21 st CCLC FY 2010 Request for Proposals Technical Assistance Workshops January 22, 23, and Feb 2,...
-
Upload
angelina-romero -
Category
Documents
-
view
213 -
download
0
Transcript of 21 st CCLC FY 2010 Request for Proposals Technical Assistance Workshops January 22, 23, and Feb 2,...
21st CCLC FY 2010Request for Proposals
Technical Assistance Workshops
January 22, 23, and Feb 2, 2009
General Information (pp.1, 2) Title IV, Part B, NCLB
$17.8 million in FY 2010
Minimum grant award-- $50,000
Maximum grant award--$150,000 per site
5 year award, based on sufficient funding from USDE
Final grant award to be negotiated by ISBE
Eligible Applicants ( p. 1)
LEAs public school districts public lab schools approved by ISBE charter schools area vocational centers
Community based organizations
Faith based organizations
Eligible Applicants
Public and private entities
Consortium of eligible organizations
ROE/ISC offices that coordinate activities for LEAS or others
Population to be Served (p. 2)
Students who attend schools with at least 40% low income families, i.e., schools eligible for Title I schoolwide programs (not necessarily receiving Title I funds)—REQUIRED AS ABSOLUTE PRIORITY
Students in prekindergarten through grade 12
Students in low performing schools, i.e., identified for state or federal improvement status
Families of students served in the program Includes homeless and their caretakers/guardians
One Competition
One Competition for $17.8 Million No specific amount set aside for any
category of applicant
Classification based on the schools applicant wishes to serve New Applicants Previously funded applicants
Differing criteria Differing award amounts
New Applicants ( p. 1)
An entity that has never received a grant under the 21st CCLC Program
An entity that currently has a 21st CCLC grant or had received a grant in the past and wishes to apply for new funds to serve only schools for which the applicant has not received 21st CCLC funds during any other grant cycle; or
An entity that has a current 21st CCLC grant and is applying for funds to expand or enhance services (i.e., new grade levels or age ranges of students) in schools that it now serves.
Previously Funded Applicants (p. 2)
An applicant that is an entity whose grant has
expired or will expire at the end of FY09 and that is applying for funds to serve one or more schools to which it has provided services under a previous grant.
Previously Funded Applicants (p. 2)
May also provide services to new schools but will be limited by amount of funds that a previously funded applicant may receive.
Any new school added to a grant of a previously funded applicant must be in improvement status.
Applicant Experience (p. 1)
New applicant: If the applicant has had no previous experience, demonstrate the likelihood that it will successfully
implement the program and
its capability to provide educational and related activities that will complement and enhance the academic performance, achievement, and positive youth development of the students.
Applicant Experience (p.1)
Previously funded applicants: Describe any successful results the applicant has had during the previously funded grant period and
include data from the most recent program evaluation that describe the high-quality programming that has been provided.
indicate how the partnerships the applicant has had in place specifically contributed to the quality and success of the previously funded project
Previously Funded Applicants Describe the roles these and other partners
will play in the continued efforts of the grantee.
Include any changes that were made to previously provided programming that resulted from the evaluation.
Submit a copy of the most recent program evaluation with the application.
Previously Funded
No continuation or “automatic” funding; competitive
Schools that were previously served but are no longer in status can be proposed for services as long as at least one school in the proposal is in academic status
Any new schools to be served must be in academic improvement status
Declining Funding ModelNew Grants (p. 2 and 13)
Year 1--negotiated amount $50,000 minimum $150,000 maximum per site
Year 2--level funding Year 3--level funding Year 4--90% of FY 2010 Year 5--75% of FY 2010
Declining Funding ModelPreviously Funded (p. 13)
Year 1 award equals Year 5 of previously funded grant
Years 2 and 3—level funded Year 4—75% of FY 2010 funded amount Year 5—50% of FY 2010 funded amount
Rationale: This is to validate the need for continued sustainability planning over the lifetime of the grants.
21st CCLC Grant Period Begin date: July 1, 2009
End Date: June 30, 2010, or
August 31, 2010, if includes a summer program
Continued funding based on completion of Continuation Application and successful progress toward meeting goals and objectives
FY 2014 last year of funding
Program Continuation
No automatically renewable grants--
Annual application for continuation of funds
ISBE provides applications, forms, etc.
Substantial progress in meeting objectives will be required (APR and other data)
Program Goals (pp. 3, 4)
Programs must: help students meet the Illinois Learning
Standards help students meet local standards be aligned with/complement the curriculum
of school (esp. important for CBO/FBOs) be scientifically based be secular, neutral, and non ideological
Competitive Priorities (pp. 4, 5)
25 additional points will be awarded to applicants who propose to:
Serve students in schools that are at least 40% poverty;
and
Submit a joint application with at least one LEA and one public or private community organization;
and
Priority Points
New Applicants: Propose to serve only schools that are
identified for federal or state academic improvement status
Previously funded:Serve at least one school that is in status; may serve previously funded schools that are not in status, but all new schools must be in status.
Additional Priority (p. 5)
Based on guidance from USDE: An additional 15 points will be awarded to an
applicant that proposes services to at least one middle or high school.
Middle School—includes the following grades exclusively
5-8 6-8 7-8
High School Any school that serves a combination of
grades 9-12 and grants a diploma
Additional Information
Don’t propose services to schools already being funded.
Lists of schools currently being served by the grant are posted on line at http://www.isbe.net/21cclc/PDF/schools_served.pdf
Lists of schools “in status” are posted at http://www.isbe.net/research/htmls/improvement.htm.
Program Specifications (p. 6)
Provide students with academic enrichment opportunities as well as additional opportunities to complement regular academic programs
Offer academic, artistic, and cultural enrichment programs when school is not in session
New Requirements for Programming(p. 6)
12 hours per week 28 weeks per year Parental services required
GED classes Citizenship classes Literacy Parenting Social services ESL classes Other
Service Times (p. 6)
After school Before school Weekends Vacations Summer Days when school is not in session
Locations of Programs
Elementary, middle, secondary schools; or
Locations as safe and accessible as schools Describe how students will travel safely to
and from the site and home Funds (reasonable amounts) from grant
can be used for transportation, including public transportation
Programs Not Allowed (p. 6 )
No Saturday or summer school only programs
No programs during the regular school day unless for preschool or family members
No noon or recess programs No drop in programs; attendees must be
registered
Allowable Activities (pp. 6, 7)
Remedial education services and academic enrichment
Reading, math, and science activities
Arts and music education
Entrepreneurial education programs
Tutoring and mentoring
Allowable Activities (pp. 6, 7)
Activities for ELL students
Recreational activities
Expanded library hours
Technology education
Collaboration (p. 7)
No application from an entity other than a school district will be accepted without letters of collaboration from the school(s) to be served
School districts must have letters of collaboration from partners
Systems must be put into place to gather information from schools—especially important with CPS schools
Description of collaborator(s) required in app
Principles of Effectiveness (pp.7, 8)
Community Learning Center Programs must be based on
an assessment of objective data regarding the need for before-and after-school programs and activities in the schools and communities
an established set of performance measures aimed at ensuring the availability of high quality academic enrichment opportunities
If appropriate, scientifically based research that provides evidence that the program or activity will help students meet the Illinois Learning standards and local student academic achievement standards
Activities Based on Scientific Research (p. 8)
Cite these in the text of the narrative—no works cited page.
Research that is systematic, empirical using methods that draw on observation and experiment
Applicants base proposed strategies on such research, especially when providing services in core academic areas where it is available-- math, reading, and science (cite research in the narrative)
Evaluation Requirements (p.8) Annual evaluation required
Results used to refine, improve, and strengthen the program
Document made available to public and ISBE upon request—will be required as part of the Continuation Application each year
Participate in state and federal evaluation
Copy of Program Evaluation required from previously funded applicants
Evaluation (p. 9 and Attachment 6)
Used to refine, improve, and strengthen the program
Submitted to ISBE annually
Made available to the public upon request
Evaluation –Previously Funded
In addition to other requirements:
Describe and indicate whether maintaining or modifying the previously used evaluation plan and why this decision was made.
If changing, provide rationale for proposed changes.
Private School Participation (p. 10)
Students, teachers, and other ed personnel are eligible to participate on an equitable basis
Must provide comparable opportunities for the participation of both public and private school students in the area served by the grant
Private School Participation (p.10)
Must consult with private school officials during the design and development of the services described in the application
Program services must be secular, neutral, and non ideological
Sign off is required—Attachment11
Sustainability (p. 10 and Attachments 7A/B )
How will you maintain the size and scope of the program including the minimum number of hours per day and weeks per year as the funding declines in years 4 and 5?
Predict and include as part of plan other sources of fund that will be available in years 4 and 5.
Allowable Uses of Funds (p. 13)
Parental involvement and literacy
Assistance to truants, suspended, or expelled to allow academic achievement
Drug and violence prevention, counseling, and character education
Non-allowable Use of Funds( pp.14, 15 )
Proposal preparation costs
Pre award costs
Overnight or out of state travel for students
Food for professional development events, faculty, staff, or administrative meetings for staff in any setting except at Family Nights, etc.
Non-allowable Uses of Funds
Clothing
Incentives of cash, clothing, or other unreasonable costs
Purchase of equipment—computers, printers, scanners, telephones, etc., regardless of cost
Daily snack/meal costs (ISBE nutrition, www.isbe.net/nutrition or 217/782-2491)
Non-allowable Uses of funds
Furniture
Staff events that include retreats, lock-ins, or other events of a similar nature
Field trips that are purely recreational in nature (have no academic support)
Promotional or marketing items (mugs, pens, totes, banners, etc.)
Non-allowable Uses of Funds
Decorative items
Facility construction, remodeling, or renovation
Classes previously offered and paid for by district or other fund sources
Supplanting
Reporting Requirements
Collect and submit required annual performance report
Demonstrate substantial progress being made toward meeting goals and objectives of project
Participate in state-wide evaluation
Participate in the federal evaluation
RFP Appendices (A-C)
A. List of Resources—not all inclusive
B. Statewide Objectives
C. Function and Object Descriptors to assist with budget preparation
State Objectives (Appendix B)
Objective 1: Participants will demonstrate an increased involvement in school activities and in participating in other subject areas such as technology, arts, music, theater, and sports and other recreation activities.
Objective 2: Participants in the programs will demonstrate increased academic achievement.
Objectives, cont.
Objective 3: Participants in the programs will demonstrate social benefits and exhibit positive behavioral changes.
Objective 4: The 21st CCLCs will work toward services that benefit the entire community by including families of participants and collaborating with other agencies and non-profit organizations.
Objectives, cont.
Objective 5: These programs will serve children and community members with the greatest needs for expanded learning opportunities.
Objective 6: 21st CCLC Program personnel will participate in professional development and training that will enable them to implement an effective program. Professional development activities must be aligned with the No Child Left Behind Act definitions and National Staff Development Council’s professional development standards.
Objectives, cont.
Objective 7: 21st CCLC Program projects will use the funding most efficiently by coordinating and collaborating with other federal and state funding sources, agencies, and other community projects to supplement the program and not supplant the funds, and to eventually become self-sustaining.
Program Specifications-Attachment 13
A-S--Read carefully E. Notice of intent to submit F. Active collaboration with schools the
students attend H. Keep attendance records I. Conduct criminal background checks J. Train for and report suspected child abuse
and neglect K. Get permission to use students for public
relations purposes
Program Specific Terms of the Grant
L. Not be delinquent in debts to State M. Conduct needs assessments, parent and
student satisfaction surveys, and self-assessments for APR
N. Attend mandated workshops and trainings provided by ISBE
P. Provide reviewers for application review Q. Evaluate programs R. Course Credit
Proposal Style (p. 15)
Typed, using 1-inch margins, double-spacing and 12- point font;
Pages must be numbered and contain headers on each identifying the applicant;
No spiral binding or binders; and
No supplementary materials should be included and will not be reviewed.
Criteria for Review (pp.23-27)
Need 10 points Quality of Project Services 30 points Quality of Management Plan 15 points Adequacy of Resources 15 points Quality of Evaluation 10 points Sustainability 10 points Cost Effectiveness 10 points
Rubric used for scoring follows these criteria
Proposal Format (p. 16) Cover Page Abstract—1 page
Narrative—25 pages double spaced, 12 point font
Evaluation
Attachments-1-18
Appendices A-D
Required Appendices to Accompany Proposals
Appendix A--Principals’ Letters Appendix B—Partner Letters Appendix D--Detailed Job Descriptions for
positions included in the budget
For Previously Funded Applicants Appendix C-- Most recent written program
evaluation
Incomplete/Ineligible Applications
Missing signatures Missing RCDT codes (if applicant has one) Missing attachments Missing appendices
Will not be reviewed or scored!
Disallowed
Works cited pages (cite in text)
Attaching information not requested: Letters of endorsement/testimonials Newsletters CDs or DVDs Other
Will not be reviewed
Cover Page (Attachment 1)
Complete fully RCDT code
New grantees may have no code if non-school districts
Code will be issued if successful Applicant name, address, etc.
A. Applicants’ original signatures
Cover Page (Attachment 1)
B. Fiscal Agent original signature Entity that is non school district cannot
submit to work with a school without permission and signoff from district superintendent
Applicants working with CPS schools need signature of district designee—call
Program Summary (Attachment 2)
A. Applicant Name(s)
B. Non-public Consultation Submit Attachment 11
C. Priority points check Check if new or previously funded applicant
D. Second competitive priority check off (type of school)
Attachment 2
E. Total Funds Requested
F. Total Number of After School Sites G. Total Number of Partners
H. Partner Information (Provide letter from each explaining role and contributions
in Appendix B and as describe in the narrative
After School Sites (Attachment 3) Complete all information requested Very important to have contact information for
main contact Complete a sheet for each site (duplicate as
needed) Multiple schools may be served at each site Complete all information for each school
Mark “yes” or “no” if served previously by this applicant
Give projected enrollments Provide the grades to be served
Proposal Abstract (Attachment 4)
RCDT code must be entered if known
Fiscal agent is applicant
Limit abstract to one page, double spaced
Describe the overall objectives and activities of the project
Proposal Narrative—No Attachment (pp. 16, 20)
Limit to 25 pages, double spaced
Content Describe need—what is the need and how will
this proposal meet the need? Estimate the number of students and families
to be served Describe recruitment and retention of students Describe consultation with private schools
Narrative (p. 20)
Describe the activities to be conducted for parents
Describe how activities will improve student achievement, esp. in math and reading
Reference scientifically based research
Identify other funding sources
Narrative
Describe partnership and collaboration efforts
Describe previous experience with after school programming or the likelihood of success
Describe any volunteers to be used
Project Services Chart (Attachment 5)
Complete the required information regarding
School Year Services
Summer Services
Evaluation (Attachment 6)
Limit to 2 pages, double spaced
Describe evaluation to be conducted to show success of program
Include quantitative and qualitative measures
Show how evaluation will be used for continuous improvement
Indicate the methods to be used and data to be collected (minimum is for objectives in Appendix B)
Sustainability Plan
(Attachments 7A/B, 10 points) Limit to 3 pages, double spaced, including chart
Describe the amounts and sources of additional funding that will used to maintain the size and scope in years 4 and 5 Complete chart
Describe the preliminary plan for how the proposed program will continue to exist when all 21st CCLC funds cease
Sustainability Plan (Attachments 7)
Previously funded: Describe previous measures taken to
maintain size and scope in years 4 and 5 in previous grant, including the funding sources that were used
Describe how the size and scope will be maintained in years 4 and 5 of this grant
Complete sustainability chart for this grant
Budget Summary and Payment Schedule (Attachment 8)
Refer to fiscal handbook at www.isbe.net/finance/default.htm, click on publications; see Appendix C
Get assistance from ROE, ISBE, or others
administrative cap—Function 2300
Payments must be requested monthly in amounts that are needed to meet expenses
Budget Breakdown (Attachment 9) Be sure to complete as accurately as possible
Get help
Refer to fiscal handbook (from previous page)
Describe expenditures completely and put into correct function and object codes
Refer to budget PowerPoint online at www.isbe.net/21cclc
Make sure costs are reasonable
A Word about BudgetsBe practical—
Don’t ask for more funds than needed
Make sure instructional costs are adequate and a major component of the budget
Don’t pay exorbitant salaries
Don’t overload with staff—esp. admin staff
Don’t send in a budget that is exorbitant per pupil amount
Don’t include indirect costs unless are representing a university
Budget Tips
Do what is required—
Limit administrative cost to 5%
Include funds for staff development
Include funds for evaluation
Include transportation funds, if needed
Subcontractors (Attachment 10)
If subcontractors are to be used for any purpose, complete Attachment 10.
Subcontractors must be approved by ISBE
Details of subcontracting budgets must be included in budget
Contracts are always budgeted in Object 300 of the budget
Equitable Participation of Private Schools (Attachment 11)
Private school official and applicant must sign off that this has been done
Original signatures required
One attachment needed for each school
Duplicate as necessary
State Required Graduation Courses(Attachment 12)
If program is to offer credit for courses that are required for graduation, this attachment must be signed and attached with proposal.
If courses are to be provided that are not required, this does not have to be completed, but a complete description should be provided in the application.
Program Specific Terms of the Grant(Attachment 13)
A-S--Read carefully E. Notice of intent to submit F. Active collaboration with schools the
students attend H. Keep attendance records I. Conduct criminal background checks J. Train for and report suspected child abuse
and neglect K. Get permission to use students for public
relations purposes
Program Specific
L. Not be delinquent in debts to State M. Conduct needs assessments, parent and
student satisfaction surveys, and self-assessments for APR
N. Attend mandated workshops and trainings provided by ISBE
P. Provide reviewers for application review Q. Evaluate programs R. Course Credit
Certificate and Assurances (Attachments 14-18)
Complete with required signatures
Co- applicants must sign also; make copies
for each and submit
Attachment 13—read carefully for program specific terms of the grant
Attachment 18—GEPA This is the “nondiscrimination” statement that
districts and other entities have on file
Proposal Reviewers
Readers will be knowledgeable about after school programs and issues Teachers Administrators Retired educators Non grantees but in after school
programming
Non conflict of interest statements will be signed
Training will be held Assignments will be made geographically, etc.
New Grantee Workshop
Held in late summer to provide guidance as program is implemented
Questions??
In Springfield, 217-524-4832
Marci Johnson [email protected] Gail Meisner [email protected] Carol McCue [email protected] Gary Miller [email protected]
In Chicago, 312/814-2282
Joe Banks [email protected]
ISBE 21st CCCLC website, www.isbe.net/21cclc