2015 Rentals Brochure

EVERGREENRENTALS BROCHURE

Evergreen Cultural Centre offers venue rental opportunities for a wide variety of activities. Although our number one priority is providing space for arts-related events (performances, classes, etc.), we also have spaces that are appropriate for such events as meetings, weddings, public forums, receptions, small trade shows, birthday parties and more.

Rental rates are competitive within the industry, and we offer special lower rates for not-for-profit societies, arts activities and weekday rentals. We even have a User Group Insurance policy available to provide your rental activity with the required liability

insurance coverage at very reasonable daily premiums. And now, for the first time, we are offering Marketing opportunities.

Although not strictly a rental, we also offer Birthday Parties for a variety of ages featuring activities led by our professional arts instructors in Drama, Dance, Visual Arts, and more.

Evergreen is a great place to bring your next event. You will be welcomed with open arms by our dedicated professional staff.

COME RENT WITH US!

David MannPerforming Arts Manager

For technical questions, please contact Krista [email protected] or 604-927-6553

For box office questions, please contact Amy [email protected] or 604-927-6555

Are you interested in renting with us? Here is an example 8 step process of what you can expect when you have your next event at Evergreen Cultural Centre.

Consider your events needs. What do you require to make your next event a complete success? Technical requirements, box office, front of house, and marketing are all things that are offered.

Once you have an idea of what you’re looking for, it’s time to connect with David Mann, our Performing Arts Manager. You’ll be in touch with David throughout the process and he will answer any questions you might have. He can be reached at [email protected].

From there, David will work with you, showing you the spaces and compiling a contract outlining your event.

A hold will be placed on the room until we receive your signed contract. Note: holds are not guaranteed until payment is received.

You will be required to pay a deposit when you send in your signed contract, which is usually half of the estimated room rental fees. This will confirm your rental booking. The final settlement of all remaining fees and charges will be invoiced upon completion of the event.

For rentals under $500, we ask that the full estimated rental and other charges be paid in advance, if possible.

If you’re interested in marketing support throu have any marketing questions about your event, David may suggest you chat with Gabriel Kirkley, our Interm Marketing Manager at [email protected]

You’re booked and ready to go. We wish you a successful event here at Evergreen and hope you book again with us!

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HOW DOES IT WORK?

STUDIO THEATRE • Retractable seating system• 45’ X 60’ (2700 sq ft)• Flexible black box theatre with a number of configurations, including cabaret style suitable for theatrical or musical productions or seminar• Maximum capacity ranges from 150 to 257• Every rental includes: use of lobbies, green room, dressing rooms, Tech Supervisor, Front of House services and most lighting and sound equipment.

For rental rates, please contact David Mann, Performing Arts Manager [email protected]

REHEARSAL HALL • 30’ X 53’ (1590 sq ft)• Mirrored dance studio• Equipped with dance barres, full length mirrors on two walls and sprung floor• Track drapery to cover three walls• Maximum capacity is 129

Monday to Friday

Monday - Sunday

Saturday and Sunday

Conference, Meeting, Seminar

Paid admission event

Arts: Classes, Work-shops, Rehearsals

$70 / hr$140 / 2hrs. min

$95 / hr$190 / 2hrs. min

$50 / hr$100 / 2hrs. min

$50 / hr$100 / 2hrs. min

$65 / hr$130 / 2hrs. min

$40 / hr$80 / 2hrs. min

$30 / hr$60 / 2hrs. min

$30 / hr$60 / 2hrs. min

$40 / hr$80 / 2hrs. min

$40 / hr$80 / 2hrs. min

COMMERCIALOR PRIVATE



NON-PROFIT GROUPS

NON-PROFIT GROUPS

NON-PROFIT GROUPS

ACTIVITYTYPE

ACTIVITYTYPE

Rehearsal Hall

Monday to Thursday Friday to Sunday

Conference,Tradeshow

Arts class, Meeting,Private Reception

Private Reception

$160 / hr$320 / 2hrs. min

$180 / hr$360 / 2hrs. min

$40 / hr$80 / 2hrs. min

$110 / hr$220 / 2hrs. min

$125 / hr$250 / 2hrs. min

$30 / hr$60 / 2hrs. min

$90 / hr$180 / 2hrs. min

$100 / hr$200 / 2hrs. min

$125 / hr$250 / 2hrs. min

$135 / hr$270 / 2hrs. min




NON-PROFIT GROUPS

NON-PROFIT GROUPS

NON-PROFIT GROUPS

ACTIVITYTYPE

ACTIVITYTYPE

MAIN LOBBY • Glassed area attached to the theatre and administration wing overlooking lake and park• Licensed area which contains a concession• Area carpeted• Maximum capacity is 180

LOWER LOBBY• Suitable for small meeting or class• Approx. 24.5’ x 30’ (735 sq ft) with concrete pillar in middle• Wall to wall carpeted

Main Lobby Lower Lobby

STUDIO A (Upper area only) • 24’ x 52’ (1248 sq ft)• Suitable for art classes, workshops and demonstrations• Can accommodate meetings in different configurations• Maximum capacity is 50-80

STUDIO B• 18’ x 42’ (756 sq ft)• Art room or small meeting space• Equipped with one domestic sink• Maximum capacity is 30-59

Monday to Friday Saturday and Sunday



$70 / hr$140 / 2hrs. min

$80 / hr$160 / 2hrs. min

$50 / hr$100 / 2hrs. min

$60 / hr$120 / 2hrs. min

$30 / hr$60 / 2hrs. min

$30 / hr$60 / 2hrs. min

$40 / hr$80 / 2hrs. min

$40 / hr$80 / 2hrs. min



NON-PROFIT GROUPS

NON-PROFIT GROUPS

ACTIVITYTYPE

Monday to Friday Saturday and Sunday



$50 / hr$100 / 2hrs. min

$60 / hr$120 / 2hrs. min

$35 / hr$70 / 2hrs. min

$45 / hr$90 / 2hrs. min

$25 / hr$50 / 2hrs. min

$25 / hr$50 / 2hrs. min

$30 / hr$60 / 2hrs. min

$30 / hr$60 / 2hrs. min



NON-PROFIT GROUPS

NON-PROFIT GROUPS

ACTIVITYTYPE

Studio A Studio B

STUDIO A+D or A+B COMBINED • Combine two studios for 2004 or 2070 sq ft over two floors• Suitable for larger art classes, workshops, or conference• Stairway provides easy access to both studios• Maximum capacity is 80-130 or 139

STUDIO D• 16’ x 50’ (800 sq ft)• Art room or workshop space, equipped with one domestic sink• South facing, large overhead door and loading dock for oversize equipment loading• Maximum capacity is 30-50

Monday to Friday

Monday to Friday

Saturday and Sunday

Saturday and Sunday





$100 / hr$200 / 2hrs. min

$110 / hr$220 / 2hrs. min

$70 / hr$140 / 2hrs. min

$80 / hr$160 / 2hrs. min

$40 / hr$80 / 2hrs. min

$40 / hr$80 / 2hrs. min

$50 / hr$100 / 2hrs. min

$50 / hr$100 / 2hrs. min





NON-PROFIT GROUPS

NON-PROFIT GROUPS

NON-PROFIT GROUPS

NON-PROFIT GROUPS

ACTIVITYTYPE

ACTIVITYTYPE

$50 / hr$100 / 2hrs. min

$60 / hr$120 / 2hrs. min

$35 / hr$70 / 2hrs. min

$45 / hr$90 / 2hrs. min

$25 / hr$50 / 2hrs. min

$25 / hr$50 / 2hrs. min

$30 / hr$60 / 2hrs. min

$30 / hr$60 / 2hrs. min

Studio C Studio D

PROMOTIONAL PACKAGESAll packages* include Twitter event sharing, 1 poster on our community board, handbills in our community area and a community web listing. Packages must be booked at least 6 weeks in advance of our event.

We are happy to work with you to meet your individual event needs – please contact Gabriel Kirkley at [email protected] for more information.

Starter Package - $100Includes: 3 email listings in Evergreen’s e-newsletters; 1 Facebook event share; web “What’s On” page listing; lobby tv advertisement

In the Wings Package - $250Includes: 1 dedicated email; 4-5 email listings in Evergreen’s e-newsletters; 1 Facebook event share; web “What’s On” page listing; web sidebar advertisement; lobby tv advertisement

On Stage Package - $500Includes: 1 dedicated email; 4-5 email listings in Evergreen’s e-newsletters; 1 Facebook event share; web “What’s On” page listing; web banner advertisement; lobby tv advertisement; 1-week outdoor 18x32 poster display

In the Limelight Package - $750Includes: 2 dedicated emails; 4-5 email listings in Evergreen’s e-newsletters; 2 Facebook event share; web “What’s On” page listing; web banner advertisement; lobby tv advertisement; 3-week outdoor 18x32 poster display; 2-week indoor 18x32 poster display

Full House Package - $1,250Includes: 1 banner advertisement in the Tri-City News; in-house web & print graphic design support; 2 dedicated emails; 4-5 email listings in Evergreen’s e-newsletters; 3 Facebook event share; web “What’s On” page listing; web banner advertisement; lobby tv advertisement; 4-week outdoor 18x32 poster display; 4-week indoor 18x32 poster display; 4-week pop-up banner in lobby

*Packages do not include PST and GST into pricing

MARKETING OPPORTUNITIES

WHAT KIDS OF VENUES DO YOU HAVE TO RENT? Evergreen has several different rooms that can be rented out, including: Studio Theatre, the Main Lobby, the Lower Lobby, the Rehearsal Hall (a fully-equipped dance studio that is also a great multipurpose venue), and 3 classroom spaces (Studios A, B and D) which are used for classes, meetings and other small gatherings.

HOW FAR IN ADVANCE SHOULD I BOOK A RENTAL?We recommend as much advance notice as possible. At minimum, your first contact for a relatively small rental event should be made at least 30 days in advance – and preferably 60 days or more. For a theatre rental, especially involving multiple days, inquiries six months to a year in advance is recommended.

WHAT SORT OF SETUP IS POSSIBLE IN THE STUDIO THEATRE? Evergreen’s Studio Theatre is a modified “black box” venue with moveable seating. This means that it can be set up “theatre style” with either 215 or 257 seats, or the main bank of seating can be folded away to create an open, “flat-floor” room. In this configuration, banquet tables, rows of chairs, or trade-show booths can be set up as an event requires.

WHAT IS INCLUDED WHEN I RENT THE STUDIO THEATRE? Rental of the Studio Theatre includes: one Technical Supervisor; use of the lobby spaces, Green Room and dressing rooms; almost all available lighting and sound equipment; and full Front of House services (ushers, coat check, concession and bar) as required. Additional charges apply for certain specific pieces of equipment, services and required charges.

DO YOU DO WEDDINGS?Evergreen is a lovely location for a small to mid-size ceremony or reception. For a reception with banquet tables, we can accommodate up to 150 people.

CAN WE DO OUR OWN BAR OR CONCESSION?ECC reserves the right to all bar and food sales in the Venue. We provide bar and concession service at no charge for events in the Studio Theatre, and for a modest fee for public events in the Rehearsal Hall. Exceptions may be made for private events such as wedding receptions with professionally catered food and bar service.

CAN WE BRING IN OUR OWN CATERER?Absolutely. We do not have in-house catering, nor do we have any exclusive arrangement with a caterer.

FREQUENTLY ASKED QUESTIONS

evergreenculturalcentre.ca 1205 Pinetree Way, Coquitlam, BC V3B 7Y3

Box Office 604-927-6555 or 6552 | Admin Office 604-927-6550 [email protected]

/EvergreenCulturalCentre @EvergreenArts @EvergreenArts

2015 Rentals Brochure

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