FILE MANAGEMENT

TECHNIQUES

WHAT IS FILE MANAGEMENT?THE FUNDAMENTAL METHODS FOR NAMING, STORING AND HANDLING FILES.

WITHOUT PROPER POLICIES IN PLACE, THE RESULTS COULD BE UNPREDICTABLE & EXTREMELY COSTLY.

1. FILE NAMING• KEEP IT SIMPLE. SHOULD NOT BE COMPLEX HIERARCHICAL STRUCTURES.

• BE SPECIFIC. USE INFORMATION RICH NAMES.

• ELEMENTS SHOULD BE ORDERED FROM GENERAL TO SPECIFIC.

2. AS TIME GOES ON…

• A MINIMUM OF 2 DIGITS WITH A LEADING ZERO ENSURES THAT THE FILE

NAMES REMAIN IN ORDER.

EX. R01… R13

• FILE NAMING BASED ON DATE IS AN EASILY UNDERSTOOD SYSTEM THAT

SCALES AS TIME GOES BY.

3. TINY DETAILSDO NOT NOT USE SPACES OR SPECIAL CHARACTERS SUCH AS

(REGULAR/SHIFT KEY) ! @ # $ % & * ? ` ~ ^ ‘ “ , . : ; + = / < ( { [ | ] } ) > \

(OPTION KEY/CONTROL) ≤ ≥ ÷ … Æ « ¡ ™ £ ¢ ∞ § ¶ • ª º – ≠

UNDERSCORES (_) ARE OKAY, SHOULD BE USED AS AN ELEMENT DELIMITER.

ONLY ONE PERIOD SHOULD BE USED (FOR THE FILE EXTENSION).

USE ( - ) IN URLS & IMAGE NAMES INSTEAD OF _ .

*NOTE: SEARCH ENGINES READ DASHES AND UNDER SCORE

DIFFERENTLY, DASHES ARE PREFERRED BY GOOGLE.

4. REMEMBER…SAVE REGULARLY & AT THE END OF THE DAY YOU PUT YOUR WORK ON THE SERVER SO THAT

YOUR WHOLE OFFICE MAY ALL HAVE ACCESS TO IT IN CASE YOUR COMPUTER CRASHES OR

YOU WOULD LIKE TO ACCESS WORK OFFSITE.

5. BACK UP YOUR FILESOPERATE TWO BACKUPS SYSTEMS SUCH AS AN EXTERNAL HARD DRIVE OR CLOUD SYSTEM.

KEEP ONE SERVER THAT UPDATES DAILY AND ANOTHER THAT IS INCREMENTAL AND ONGOING.

IDEAS BROUGHT TO

YOU BY TAMBOURINE