221 Microsoft Toggle Keys

7/22/2019 221 Microsoft Toggle Keys

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21 Microsoft Toggle Keys

1Ctrl + Shift + AAllCapsMakes the selection all capitals (toggle)

2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text



5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text

6Alt + F10AppMaximizeEnlarges the application window to full size
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7Alt + F5AppRestoreRestores the application window to normal size

8Ctrl+BBoldMakes the selection bold (toggle)

9Ctrl + PgDnBrowseNextJump t! o the next browse object

10Ctrl + PgUpBrowsePrevJump to the previous browse object

11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object

12EscCancelTerminates an action

13Ctrl+ECenterParaCenters the paragraph between the indents

14Shift+F3ChangeCaseChanges the case of the letters in the selection

15Left arrowCharLeftMoves the insertion point to the left one character


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16Shift + Left arrowCharLeftExtendExtends the selection to the left one character

17Rt arrowCharRightMoves the insertion point to the right one character

18Shift + Rt arrowCharRightExtendExtends the selection to the right one character

19

Alt + Shift + CClosePaneCloses the active window pane (if you are in NormalView and have, for example, the Footnote pane open)

20Alt+Drag (or press Ctrl + Shift + F8 and drag, butAlt + Drag is far easier!)ColumnSelectSelects a columnar block of text

21Ctrl +Shift+CCopyFormatCopies the formatting of the selection

22Shift + F2CopyTextMakes a copy of the selection without using theclipboard (pr! ess Return to paste)

23Alt + F3CreateAutoTextAdds an AutoText entry to the active template

24Ctrl+ BackspaceDeleteBackWord


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Deletes the previous word without putting it on theClipboard

25Ctrl + Del

DeleteWordDeletes the next word without putting it on theClipboard

26Ctrl+W, Ctrl+F4DocClosePrompts to save the document and then closes theactive window. (But doesn't intercept the menucommand)

27Ctrl + F10DocMaximizeEnlarges the active window to full size

28Ctrl + F7DocMoveChanges! the position of the active window

29Ctrl + F5DocRestoreRestores the window to normal size

30Ctrl + F8DocSizeChanges the size of the active window

31Alt + Ctrl + SDocSplitSplits the active window horizontally and thenadjusts the split

32Alt + Shift + F9DoFieldClickExecutes the action associated with macrobutton


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fields

33Ctrl + Shift + DDoubleUnderline

Double underlines the selection (toggle)

34Alt R, GDrawGroupGroups the selected drawing objects

35Alt R, IDrawSnapToGridSets up a grid for aligning drawing objects

36Alt R, UDrawUngroupUngroups the selected group of drawing objects

37Ctrl+Shift+F5 (Or: Alt I, K)EditBookmarkBrings up the bookmark dialog

38DelEditClearPerforms a forward delete or removes the selectionwithout putting it on t! he Clipboard

39Ctrl+CEditCopyCopies the selection and puts it on the Clipboard

40Ctrl+XEditCutCuts the selection and puts it on the Clipboard

41Ctrl+FEditFind


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Finds the specified text or the specified formatting

42F5, Ctrl+GEditGoTo

Jumps to a specified place in the active document

43Alt E, KEditLinksAllows links to be viewed, updated, opened, orremoved

44Ctrl+VEditPaste

Inserts the Clipboard contents at the insertion point45Alt E, SEditPasteSpecialInserts the Clipboard contents as a linked object,embedded object, or other format

46Alt + Shift + BackspcEditRedoRedoes the last action that was undone

47F4EditRedoOrRepeatRepeats the last command, or redoes the last actionthat was undone (unfortunately, doesn't work for asmany commands in Word 2000 as in Word 97 and below,

but this is still one of Word's most useful shortcuts,if not the most useful)

48Ctrl+HEditReplaceFinds the specified text or the specified formattingand replaces it

49Ctrl+A


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EditSelectAllSelects the entire document

50Ctrl+Z

EditUndoReverses the last action

51Alt + PageDn (to select to! end of column, use Alt +Shift + PgDn)EndOfColumnMoves to the last cell in the current table column

52Ctrl+Shift+End

EndOfDocExtendExtends the selection to the end of the last line ofthe document

53Ctrl+EndEndOfDocumentMoves the insertion point to the end of the last lineof the document

54EndEndOfLineMoves the insertion point to the end of the currentline

55Shift+EndEndOfLineExtendExtends the selection to the end of the current line

56Alt+EndEndOfRowMoves to the last cell in the current row

57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the last


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visible line on the screen

58Shift + Alt + Ctrl + PgDnEndOfWindowExtend

Extends the selection to the end of the last visibleline on the screen

59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expands theselection with the direction keys

60Alt + F4 ()

FileCloseOrExitCloses the current document, or if no documents areopen, quits Word. Horrible command, as it makes it along winded business to quit Word. But there's asimple solution - assign Alt+F4 to FileExit instead.

61Alt + F4 (Word 97)FileExitQuits Microsoft Word and prompts to save thedocuments (does intercept the menu item, but not thekeyboard short! cut, or the x button. An AutoExit macrois usually a better way of intercepting this).

62 NOT Ctrl+N!!FileNewCreates a new document or template (brings up thedialog). Note that: Word pretends that Ctrl+N isassigned to FileNew but it isn't, it's assigned toFileNewDefault You can fix this in Word 2000 byassigning Ctrl+N to the FileNewDialog command. In Word97 the only way to fix it is to create a macro calledFileNew (to do this, press Alt + F8! , type "FileNew"without the quotes and Click "Create". The macro willautomatically contain the code needed to make itwork).

63Ctrl+N


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FileNewDefaultCreates a new document based on the Normal template.

64Ctrl+O

FileOpenOpens an existing document or template

65Alt F, UFilePageSetupChanges the page setup of the selected sections

66Ctrl + PFilePrint

Prints the active document (brings up the dialog)67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed

68Alt F, IFilePropertiesShows the properties of the active document

69Ctrl+SFileSaveFileSave

70Alt F, A (or F12)FileSaveAsSaves a copy of the document in a separate file(brings up the dialog)

71Ctrl+Shift+FFontActivates the Fonts listbox on the formatting toolbar

72Ctrl+Shift+P


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FontSizeSelectActivates the Font Size drop-down on the formattingtoolbar

73

Alt + Ctrl + KFormatAutoFormatAutomatically formats a document (or sometimes,automatically screws it up)

74Alt O, BFormatBordersAndSha dingChanges the borders and shading of the selected

paragraphs, table cells, and pictures

75Alt O, EFormatChangeCaseChanges the case of the letters in the selection

76Alt O, CFormatColumnsChanges the column format of the selected sections(brings up the dialog)

77Alt O, DFormatDropCapFormats the first character of current paragraph as adropped capital (must select it first)

78Ctrl+DFormatFontBrings up the Format + Font dialog

79Alt + Shift + RFormatHeaderFooterL inkLinks the current header/footer to the previoussection (but does not intercept the button on theHeader Footer toolbar)

80


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Alt O, PFormatParagraphBrings up the Format Paragraph dialog

81

Alt O, SFormatStyleApplies, creates, or modifies styles

82Alt O, TFormatTabsBrings up the Format Tabs dialog

83Shift + F5

GoBackReturns to the previous insertion point (goes back toup to 3 points, then returns to where you started;this is one of the most useful shortcuts of them all.Also useful when opening a document, if you want to gstraight to where you were last editing it)

84Ctrl + >GrowFontIncreases the font size of the selection

85Ctrl + ]GrowFontOnePointIncreases the font size of the selection by one point

86Ctrl + T (or drag the ruler)HangingIndentIncreases the hanging indent

87F1HelpMicrosoft Word Help

88Shift + F1HelpTool


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Lets you get help on a command or screen region orexamine text properties

89Ctrl + Shift + H

HiddenMakes the selection hidden text (toggle)

90Click on itHyperlinkOpenConnect to a hyperlink's address

91Ctrl + M (or drag the ruler)Indent

Moves the left indent to the next tab stop92Alt + Ctrl + M (or Alt I, M)InsertAnnotationInserts a comment

93F3InsertAutoTextReplaces the name of the AutoText entry with itscontents

94Alt I, BInsertBreakEnds a page, column, or section at the insertion

point

95Alt I, CInsertCaptionInserts a caption above or below a selected object

96Ctrl + Shift + ReturnInsertColumnBreakInserts a column break at the insertion point

97


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Alt + Shift + DInsertDateFieldInserts a date field

98

Alt + Ctrl + DInsertEndnoteNowInserts an endnote reference at the insertion pointwithout displaying the dialog

99Alt I, FInsertFieldInserts a field in the active document

100

Ctrl+F9InsertFieldCharsInserts an empty field with the enclosing fieldcharacters

101Alt I, LInsertFileInserts the text of another file into the activedocument

102Alt I, NInsertFootnoteInserts a footnote or endnote reference at theinsertion point

103Alt + Ctrl + FInsertFootnoteNowInserts a footnote reference at the insertion pointwithout displaying the dialog

104Ctrl + KInsertHyperlinkInsert Hyperlink

105Alt I, D


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InsertIndexAndTable sInserts an index or a table of contents, figures, orauthorities into the document

106

Alt + Ctrl + LInsertListNumFieldInserts a ListNum Field

107Alt + Shift + FInsertMergeFieldBrings up a dialog to insert a mail merge field atthe insertion point. (It does not intercept the buttonon the Mail merge. toolbar)

108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point

109Alt + Shift + PInsertPageFieldInserts a page number field

110Ctrl + Shift + F3InsertSpikeEmpties the spike AutoText entry and inserts all ofits contents into the document

111Alt + Shift + TInsertTimeFieldInserts a time field

112Ctrl + IItalicMakes the selection italic (toggle)

113Ctrl + JJustifyParaAligns the paragraph at both the left and the right


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indent

114Ctrl + LLeftPara

Aligns the paragraph at the left indent

115Down arrowLineDownMoves the insertion point down one line

116Shift + down arrowLineDownExtendExtends the selection down one line

117Up arrowLineUpMoves the insertion point up one line

118Shift + up arrowLineUpExtendExtends the selection up one line

119Ctrl + F11LockFieldsLocks the selected fields to prevent updating

120Alt + Shift + KMailMergeCheckChecks for errors in a mail merge

121Alt+Shift+EMailMergeEditDataSo urceLets you edit a mail merge data source

122Alt + Shift + NMailMergeToDocCollects the results of the mail merge in a document


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123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer

124Alt + Shift + IMarkCitationMarks the text you want to include in the table ofauthorities

125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index

126Alt + Shift + OMarkTableOfContents EntryInserts a TC field (but it is far better to useHeading Styles to generate your Table of Contentsinstead)

127Alt or F10MenuModeMakes the menu bar active

128Alt + Shift + F11MicrosoftScriptEdit orStarts or switches to Microsoft DevelopmentEnvironment application, allowing you to view theHTML/XML source code that would be behind the documentif it were in .htm format (or that is behind it if italready is in .htm format).

129Alt + Ctrl + F1MicrosoftSystemInfoExecute the Microsoft System Info application

130F2MoveText


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Moves the selection to a specified location withoutusing the clipboard (press Return to execute the more)

131Tab

NextCellMoves to the next table cell

132F11

NextFieldMoves to the next field

133Alt + F7

NextMisspelling

Find next spelling error134Alt + down arrow

NextObjectMoves to the next object on the page

135Ctrl + F6

NextWindowSwitches to the next document window, equivalent toselecting a document from the Window menu.

136Ctrl+Shift+N

NormalStyleApplies the Normal style

137Ctrl + 0OpenOrCloseUpParaSets or removes extra spacing above the selected

paragraph

138F6OtherPaneSwitches to another window pane in Normal View (forinstance, if you have if you have a Footnotes paneopen in Normal view and want to switch to the main


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document and back without closing the pane).

139Alt + _OutlineCollapse

Collapses an Outline in Outline View by one level

140Alt+Shift+rt arrowOutlineDemoteDemotes the selected pa! ragraphs one heading level

141Alt + +OutlineExpandExpands an Outline in Outline View by one level

142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in theoutline

143Alt+Shift+up arrowOutlineMoveUpMoves the selection above the previous item in theoutline

144Alt+Shift+left arrowOutlinePromotePromotes the selected paragraphs one heading level

145Alt + Shift + LOutlineShowFirstLin eToggles between showing the first line of each

paragraph only or showing all of the body text in theoutline

146InsOvertypeToggles the typing! mode between replacing andinserting


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147PgDnPageDownMoves the insertion point and document display to the

next screen of text

148Shift+ PgDnPageDownExtendExtends the selection and changes the documentdisplay to the next screen of text

149PgUpPageUp

Moves the insertion point and document display to the previous screen of text

150Shift + PgUpPageUpExtendExtends the selection and changes the documentdisplay to the previous screen of text

151Ctrl + down arrowParaDownMoves the insertion point to the beginning of thenext paragraph

152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the next

paragraph

153Ctrl + up arrowParaUpMoves the insertion point to the beginning of the

previous paragraph

154Shift + Ctrl + up arrowParaUpExtend


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Extends the selection to the beginning of the previous paragraph

155Ctrl+Shift+V

PasteFormatApplies the previously copied formatting to selection

156Shift + TabPrevCellMoves to the previous table cell

157Shift + F11PrevField

Moves to the previous field158Alt + up arrowPrevObjectMoves to t! he previous object on the page

159Ctrl + Shift + F6PrevWindowSwitches back to the previous document window

160Sfift+F4RepeatFindRepeats Go To or Find to find the next occurrence

161Ctrl+SpacebarResetCharMakes the selection the default character format ofthe applied style

162Ctrl+QResetParaMakes the selection the default paragraph format ofthe applied style

163


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Ctrl +RRightParaAligns the paragraph at the right indent

164

Ctrl + *ShowAllShows/hides all nonprinting characters

165Alt + Shift + AShowAllHeadingsDisplays all of the heading levels and the body textin Outline View

166

Ctrl +


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Ctrl + F3SpikeDeletes the selection and adds it to the "Spike"AutoText entry (which allows you to move text andgraphics from nonadjacent locations)

173Alt + PgUpStartOfColumnMoves to the first cell in the current column

174Ctrl+Shift+HomeStartOfDocExtendExtends the selection to the beginning of the firstline of the document

175Ctrl +HomeStartOfDocumentMoves the insertion point to the beginning of thefirst line of the document

176HomeStartOfLineMoves the insertion point to the beginning of thecurrent line

177Shift+HomeStartOfLineExtendExtends the selection to the beginning of the currentline

178Alt+HomeStartOfRowMoves to the first cell in the current row

179Alt+Ctrl+PgUpStartOfWindowMoves the insertion point to the beginning of thefirst visible line on the screen


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180Shift+ Alt+Ctrl+PgUpStartOfWindowExtendExtends the selection to the beginning of the first! visible line on the screen

181Strl + Shift + SStyleActivates the Style drop-down on the Formattingtoolbar

182Ctrl + =SubscriptMakes the selection subscript (toggle)

183Ctrl + +SuperscriptMakes the selection superscript (toggle)

184Ctr! l + Shift + QSymbolFontApplies the Symbol font to the selection

185Alt A, FTableAutoFormatApplies a set of formatting to a table

186Alt A, HTableHeadingsToggles table headings attribute on and off

187Alt + click(Alt + drag to select several)TableSelectColumnSelects the current column in a table

188Click in left marginTableSelectRow


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Selects the current row in a table

189Alt + double-clickTableSelectTable

Selects an entire table

190Alt + Ctrl + UTableUpdateAutoForm atUpdates the table formatting to match the appliedTable Autoformat settings

191Shift + F9 (Alt + F9 toggles all field codes on oroff)

ToggleFieldDisplayShows the field codes or the results for theselection (toggle)

192Alt T, CToolsCustomizeAllows you to customizes the Word user interface(menus, keyboard and toolbars) and store thecustomizations in a template (defaults to Normal.dot,so be careful!)

193Alt + F8ToolsMacroRuns, creates, deletes, or revises a macro

194F7ToolsProofingChecks the spelling and grammar in the activedocument

195Ctr.l + Shift + EToolsRevisionMarksT oggleToggles track changes for the active document

196Shift + F7


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ToolsThesaurusFinds a synonym for the selected word

197Ctrl+U

UnderlineFormats the selection with a continuous underline(toggle)

198Ctrl + Shift + T(or drag the ruler)UnHangDecreases the hanging indent

199

Ctrl + Shift + M(or drag the ruler)UnIndentMoves the left indent to the previous tab stop

200Ctrl+Shift+F9UnlinkFieldsPermanently replaces the field codes with the results

201Ctrl + Shift + F11UnlockFieldsUnlocks the selected fields for updating

202F9UpdateFieldsUpdates and displays the results of the selectedfields

203Ctrl + Shiift + F7UpdateSourceCopies the modified text of a linked file back to itssource file

204Hover over commentViewAnnotations


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Show or hide the comment pane

205Dbl-click the endnote referenceViewEndnoteArea

If in Normal View, opens a pane for viewing andediting the endnote (toggle). If in Page/Print LayoutView, switches from the body text to the endnote orvice versa

206At + F9ViewFieldCodesShows the field codes or results for all fields(toggle)

207Dbl-click the footnote referenceViewFootnoteAreaIf in Normal View, opens a pane for viewing andediting the footnote (toggle). If in Page/Print LayoutView, switches from the body text to the footnote orvice versa.

208Alt V, FViewFootnotesIf in Normal View, opens a pane for viewing andediting footnotes and endnotes (toggle). If inPage/Print Layout View, switches from the body text tothe footnotes/endnotes or vice versa.

209Alt V, HViewHeaderDisplays header in page layout view

210Alt V, N(or Alt + Ctrl + N)ViewNormalChanges the editing view to normal view

211Alt V, O(or Alt + Ctrl + O)


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ViewOutlineDisplays a document's outline

212Alt V, P

(or Alt + Ctrl + P)ViewPageDisplays the page more-or-less as it will be printed,and allows editing (In Word 2000 the menu item iscalled Print Layout, but fortunately the commandhasn't changed.

213Alt + F11ViewVBCodeShows the VB editing environment (Tools + Macro +

Visual Basic Editor)214Alt + left arrowWebGoBackBackward hyperlink (useful if you clicked on a pagenumber hyperlink in the table of content! s and thenwant to return to the TOC)

215Alt + rt arrowWebGoForwardForward hyperlink

216Alt W, AWindowArrangeAllArranges windows as non-overlapping tiles

217Ctrl + left arrowWordLeftMoves the insertion point to the left one word

218S! hift + Ctrl + left arrowWordLeftExtendExtends the selection to the left one word

219


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Ctrl + rt arrowWordRightMoves the insertion point to the right one word

220

Shift + Ctrl + rt arrowWordRightExtendExtends the selection to the right one word

221Ctrl + Shift + WWordUnderlineUnderlines th! e words but not the spaces in theselection (toggle

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221 Microsoft Toggle Keys

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