7. Domestic Adjustment October 1, 2008 Version : 5.0.

7. Domestic Adjustment

October 1, 2008

Version : 5.0

UG_0700021_A User Manual Glovis India TMS Project

2

Process System Customer / Process

1. POD

2. Sales

Invoice

3. Purchase

Invoice

Sales Invoice Entry

Invoice Entry

Purchase Invoice EntryOperator

Invoice Entry

Operator

POD

Proof of delivery Entry

Operator

HMI AS400 POD I / F (Interface)

1. Domestic Account Management Overview

If the transport proof is registered and `Confirm` is received from HMI, a sales invoice may be issued. That is, a transport charge may be received from HMI. LOVIS receives the sales charge and pays a purchase charge to a transport vendor. A purchase invoice is issued to pay the purchase charge.

Perform a collection entry for inputting a sales amount which is collected from HMI based on the issued sales invoice.

Perform a payment entry for inputting a purchase amount which is paid to the transport vendors based on the issued purchase invoice.

2. Domestic Account Management Process Flow


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4. Collection

5. Payment

Collection Entry

Collection Entry

Payment Entry Operator

Payment Entry

Operator

2. Domestic Account Management Process Flow


Payment

Blockin

g

Payment Blocking Entry Operator

Payment Blocking Entry


4

Screen Name Domestic Sales Invoice Management

Menu Path Adjustment > Domestic Adjustment > Sales Invoice Mgmt

1.5 Account Management

Business

Step

Sales Invoice Management

Process

Name

4. Adjustment Written by Yun Park Date 2008.10.01

※ Business Description

If the transport proof is registered and `Confirm` is received from HMI, a sales invoice may be issued. That is, a transport charge may be received from HMI. LOVIS receives the sales charge and pays a purchase charge to a transport vendor.

An invoice may be selectively issued based on a transport list.Moreover, an invoice requested year and month is inputted irrespective of a transport

date.It is possible to cancel the invoice before a collection entry, but it is impossible to cancel

the invoice after a collection entry.


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Screen Name Domestic Sales Invoice Management



Business

Step

Sales Invoice Management

Process

Name


1

2

3

Check

※ DefinitionAn invoice is issued to a transport which received `Confirm` from HMI POD after POD entry. (`POD Confirm` I/F is received from HMI through POD I/F. And this is automatically performed at

five minutes interval.)After selecting a transport for issuing an invoice, issue the invoice by clicking [Issue] button.This can issue an only invoice, and a registered invoice can be inquired in `Sales Settlement`.The registered invoice can be cancelled in the `Sales Settlement Mgmt` screen.

Inquiry Condition Description POD Date : POD Entry Date. TP Vendor (Code Popup) : Transport Vendor TP CD : Truck Code. HMI Lot No : Lot Number generated from HMI


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Screen Name Domestic Sales Invoice Issue



Business

Step

Domestic Sales Invoice Management

Process

Name


※ Domestic Sales Invoice Issue

Invoice number is automatically generated in sequence.The invoice is issued irrespective of `Payment Blocking`If a transport to be issued is selected, the amount is displayed on an upper part with a

red color.Demand Month : Input a requested invoice year and month. Input month/year type such

as 08/2008. The only numeral can be inputted, an error message is opened if a date type is not corrected.

Confirm Password : Input and register a password.


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Screen Name Domestic Sales Settlement Management

Menu Path Adjustment > Domestic Adjustment > Sales Settlement Mgmt.


Business

Step

Domestic Sales Settlement Management

Process

Name

4. Adjustment Written

by

Yun Park Date 2008.10.01


This is linked to the invoice issue described before. This is a screen for searching, outputting, and canceling the issued invoice.

Because a system generates an invoice number automatically if the invoice is issued, the invoice of a sequence number type is issued as shown above.

GIN outputs the invoice, and transfers the invoice to HMI. HMI pays the transport charge.

The collected money is inputted to a collection management, and is registered to a payment management to pay the transport charge to the transport vendor. Because a year and month are inputted in the invoice, the inquiry and management is performed by a month unit.

An invoice amount does not include the deduction amount, and is the sum of the transport price of the transport (trip). The transport price is the sum of the transport price classified by vehicles.


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Business

Step

Domestic Sales Settlement Management

Process

Name


by


1

2

※ Definition An issued sales invoice is searched. An issued sales invoice is cancelled.

① Inquiry Condition Description Sales Month : Reference month of sales settlement by a month unit View Condition : Select one view condition of date, vendor and deduction information. View TP Mode : Use this when detail information including `Truck` and `Trailer` is necessary.

② Button Description Clear : Clear an inquiry Condition. Confirm : Sales Settlement Confirm Entry. Cancel Cfm : Cancel `Confirm`. Print : Open a preview window to be printed on a paper. Excel : Download an invoice with an Excel file. Search : Search information matched with an inquiry condition


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Menu Path Adjustment > Domestic Adjustment > Sales Settlement Mgmt


Business

Step

Domestic Sales Invoice Output

Process

Name


by


※ [Print] Button Print an issued sales invoice.


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Screen Name Monthly Domestic Sales Settlement Management



Business

Step

Domestic Sales Invoice Output

Process

Name


by


※ Definition Download the transport information corresponding to the issued sales invoice with an Excel file. Date : Arrival date inputted when POD is inputted with Delivery Date. Invoice No : Invoice Number of vehicles loaded on one TP (Invoice Number is received from HMI

through I/F) Truck No : Truck Number Plate CODE No : Truck Code LOT No : Display five places from an back-end in `HMI-Lot-No` (e.g., a case of 00002, 2 is

displayed) QTY : Vehicle Quantity loaded on truck Amount : Amount per truck.

Select one


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Screen Name Domestic Sales Settlement Cancel



Business

Step

Domestic Sales Invoice Cancel

Process

Name


by


Click

Click

※ Process Select one invoice, and cancel by clicking `Cancel Cfm` button. An invoice which is already registered in a collection management or a payment management

cannot be cancelled. Search a registered Invoice. Click a `Radio` button of an invoice to be cancelled. Click ‘Cancel Cfm’ button. Input a `Password` for the log-in of a user. Click ‘Cancel Cfm’ button.


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Business

Step

Deduction Information Inquiry

Process

Name


by


1

Click

※ Definition Search the deduction. Search the registered Deduction information. Search `View Condition` as `Deduction`. A registered vehicle is searched if `Invoice2` is clicked. Here, A detail popup of the deduction is opened if `HMI-Lot No` is clicked. (Referring to a next

page)

※ Process Search `View Condition` as `Deduction`. Click `HMI-Lot No` in detail information inquiry as shown below. Open Deduction detail inquiry window Deduction Detail.


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Screen Name Deduction Detail



Business

Step

Deduction Information Inquiry

Process

Name


by


※ Definition Search detail deduction which is registered before POD Search by a vehicle unit. Because POD is already registered, it is impossible to modify the deduction.


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Screen Name Domestic Purchase Invoice Management

Menu Path Adjustment > Domestic Adjustment > Purchase Invoice Mgmt


Business

Step

Domestic Purchase Settlement Confirm Entry

Process

Name


by



This is linked to a sales invoice described before.If sales invoice is issued, because a transport charge is received from HMI, confirm the

transport charge to be paid to the transport vendor by issuing the purchase invoice.That is, if the sales invoice is not issued, the purchase invoice cannot be issued. The sales invoice is one to one relation that the transport charge is transferred from HMI

to GLOVIS, but the purchase invoice is one to multi relation that the transport charge is transferred from GLOVIS to each of transport vendors.

Accordingly, as shown above, a statistic data of each of transport vendors is displayed on an upper portion, and a transport list of each of the transport vendors is displayed, and the invoice is configured to be issued selectively.

The purchase receives year and month irrespective of transport year and month.The invoice of the transport is issued selectively.


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Menu Path Adjustment > Domestic Adjustment > Purchase Invoice Mgmt


Business

Step


Process

Name


by


1

2

Click

※ Definition Register and manage purchase invoices by the invoice unit received from the transport vendor. If a transport vendor code of an upper portion is clicked, a transport list of each of the transport

vendors is displayed on a lower portion, and a settlement confirm for the transport is registered by selecting the transport to be registered and clicking [Invoice] button of a center of a screen.

An object of the purchase settlement confirm is a transport of which the sales invoice is issued. That is, the purchase settlement can be confirmed when the sales invoice is issued. If a requested transport is selected by a check box, a purchase amount of the selected transport

is displayed on an upper portion.

① Inquiry Condition Description POD Date : POD Entry Date TP Vendor ( Code popup ) : Transport Vendor

② Button Description Clear : Clear an inquiry condition. Invoice : issue a purchase invoice.


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Menu Path Adjustment > Domestic Adjustment > Purchase Invoice Mgmt.


Business

Step


Process

Name


※ ProcessAccount Confirm Number is automatically generated in sequence. The invoice is confirmed irrespective of `Payment Blocking`.If a transport to be confirmed is selected, the sum money of the selected transport is

displayed by a red color.Payment Month : Input settlement year and month. e.g., Input month/year type such as

08/2008. The numeral can be inputted, an error message is opened if the input is not matched with a date type.

Confirm Password : Input and register password.


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Menu Path Adjustment > Domestic Adjustment > Purchase Invoice Mgmt.


Business

Step

Domestic Purchase Invoice Management

Process

Name


※ TP041 GLOVIS transport vendor As shown above, It is impossible to confirm the purchase settlement of TP041 (GLOVIS)

transport vendor.


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Screen Name Domestic Purchase Settlement Management

Menu Path Adjustment > Domestic Adjustment > Purchase Settlement Mgmt.


Business

Step

Domestic Purchase Settlement Management

Process

Name


by



This is linked to the purchase invoice issue.It is possible to search, output and cancel the issued purchase invoice.If the purchase invoice is issued, the transport charge can be paid to the transport

vendor.Input detail money and tax through a payment management.

An invoice can be cancelled before registered in a payment management, but the invoice can not be cancelled if the payment was already performed.


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Business

Step


Process

Name


by


1

2

Click

※ Process

Settlement confirm cancel. A settlement confirm list which is already registered in a collection management or a payment

management cannot be cancelled. Search the purchase settlement confirm entry. Click `Radio` button of the purchase settlement confirm to be cancelled. Click ‘Cancel Cfm’ button. Input a log-in password of a user. Click ‘Cancel Cfm’ button.


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Business

Step


Process

Name


by


※ Excel Button

This is a function for downloading list information of an upper portion of a purchase settlement management screen.


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Screen Name Uncollected Inquiry

Menu Path Adjustment > Collection > Uncollected Inquiry


Business

Step

Collection Management

Process

Name



The collection management and the payment management are same with them of the export transport.

Refer to 6.0 Export Adjustment.


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Screen Name Payment Blocking Entry

Menu Path Adjustment > Payment Blocking > Payment Blocking Entry


Business

Step

Payment Blocking

Process

Name


BACK 1 BACK 2


Although a transport vendor completed the transport, there is a case of delaying the payment for the transport.

When a problem occurs, the payment should be not performed before the problem is solved. It is possible to perform the payment blocking by a transport unit, and the payment blocking

transport is excluded in the payment management.However, this is not related to the invoice issue. The invoice is issued normally, and the payment

blocking transport is excluded in the payment step.


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a screen for performing the payment blocking for a specific transport.The payment blocking transport is excluded in an object of the payment management.A table shown below is a part of the payment amount entry screen.A red character shows the payment blocking amount which is set in a screen as shown above.


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Business

Step

Payment Blocking

Process

Name


※ Definition

It is possible to register `Blocking` when only `Block Y/N` is set to `No` and an inquiry is performed.If `Block` button of an upper portion is clicked after a requested blocking transport is selected, as

shown below, a screen for inputting the amount and the reason is displayed.The amount can be adjusted.

[Reason Save] button is used for inputting a reason.[Reason Skip] button is used for registering the amount without the reason.The reason is applied to all selected transports.


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Business

Step

Payment Blocking

Process

Name


※ Definition

When `Block Y/N` is set to `Yes` and the inquiry is performed, `Blocking` can be cancelled.If `Block` button of an upper portion is clicked after a `blocking cancel transport` is

selected, as shown above, it is possible to cancel the blocking.Although the cancel is performed, `Block.Amt` remains as a history. (a status is

changed.)As shown below, `Block Y/N` is `No` and amount is `50000`.


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a function for outputting the payment blocking list of an inquiry screen by a page unit. ([Print] button of a upper screen)


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Business

Step

Payment Blocking

Process

Name


※ Definition

This is a function for outputting the payment blocking list of an inquiry screen by a page unit. ([Print] button of a upper screen)

7. Domestic Adjustment October 1, 2008 Version : 5.0.

Documents

Transcript of 7. Domestic Adjustment October 1, 2008 Version : 5.0.