201712018 CONSTITUTIONAL OFFICERS BUDGET REQUESTS · 2018. 4. 8. · budget for the 2017-18 IRC...

201712018

CONSTITUTIONAL OFFICERS BUDGET REQUESTS

CLERK OF THE CIRCUIT COURT

CLERK OF THE CIRCUIT COURT Department 300 - Budget Comparison

Description

Budget Transfer- Clerk to the Board

Worker's Compensation

OPEB Expense

Total General Fund Request

F:\Budget\2017 -2018 Budget\ constitutional sum

2016/2017 2017/2018 Budget Budget Request

$971,511 $1,013,285

$962 $955

$16,195 $18,574

$988,668 $1,032,814

Increase Percentage (Decrease) Change

$41,774 4.30%

($7) -0.73%

$2,379 14.69%

$44,146 4.47%

6/21/2017

JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street

Vero Beach, FL 32960 Telephone: (772) 226-1945

May 1, 2017

Honorable Joseph E. Flescher, Chairman of the Board of County Commissioners and Indian River County Board of County Commissioners 1801 27th Street Vera Beach, FL 32960

Dear Chairman Flescher and County Commissioners:

Attached please fmd our revised budget in the amount of $1,032,814. This budget represents a 4.5% increase over the previous fiscal year budget of $988,668.

This budget increase reflects: • Net increase of 1.27 F'TEs due to the addition of 2 full-time positions in the Finance department and

removal of a part-time position in the Clerk to Board department • Increase of $21,565 in insurance due to higher employer portion of health insurance and increase in staff • Increase of$9,530 in overhead due to health insurance rate increase and increase in FTEs • Pay increase of 3% for employees

Attached are the Clerk's budget summary comparison and proposed salaries by position title.

Although mandated by the State courts to replace our IT hardware and software and pay annual maintenance, we did not request funding from the Board. We continue to fund the courthouse IT Department and upgrades of new hardware and software fore-filing and redaction from recording fees in the various special revenue funds. These funds have significantly depleted over the past several years and we may fmd the need to request fmancial assistance in the upcoming years.

Should you or any member of the Board have any questions regarding my proposed budget, please let me know.

<- <r~ ccr1 Co~ tY 1th, CPA, CGFO, CGMA

erk of the Circuit Court and Comptroller

cc: Jason Brown, County Administrator · Mike Smykowski, Budget Director Diane Bernardo, Finance Director Elissa Nagy, Assistant Finance Director

(

Indian River County Clerk to the Board

Proposed Budget for FYE 9/30/2018

Account Name Full Time Salaried Personnel Part Time Personnel FICA FRS Insurance Workers Compensation OPES Medicare Professional Services Travel & Meetings Postage Auto Insurance Maintenance-Office Equipment Maintenance-Automobile CAFRIPAFR Printing Office Supplies Computer Software Maintenance Fuel Subscriptions/Books Professional Dues G&A Allocation

Job Description Finance Director Senior Accountant Senior Accountant Staff Accountant Internal Auditor Accounts Payable Clerk Accounts Payable Clerk Accounts Payable Clerk Accounts Receivable Clerk Payroll Clerk Financial Specialist Financial Specialist ReceptionisUMulti Position Clerk Recording Secretary Supervisor Recording Secretary Recording Secretary Courier-Part Time Courier-Part Time Total Personnel Costs

Recap FTE: Full Time Finance and Clerk to Board Part Time Couriers/Clerk to the Board Total FTE

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Proposed FY 2018 625,114

11,714 39,483 65,302

126,405 955

18,574 9,234

16,196 15,300'

500 1,900 5,000 1,000 4,500 8,000 5,000 1,000

500 3,130

74,007 1,032,814

Proposed Salaries

100,940 57,367 57,000 37,492 23,783 28,794 25,130 23,566 43,855 42,472 33,788 20,376 22,880 43,850 35,971 27,851

6,293 5,420

636,828

Proposed FY 2018 14.97 0.50

15.47

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Approved FY 2017 609,233

31,972 39,755 48,219

104,840 962

16,195 9,297

18,933 17,555

1,000 950

3,000 1,250 4,250 6,000 4,500 2,000

500 3,780

64,477 988,668

Health Insurance

10,500 10,500 10,500 2,286 7,620 7,620 7,620 7,620

10,500 5,080

10,500 10,500 10,500 7,620

118,966

Approved FY 2017 13.05 1.15

14.20

Life Insurance Dental Insurance

$ 239 $ 397 $ 138 $ 397 $ 135 $ 397 $ 90 $ 397 $ 57 $ 119 $ 69 $ 397 $ 62 $ 397 $ 57 $ 397 $ 104 $ 397 $ 102 $ 397 $ 81 $ 397 $ 51 $ 264 $ 55 $ 397 $ 105 $ 397 $ 86 $ 397 $ 67 $ 397 $ $ $ $ $ 1,498 $ 5,941

TAX COLLECTOR

TAX COLLECTOR Department 400 - Budget Comparison

2016/2017 Proposed Increase Percentage Description Budget 2017/18 Budget (Decrease) Change

Postage $20,000 $20,000 0.00 0.0%

Budget Transfer- Tax Collector $1,380,536 $1,380,536 0.00 0.0%

Worker's Compensation $5,000 $3,759 (1,241.00) -24.8%

Subtotal w/o OPEB $1,405,536 $1,404,295 (1,241.00) -0.1%

OPEB Expense<1l $59,568 $60,809 1,241.00 2.1%

Total General Fund Budget $1,465,104 $1,465,104 0.00 0.0%

<1l Based on FY 16/17 Employee count- on budgeted received 8/1/2016

Note: The Tax Collector does not have to submit her budget until August 1, 2017, so these are estimates made by County staff. Since the Tax Collector is a fee officer, this represents that portion of the budget the County expects to pay in excess of fees received for FY 2017/2018.

F:\Budget\2017 -2018 Budget\constitutional sum 6/28/2017

PROPERTY APPRAISER

PROPERTY APPRAISER Department 500 - Budget Comparison

2016/2017 Proposed 2017/18 Increase Percentage Description Budget Budget (Decrease) Change General Fund:

Budget Transfer- Property Appraiser $2,705,620 $2,878,839 $173,219 6.4%

Postage $56,000 $56,000 $0 0.0%

Worker's Compensation $10,800 $10,800 $0 0.0%

Subtotal w/o OPEB 2,772,420 2,945,639 173,219 6.2%

OPEB Expense $39,712 $47,158 $7,446 18.8%

Total General Fund $2,812,132 $2,992,797 180,665 6.4%

Emergency Services District $369,798 $416,180 $46,382 12.5%

Environmental Land Bonds 2004 $66,427 $69,510 $3,083 4.6%

Total Taxing Funds Budget $3,248,357 $3,478,487 230,130 7.1%

Total Property Appraiser Budget $3,609,739 $3,807,339 $197,600 5.5%

Responsibility: General Fund 77.90% 78.61% Emergency Services District 10.24% 10.93% Environmental Land Bonds 2004 1.84% 1.83%

Non-Ad Valorem Portion 3.03% 3.01%


June 1, 2017

David C. Nolte, ASA INDIAN RIVER COUNTY PROPERTY APPRAISER

WE ARE HERE TO SERVE YOU! 1800 271h Street Cil Vero Beach, FL 32960

Michael Symkowski, Director Management & Budget 1801 27th Street Vero Beach, FL 32960

Dear Mike,

Please find the totals for health insurance for the 2017/2018 fiscal year per your request. For the OPEB question for Regular Retirement, I have one re-hire that is not subject to a second retirement, therefore, only 38 of the 39 employees are classified as Regular retirement.

In regards to salary increases, since at the time of our budget planning the County is unable to provide a guideline, we are placing in special contingency a provision of3% increase in salaries. We will adjust when the guideline from your office becomes available and would like to request a letter of verification of both County pay increases as well as any provisions for merit increases included in your budget projections.

We appreciate your assistance with completing our budget. Please let myself or Debbie Clemenzi know if you have further questions.

Sincerely,

Diana Staar/CFE Benefits/ Payroll Administrator Indian River County Property Appraiser

(772) 567-8000 D Fax: (772) 770-5087

June 1, 2017

Mike Smykowski, Director Management & Budget 1801 27th Street Vero Beach, FL 32960

Dear Mike,


WE ARE HERE TO SERVE YOU I 1800 271h Street <l> Vero Beach, FL 32960

As an estimate, we project the Board's portion of the 2017-2018 Property Appraisers' budget to be as follows:

General Fund MSTU Emergency Services Land Bond

$2,747,764 $ 131,075 $ 416,180 $ 69,510

These are working figures and may change depending on the final approved budget.

Respectfully submitted,

Debbie Clemenzi Accounting/Budget

(772) 567-8000 <l> Fax: (772) 770-5087

David C. Nolte, ASA

June1,2017

Mike Smykowski, Director Management and Budget 1801 271h St Vero Beach, FL 32960

INDIAN RIVER COUNTY PROPERTY APPRAISER WE ARE HERE TO SERVE YOU!

1800 271h Street (i) Vero Beach, FL 32960

RE: 2017-2018 Non Ad Budget Estimates

Dear Mike,

We project the Board's portion of the 2017-2018 Property's Appraiser's budget for the various MSBU, Street Lighting and Solid Waste districts, to be as follows:

Solid Waste Gifford SLD Roseland Rd ST SLD West Wabasso MSBU Vero Lake Estates MSBU Rockridge St SLD Laurelwood SLD Gifford SLD Vero High SLD Laurel CT SLD lxora Park SLD Porpoise PT SLD Vero Shores SLD Poinciana PK SLD Glendale SLD Walker's Glen SLD Floralton Bch SLD Tierra Linda SLD Whispering Pines SLD Moorings SLD Oceanside SLD Oslo Park SLD Oceanside Paving


~&t/mbr)~ Debbie Clemenzi Accounting/Budget

Total:

$106,765 47

302 160

2,428 199 130

1,166 1,210

16 141

15 106 204 43 31 25 34 36

625 22

851 18

$114.574

(772) 567-8000 (i) Fax: (772) 770-5087

June 1, 2017

Michael R. Smykowski


WE ARE HERE TO SERVE YOU! 1800 271h Street CD Vero Beach, FL 32960

Director, Management & Budget 1801 27th Street Vero Beach, FL 32960

RE: 2017-2018 Budget

Dear Mike,

In compliance with Section 195.087, Florida Statutes, please find attached the proposed budget for the 2017-18 IRC Property Appraiser's office for the period of October 1, 2017 through September 30, 2018. This budget conforms to the requirements and specifications in the Property Appraiser's Instruction Workbook which is provided annually by the Department.

I certify that the information contained herein is a true and accurate presentation of our work program during this period and of our expenditures indicated during prior periods.

Sincerely,

David C Nolte ASA Property Appraiser

Enclosures

(772) 567-8000 CD Fax: (772) 770-5087

BUDGET REQUEST FOR PROPERTY APPRAI~ERS

DR-484, R. 12/14 Rule 120-16.002, F.A.C.

Provisional

I, David C Nolte, the Property Appraiser of Indian River County, Florida, certify the proposed budget for the period of October 1, 2017, through September 30, 2018, contains information that is an accurate presentation of our work program during this period and expenditures during prior periods (section 195.087, F.S.).

Property Appraiser Signature

PERSONNEL SERVICES

OPERATING EXPENSES

OPERATING CAPITAL OUTLAY

BUDGET REQUEST FOR PROPERTY APPRAISERS SUMMARY OF THE 2017~18 BUDGET BY APPROPRIATION CATEGORY

(INCREASE/DEC!! EASE)

2,772,247 3,104,539 1,481,720 3,192,627 88,088 28%

299,218 463,200 169,410 497,850 34,650 7.5%

150,763 42,000 4,771 44,000 2,000 4.8%

72,862 50,062 219.6%

$3,807,339 $174,800 4.8%

COL (S) • (3) COL (6) / (3)

EXHIBIT

(INCREASI;IDECREASE)

TOTAL SERVICES

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DETAIL OF PERSONNEL SERVICES

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DETAIL OF OPERATING EXPENSES

Al'P~OVED

Bl;JOOJioT

ACI'UAL

SCHEDULEll

I NCf!.J:i\Sf/(DIJCH E1\SE) AM;OUNT

11ndia1n River

TOTAL OPERATING BXPENSHS

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DETAIL OF

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EXPENSES SCHEDULE II

AMOUNT

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CAPITAL OUTLAY

DETAIL OF OPERATING CAPITAL OUTLA

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SHERIFF

Sheriff's Department Department 600 - Budget Comparison

2016/2017 Requested Recommended Increase Percentage Description Budget 2017/2018 Budget 2017/2018 Budget (Decrease) Change

General Fund Draw $42,995,079 $48,090,671 $44,781,328 $1,786,249 4.15%

Worker's Compensation $491,091 $607,485 $607,485 $116,394 23.70%

OPEB Expense $955,220 $1,031,854 $1,031,854 $76,634 8.02%

Hurricane Matthew $4,211 $0 $0 ($4,211) -100.00%

Total General Fund $44,445,601 $49,730,010 $46,420,667 $1,975,066 4.44%

911 Surcharge (Fund 120) $210,365 $212,357 $212,357 $1,992 0.95%

Optional Sales Tax-vehicles/radios $643,034 $0 $1,309,343 $666,309 103.62%

Total Sheriff Request $45,299,000 $49,942,367 $47,942,367 $2,643,367 5.84%

Sheriff Electric $900,000 $900,000 $900,000 $0 0.00%

SCAAP Grant $0 $0 $0 $0 0.00%

Total Sheriff Expenses $46,199,000 $50,842,367 $48,842,367 $2,643,367 5.72%


u

Sh riff Deryl Loar

Indian River County Sheriff's Office

Table of Contents

Annual Budget

Fiscal Year 2017-2018

Budget Certificate

Revenue History

Breakdown by Function

2 Year Budget Comparison

Law Enforcement 2 Year Budget Comparison Capital Outlay

Corrections 2 Year Budget Comparison Capital Outlay

Court House Services 2 Year Budget Comparison Capital Outlay

Page

1

2

3

4

6 7

9 10

12 13

Indian River County Sherifrs Office

Budget Certificate

May 1, 2017

As required by Chapter 30.49(2) (a), I hereby certify that the proposed expenditures

for the Fiscal Year 2017-2018, are reasonable and necessary for the proper and

efficient operation of the Indian River County Sheriffs Office. Further, the functional

distributions are as follows:

================= Personnel Services

Operating Expense

Capital Outlay

. Total

Law Enforcement

521 ===========

24,314,826

4,740,819

1,727,157

Corrections

523 ==========

13,915,933

2,457,168

263,127

30,782,802 16,636,228

Court Services

711 ===========

2,493,977

29,360

0

2,523,337

Total

============ 40,724,736

7,227,347

1,990,284

49,942,367

=========== ========== =========== ============


Deryl Loar Sheriff

1


Revenue History

USER FEES

Civil Process Fees Depart. of Children & Families Cases Informational Reports Fingerprinting 911 Surcharge

MISCELLANEOUS

Indian River School District M.A.C.E. Grant V.O.C.A. Grant, Victims Of Crime Act Restitution SCAAP Grant (Jail) Social Security Inmate Incentive

TOTAL REVENUES

2

Estimated FY 16-17

85,000 6,000

13,000 6,500

210,365

493,130 10,000 52,220

1,000 45,000 31,000

953,215

Estimated FY 17-18

85,000 6,000

13,000 6,500

212,357

524,495 0

94,888 100

0 26,000

968,340


Breakdown by Function

LAW CORRECTIONS COURT TOTAL ENFORCEMENT SERVICES

521 523 711 PERSONNEL SERVICES EXECUTIVE SALARY 133,402 0 0 133,402 REGULAR SALARIES 15,552,966 8,824,630 1,629,786 26,007,382 OVERTIME 491,100 275,000 5,900 772,000 INCENTIVE 243,140 122,292 19,020 384,452 INCENTIVE, SHERIFF 1,440 0 0 1,440 FICA 1,251,817 701,598 126,623 2,080,038 RETIREMENT 2,864,400 1,767,014 329,206 4,960,620 LIFE &HEALTH INSURANCE 2,821,067 1,646,985 278,011 4, 746,063 \NORKER'S COMPENSATION 348,448 216,182 42,855 607,485 OTHER POST EMPLOYMENT BENEFITS 607,046 362,232 62,576 1,031,854

Total Personnel Services 24,314,826 13,915,933 2,493,977 40,724,736

OPERATING EXPENSES PROFESSIONAL SERVICES 180,072 659,109 0 839,181 CONTRACTED SERVICES 1,032,832 858,528 5,800 1,897,160 INVESTIGATIONS 57,190 0 0 57,190 TRAVELfTRANSPORTING PRISONERS 4,360 56,200 0 60,560 COMMUNICATION SERVICES 276,695 18,025 0 294,720 POSTAGE &FREIGHT 29,185 7,350 350 36,885 UTILITIES 4,582 0 0 4,582 RENTALS & LEASES 59,679 31,364 3,150 94,193 INSURANCE 679,930 20,035 150 700,115 REPAIRS & MAINTENANCE 425,679 327,200 0 752,879 PRINTING & BINDING 1,200 0 0 1,200 COMMUNITY AWARENESS/EMP DEVEL 31,650 0 0 31,650 OTHER CHARGES &OBLIGATIONS 0 0 0 0 OFFICE SUPPLIES 100,535 43,511 4,000 148,046 OPERATING SUPPLIES 1,812,561 433,659 15,510 2,261,730 PUBLICATIONS & MEMBERSHIPS 44,669 2,187 400 47,256

Total Operating Expense 4,740,819 2,457,168 29,360 7,227,347

EQUIPMENT/FURNITURE/MACHINERY 1, 727,157 263,127 0 1,990,284

Total Capital Outlay 1,727,157 263,127 0 1,990,284

TOTAL 30,782,802 16,636,228 2,523,337 49,942,367

3

Indian River County Sheriffs Office

2Year Budget Comparison

Object Description Approved Requested Change %

Code Budget Budget 2016-2017 2017-2018

011 EXECUTIVE SALARY 132,941 133,402 461 0.35%

012 REGULAR SALARIES 24,144,480 26,007,382 1,862,903 7.72%

014 OVERTIME 642,900 772,000 129,100 20.08%

015 INCENTIVE 384,452 384,452 0 0.00%

016 INCENTIVE, SHERIFF 1,440 1,440 0 0.00%

021 FICA 1,938,859 2,080,038 141,179 7.28%

022 RETIREMENT 4,469,542 4,960,620 491,078 10.99%

023 LIFE & HEALTH INSURANCE 4,211,687 4,746,063 534,376 12.69%

026 WORKER'S COMPENSATION 491,091 607,485 116,394 23.70%

***** OTHER POST EMPLOYMENT BENEFITS 955,220 1,031,854 76,634 8.02%

TOTAL PERSONNEL SERVICES 37,372,612 40,724,736 3,352,124 8.97%

031 PROFESSIONAL SERVICES 866,441 839,181 (27,260) -3.15%

034 CONTRACTED SERVICES 1,771,946 1,897,160 125,214 7.07%

035 INVESTIGATIONS 30,690 57,190 26,500 86.35%

040 TRAVEL/TRANSPORTING PRISONERS 53,420 60,560 7,140 13.37%

041 COMMUNICATION SERVICES 290,366 294,720 4,354 1.50%

042 POSTAGE & FREIGHT 37,045 36,885 (160) -0.43%

043 UTILITIES 4,650 4,582 (68) -1.46%

044 RENTALS & LEASES 112,940 94,193 (18,747) -16.60%

045 INSURANCE 650,232 700,115 49,883 7.67%

046 REPAIRS & MAINTENANCE 685,585 752,879 67,294 9.82%

047 PRINTING & BINDING 10,050 1,200 (8,850) -88.06%

048 COMMUNITY AWARENESS/EMP. DEVEL. 31,995 31,650 (345) -1.08%

049 OTHER CHARGES & OBLIGATIONS 0 0 0 0.00%

051 OFFICE SUPPLIES 153,107 148,046 (5,061) -3.31%

052 OPERATING SUPPLIES 2,029,838 2,261,730 231,892 11.42%

054 PUBLICATIONS & MEMBERSHIPS 44,589 47,256 2,667 5.98%

TOTAL OPERATING EXPENSE 6,772,894 7,227,347 454,453 6.71%

064 EQUIPMENT/FURNITURE/MACHINERY 1 '149,283 1,990,284 841 ,001 73.18%

CAPITAL OUTLAY 1,149,283 1,990,284 841,001 73.18%

TOTAL BUDGET COMPARISON 45,294,789 49,942,367 4,647,578 10.26%

4

LAW ENFORCEMENT


Law Enforcement Component

Object ' Description Current Requested Code Budget Budget

2016.-2017 2017-2018

011 EXECUTIVE SALARY 132,941 133,402 012 REGULAR SALARIES 14,237,607 15,552,966 014 OVERTIME 350,000 491,100 015 INCENTIVE 243,140 243,140 016 INCENTIVE, SHERIFF 1,440 1,440 021 FICA 1,151,516 1,251,817 022 RETIREMENT 2,551,043 2,864,400 023 LIFE &HEALTH INSURANCE 2,481 '162 2,821,067 026 WORKER'S COMPENSATION 280,343 348,448

***** OTHER POST EMPLOYMENT BENEFITS 552,601 607,046

TOTAL PERSONNEL SERVICES 21,981,793 24,314,826

031 PROFESSIONAL SERVICES 149,222 180,072 034 CONTRACTED SERVICES 932,654 1,032,832 035 INVESTIGATIONS 30,690 57,190 040 TRAVEL 4,720 4,360 041 COMMUN !CATION SERVICES 274,808 276,695 042 POSTAGE & FREIGHT 29,345 29,185 043 UTILITIES 4,650 4,582 044 RENTALS & LEASES 66,055 59,679 045 INSURANCE 629,797 679,930 046 REPAIRS & MAINTENANCE 388,385 425,679 047 PRINTING & BINDING 10,050 1,200 048 COMMUNITY AWAREN ESS/EMP DEVEL. 31,995 31,650 049 OTHER CHARGES & OBLIGATIONS 0 051 OFFICE SUPPLIES 105,596 100,535 052 OPERATING SUPPLIES 1,583,154 1,812,561 054 PUBLICATIONS & MEMBERSHIPS 41,502 44,669

TOTAL OPERATING EXPENSE 4,282,623 4,740,819

064 EQUIPMENT/FURNITURE/MACH IN ERY 1,016,143 1,727,157

CAPITAL OUTLAY 1,016,143 1,727,157

TOTAL COMPONENT 521-LAW ENFORCEMENT 27,280,559 30,782,802

6

Current Operations Comp. Name

No.

Law Enforcement

INDIAN RIVER COUNTY SHERIFF'S OFFICE

BUDGET FY 2017-2018

CAPITAL OUTLAY

Description No. Cost

Information Technologies Unit 301 Replacement Workstations 62 1,600

301 Replacement Laptop 45 2,500

301 Replacement Laser Printers 6 1,100

301 Off-site Storage Server for Backup 1 38,700

301 Brocade EndPoint Switches/GB!Cs 1 37,340

301 Security Training Software 1 13,250

301 Group Policy Management 1 20,000

301 DataWorks Replacements 1 10,695

301 APC for Server Room 1 5,350

301 !A Pro Software 1 12,000

Fleet Management 304 Tire Machine Balancer 18,259

304 Vehicles &Associated Equipment 617,798

Crime Scene Unit 402 Aerial Search and Documentation Platfor 1 9,960

402 Replacement Digital Camera 1 4,600

402 Honda EU2000 Port lnv Generator 1 1,200

402 ProFoto High Speed Sync Lighting 1 3,990

402 80MM Trajectory Targets 1 1,336

402 Lima Laboratory Edition 1 2,450

402 Oxygen Forensic DetEnt Edition 1 8,899

402 BlackLight 1 2,400

402 Cellebrite UFED 4PC 1 9,085

Road Patrol 601 P25 Migration Radios 691,545

TOTAL LAW ENFORCEMENT

7

Request Total 6441 6443 6444 Total

Auto Radio Other

99,200 0 0 99,200 99,200

112,500 0 0 112,500 112,500

6,600 0 0 6,600 6,600

38,700 0 0 38,700 38,700

37,340 0 0 37,340 37,340 13,250 0 0 13,250 13,250

20,000 0 0 20,000 20,000 10,695 0 0 10,695 10,695

5,350 0 0 5,350 5,350

12,000 0 0 12,000 12,000

18,259 0 0 18,259 18,259

617,798 617,798 0 0 617,798

9,960 0 0 9,960 9,960 4,600 0 0 4,600 4,600

1,200 0 0 1,200 1,200

3,990 0 0 3,990 3,990

1,336 0 0 1,336 1,336

2,450 0 0 2,450 2,450

8,899 0 0 8,899 8,899

2,400 0 0 2,400 2,400

9,085 0 0 9,085 9,085

691,545 0 0 691,545 691,545

.............. _ ...................................... _ ............................ -------·------ ____ ,. _________

1,727,1571 617,7981 ol 1,109,3591 1,727,157

1,727,1571 617,7981 ol 1,109,3591 1,727, 157!

CORRECTIONS


Corrections Component

Object Description Current Requested


012 REGULAR SALARIES 8,365,996 8,824,630 014 OVERTIME 275,000 275,000

015 INCENTIVE 119,532 122,292 021 FICA 666,288 701,598

022 RETIREMENT 1,635,700 1,767,014 023 LIFE & HEALTH INSURANCE 1,478,491 1,646,985 026 WORKER'S COMPENSATION 178,807 216,182

OTHER POST EMPLOYMENT BENEFITS 345,692 362,232


031 PROFESSIONAL SERVICES 628,569 659,109 034 CONTRACTED SERVICES 833,492 858,528 035 INVESTIGATIONS 0 040 TRANSPORTING PRISONERS 48,700 56,200 041 COMMUNICATION SERVICES 15,558 18,025 042 POSTAGE & FREIGHT 7,350 7,350 043 UTILITIES 0 044 RENTALS & LEASES 43,735 31,364

045 INSURANCE 20,285 20,035 046 REPAIRS & MAINTENANCE 297,200 327,200

047 PRINTING & BINDING 0 048 COMMUNITY A WAREN ESS/EMP. DEVEL. 0 049 OTHER CHARGES & OBLIGATIONS 0 051 OFFICE/JAN ITO RIAL SUPPLIES 43,511 43,511 052 OPERATING SUPPLIES 431,054 433,659 054 PUBLICATIONS & MEMBERSHIPS 2,687 2,187

TOTAL OPERATING EXPENSE 2,372,141 2,457,168

064 EQUIPMENT/FURNITURE/MACHINERY 130,340 263,127

TOTAL CAPITAL OUTLAY 130,340 263,127

TOTAL COMPONENT 523 -CORRECTIONS 15,567,987 16,636,228

9

Current Operations Comp. Name

No.

Corrections

901 Operations 902 Booking 902 Booking 902 Booking 902 Booking 903 Transportation 904 Maintenance 906 Medical 906 Medical

INDIAN RIVER COUNTY SHERIFF'S OFFICE BUDGET FY 2017-2018

CAPITAL OUTLAY

Description

Security System Camera Upgrades CSOG First Aid Kits CSOG Crowd/Riot Control Gear CSOG H&K I\IP7A1 SIVIG Weapons Guardian RFID Inmate Management System Vehicles and related equipment MTl Locking Control System EKG Machine Electronic Medical Record System

TOTAL CORRECTIONS

10

No. Cost

1 13,738 2 1,278 1 12,886 2 2,000 1 95,929 1 49,218 1 36,000 1 2,450 1 46,350

Request Total 6441 6443 6442 Total

Auto Radio Jail

13,738 0 0 13,738 13,738 2,556 0 0 2,556 2,556

12,886 0 0 12,886 12,886 4,000 0 0 4,000 4,000

95,929 0 0 95,929 95,929 49,218 49,218 0 0 49,218 36,000 0 0 36,000 36,000 2,450 0 0 2,450 2,450

46,350 0 0 46,350 46,350 0 0 0 0 0

.................................................................................................................... ..,. ............ 263,127 49,218 0 213,909 263,1271

263,127 49,218 0 213,909 263,1271

COURT SERVICES


Court Services Component

ObjecJ Description Current Requested


012 REGULAR SALARIES 1,467,638 1,629,786 014 OVERTIME 5,900 5,900 015 INCENTIVE 19,020 19,020 021 FICA 114,324 126,623 022 RETIREMENT 277,406 329,206 023 LIFE & HEALTH INSURANCE 234,429 278,011 026 WORKER'S COMPENSATION 31 ,828 42,855

***** OTHER POST EMPLOYMENT BENEFITS 54,445 62,576


031 PROFESSIONAL SERVICES 88,650 0 034 CONTRACTED SERVICES 5,800 5,800 035 INVESTIGATIONS 0 040 TRAVEL 0 041 COMMUNICATION SERVICES 0 042 POSTAGE & FREIGHT 350 350 043 UTILITIES 0 044 RENTALS & LEASES 3,150 3,150 045 INSURANCE 150 150 046 REPAIRS & MAINTENANCE 0 047 PRINTING & BINDING 0 048 COMMUNITY AWARENESS/EMP. DEVEL. 0 049 OTHER CHARGES & OBLIGATIONS 0 051 OFFICE SUPPLIES 4,000 4,000 052 OPERATING SUPPLIES 15,170 15,510 054 PUBLICATIONS & MEMBERSHIPS 400 400

TOTAL OPERATING EXPENSE 117,670 29,360

064 EQUIPMENT/FURNITURE/MACHINERY 2,800 0

TOTAL CAPITAL OUTLAY 2,800 0

TOTAL COMPONENT 711-COURT SERVICES 2,325,460 2,523,337

12

CUrrent Operations Camp. Name

No.

Court Services

INDIAN RIVER COUNTY SHERIFF'S OFFICE BUDGET FY 2017 -2018 CAPITAL OUTLAY

Request Description No. Cost Total 6441 6443

Auto Radio

0 0

0 0

TOTAL COURT SERVICES 0 0

13

0

0

0

6444 Other

0

0

0

Total

0

ol

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SUPERVISOR OF ELECTIONS

Supervisor Of Elections Department 700 - Budget Comparison

Description

Transfer- Supervisor of Elections

OPES Expense

Worker's Compensation

Total General Fund Budget

Optional Sales Tax New Voting Sytems (breakout for 3 years)

Total Budget

OPES calculated on 10 full time employees

F:\Budget\2017 -2018 Budget\constitutional sum

2017/18 2016/2017 Budget Requested

$1,268,848 $1,307,355

$12,410 $14,892

$999 $1,007

$1,282,257 $1,323,254

$266,666 $0

$1,548,923 $1,323,254

Recommended Increase Percentage 2017/18 Budget (Decrease) Change

$1,307,355 $38,507 3.0%

$12,410 $0 0.0%

$1,007 $8 0.8%

$1,320,772 $38,515 3.0%

$0 ($266,666) 0%

$1,320,772 ($228, 151) -14.73%

6/28/2017

(

April 28, 2017

Leslie R. Swan Supervisor of Elections

Indian Rjver County

The Honorable Joseph Flescher, Chairman

Board of County Commissioners

Indian River County

1801 27th Street, Building A

Vera Beach, FL 32960-3388

Dear Chairman Flescher:

(

I respectfully submit the attached FY 2017-2018 proposed budget for the Supervisor of Elections Office

in the amount of $1,323,254. During the upcoming fiscal year, the Elections Office will deploy our new

voting system, beginning with the November 2017 Municipal Elections.

Several factors will affect the Supervisor of Elections budget during the 2017- 2018 fiscal year. The

annual ES&S software licensing and hardware maintenance costs for the new voting system is 32%

higher than our prior voting system, an increase of $29,417.

Maintenance costs for the Sequoia Voting System were lower, because we were not paying

maintenance fees for our 75 AVC Edge touchscreen voting machines. As you are aware, in 2008 all

counties in Florida were required to utilize paper ballots, thus creating a surplus of touchscreen voting

machines available for voters with disabilities. With the surplus, it was not prudent to pay maintenance

fees since numerous backup units were available. In addition, the Elections Office was only being

charged annual maintenance costs for one Optech 400C mail ballot tabulator. The second Optech 400C

mail ballot tabulator had been on loan, without charge, from Sequoia Voting Systems.

Another budget factor is the need to print new mail ballot stationary to conform to the paper

specifications of the new voting system as well as the automatic mail ballot inserter equipment. The

Elections Office will mail approximately 26,000 ballots during the next fiscal year, and the stationary

costs are $7,500, including mailing envelopes and certificate envelopes for civilian and military voters.

329671 Office: (772) 226-3440 I Fax: (772)

April 28, 2017

Page Two (2)

A third factor ?ffecting the proposed qudget is the relocation Qf three polling sites whi.ch require voters

to receive new voter information cards. Per F.S. 97.071(3) In the case of a change of name, address of

legal residence, polling place address, or party affiliation, the supervisor shall issue the voter a new voter

information card. New voter cards are mandated to be mailed to over 17,000 voters. The cost of

printing new cards and postage is $12,000.

My proposed budget is an increase of $40,997 which includes the increased ES&S software licensing and

hardware maintenance costs, new mail ballot stationary, voter cards for the relocation of three polling

sites, a full-time warehouse manager, and the expenses associated with the implementation of a new

voting system. Please do not hesitate to contact me with any questions regarding my proposed budget.

Sincerely,

Leslie R. Swan

Supervisor of Elections

Enclosures

cc: Michael Smykowski

Indian River Countv- SUPERVISOR OF ELECTIONS LESLIE ROSSWAY SWAN

Board of County Commissioners Summary of Budget by Appropriation Category

FlY 2017/2018

Dept. 001-700 Schedule 1 Page 1

Actual Estimated Total Approved Amount Expenditures Expenditures Expenditures Budget Requested

Object Category Description 10/1/16-3/31/17 4/1/17-09/30/17 2016/2017 2016/2017 2017/2018

Salaries & Benefits/Schedule II 454,725 429,905 884,630 884,630 911,114 Schedule II

Operating Expenditures 272,759 93,160 365,919 365,919 412,140 Schedule Ill

Capital Outlay 20,733 10,975 31,708 31,708 0 Schedule IV

Debt Service Schedule V

Agencies/Nonprofit Schedule VI

Transfers Out Schedule VII

Contingency Schedule VII

Cash Forward Schedule VI

TOTAL EXPENDITURES $ 748,216 $ 534,041 $ 1,282,257 $ 1,282,257 $ 1,323,254

SUPERVISOR OF ELECTIONS - INDIAN RIVER COUNTY LESLIE ROSSWAY SWAN

Board of County Commissioners Detail of Salaries and Payroll Expenses

Dept. 001-700 FN 2017/2018 Schedule II Page2

Actual Estimated Total Approved Amount Object Category Expenditures Expenditures Expenditures Budget Requested

Acct.# Description 1 0/01/16-03/31/17 4/1/2017 -09/30/17 2016/2017 2016/2017 2017/2018

11.11 Executive Salaries $ 62,220 $ 62,780 $ 125,000 $ 125,000 $ 125,000 11.12 Regular Salaries $ 94,443 $ 69,576 $ 164,019 $ 164,019 $ 161,950

11.125 Regular Wages $ 81,521 $ 130,096 $ 211,617 $ 211,617 $ 227,304 11.13 Regular Part-Time $ 15,840 $ 41,203 $ 57,043 $ 57,043 $ 57,756 11.14 Regular O.T. $ 5,663 $ (190) $ 5,473 $ 5,473 $ 2,837 11.15 Temp. Election Help $ 55,504 $ 8,740 $ 64,243 $ 64,243 $ 40,821 11.16 Temp. Help O.T. $ 1,902 $ (1,302) $ 600 $ 600 $ 600 11.19 Clerks/Poll workers $ 41,021 $ (3,330) $ 37,691 $ 37,691 $ 55,278

TOTAL SALARIES $ 358,113 $ 307,573 $ 665,686 $ 665,686 $ 671,546

12.10 Medicare Match $ 3,651 $ 5,455 $ 9,106 $ 9,106 $ 8,936 12.11 FICA Match $ 15,613 $ 23,323 $ 38,936 $ 38,936 $ 38,209 12.12 Retirement $ 41,274 $ 44,763 $ 86,037 $ 86,037 $ 92,383 12.13 Insurance $ 50,285 $ 21,171 $ 71,456 $ 71,456 $ 84,141 12.14 Worker's Camp. $ - $ 999 $ 999 $ 999 $ 1,007 12.139 Unemployment $ - $ - $ - $ - $ 12.14 OPEB $ - $ 12,410 $ 12,410 $ 12,410 $ 14,892

TOTAL BENEFITS $ 110,824 $ 108,120 $ 218,944 $ 218,944 $ 239,568

TOTAL SALARIES AND BENEFITS $ 468,937 $ 415,693 $ 884,630 $ 884,630 $ 911,114

SUPERVISOR OF ELECTIONS LESLIE ROSSWAY SWAN Board of County Commissioners

Detail of Operating Expenditures FlY 2017/2018

Dept. 001-700 Schedule Ill Page 3 Actual Estimated Total Approved Amount

Expenditures Expenditures Expenditures Budget Requested Acct.# Description 10/01/16-03/31/17 04/01/17-09/30/17 2016/2017 2016/2017 2017/2018

031.00 Professional Services - 1,000 1,000 1,000 1,600 034.00 Contractual Services 6,521 3,039 9,560 9,560 13,280 040.00 Travel 6,676 -1,376 5,300 5,300 14,310 041.00 Telephone 3,406 5,318 8,724 8,724 6,525 042.00 Postage 10,643 6,804 17,447 17,447 35,415 044.00 Rents/ Leases 5,096 3,336 8,432 8,432 6,348 045.20 Insurance- Auto 950 0 950 950 950 046.00 Repair and Maintenance 1,904 5,846 7,750 7,750 7,750 047.00 Printing and Binding 63,793 75,993 139,786 139,786 95,409 048.00 Promotional- Advertising 34,888 -15,529 19,359 19,359 25,750 051.00 Office 6,469 3,181 9,650 9,650 10,950 051.60 Computer 120,910 5,895 126,805 126,805 179,458 052.00 Operating Supplies 628 872 1,500 1,500 2,000 054.00 Subscriptions/Education 10,876 -1,220 9,656 9,656 12,395

Total Operatino Expenses $ 272,759 ~ 93,160 $ 365,919 $ 365,919 $ 412,140

SUPERVISOR OF ELECTIONS LESLIE ROSSWAY SWAN

Dept. 001-700 Schedule IV Page4

Acct.# 060.40 064.50 064.80

Descri~tion Software Furniture and Sup. Mach & Equip.

Total Capital $

Actual

Board of County Commissioners Detail of Capital Outlay

2017/2018

Estimated Total Expenditures Expenditures Expenditures

10/01/16-03/31/17 04/01/17-09/30/17 2016/2017

20,733 10,975 31,708

20,733 $ 10.975 $ 31,708

Approved Amount Budget · Requested

2016/2017 2017/2018

31,708

$ 31.708 $

201712018 CONSTITUTIONAL OFFICERS BUDGET REQUESTS · 2018. 4. 8. · budget for the 2017-18 IRC...

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