2/25: Using Microsoft Excel

• Jeff Till, guest speaker

• What is a spreadsheet?

• Why use a spreadsheet?

• Parts of a spreadsheet– Formatting– Formulas, functions– Charts, graphs, maps– Saving as other types

What is a spreadsheet?

• A table of data that allows combinations of the data to be used for analysis.

Get samplespreadsheet

Why Use a Spreadsheet?

• Information can be linked from one cell to another, allowing the data to be analyzed better.

• Scenarios can be explored for a situation.

• Multiple sets of data can be simultaneously processed and analyzed.

• Charts, graphs, and maps can be generated for further insight into a problem.

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Parts of a Spreadsheet

• Rows, columns, cells, borders, sheet

ROWCOLUMN

CELL

BORDERS

SHEETTABS

Formatting

• Colors

• Fonts

• Column Widths

• Row Heights

• Hiding Rows & Columns

• Number Formats

Formulas

• References: absolute versus relative references

• Copying & pasting functions

• Functions & the function wizard

=((B3+C3)/100*0.15+H3/50*0.1+J3/100*0.15)/0.4=MINIMUM(B3:B86)=SUM(B3,B6,B9)

Some Useful Functions

• IF

• CONCATENATE

• TIME functions

Charts, Graphs, and Maps

• Inserting charts

• Inserting graphs

• Inserting maps

United Statesby Column B

48 to 48 (1)44 to 48 (2)31 to 44 (2)27 to 31 (2)21 to 27 (2)

North America

midterm exam scores vs. overall midterm scores

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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Etc.

• Saving as other than a MS Excel spreadsheet

• Saving as HTML

• Cutting & Pasting into Word, PowerPoint, etc.