business role menu Accounts Payable Document Processing

Comment SAP GUI: Go to transaction MIR6 and select the relevant vendor invoices by applying the appropriate selection criteria. From the results, select the relevant row, and double-click the document number. Choose Invoice document Reverse. Select a reversal reason and a posting date in the dialog box.NWBC: Select the relevant line and choose Reverse Document

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6.2 SAP ERP Reports

UseThe table below lists the reports that you can use to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

ReportsReport title Transaction

codeComment

List of Sales Orders VA05 A list of all selected sales orders is displayed.

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620_Finished Goods and Raw Materials Sourcing_BPP_EN_IN

Documents

Transcript of 620_Finished Goods and Raw Materials Sourcing_BPP_EN_IN