2018 WPQHA Youth Booklet

Youth Advisors: Laurie Jones Kyle Jones

(440) 813-1933 (440) 813-8553

Email:romefeed@yahoo.com Email:oldmillbelgians@yahoo.com

Email: wpqhayouth@yahoo.com

Calling ALL Youth!!!

Want to be involved in a group that teaches you leadership, life skills,

and most importantly, to have FUN?! Then keep reading! Here at

WPQHA, we have some of the best and brightest youth in our WPQHYA

Association. Every year we reach out to local youth to come show at our

WPQHA Shows and encourage everyone to see our benefits of being a

Youth member. We require our youth members trying out for our Youth

Team to participate in all of our fundraisers. We only have these at the

shows, so don’t stress! Odds are, you will be there anyways. From dog

races to trail warm ups, costume pleasure and more! As a member, your

points will be tallied up after our last July show to determine the highest

placings youth in each class that will continue on to the CONGRESS! As a

youth team member, we supply you with an outfit for the NYATT

ceremonies, as well as discuss within the team other options such as

money towards your stall or special prizes for each individual.

We look forward to hearing from you!

-Kyle and Laurie Jones, Advisors

2018 Show Dates

www.wpqha.com

May 25-28: WPQHA Memorial Day Circuit 5 AQHA Shows Split/ Combined Shows in Four Days, 5 Judges

June 8-10: WPQHA Summer Fling Novice/ Rookie Show and Two Full AQHA Shows Split/ Combined

June 29/30/ July 1: WPQHA Pre-Firecracker Novice/ Rookie Show and Two Full AQHA Shows Split/ Combined

July 3-8: WPQHA 4th of July Summer Circuit

July 3: Special Event Day

July 4-8: Six AQHA Shows in Five Days- 6 sets of points

July 28-29: WPQHA End of Summer Bash

Two Full AQHA Single Judged Shows

August 17-19: WPQHA Exhibiter Appreciation and Cash

Back Show Novice/ Rookie Show **New! And Four Full AQHA Shows Split/

Combined in Two Days – Four Judges

Come join us at the Burg!

2018 WPQHA Youth Team Requirements

( Parent and Youth Member must initials beside each requirement )

Eligibility Requirements:

1) Be a WPQHA and WPQHYA member on or before the first qualifying

show

2) Nominate your horse for year-end awards on or before the first qualifying

show

3) Be present at 3 meeting. We will have (1) in May, (2) in June, (2) in July,

and (1) in August at the horse shows.

a. Unavailability of attendance at mandatory meetings must be known

one week prior to meeting for absence to be excused.

4) Participation in ALL fundraisers is MANDATORY.

5) Earn a minimum of ten (10) WPQHA points

a. Novice points are not applicable

6) *The WPQHA Youth Team shall consist of a maximum of fourteen (14)

eligible members, two (2) members per event

a. Showmanship e. Hunter Under Saddle

b. Horsemanship f. Barrels

c. Western Pleasure g. Reining

d. Hunt Seat Equitation*

7) You must be a top finisher in at least one of the above-mentioned classes to

be eligible. Points are accumulated from the first May show, through and

including the July show. Points can be accumulated at WPQHA shows

only. (See chart below for point distribution).

Placing

1st 2nd 3rd 4th 5th 6th 7th 8th 9th

1 1

2 2 1

3 3 2 1

4 4 3 2 1

5 5 4 3 2 1

6 6 5 4 3 2 1

7 7 6 5 4 3 2 1

8 8 7 6 5 4 3 2 1 9+ 9 8 7 6 5 4 3 2 1

Number of

Horses

1. All youth shall comply with all of the rules, regulations and policies as denoted by the Board of

Directors of and the Youth Committee on all accounts.

2. All parent(s)/guardians as well as the WPQHYA member themselves must sign the “Membership

Eligibility Form” to ensure that both parties read and comprehended the entirety of this document

pertaining to all of its membership criterion as well as initial all requirements and guidelines.

3. Youth Team point accumulation begins at the first show in May and end July 31.

4. Accumulation of points will not begin for a Youth Member UNTIL (1) the Youth’s membership

and (2) the horse nomination has been received by the Membership Secretary. Back points will

not be awarded. It is in your best interest to complete and hand in these forms prior to the first

show.

5. Each youth shall be limited to two (2) horses in two (2) divisions for team competition. In the

event that a member qualifies more than two (2) horses, the member shall select two (2) for team

completion. The selection must be made on or before the 15th day of August.

6. Likewise, in the event that a member qualifies a horse in more than one class, it shall be the

decision of the member as to which class it will compete in.

7. The Youth Activity Committee shall hold a mandatory meeting no later than one week after

qualifying ends to ensure point accuracy and ascertain that all requirements for eligibility have

been met. This will be done before members are contacted regarding their placement.

8. Youth Team members will be selected by the number of points they receive in a given division.

No youth will be selected that has not met the standard of ten (10) WPQHA points. Novice points

do not apply.

9. Each youth must be a member of WPQHA, through an individual or family membership along

with being a WPQHYA member. (Two separate forms)

10. Each youth is required to nominate each horse they anticipate to show for WPQHA year-end

awards prior to competition. The nomination and the fee must be submitted to the Membership

Secretary before point accumulation will begin, back points will not be awarded.

11. Youth Team Advisors will present the Board of Directors with the final selection of Youth Team

Candidates for approval at the August meeting.

12. The WPQHA youth team shall consist of a maximum of fourteen (14) members, two (2) per

event; including: showmanship, horsemanship, western pleasure, hunter under saddle, hunt seat

equitation, barrels, and reining.

13. Horse substitutions must be made prior to September 1st for Team Tournament Entry, said

substitution must include valid veterinary recommendation and must be approved by the Youth

Team Advisors and the Board of Directors. The Board of Directors and the Youth Team Advisors

reserve the right to refuse any such substitution with just intentions.

14. Attendance is mandatory at 3 meetings. (Memorial Day, June (2), July (2) August) In the event a

youth must be absent for the afore mentioned meetings, a Youth Team Advisor must be notified

at least one week in advance for the absence to be excused.

15. Participation in ALL fundraisers and activities is MANDATORY, unless excused by a Youth

Team Advisor, notice of absence must be in by no later than one week before event.

Youth Requirements and Guidelines for Membership Status 2018

( Parent and Youth Member must initials beside each requirement )

16. Congress Team Outfits will be determined by the Youth Team and its Advisors.

17. WPQYHA will assume payment for Congress Youth Team Pictures. In the event, as discuss

within the team other options such as money towards team stalls or special prizes for each Youth

member and be reimbursed after the Congress.

18. If Youth Advisors desire a team jacket, they will be reimbursed by WPQHA.

19. Youth Team Alternates will be selected based on points, the next highest pointing youth will be

chosen. It is however, the responsibility of the alternate to have already entered into the class and

reserved a stall, and to be present at the congress if the situation arises. The alternate will then

qualify for the benefits denoted in section 17. In the event the potential alternate is unable to

compete, a member of the existing Youth Team shall be selected to compete by the Youth

Advisors.

20. In the event that a tie occurs in the selection of Youth Team members based in point criterion, the

tie breaker will be the member with the most amount of first and second placing’s. If a tie still

remains, the deciding factor shall be the youth member’s active involvement in fundraisers and

club activities as denoted by sections 14 and 15.

21. Once a youth has been named to the current WPQHYA Team, said youth shall be present at ALL

WPQHA and WPQHYA sponsored events and the Awards Banquet as requested by the Youth

Advisors.

22. The top two Small Fry members that have met all of the Youth Team Requirements and

accumulate the most points in the Small Fry division will be offered the opportunity to represent

WPQHA with the WPQHYA Congress Team during, the Congress walk through, Team pictures

and the Awards Banquet.

23. The Youth Team Advisors and the Board of Directors have the right to suspend any youth from

membership eligibility for unsportsmanlike conduct or behaviors not in line with a basic code of

ethics.

24. All decisions made by the Youth Advisors or the Board of Directors pertaining to: Youth Team

placement, general membership, behavioral ramifications, activities and the like, will be final. No

exceptions will be made.

25. In the event that a Youth Member is suspended from membership due to behavioral concerns will

not be eligible to reapply for membership until the following year, and will forfeit their placement

in the Congress Youth Team, if such applies.

26. Questions or concerns about the above Requirements and Guidelines can be brought to the Youth

Advisors or the Board of Directors.

27. Signature of the “Membership Eligibility Form” is mandatory, membership will not be

considered valid until said form is signed and confirmed by a Youth Team Advisor. No

Exceptions.

2018 Membership Eligibility Form

**By signing below, you acknowledge that you have read and comprehended

the requirements for active youth membership. In that event that you dispute

any of the conditions, said dispute must be mentioned and resolved in writing

before this form is signed. In the event you have a dispute with any condition

after signing this page, your dispute will be deemed invalid and will not be

considered in any decision made by a Youth Team Advisor or the Board of

Directors. The Board of Directors and the Youth Team Advisors have the right

to, at any time; (a) carry out the policies as described by the “Youth

Requirements and Guidelines” and (b) make changes to said document. Any

changes to the Requirements and Guidelines document will be presented to

each member and their parents before being put into place. Membership status

is not considered complete until this form is signed.**

WPQHYA MEMBER________________________________________________

PARENT(S)/GUARDIAN_____________________________________________

TEAM ADVISORS__________________________________________________

__________________________________________________

Date: _____________________________________________________________

Signature: _________________________________________________________

WPQHA wants to save you money !!!!!!! "Bundle" your Membership & Nomination fees – All At one Time

Get your forms in by: April 1, 2018

$$$$$ SAVE $$$$$$

You Can Save Time & Money By “Bundling Up”

Send in your Membership and Nomination fees at the same time, by the specified

date, and you can take advantage of the “Bundled” rates.

“Bundled” Rates

Save $10.00 per Membership: Family $35.00 & Individual $25.00

Save $10.00 for each “exclusive” Nomination: per Horse & Rider Combination By:

Nominate: One Horse & Rider for: Amateur (Select, Novice and Open included) $40.00

Nominate: One Horse & Rider for: Youth (Novice and Open included) $40.00

Example: (Get a Family or Individual Membership, and Nominate two horses for all events)

Save $40.00

“BUNDLED” WPQHA YEAR-END and NOMINATION ENTRY FORM FOR 2018

Membership Information

Types of Memberships:

Individual Lifetime $ 150.00

Family (Husband, Wife & Children, includes free WPQHYA Membership for children under 19 yrs of age) $ 35.00 Bundled fee

Individual (Adult or Youth under 19yrs-also includes WPQHYA memberships) $ 25.00 Bundled fee

Circle One: INDIVIDUAL FAMILY LIFETIME

Circle One: NEW RENEWAL

Last Name First Name Phone Home ( )

Cell ( )

Street Address

City

State

Zip ***** Email Address *****

Complete if family/youth memberships:

Family Member Name Relationship Youth (yes or no) Birth date of any Youth

Year-End Nomination Information

Horses Name: _____________________________________________ Reg. #: _____________ Year _______ Sex: S M G

Owners Name: _____________________________________________ Phone # ( )__________________________

Exhibitors Name: _________________________________________ Age(if youth): _______ AQHA # ______________

Please Check each division you would like to Nominate the above horse and rider.

“Bundled” discounts do not apply to Open ONLY, Amateur Select ONLY, Small Fry, Leadline and Equestriansw/Disabilities

Division: □ Open ONLY $20 □ Small Fry $20 □ Lead Line Free □ Equestrians w/Disabilities $15

□ Amateur Select ONLY $20

□ Amateur (Novice and Open Included) $50 □ Bundled Fee $40

□ Youth ( Novice and Open Included) $50 □ Bundled Fee $40

Horses Name: _____________________________________________ Reg. #: _____________ Year _______ Sex: S M G

Owners Name: _____________________________________________ Phone # ( )__________________________

Exhibitors Name: _________________________________________ Age(if youth): _______ AQHA # ______________

Please Check each division you would like to Nominate the above horse and rider.

“Bundled” discounts do not apply to Open ONLY, Amateur Select ONLY, Small Fry, Leadline and Equestriansw/Disabilities

Division: □ Open ONLY $20 □ Small Fry $20 □ Lead Line Free □ Equestrians w/Disabilities $15

□ Amateur Select ONLY $20

□ Amateur (Novice and Open Included) $50 □ Bundled Fee $40

□ Youth ( Novice and Open Included) $50 □ Bundled Fee $40

TOTAL DUE ON HORSE& RIDER COMBINATIONS $_________________ Check #___________Date ______________

Make checks payable to: WPQHA (Western Pennsylvania Quarter Horse Association)

Send this form to: Linda Geyer 5000 Prestwick Drive, Apt. 5105 Cranberry Twp, PA 16066

Email: wpqhapoints@yahoo.com

RULES FOR 2018 WPQHA YEAR-END AWARDS

1. In order to be eligible to receive a WPQHA year-end award, an exhibitor must earn at least ten (10) WPQHA points for each class offered by the WPQHA’s Regular Show Bill (May 1st thru August 31st ). Those classes offered at the WPQHA Memorial Day or WPQHA Fourth of July Summer Circuit Show Bill which do not appear on the 2018 WPQHA Regular Show Bill shall be excluded.

2. In order to be eligible to receive a WPQHA year-end award, an exhibitor and owner must be a member of WPQHA,

AND HAVE NOMINATED EACH HORSE/RIDER COMBINATION IN EACH DIVISION THAT THEY WANT YEAR-

END POINTS TO ACUMULATE FOR. The exhibitor must be in good standing with the WPQHA to receive an

award. Failure to be in good standing shall result in the award being received by the next eligible exhibitor.

3. An Exhibitor and/ or nominated horse must show at a minimum of nine (9) WPQHA sponsored shows held at Harlansburg to be eligible for a year-end awards. Scratched classes do not count as times at shows or classes shown.

4. Awards will be given to 1st through 5th place for each class stated plus the following: Grand & Reserve Open All-

Around Champion; Grand & Reserve Amateur All-Around Champion; Grand & Reserve Amateur Select All-Around;

Grand & Reserve 13 & Under Youth All-Around Champion; Grand & Reserve 14-18 Youth All-Around Champion,

Grand & Reserve Novice Amateur High Point Champion; and Grand & Reserve Novice Youth All-Ages High Point

Champion.

5. All-Arounds mentioned above in #4 must qualify in a minimum of three different classes in a minimum of three different AQHA categories. ( configured per AQHA All-Around Rules) In Calculating The AMA Select All-Around,

the following guidelines are followed: All AMA Select Classes are included in the AMA Select All-Around award calculations. The AMA Select classes are not added into the All-Around award for the AMA Division. Only the AMA Select classes are used to calculate the AMA Select All-Around placings for the year,with the EXCEPTION (as per 2011 AQHA Rule 417 I- (2)Page 105) If a Select AMA exhibits in AMA Halter/Team Pending/Ranch Sorting/ or Jumping thise classes will count even though they are not offered as a select class.

6. Points will start accumulating on each nominated horse on the date following the date of the postmark on the

envelope sent to the Treasurer or Point Secretary with the nomination and nomination fee. In the event the

nomination and fee are hand delivered, then accumulation of points shall commence when the WPQHA

Treasurer or Point Secretary actually receives the nomination and fee.

7. No show given on the same date as a WPQHA-sponsored show will be approved for year-end points. 8. Only those shows within a 150-mile radius of the city limits of Mercer, TSQHA, and PQHA shows may be approved

for WPQHA year-end awards points (with the exception of the PQHA Pennsylvania classic, which may lie outside

the 150-mile radius) subject to approval by the WPQHA Board of Directors. These shows will be posted on WPQHA

Website, www.wpqha.com as they are approved.

9. All horses must be nominated for each division in which they will be exhibited for year-end awards points by paying

Fees listed on Nomination Form. (See nomination form.)

The owner of a nominated horse must be a member in good standing of WPQHA to qualify for year-end points for

AQHA classes. For a youth or amateur showing a horse owned by a non-WPQHA family member, the only points

which will count toward year-end awards will be youth activity or amateur points earned by the WPQHA- member

youth or amateur.

11. Points for the WPQHA Small Fry Division will be kept on the nominated child-member competing for year-end

awards. The child may ride, or exhibit one or more mare/s or gelding/s and these mares or geldings may belong

to any other person so long as the child is nominated for year-end points.

12. Tie-breaker will be the most blues, reds, or Grands and Reserves. For All-Around the tie-breaker will be by the

most blues and reds. If this does not break the tie, the tie-breaker will be by the greater number of classes

qualifying the All-Around award. If there still exists a tie, the winner will be chosen by random lot.

13. Points for year-end awards will start with the first WPQHA approved show of each show season. The year-end

awards points will end with the last WPQHA approved show of each show season.

14. Youth team eligibility begins with points earned at the first WPQHA-sponsored show of each show season and

will end with the last show of July.

15. Points for year-end awards will be tabulated per event by the placing in each class by scale below. WPQHA Year-end Awards

points for the: May 25,26,27,28, June 8,9,10, June 29,30, July 1 July 4,5,6,7,8, July 28,29 and August

17,18,19. WPQHA-sponsored shows shall be. Double pointed for 2018.

# of Horses in Class

Placing In Class

1st 2nd 3rd 4th 5th 6th 7th 8th 9th

1 1

2 2 1 Gr. Ch. Halter – 2 pts.

3 3 2 1 Res. Ch. Halter – 1 pt.

4 4 3 2 1

5 5 4 3 2 1

6 6 5 4 3 2 1

7 7 6 5 4 3 2 1

8 8 7 6 5 4 3 2 1

9or+ 9 8 7 6 5 4 3 2 1

16. Year-end awards shall be presented at the Annual WPQHA Awards Banquet. A list of year-end award winners shall be posted on WPQHA’s Website: www.wpqha.com. prior to the banquet. All year-end award winners must retrieve their award or designate a banquet attendee to retrieve the year-end award. The FAILURE to retrieve the award shall cause the award to be forfeited to the WPQHA, which shall have absolute discretion to the future disposition of the award.

2018 WPQHYA MEMBERSHIP APPLICATION

THE FOLLOWING DUES WILL APPLY FOR A 2018 MEMBERSHIP:

WPQHYA – Free with WPQHA Individual or Family Membership

Complete the application below for each youth and send in with the

Individual or Family Membership Form

Name: ________________________________________________________

Birth date: Age: ___ AQHA#: _______________ SS#: __________________

StreetAddress:__________________________________________________________________

City _____________________State:_______ Zip:_________ Phone: (____) - ______ - _______

Email:_________________________________________________________________________

Please provide as means of contact information.

I am a member of the Western Pennsylvania Quarter Horse Association under the following membership:

Circle One: Individual Family – (Parent’s Names) _______________________________

➢ Before any YOUTH may join the Western Pennsylvania Quarter Horse Youth Association, he/she must be a member of the WPQHA by his/her own Individual Membership or his/her Family Membership.

➢ PLEASE NOTE: For WPQHYA YOUTH Points to count and WPQHA YOUTH TEAM ELIGIBILITY, you must:

1. Join WPQHA either with an Individual or a Family Membership

2. You must then nominate your horse(s), by sending a completed WPQHA

Year- End nomination form to the WPQHA Point Chairperson: LINDA GEYER

FOR 2018

REMEMBER . . . . . . . . . .

Don't take a chance and lose out on your favorite back number for the year.

ALL for only $20 To reserve your “special” or “favorite” back number early, all you need to do is send in

your “Entry Booth Express” form along with your $20. As a bonus, you will receive a set of

laminated numbers!!! PLUS you will get a $10 entry booth coupon to put towards your bill

and it can be used at a WPQHA show of your choice during the 2018 season. . . . . All this,

just for sending in your information EARLY !!!!!!!

Reap the rewards and be on top of it!!!!!!!!!!!! You will save time in the entry booth at your first show, have your favorite number for the year and all your information will already be on file. You will just check in to submit your entries for the day and get paid to do it.

IMPORTANT THINGS TO REMEMBER ->->-> *** If you send in your Entry Booth Express form and DO NOT include the $20 . . . you will NOT receive a $10 entry booth coupon or the laminated numbers. *** ALL “current” AQHA Cards and horse papers, MUST be submitted with your Entry Booth Express form!

2018 ENTRY BOOTH EXPRESS LANE

For pre-registration you must complete this form in full and send it in along with your HORSES PAPERS and ALL necessary Current AQHA cards (copies of ALL exhibitors’ current cards is necessary). Copy of ROM Certificate for Horses showing in Performance Halter for each Division eligible for. If any exhibitor’s card should expire between May and August, you must produce it at the show office once you have received your renewed card so that our system can be updated. You will only need to complete this form ONCE during the show season, providing no statistical information changes either on your horse’s papers, any exhibitors AQHA card, or any exhibitor change. As long as this form is completed in full and all pertaining paperwork listed above is received and on file in the entry office, you will only need to fill out your entry slips for each class and turn them in at the time of a show. This form and all paperwork must be completely received by May 1st , 2018 in order to qualify for any early bird incentives.

Each horse will receive and “EXCLUSIVE” WPQHA Exhibitors number which is to be used for the entire 2018 WPQHA show season. Be sure to

keep your permanent number to be used at each WPQHA show, but if it is lost or damaged, see the show secretary. To reserve your number for the year, it will be a cost of $20.00. This fee will include a set of laminated numbers and a $10 Entry Booth Coupon. Please request below a number of your choice (please make sure to also indicate two (2) alternate numbers). Your check (made payable to WPQHA must be received with this entry form in order to receive the laminated numbers) These will

be available for you to pick-up at the first show.

Numbers will be reserved on a first-come, first serve basis. You MUST also choose alternate #’s in case your first choice is taken.

I would like to reserve the following # : _____________ (1st alternate #) ___________ (2nd alternate #) ____________

Name Of Responsible Party For Account (payer): _______________________________________ Phone #: (____)

_________________________

Address: _______________________________________________________________________________________________________

City: __________________________________ State: __________ Zip: _________________ Email:______________________________Required

Was this horse shown at WPQHA in 2017 by you ? __________

Horses Name: ___________________________________________ Reg. #: ___________________________ Year _________ Sex: S M G

Owners Name: ______________________________________ AQHA #: _____________________ City __________________ State ________

Horse : ROM Certificates for Performance Halter Eligibility: Open Amateur Youth None (check one)

If Horse to be shown by Novice YTH /AMA and is Leased all paperwork filed with AQHA MUST also be Enclosed /on File @ WPQHA Office

Rider: ____________________________________________ Date Of Birth: _____________ Relationship To Owner: ____________________

AQHA Card#____________________________ Expiration: ___________

Open Amateur Amateur Select Nov. Amateur Youth Nov. Youth Small Fry (check one)

Address:______________________________________________________________________________________________________________

City: ______________________________ State: __________ Zip: _______________ Phone: _________________________________________

Rider: ____________________________________________ Date Of Birth: _____________ Relationship To Owner: ____________________

AQHA Card#____________________________ Expiration: ___________

Open Amateur Youth Nov. Amateur Nov. Youth Small Fry (check one)

Address:

______________________________________________________________________________________________________________

City: ______________________________ State: __________ Zip: _______________ Phone: _________________________________________ .

I am including (please check all that applies) Back Number(s) Selected Payment Enclosed This form COMPLETELY filled out

Horses papers ALL AQHA cards for owners and ALL riders. Horses ROM Certificate(s)

I, hereby acknowledge that I have read and understand the above and that the information provided on this form is accurate and correct.

Signed:________________________________________________________________________________________ Date: ________________

THIS FORM MUST BE COMPLETELY FILLED OUT TO BE ELIGIBLE FOR ANY DISCOUNTS

PLEASE SEND THIS FORM, ALL YOUR PHOTOCOPIED PAPERWORK AND YOUR CHECK FOR $20.00 ( if you are requesting laminated numbers)

to: Linda Geyer, 5000 Prestwick Dr. Apt 5105, Cranberry Twp, PA 16066 Email: wpqhapoints@yahoo.com

If you have any questions, please contact: Pat Fuchs, Show Secretary (724-588-6010) phone (724) 588-0948 fax

Thanks for Showing with us………..

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