2016 Annual Report

Member’s Annual Meeting

March 22, 2017

Richmond Volleyball Club: Who We Are

Mission

Richmond Volleyball Club is dedicated to providing a lifetime of opportunity through the sport of volleyball by

• Promoting interest in the sport,

• Teaching and developing skills and techniques,

• And fostering teamwork, sportsmanship, and an appreciation for health and wellness.

Vision

RVC engages and inspires our local communities by cultivating a passion for volleyball at the social, recreational, and competitive levels.

Achieving and Defining our “Vision”

Our strategic plan, guided by our vision and mission, drives our daily activities.

1. Improve our member’s experience

2. Invest in diversity and outreach

3. Expand fundraising and development activities

4. Enhance organizational effectiveness

FY 2016 Financials – Financial Position

Change in cash due largely to investment in database/website

FY 2016 Financials – Financial Position

FY 2016 Financials – Statement of Activities

Statement of Activities (continued)

FY 2016 Statement of Activities

FY 2016 Statement of Activities

2016 Adult Program Highlights

ADULT LEAGUES

– Adult league numbers had some gains in the Winter but still decreased year over year in the Spring and Summer.

– A slight dip in adult membership also occurred with 1855 adult members at the end of the member year (August) compared to 1927members last year.

2016 Adult Program Highlights

Adult Skills Clinics

Hitting and Blocking, Passing and Defense and Setting Clinics are offered four times per year between the Adult Seasons. Veteran coaches run these each time.

Annual Member Survey

We continue to survey members annually in order to determine what/if any changes need to be implement and improvements made. Results were analyzed and shared via newsletter along with changes that were implemented or explanations for those that were not.

Saturday Night All Play (SNAP)

Held 20 times throughout the year with 93 participants on average. This is a 50% increase! This year, two open houses were held in conjunction with SNAP.

Starter League

Offered on Friday nights for 6 weeks of each season, this league provides an entry point for those new to the sport and new to RVC. A coach facilitates games and teaches individual skills. Our conversion rate is now at 44%! In 2016, we began promoting on Groupon and through radio and have seen a significant increase in numbers.

2016 Adult Program Highlights

Battle on Byrdhill

24 teams attended doubling the size of

last year’s tournament. The event was

moved to October and the VCU men’s club team was responsible for directing the tournament.

Monument City Masters

Total number of teams participating was 24 teams. This was six fewer teams than last year.

ADULT TOURNAMENTS

St. Patrick’s Day Quads

A total of 21 teams participated this year. A decrease from 27 the previous year.

Turkey SmashThis event grew significantly with 26 teams this year compared to 15 in 2015.

Holly BallThis tourney also grew with 25 teams this year compared to 14 last year.

Top finishers ineach division weregiven prizes ofgift cards.

2016 Junior Program Highlights

• We had 1061 juniors program members in 2016.

– 39 travel teams, 24 city teams and 24 Winter/Spring and 21 Fall Jumpin’ Juniors teams

– 16 and 14 National Girls won the ODR bids to Nationals.

– 14-1, 15-1, 16-1 Boys won bids to Nationals

• 2 Boys Teams and 2 Girls teams won the Old Dominion Regional Championships:

– 14-1, 15-1, 13 Zonals and 17 Zonals

• 73 Travel Coaches and 38 City team coaches on staff

– Seven are USAV CAP I Certified, Two CAP II

2016 Junior Program Highlights

Itsy Bitsy Spikers (3-6 yr. old) program had 29 participants at RVC. In addition, our satellite program offered programs at 1 preschool and 1 elementary school with 18 kids participating.

We partnered with Fit Kids to offer after school clinics at 5 different Chesterfield County Elementary schools.

The Middle School League continued to grow with 176 athletes on 17 teams. There were six 5th-6th grade team, eleven 7th-9th grade teams.

Fall School League hosted 15 teams from local private schools that played in a 6 week season.

30 summer camps were offered with more than 670 athletes attending. Camps for all levels were held for ages 3-18 including Sand, College Prep and position specific camps.

2016 Junior Program Highlights

Juniors Beach Volleyball was held for a 3rd year. This competitive sand program had 43 Boys and Girls competing in tournaments held in Virginia Beach, Richmond, and Raleigh, NC.

Coaches provided 689 private lessons this year bringing in more than $40,000 to RVC.

2016 Junior Program Highlights

Athletes who went on to play college

• Sam Conway (William and Mary)

• Andrea Johnson (NC Wesleyan)

• Taylor McNeely (Bridgewater)

• Grace Bullock (Roanoke)

• Sean Wright (Eastern Mennonite)

• Isaiah Jamison (Morningside)

• Tyler Edmondson (Coker)

• Lauren Stanford (Lynchburg)

• Marnie Streeter (Carson-Newman)

• Alinor Thomas (Elon)

• Miranda Hall (Hanover)

• Sydney Griffith (Rose Hulman IT)

2016 Junior Program Highlights

More athletes who went on to play college

• Sydney Frink (Lynchburg)

• Rachel Gaston (Bridgewater)

• Kendall Johnson (Shippensburg)

• Mackenzie Brewer (Mary Washington)

• Alexia Wolfe (Randolph Macon)

• Molly Jarvis (Loyola – Maryland)

• Anna Soroka (Washington and Lee)

• Myah Massenburg (Villanova)

2016 Junior Program Highlights

OUTREACH PROGRAMSJump Start provided free volleyball clinics to youth at the Eastern Henrico Rec Center

Additional free clinics were offered to:• Peter Paul Development Center

We had more than 20 coaches volunteer to

make our 2016 Outreach Programs a success

More than 200 kids participated in our 3 day PAL camp.

2016 Junior Program Highlights

JUNIORS’ TOURNAMENTS

12th Monument City Classic

Despite an 8.6% decrease in teams, with a total of 295 teams we were still above our budget forecast. The decrease in teams was due to the new tournament in Raleigh, NC. A total of 32 courts were used at the Greater Richmond Convention Center and 6 courts at RVC North.

Boys East Coast and South Atlantic Championships

With a total of 125 teams in BECC, this is a decrease of 4%. We did have two teams from Mexico, Puerto Rico, Canada and our first team from California. With a total of 160 teams in the SAC, this is a decrease of 16% but still very close to a budgeted bottom line. A grand total of 285 teams played at Greater Richmond Convention Center and RVC North.

These large-scale tournaments, hosted primarily at the Greater Richmond Convention Center, continue to be our largest fundraisers.

2016 Junior Program Highlights

JUNIORS’ TOURNAMENTS (continued)

20th Annual Virginia Volleyball Showcase

We hosted this kick off to the fall High School season held over the Labor Day weekend. 18 boys and 36 girls teams participated.

Old Dominion Region Tournaments

Hosted almost every Saturday from January through early May. These tournaments generate nearly $65,000 in additional income each year.

While our tournaments are important to our success, they also contribute greatly to our local economy.

Approx. Economic Impact

Monument City Classic $3,771,446

Boys’ East Coast/Girls’ South Atlantic Championships

$3,732,768

Other juniors’ tournaments ~$1,000,000

2016 RVC In The News

2016 RVC In The News

2016 RVC In The News

2016 Member Communications

Newsletters are sent to our e-mail list once per month which has grown to almost 9,000 emails.

The RVC Facebook page, www.facebook.com/RichmondVolleyballClub, continues to be an important communication tool and has grown to 4,830 fans/4,600 follows

42% Male, 57% Female; age groups 25-34 and 35-44 represented the majority (27% and 23%); followed by 45-54 and 18-24

RVC has dedicated LinkedIn, Flickr, Pinterest and YouTube sites. An Instagram site was added to create interaction with younger followers. The Instagram site has grown to 936 followers. Our primary Twitter site (RVC_Net) has 474 followers. RVC_Jrs has 259 followers.

MeetUp group (418 members) continues to promote SNAP, Starter League and other new member opportunities.

MagicInfo displays are updated in concession and seating areas to advertise current events and announcements.

2016 Sponsorships

OFFICIAL PROVIDERS

Our official providers sign multi-year agreements to enjoy exclusivity in their category. These providers allow us to expand and enhance our programs. We renewed agreements with previous year’s sponsors and began a new agreement with Shaffer Strength & Conditioning & James Rivers Photography.

EVENT SPONSORS AT MONUMENT CITY CLASSIC JUNIORS’ TOURNAMENT

James River

Photography

2016 Sponsorships

VENDORS AT JUNIORS’ TOURNAMENTS

• Monument City Classic

– Water Marque

– Nfinity Sports*

– RVC / Mizuno

– ID Shield/Credit Phoenix*

– Body Helix

• Boys’ East Coast/South Atlantic

– Water Marque

– Absolute Marketing*

– JY Kern*

– Spunk Wear*

– Nfinity*

– Body Helix

– Lula Roe *

– Mizuno/RVC

– Wear Your Passion*

* New vendors for 2016 that did not participate in 2015

2016 Annual Fundraising

Spikes on the Green Golf Tournament

This annual fundraiser for the Robison Fund netted $3,643.00 in 2016. These funds are used to provide financial aid to athletes.

Juniors Raffle

All junior athletes participating on travel or city teams participate in a fundraiser for RVC. This raffle raised $25,675 (net) in 2016. A 64% increase over 2015.

Robinson Fund

This was the third year of award disbursements from the fund established in 2005. Eleven juniors received awards totaling $21,500 to offset expenses associated with playing volleyball during the 2015-2016 season. In addition, $8,120 was awarded to 51 athletes to offset the cost of Jumpin’ Juniors, summer camps and the Middle School League.

Grant Applications

For the first time, we submitted grant applications to several funders in an attempt to grow funding for our outreach programs. We will continue to seek grant opportunities.

2016 “Champions”

Enormous thanks to our many donors and organizations who help make so much possible including:

• Jim Byerly, HuffMorris Architects

• Vaughan Alexander

• Alexander Insurance

• Travis Garlock

• Mary Miller

• Devin Pope

• John Howarth

• Richmond Sports Backers

• Jessica and Devin Keeler

Buz & Ned’s Real Barbecue Carytown Burgers & Fries

Fat Dragon Nimbus Massage

Richmond Bubble Soccer Richmond Archery Tag

Sabai Lunch.Supper!

The Boathouse Casa del Barco

River City Food Tours The Mill on MacArthur

Beth Carpenter RVA Realty Team Real Escape Room

Gelati Celesti Chez Lloyd

2016 “Champions”

And a special thank you to the more than 120 volunteers who help ensure our programs are thriving.

Without our volunteers, programs and events like -Fit n Fun Jumpin’ Juniors

JumpStart Spikes on the Green golf tournament

Special Olympics Monument City Masters tournament

would not be possible. A volunteer hour is currently valued at $23.07 (2015 value, 2016 not yet released). Thanks to our volunteers RVC enjoyed a financial benefit of

$33,831!!

2016 Community Involvement

Special Olympics

2016 was our seventh year hosting a Special Olympics volleyball team and the regional tournament! RVC provides volunteer coaches and a facility for ten weeks of practices each year. We also host the central region tournament that draws teams from all over the area as well as from out of state. All of this is made possible by many wonderful volunteers who coach, keep score and cheer on the participants.

Courts for Kids

RVC is proud to make donations of uniforms and volleyballs to this organization which builds courts for kids in underprivileged countries.

International Children’s Games

RVC is proud to sponsor a local volleyball team which travelled to Taipei City, Taiwan to represent the USA.

2016 Cafe

The RVC Café continues to make improvements to its menu and systems in order to provide an improved experience for our customers.

• A new Point of Sale system was installed in September. It allows recipes to be added to a product so inventory and food cost can be tracked more accurately.

• A conveyor oven was purchased so that the café could begin serving an increased variety of items including its own pizza (no more third party vendors). Cooking is speeded up thereby reducing wait times.

• Working with Performance Foodservice Group to improve profits, food safety, and to review our product mix to cut labor cost in preparing food.

• Our top food sellers – Pizza, tater tots, wings, and paninis.

• Members are continually surveyed for suggestions and improvement.

• We’ve added 750 ml bottles to our selection of wines and increased sales.

2016 Facility Enhancements/Maintenance

• Sound system was upgraded so that music was more enjoyable and announcements were easier to understand.

• Our West location was restored to six courts for the Juniors 2016-17 season in order to accommodate additional teams and players.

• A pop up tent was added to the smoking area.

• Repaired 4 HVAC units at Westmoreland St. location and replaced 1 at Byrdhill.

• Planters on the patio provided more pleasing atmosphere as well as fresh vegetables for the café.

2017-18 Priorities

• Chesterfield County expansion!!

• Continue enhancements of database and new website

• Continue to build on successes of juniors programs including outreach programs with Eastern Henrico Recreation Center, Henrico PAL, and more.

• Begin capital campaign to support growth