5.5.2 Monitoring and Evaluation 1 Monitoring and Evaluation UPA Package 5, Module 5.
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1 5.5.2 Monitoring and Evaluation Monitoring and Evaluation UPA Package 5, Module 5
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Transcript of 5.5.2 Monitoring and Evaluation 1 Monitoring and Evaluation UPA Package 5, Module 5.
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5.5.2 Monitoring and Evaluation
Monitoring and Evaluation
UPA Package 5, Module 5
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5.5.2 Monitoring and Evaluation
Monitoring and Evaluation
• Monitoring is an instrument used by the project management. • It creates the prerequisites for steering project
implementation on the basis of the planning targets.• Monitoring and Evaluation (M+E) comprises two operations
which are effective only when carried out together.
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5.5.2 Monitoring and Evaluation
What is M&E?
• M stands for Monitoring and means systematic observation and documentation of the input of resources (activities), achievement of results/outputs and impacts.
• E stands for Evaluation and means objectives-oriented assessment of the information collected in the course of monitoring. This assessment of the expediency of the chosen approach and the attainability of the desired results/outputs and impacts forms the basis for the decisions on project steering to be taken by the project management.
Source: GTZ, Unit 04,1989
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5.5.2 Monitoring and Evaluation
Steps involved in M&E
1. Reviewing the planning documents.2. Determining information requirements and information flow.3. Recording the necessary information.4. Analysing and documenting the information.5. Using the information in project steering.6. Using the information in project progress reporting.
Note: Steps 5 and 6 do not actually form part of M&E, but are included here in order to provide a complete and logical picture.
Source: GTZ, Unit 04, 1998
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5.5.2 Monitoring and Evaluation
Application of M&E
Quantity of data
required
Required exactitude and reliability of data
High Low
Large
Specialized M&E work units, possibly with own data collectors; use of personal computers.
Data collected by all relevant organizational units in the project, processing possibly by external data sources/data banks.
SmallHigh capacity system to process and analyse data.
Chiefly informal data collection; external sources of information usually tapped.
Source: GTZ, Unit 04, 1989
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5.5.2 Monitoring and Evaluation
M+E within the Project Implementation Cycle
Start of projectZOPP 4(in partner country)
End of project Supplementary or
modification offerfor next phase tothe client/finan-cing organisation(BMZ)
Project partners +Contact person
ZOPP 5
Project Planning Matrix
Plan of OperationWorking Plan
Monitoring & Evaluation
Project implementation
Ongoing steering
Project Progress Report
Project Progress Review (GTZ)
Plan Adjustment (long-term)
Implementation adjustment(short-term)
No inter-ventionrequired
Source: GTZ, Unit 04, 1998
