User Registration

3. Operating Instructions

3.1. User Registration

UGC scheme Portal (http://eschemeugc.gov.in) has provision of 7 types of users as mentioned below.

S.No Role Name Method of Creation

1 Super Administrator Not Applicable

2 University Administrator By UGC Administrator

3 College Administrator By UGC Administrator

4 Apex user By UGC Administrator

5 UGC officer By public Interface

6 University Registrar By public Interface

7 College Principal By public Interface

3.1.1. Registration of University Registrar, UGC officer, College Principal 1: Intended user access url http://eschemeugc.gov.in. Home page will appear as given below

2: User clicks on link New User, it will redirect you to userRegistrationHelp page as shown in figure. 3: From this page university registrar & College Principal may download authority letter format, fill it, get it signed. 4: Once user clicks on Continue, user is redirected to userRegistrationPage as shown in figure

User Registration

5: User picks up his role from Role control, In case of university registrar & College Principal user id (AISHE code) is automatically populated from database. User enters/ selects required information and attaches required documents in the form. In case of UGC officer, he/she will enter his employee id. Note: 1: * fields are mandatory. 2: All attachments must be in pdf format and size not more than one Mb. 3: In case of University Registrar/College Principal user id will be AISHE code of respected institution while in case of UGC officer employee id of UGC will be his user id e.g. C16663 and U0120 for college and university respectively. These are case sensitive. 6: As user’s clicks on preview button, following message appears to his/her.

7: After clicking on OK button, Data cannot be modified. 8: User gets SMS/Email message regarding successful submission of Registration form. 9: User should wait for the approval of the registration by UGC administrator. 10: Once user registration is approved by respective admin, it becomes active and user will be able to login. SMS and email are sent to the user regarding approval of the registration.

3.1.2. Registration of University Administrator, College Administrator and Apex user

User ids of University Administrator, College Administrator and apex user will be created and approved by UGC Admin.

User Registration

1: UGC Admin login using his id & password at http://eschemeugc.gov.in. After login Following page will appear

2: UGC Admin clicks on User Management menu then UGC Officers. Following page will appear

User Registration

3: UGC Admin clicks on User Management menu then University registrar or college Principal. Following page will appear

4: UGC Admin clicks on User Management menu then Apex user. Following page will appear

5: To create new user, he/she clicks on New User Tab. Following page will appear

User Registration

6: Admin user selects role name, enters his name, email, mobile no, password. In case of college administrator he/she also selects state list & submit the details. User id will automatically populate press the submit Button. 7: Admin user get confirmation message after registration. 8: To view user id of particular role, UGC admin clicks respected tab, selects section and status (New Registration, Approved, Deactive), a list as given below appears.

User Registration

9: In case of new user, UGC admin can approve & edit the user.

3.1.3. Add/Edit College/University in Portal

Submission of Institute Information

1: User clicks on Click here to enter details of his college. Following screen appears.

2: User enters/selects all mandatory information & clicks on submit button. After this step institute

becomes visible to UGC officer. (Institute has not been added so far. Only Information of Institute

has been submitted). Decision regarding addition/rejection is taken by C-admin/U-admin.

3: After addition of institute name user will get intimation by email/sms. Now user may go for user

registration.

3.1.4. Approval/Edit of Institute by UGC Officer

1: College Administrator and University Administrator may add/edit/reject college/university

respectively. After successful login College Administrator / University Administrator clicks on

Colleges Pending for Addition to add/reject college, College log & Edit College Name to edit

name of the college in Master Management -> manage college Menu.

User Registration

2: After user action a list of college will appear

3: As user clicks on Add or Reject link institute information becomes visible to C-admin

4: College Administrator can approve/rejects college based on information visible to him. In case of

rejection College Administrator enters reason of rejection.

5: As soon as College Administrator approves college name, college is added in College list &

intimation of same fires to reported user by SMS/Email.

User Registration

6: If College Administrator clicks on Edit college name following screen will appear

7: To edit College Name College Administrator clicks on edit, enters new name of college & press

Update

8: In a similar manner, University Administrator can add/ rejects, edit the name of University

User Registration

3.1.5. Forgot User id/Password:

1:In case user forgets his login details, he can recover it by clicking Forgot Login Details?

2: As soon as user clicks it, he is redirected to forgetPasswordPage .

3: To recover password user has to enter login id & to recover user id user has to enter his email id

submitted at the time of registration.

4: As soon as user enters captcha and press submit, password/login id is sent to his registered

Email ID.

5: User login to registered Email ID and click on ‘ Reset Password’ mail from automail.ugc@nic.in

3.2. Institute Profile& Bank Details

The University/ College must update the institute profile and Bank details by clicking on the link i.e

Institute Profile on the left panel. Institute can enter multiple Bank Account Details, if required

User Registration

User Registration