6. Export Adjustment October 1, 2008 Version : 5.0.

6. Export Adjustment

October 1, 2008

Version : 5.0

UG_0700021_A User Manual Glovis India TMS Project

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1. Export Account Management Overview

If the transport proof is registered and `Confirm` is received from HMI, a sales invoice may be issued. That is, a transport charge may be received from HMI. LOVIS receives the sales charge and pays a purchase charge to a transport vendor. A purchase invoice is issued to pay the purchase charge.

Perform a collection entry for inputting a sales amount which is collected from HMI based on the issued sales invoice.

Perform a payment entry for inputting a purchase amount which is paid to the transport vendors based on the issued purchase invoice.

2. Export Account Management Process Flow

Process System Customer / Process

1. POD

2. Sales

Invoice

3. Purchase

Invoice

Sales Invoice Entry

Invoice Entry

Purchase Invoice Entry Operator

Invoice Entry

Operator

POD

Proof of delivery Entry

Operator

HMI AS400 POD I / F (Interface)


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4. Collection

5. Payment

Collection Entry

Collection Entry

Payment Entry Operator

Payment Entry

Operator

2. Export Account Management Process Flow


Payment

Blockin

g

Payment Blocking Entry Operator

Payment Blocking Entry


4

Screen Name Export Sales Invoice Management

Menu Path Adjustment > Export Adjustment > Sales Invoice Mgmt

1.5 Account Management

Business

Step

Sales Invoice Management

Process

Name

4. Adjustment Written by Yun Park Date 2008.10.01

※ Business Description

If the transport proof is registered and `Confirm` is received from HMI, a sales invoice may be issued. That is, a transport charge may be received from HMI. GLOVIS receives the sales charge and pays a purchase charge to a transport vendor.

An invoice may be selectively issued based on a transport list.Moreover, an invoice requested year and month is inputted irrespective of a transport

date.It is possible to cancel the invoice before a collection entry, but it is impossible to cancel

the invoice after a collection entry.


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Business

Step


Process

Name


1

2

3

Check

※ DefinitionAn invoice is issued to a transport which received `Confirm` from HMI POD after POD entry. (`POD Confirm` I/F is received from HMI through POD I/F. And this is automatically performed at

five minutes interval.)After selecting a transport for issuing an invoice, issue the invoice by clicking [Issue] button.This can issue an only invoice, and a registered invoice can be inquired in `Sales Settlement`.The registered invoice can be cancelled in the `Sales Settlement Mgmt` screen.

Inquiry Condition Description POD Date : POD Entry Date. TP Vendor (Code Popup) : Transport Vendor TP CD : Truck Code. HMI Lot No : Lot Number generated from HMI


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Business

Step


Process

Name


※ Export Sales Invoice Issue

Invoice number is automatically generated in sequence.The invoice is issued irrespective of `Payment Blocking`If a transport to be issued is selected, the amount is displayed on an upper part with a

red color.Demand Month : Input a requested invoice year and month. Input month/year type such

as 08/2008. The only numeral can be inputted, an error message is opened if a date type is not corrected.

Confirm Password : Input and register a password.


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Screen Name Monthy Export Sales Settlement Management

Menu Path Adjustment > Export Adjustment > Sales Settlement Mgmt.


Business

Step

Sales Settlement Management

Process

Name

4. Adjustment Written

by

Yun Park Date 2008.10.01

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This is linked to the invoice issue described before. This is a screen for searching, outputting, and canceling the issued invoice.

Because a system generates an invoice number automatically if the invoice is issued, the invoice of a sequence number type is issued as shown above.

GIN outputs the invoice, and transfers the invoice to HMI. HMI pays the transport charge.The collected money is inputted to a collection management, and is registered to a

payment management to pay the transport charge to the transport vendor. Because a year and month are inputted in the invoice, the inquiry and management is performed by a month unit.

An invoice amount does not include the deduction amount, and is the sum of the transport price of the transport (trip). The transport price is the sum of the transport price classified by vehicles.


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Screen Name Monthly Export Sales Settlement Management

Menu Path Adjustment > Export Adjustment > Sales Settlement Mgmt.


Business

Step

Sales Settlement Management

Process

Name


by


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① Inquiry Condition Description Sales Month : Reference month of sales settlement by a month unit View Condition : Select one view condition of date, vendor and deduction information. View TP Mode : Use this when detail information including `Truck` and `Trailer` is necessary.

② Button Description Clear : Clear an inquiry Condition. Confirm : Sales Settlement Confirm Entry. Cancel Cfm : Cancel `Confirm`. Print : Open a preview window to be printed on a paper. Excel : Download an invoice with an Excel file. Search : Search information matched with an inquiry condition

※ Definition An issued sales invoice is searched. An issued sales invoice is cancelled.


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Menu Path Adjustment > Export Adjustment > Sales Settlement Mgmt


Business

Step

Trip Detail Information Inquiry

Process

Name


by


12

※ Definition An inquiry is performed by a detail `Trip` unit in a detail information inquiry as shown below.

※ Process If `Freight Amount` is clicked in the detail information inquiry, An inquiry result

window of `Trip` unit is opened.

Click


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Menu Path Adjustment > Export Adjustment > Sales Settlement Mgmt


Business

Step

Export Sales Invoice Output

Process

Name


by


※ Definition Output the issued sales invoice.


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Menu Path Adjustment > Export Adjustment > Sales Settlement Mgt


Business

Step

Export Sales Invoice Output

Process

Name


by


※ Definition Download the transport information corresponding to the issued sales invoice with an Excel file. Date : Arrival date inputted when POD is inputted with Delivery Date. Invoice No : Invoice Number of vehicles loaded on one TP (Invoice Number is received from HMI

through I/F) Truck No : Truck Number Plate CODE No : Truck Code LOT No : Display five places from an back-end in `HMI-Lot-No` (e.g., a case of 00002, 2 is

displayed) QTY : Vehicle Quantity loaded on truck Amount : Amount per truck.

Select one


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Business

Step

Export Sales Settlement Management

Process

Name


by


12

※ Process Select one invoice, and cancel by clicking `Cancel Cfm` button. An invoice which is already registered in a collection management or a payment management

cannot be cancelled. Search a registered Invoice. Click a `Radio` button of an invoice to be cancelled. Click ‘Cancel Cfm’ button. Input a `Password` for the log-in of a user. Click ‘Cancel Cfm’ button.

Click

3


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Business

Step

Deduction Information Inquiry

Process

Name


by


※ Definition Search the deduction. Search the registered Deduction information. Search `View Condition` as `Deduction`. A registered vehicle is searched if `Invoice2` is clicked. Here, A detail popup of the deduction is opened if `HMI-Lot No` is clicked. (Referring to a next

page)

※ Process Search `View Condition` as `Deduction`. Click `HMI-Lot No` in detail information inquiry as shown below. Open Deduction detail inquiry window Deduction Detail.

1

Click


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Screen name Monthly Export Sales Settlement Management

Menu Path Adjustment > Export Adjustment > Sales Settlement Mgt.


Business

Step

Deduction Information Inquiry

Process

Name


by


※ Definition Search detail deduction which is registered before POD Search by a vehicle unit. Because POD is already registered, it is impossible to modify the deduction.


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Screen Name Export Purchase Invoice Management

Menu Path Adjustment > Export Adjustment > Purchase Invoice Mgmt.


Business

Step

Export Purchase Invoice Management

Process

Name


by



This is linked to a sales invoice described before.If sales invoice is issued, because a transport charge is received from HMI, confirm the

transport charge to be paid to the transport vendor by issuing the purchase invoice.That is, if the sales invoice is not issued, the purchase invoice cannot be issued. The sales invoice is one to one relation that the transport charge is transferred from HMI

to GLOVIS, but the purchase invoice is one to multi relation that the transport charge is transferred from GLOVIS to each of transport vendors.

Accordingly, as shown above, a statistic data of each of transport vendors is displayed on an upper portion, and a transport list of each of the transport vendors is displayed, and the invoice is configured to be issued selectively.

The purchase receives year and month irrespective of transport year and month.The invoice of the transport is issued selectively.


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Business

Step


Process

Name


by


1

2

※ Definition Register and manage purchase invoices by the invoice unit received from the transport vendor. If a transport vendor code of an upper portion is clicked, a transport list of each of the transport

vendors is displayed on a lower portion, and a settlement confirm for the transport is registered by selecting the transport to be registered and clicking [Invoice] button of a center of a screen.

An object of the purchase settlement confirm is a transport of which the sales invoice is issued. That is, the purchase settlement can be confirmed when the sales invoice is issued. If a requested transport is selected by a check box, a purchase amount of the selected transport

is displayed on an upper portion.

② Button Description Clear : Clear an inquiry condition. Invoice : issue a purchase invoice.

Click

① Inquiry Condition Description POD Date : POD Entry Date TP Vendor ( Code popup ) : Transport Vendor


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Business

Step


Process

Name


※ ProcessAccount Confirm Number is automatically generated in sequence. The invoice is confirmed irrespective of `Payment Blocking`.If a transport to be confirmed is selected, the sum money of the selected transport is

displayed by a red color.Payment Month : Input settlement year and month. e.g., Input month/year type such as

08/2008. The numeral can be inputted, an error message is opened if the input is not matched with a date type.

Confirm Password : Input and register password.


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Business

Step


Process

Name


※ TP041 GLOVIS transport vendor As shown above, It is impossible to confirm the purchase settlement of TP041 (GLOVIS)

transport vendor.


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Screen Name Monthy Export Purchase Settlement Management

Menu Path Adjustment > Export Adjustment > Purchase Settlement Mgmt.


Business

Step

Export Purchase Settlement Management

Process

Name


by



This is linked to the purchase invoice issue.It is possible to search, output and cancel the issued purchase invoice.If the purchase invoice is issued, the transport charge can be paid to the transport

vendor.Input detail money and tax through a payment management.

An invoice can be cancelled before registered in a payment management, but the invoice can not be cancelled if the payment was already performed.


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Business

Step


Process

Name


by


1

2

※ Process

Settlement confirm cancel. A settlement confirm list which is already registered in a collection management or a payment

management cannot be cancelled. Search the purchase settlement confirm entry. Click `Radio` button of the purchase settlement confirm to be cancelled. Click ‘Cancel Cfm’ button. Input a log-in password of a user. Click ‘Cancel Cfm’ button.

Click


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Business

Step


Process

Name


by


※ Excel Button

This is a function for downloading list information of an upper portion of a purchase settlement management screen.


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Screen Name Uncollected Inquiry

Menu Path Adjustment > Collection > Uncollected Inquiry


Business

Step

Collection Management

Process

Name



Search an invoice of which the sales invoice is issued but is not collected.That is, this is a screen for performing a collection entry by searching a collection

invoice.When the purchase invoice is issued, this is available. An calculation equation of

AR(Account Receivable – Sales bond) is the amount that a deduction amount is deducted from an invoice amount.

A plurality of collections can be registered in one invoice for many times.In case of the collection, input a tax directly.In case of India different from Korea, people who receive money must pay the tax.

The collection list can be deleted irrespective of a payment entry.The invoice of the collection entry cannot be cancelled. (It is possible to cancel the

invoice after all collection lists are deleted.)An uncollected list is outputted and the payment can be requested to HMI.


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Business

Step

Uncollected Management

Process

Name


※ DefinitionInput the money collected from HMI based on the invoice issued by the sales invoice.Process an export transport and a domestic transport in one screen by having an export/domestic

identifier.It is possible to process the collection for one purchase invoice at several times. It is possible to selectively delete the collection entry of an inquiry list of a lower portion. ([Delete]

button)Only invoice to be collected is searched, if `View All` is checked, collected invoice is searched

together.

Upper Inquiry Field AR : Invoice.Amt ㅡ Deduction.Amt ( Account Receivable : Sales Bond) Collected : Registered Collection money Balance : Uncollected money

Lower Inquiry Field TDS : Tax Receipt.Amt : Receiving Amount Adjust.Amt : Adjustment Amount TTL.Amt : Tax + Receiving Amount Cheque No : Check Number Bank : Bank


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Screen Name Collection Entry



Business

Step

Collection Entry

Process

Name


※ DefinitionRegister collection list based on the sales invoice.

AR : Invoice.Amt ㅡ Deduction.Amt ( Account Receivable : Sales bond)Balance.Amt : AR ㅡ Collection. Amt

Voucher No : voucher NumberCheque No : Check NumberBank : Bank ( Codes > Codes > Bank Inquiry menu registered bank)Tax Rate : Tax Rate( If `Receipt.Amt` is inputted and a tax rate is inputted, TDS is automatically

calculated.)TDS : TaxReceipt.Amt : Real Receipt AmountAdjustment.Amt : Adjustment AmountCollection.Amt : Present Collection Amount to be registered ( Receipt.Amt + TDS )Balance.Amt : Uncollected Amount except the present collection amount ( It is impossible to be

smaller than Zero(0))


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Business

Step


Process

Name


※ [Delete] ButtonSelect and delete the collection entry.


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Business

Step


Process

Name


※ [Excel] ButtonThis is a function for saving the collection list screen as an Excel file.


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Business

Step


Process

Name


※ [Print] ButtonThis is a screen for printing the collection list screen


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Business

Step


Process

Name


※ [Receivable Aging] Button

Invoice: Display invoices from an input date to a specific date (Ìnv To Date` of an inquiry condition).

Pending Term : the number of days when Ìnv. DT` is deducted from Ìnvoice To Date` of the inquiry condition.


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Screen Name Collected Inquiry

Menu Path Adjustment > Collection > Collected Inquiry


Business

Step


Process

Name



This is a screen for searching the registered collection list. It is possible to output the collection list, and it is possible to delete the collection list which is incorrectly inputted irrespective of the payment management.

Because this is a part related to the money, the collection list can be printed.


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Business

Step


Process

Name


※ Definition

The collection list is searched based on the invoice. This is the same function with a lower inquiry portion of `Uncollected Inquiry`.It is possible to delete the collection list by clicking [Delete] button.


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Business

Step


Process

Name


※ Definition

A voucher number, a check number, and a bank can be modified by clicking `Invoice No`.


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Business

Step


Process

Name


※ [Excel] Button

This is a function for saving the inquiry list as an Excel file.


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Business

Step


Process

Name


※ [Print] Button

This is a function for printing the collection list.


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Screen Name Unpaid Inquiry

Menu Path Adjustment > Payment > Unpaid Inquiry


Business

Step


Process

Name



This is a screen for performing a payment entry by searching an unpaid inquiry although the purchase invoice is issued to a transport vendor. The collection must be checked to perform a payment.

Accordingly, the sales invoice and the collection status are displayed on an upper portion, and a payment entry is performed for the purchase invoice related to the sales invoice. (it is possible to perform the payment entry for uncollected invoice.

Save an unpaid list as an Excel file, check an unpaid transport vendor list, and prepare the claim of the transport vendor.

The payment for one purchase invoice is divided and registered into several times.

A tax calculation of the payment management different from the collection management is complicated. The tax is different from each of transport vendors, tax types are divided into several taxes.

Moreover, as described before, the payment blocking has influence on the payment management. Although an invoice is issued for a payment blocking transport, the invoice is excluded from the payment entry.


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Business

Step

Payment Management

Process

Name


※ DefinitionThis is a screen for the payment management.This is a function for transferring a transport charge to the transport vendor.Search a purchase invoice based on a registered sales invoice, and input an amount to be paid to

the transport vendor.An upper inquiry screen shows a sales invoice list. If an invoice number is clicked, a purchase

invoice number related to the sales invoice is searched on a lower portion. It is possible to input an amount by having [Add] button on the purchase invoice number. It is possible to pay the amount for one purchase invoice for several times.If a payment blocking transport is registered in `Payment Blocking`, the payment blocking

transport is excluded in a payment object. ( A list related to the payment blocking transport is not shown in an inquiry screen but an input

screen.)


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Business

Step

Payment Management

Process

Name


Upper Inquiry Field Sales.Inv.No : Sales Invoice Number AP : Purch.Amt ㅡ Deduction.Amt ( Account Payable : Sales bond) Payment: Payment Amount Balance : Unpaid Amount Coll. Y/N : Collection status (Collection entry of Collection Management [Collection] menu)

Lower Inquiry Field Inv.No : Purchase Invoice Number AP : Inv.Amt ㅡ Dedut.Amt ( Account Payable : Sales bond) Payment : Payment Amount Balance : Unpaid Amount

If `View All` is clicked, all invoices including a paid invoice are searched.An invoice to be paid is searched as a basic condition.


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Screen Name Payment Entry



Business

Step

Payment Management

Process

Name


※ DefinitionPayment list is registered based on a purchase invoice.AP : Invoice.Amt ㅡ Deduction.Amt ( Account Payable : Sales debt)Balance.Amt : AP ㅡ Payment. Amt Pay.Blck.Amt : Payment Blocking AmountTTL.Bal.Amt : Total Unpaid AmountPay.Available.Amt : Payment Available AmountVoucher No : Voucher NumberCheque No : Check NumberBank : Bank ( Bank entry of `Codes > Codes > Bank Inquiry` menu)TDS Rate : Tax RateRemittance. Amt : Remittance AmountAdjustment. Amt : Adjustment AmountPayment.Amt : Payment AmountBalance.Amt : Unpaid Amount


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Business

Step

Payment Management

Process

Name


※ [Excel] ButtonSave a purchase invoice and a payment list related to one sales invoice number with an Excel file.


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Business

Step

Payment Management

Process

Name


※ [Print] ButtonPrint a purchase invoice and a payment list related to one sales invoice number.


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Screen Name Paid Inquiry

Menu Path Adjustment > Payment > Paid Inquiry


Business

Step

Payment Management

Process

Name



This is a screen for searching, printing, and deleting the registered payment list. It is possible to delete the payment list irrespective of the collection entry.Because this part is related to the money, the payment list can be printed and saved.


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Business

Step

Payment Management

Process

Name


※ DefinitionThis is a payment management screen.A payment amount list registered in `Unpaid Inquiry` is searched.It is possible to modify information including a voucher, and it is possible to delete the payment list

which is registered incorrectly.


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Business

Step

Payment Management

Process

Name


※ DefinitionIf an invoice number is clicked, the payment list information is displayed.A voucher number, a check number, and a bank information can be modified.


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1.5 Account Mangement

Business

Step

Payment Management

Process

Name


※ [Excel] ButtonSave information which is not displayed by a limitation of a screen size based on the data of an

inquiry screen


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Business

Step

Payment Management

Process

Name


※ [Print] ButtonPrint a payment list


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Screen Name Payment Blocking Entry

Menu Path Adjustment > Payment Blocking > Payment Blocking Entry


Business

Step

Payment Blocking

Process

Name



Although a transport vendor completed the transport, there is a case of delaying the payment for the transport.

When a problem occurs, the payment should be not performed before the problem is solved. It is possible to perform the payment blocking by a transport unit, and the payment blocking

transport is excluded in the payment management.However, this is not related to the invoice issue. The invoice is issued normally, and the payment

blocking transport is excluded in the payment step.

BACK 1 BACK 2


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a screen for performing the payment blocking for a specific transport.The payment blocking transport is excluded in an object of the payment management.A table shown below is a part of the payment amount entry screen.A red character shows the payment blocking amount which is set in a screen as shown above.


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Business

Step

Payment Blocking

Process

Name


※ Definition

It is possible to register `Blocking` when only `Block Y/N` is set to `No` and an inquiry is performed.If `Block` button of an upper portion is clicked after a requested blocking transport is selected, as

shown below, a screen for inputting the amount and the reason is displayed.The amount can be adjusted.

[Reason Save] button is used for inputting a reason.[Reason Skip] button is used for registering the amount without the reason.The reason is applied to all selected transports.


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Business

Step

Payment Blocking

Process

Name


※ Definition

When `Block Y/N` is set to `Yes` and the inquiry is performed, `Blocking` can be cancelled.If `Block` button of an upper portion is clicked after a `blocking cancel transport` is

selected, as shown above, it is possible to cancel the blocking.Although the cancel is performed, `Block.Amt` remains as a history. (a status is

changed.)As shown below, `Block Y/N` is `No` and amount is `50000`.


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a function for outputting the payment blocking list of an inquiry screen by a page unit. ([Print] button of a upper screen)


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a function for downloading the payment blocking list of an inquiry screen with an Excel file.. ( [Excel] button of an upper screen)

6. Export Adjustment October 1, 2008 Version : 5.0.

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