5 Keys to Transform Your IT Portfolio and Drive the Change (EN)
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Transcript of 5 Keys to Transform Your IT Portfolio and Drive the Change (EN)
PrioritizationTransformation projects and investments
are difficult to prioritize
Impacts of ChangeImpacts of change cannot be accurately
measured from a cost perspective
IT AlignmentTransformation
strategies are not aligned with business
goals
IT departments often have difficulty to plan the transformation of their IT landscape because they don’t have a clear view of the value and lifecycle of their IT assets. Another struggle is the ability to properly evaluate the impact of change on their IT portfolio, and prioritize transformation projects due to a lack of relevant criteria.
MAIN CHALLENGES
KEY QUESTIONS
How can I align the IT portfolio with business
goals, while taking control of risks?
Business OperationsHow can I reduce the impact of costs on my IT portfolio transformation initiative?
How can I evaluate transformation plans
using criteria relevant to the business?
How can I assess and compare several projects at the same time?
How do IT asset lifecycles and investments affect
business outcomes?
How can I plan application and technology upgrades?
In order to address these challenges, it will benefit companies to be able to answer these questions...
5 KEYS TO TRANSFORM YOUR IT PORTFOLIO AND DRIVE CHANGE
Implementthe change
Get a clear view of IT asset lifecycles
Knowthe value of each
of your IT assets
Compare transformation
scenarios
Create transformation
scenarios
01 02 03 04 05
To plan an effective transformation of your IT portfolio, it’s valuable to first understand the lifecycle and value of each of your IT assets. Then, create transformation scenarios that will include various initiatives such as phasing out or extending applications. This allows you to prioritize these projects and implement the best scenario using custom assessment criteria such as risk of feasibility, costs, and business impact.
GET A CLEAR VIEW OF IT ASSET LIFECYCLES
Your IT portfolio will evolve based on business projects, technology evolution, and support constraints. Understanding the lifecycles of your IT assets helps you plan change within your IT portfolio. For example, if an application is planned to be retired, you can identify dependencies and the impact on business, coordinate its replacement, and take the appropriate action. The assessment of your IT landscape should also include the evolutions of your IT assets, so you can better prioritize transformation initiatives.
01
Application lifecycles
KNOW THE VALUE OF EACH OF YOUR IT ASSETS
Integrating multiple perspectives, such as business value, risks, and costs, enables you to make informed decisions about the transformation of your IT landscape. You have a better understanding of which applications to invest in, tolerate, migrate or phase out.
02
Tolerate
Year 1
Year 2
Year 3
Innovateor invest
Eliminate Migrate
business value
highlow
high
low
technicalefficiency
LOW
high
cost and
risk
Application assessment
CREATE TRANSFORMATION SCENARIOS
Create transformation initiatives that consider costs and application lifecycles, and assess them through custom criteria.
Define a mix of initiatives and compile them into different transformation scenarios, so you can test multiple possibilities. You can then answer questions like:
• What if this application has to be retired in 6 months/12 months/18 months?• What if two applications are merged into one application in 6 months?
Once you understand the impacts of each transformation scenario, you are able to make informed decisions about your IT portfolio.
Transformation initiative lifecycles
03
COMPARE TRANSFORMATION SCENARIOS
Building transformation scenarios:
• Allows you to compare them through various criteria such as risk on quality, risk of feasibility and costs
• Ensures that you are making decisions that fit your organization’s ability to change
• Reduces both technological and organizational risks of any transformation
04
Project 1Project 2
Spider chart with 6 risk dimensions
IMPLEMENT THE CHANGE05
To effectively transform your IT portfolio, you need to:
• Define tangible objectives and key performance indicators (KPIs)• Implement a governance structure integrating various stakeholders with clear responsibilities
(IT portfolio management project team, enterprise architects, CIO, business application owners…) • Implement an inventory and evaluation process to get reliable and relevant information about your IT portfolio• Organize the change management process
ie
Integrating an IT portfolio management solution in your organization brings visibility to your IT assets and help you gain agility to better support new initiatives.
FOR OTHER STEPS, SEE:
eBook - Step 14 steps to bring visibility to your IT assets
eBook - Step 25 ways to evaluate your IT Portfolio
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