DISCLAIMER:The contents of this presentation were developed by the presenters for the

2018 Project Directors’ Conference. However, these contents do not necessarily represent the policy of the Department of Education, and you

should not assume endorsement by the Federal Government. (Authority: 20 U.S.C. 1221e-3 and 3474)

2018 OSEP Project Directors’ Conference

Dynamic and Interactive Storytelling: Enhancing Your Project’s Impact

2018 OSEP Pro jec t D i rec to rs Conference—July 23-25, 2018

Kay Gallagher

Lee Anne Sulzberger

Laura Taylor

Session Objectives

Explore how to build a story

Discover ways to use multiple formats to create materials that tell compelling stories

Explore how to get your story out using multiple communication channels

1

Development Workflow

Phase 1What’s Your Story?

Phase 2Developmentand Review

Phase 3Finalizationof Content

Phase 4Dissemination

2

Phase 1: What’s Your Story?

Key Questions• Who, What, Where, and Why• How• When

Key Players• Authors, reviewers, graphic designer, &

and final production support

3

Phase 2: Development and Review

Timeline Quality assurance Editorial review

4

Phase 3: Finalize Content

Final Publication Requirements

• Traditional resources• Infographics• Videos• Animations• Spreadsheets• Fillable PDFs

Considerations• Printable or not• 508 compliant• Dissemination plan• Citations

5

Phase 4: Dissemination

Announce the available resource to targeted stakeholders and interest groups

6

Storytelling to Create a Culture of High-Quality Data

Example of supporting this theme The Importance of High-Quality IDEA

Data video• Informs about the IDEA law• Reinforces statements about importance

of high-quality data from– Federal level– State-level personnelhttps://www.youtube.com/watch?time_continue=242&v=H4IQS61R-bc

7

8

IDC Mission Statement

Written mission statement transforms into an infographic

Interactive infographic placed on IDC home page

https://ideadata.org/working-principles

9

We will use the mission statement to guide us through a tour of creative tools and products.

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The Assessment Data Journey: Are We There Yet?

Purpose Makes the complex process for Part B

Indicator 3 data easier to understand Shows opportunities for staff to

collaborate across divisions to support timely, accurate, and complete data submission

12

What Does It Do?Follow along the Part B Indicator 3 roadway for general information about this process for a typical state and hover over the road signs for more insights… https://ideadata.org/datajourney/

The Assessment Data Journey: Are We There Yet? (cont.)

13

Data Processes Toolkit

Purpose Provides structure Describes the who, what, when, where,

and how of a state’s process Builds organizational resiliency

14

About the Toolkit Has customizable Data Collection Protocols and

Calendar Facilitates discussion Relies on Team Completion Part C:

https://ideadata.org/resources/resource/1561/part-c-idea-data-processes-toolkit

Part B: https://ideadata.org/resources/resource/1555/part-b-idea-data-processes-toolkit

Data Processes Toolkit (cont.)

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Enhanced Pre-submission Edit Check Tools for IDEA 618

Purpose States use as they prepare their data for

submission via EDFacts The tool checks SEA-level EDFacts data IDEA 618 EDFacts Part B personnel,

exiting, discipline and child count and educational environment data for children ages 3–5 and students ages 6–21

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What Does It Do? Copy and paste from EDFacts files Apply edit checks and identify potential errors Provides user-friendly summarieshttps://ideadata.org/resources/resource/1578/enhanced-pre-submission-edit-check-tools-for-idea-618-part-b-data

Enhanced Pre-submission Edit Check Tools for IDEA 618 (cont.)

18

Data Display Wizard

Purpose Helps SEA staff engage with various

stakeholders on how best to display reported SPP/APR data

19

What Does It Do? Users enter SPP/APR data Users select the best display based on

audience, message, and purpose

Data Display Wizard (cont.)

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EDFacts IDEA Discipline Data Infographic

Purpose Consolidates information from six IDEA

discipline EDFacts file specification documents

Outlines required discipline data details for children with disabilities ages 3 through 21

22

What Does It Do? Interactive infographic Helps users can focus on the most

relevant information

https://ideadata.org/discipline/

EDFacts IDEA Discipline Data Infographic (cont.)

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The Story of Data-Animated Videos

What Does It Do? Created this video to inform parents and other

stakeholders about how the data collected by states inform at all levels of government

Part B and Part C videos tell different stories Received requests to translate into Spanish for

wider distributionhttps://www.youtube.com/watch?v=a33rDTGfQ7M

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Interactive Public Reporting Engine

Purpose Creates user-friendly data displays of

state-submitted OSEP data Provides an interactive way for states to

meet 618 public reporting requirements

27

What Does It Do? Links to 10 datasets that states

must submit to OSEP each year Data displays built with partner Disaggregates data through user-

selected drop-down menushttps://ideadata.org/interactive-public-reporting-engine

Interactive Public Reporting Engine (cont.)

28

Improving State Reporting of Local Performance

Purpose Answers the “why, what, who, and how”

of reporting local APR data Emphasizes how to

• organize• design• visualize and• use technology to make data available.

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What Does It Do? Uses a toolkit structure Focuses on four essential questions Uses engaging characters Links to Part B and Part C Data System

Frameworkshttps://ideadata.org/616PublicReporting/

Improving State Reporting of Local Performance (cont.)

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Confidentiality Checklist

PurposeHelps state agencies, early intervention programs, and service providers identify what may be needed to meet confidentiality provisions

32

What Does It Do? Organizes by broad categories Provides detailed descriptions of what agencies

must do Includes an evidence column for documentation Has action columnhttps://ideadata.org/sites/default/files/media/documents/2017-10/IDC_IDEA_Part_C_Confidentiality_Checklist.pdf

Confidentiality Checklist (cont.)

33

How People Hear/See Your Story

Dissemination Website Social media Conference Newsletter Liaison/person connections States interacting

34

Discussion Questions

Who are your stakeholders and why do they care about your story?

How can your stakeholders learn from and use information from your story?

How might stakeholders use your resources to tell their story effectively to multiple audiences?

35

Visit the IDC website http://ideadata.org/

Follow us on Twitterhttps://twitter.com/ideadatacenter

Follow us on LinkedInhttp://www.linkedin.com/company/idea-data-center

For More Information

36

The contents of this presentation were developed under a grant from the U.S. Department of Education, #H373Y130002. However, the contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the federal government.

Project Officers: Richelle Davis and Meredith Miceli

37

DISCLAIMER:The contents of this presentation were developed by the presenters for the

2018 Project Directors’ Conference. However, these contents do not necessarily represent the policy of the Department of Education, and you

should not assume endorsement by the Federal Government. (Authority: 20 U.S.C. 1221e-3 and 3474)

2018 OSEP Project Directors’ Conference