2_1 - Presentation Skills

8/8/2019 2_1 - Presentation Skills

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PROPRIETARY 2002 Thomas Group, Inc. All RightsReserved. 1

Presentation Skills


How important are professional

presentation skills

to Internal Resultants?


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When will you use your

presentation skills?


Skillful presenting is a balancing act

balancing the information you are presenting

and the way you relate to your audience.

Information

Audience


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Characteristics

of

Powerful Presenters


Eight Steps to Powerful Presentations

1. Develop your objectives

2. Know your audience

3. State the main ideas

4. Provide supporting information5. Create an opener

6. Develop transitions

7. Structure the main body

8. Prepare the close


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Step 1: Develop Objectives

1. What do I want the audience to do as a result

of this presentation?

2. What do I want to accomplish by giving

this presentation?

3. What reaction do I want from my audience?


What would you want to know?

Step 2: Analyze Audience


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Step 2: Analyze Audience (continued)

How do you gain informationfor audience analysis?


What are the main ideas the audience

must understand

if your objectives are to be met?

Step 3: State the Main Ideas


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Organize your main ideas and

identify the

key points that explain them.

Step 4: Provide Supporting Information


Step 5: Create an Opener

Capture the attention of your audienceand make them want to listen!


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Step 8: Prepare the Close

1. What main ideas and objectives should

you summarize?

2. What will be your call for audience action?


Types of Closes

Return to the opening theme

Future challenge Reference to whatever follows presentation

Call to action


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Five Deadly Sins of Closers

Changing your delivery style

Admitting you forgot a point

Stopping without summarizing the key

points

Apologizing

Rambling


Rehearse and Prepare for Questions

1. What questions could be asked?

Prepare additional examples to clarify pointspresented

2. What are the questions you dont want

asked? Anticipate concerns

Prepare responses

3. What are the questions you do want asked?

How can you get the information brought intoyour presentation?


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Check Logistics

1. Room reservation

2. Projectors

3. Screen

4. Electrical

5. Lights

6. Seating

7. Handouts ?8. Materials

(flip charts, markers, white boards, tape)


Creating Visual Aids

Unity

Only one key idea for each visual.

Include a headline.

Simplicity

Make ideas and relationships simple

Avoid cluttering a visual with too many words,numbers or graphics

Legibility

Make letters big and readable


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Creating Visual Aids (continued)

Consistency

Use the same type style and art style.

Clarity

Avoid type that is too small to read.

Avoid all caps for large blocks of type.

The audience should be able to grasp the mainidea in 10 to 15 seconds.

Quality

Make it neat, and make it look professional.Remember to proofread the copy; check spellingand numbers.


What About You as the Presenter?

Discuss Voice

1. Vocabulary 1. Enthusiastic

2. Jokes 2. Conviction

3. Acronyms 3. Inflection

4. Technical talks 4. Pauses

5. Repeat key phrases

Body Language

1. Movement Other

2. Gestures 1. Use names for attention

3. Facial expression 2. Walk into audience

4. Head movement

5. Eye contact


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What About You as the Presenter?

What NOT to do

Walk in front of overhead projector

Point without a pointer

Turn your back while speaking

Fail to repeat questions so all can hear

Read material from slide screen


Presentation Evaluation

Presenter:_______________________ Subject:_____________________

Ex. Good Fair Poor Suggestions

1. Opening Statement

2. Body Movement

3. Enthusiasm

4. Conviction5. Persuasiveness

6. Supporting Information

7. Clear Main Ideas

8. Handling Questions

9. Summary Close

10. How well were you motivated?

Remarks for improvement:________________________________________________


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Summarize What We Have Discussed...

Importance of presentation skills

Plan and execute each presentation.

Every audience is unique.

Work on your delivery skills. Practice.

Use the Eight steps ...

Rehearse and prepare for questions

Check logistics

Create good visuals

Evaluate and improve with each presentation

Be professional and enthusiastic

2_1 - Presentation Skills

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