2015 COACHES MEETING

Welcome to Stuart

Coaches Information Packet: http://www.fhsaa.org/sports/swimming-diving

Sailfish Splash Water Park Aquatic Center

SPORTSMANSHIP

• The Florida High School Athletic Association promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at the officials, student-athletes, coaches, team representatives or fellow spectators will not be tolerated and are grounds for removal from the site of competition.

Detailed Aerial View of Sailfish Sunsplash Water Park Aquatic Center

• Please review the map on this page and provide this information for your athletes, parents, and fans who may attend the Finals.

• The diagram illustrates specific locations of important places (entrance, restrooms, concessions, etc.) at the facility.

• Only credentialed people (athletes, credentialed coaches, FHSAA Staff, and Volunteer monitors) will be allowed in the Team areas – outlined in yellow.

CHECK-IN PROCEDURE

• When you arrive at the park the day before the meet for practice, you will need to check in at the athlete entry gate.

• The head coach or designee will review the roster and sign it. At that time we will need a phone number of someone in your group that will answer their phone. It can be the head coach, assistant coach, trusted parent, etc. This is only used in the event of an emergency.

• You will receive an envelope with 2 parking passes, enough tickets for all athletes on your roster and coaches and your. The number of coaches permitted is based on the number of athletes on your roster.

CREDENTIAL INSTRUCTIONS• Tickets will be issued to each athlete and coach as allowed by FHSAA

standards at check-in.• Athletes and coaches MUST exchange the tickets on the morning of the

competition for a hand stamp.• Athletes and coaches without a ticket will not be stamped or allowed on

the deck.• If a stamp washes off, see a Volunteer or FHSAA staff member BEFORE

leaving the facility.• It is recommended that the coach or designee hold on to the tickets

unless the athletes will not be arriving together the morning of the meet.

PARTICIPANT PASSES 4.12.2.3.6 Participant Passes

• Each participant will turn in their ticket and receive a waterproof hand stamp upon arrival to the facility. In addition, coaches tickets/stamps will be given separately for girls and boys competition as follows:

• One to five participants – one head coach• Six or more participants – one head coach and one assistant coach

• In addition, schools that qualify diving competitors will be provided one additional ticket for a diving coach.

• (b) No managers will receive participant passes.• (c) Participant and coach tickets will not be transferable and will entitle those persons

who receive such passes to sit only in the participant seating area.

• Coaches will not have access to the locker rooms at any time.• Deck passes for club coaches will be available for purchase for $25 at the ticket

window.

Parking

• Please refer to the adjacent diagram of the parking lot.

• If you are traveling via bus, have the bus circle around the lot to drop-off the team and park in the bus area.

• Parking is $5 per vehicle (proceeds go to Treasure Coast Sports Commission)

Facility & Meet Policies• No folding chairs for spectators• No cooler or glass containers for

spectators• No loitering on pool deck• No diving into pool – feet first

entries• No use of diving boards for

swimmers

• Only athletes are allowed in locker rooms

• No team parades around the pool deck

• No entering the pool for celebration purposes

• Parents are not permitted to enter with the team

• Spectators cannot bring in coolers, food, beverages, or soft chairs

Meet Personnel

• Melissa Hellervik-Bing - Meet Referee• Adele Woodrow - Scoring Manager• Rick Hatcher - Executive Director Treasure Coast Sports Commission - Local

Organizing Committee• Zach Shew - Assistant Director Treasure Coast Sports Commission• Todd Foust - Facility Manager• Deborah Warner-Facility Manager• Kellie Doucette - FHSAA Swimming & Diving Administrator• Seth Polansky- FHSAA Media Relations

1A/2A F I N A L S I N F O R M A T I O N

ADDRESSSailfish Splash Waterpark – Aquatic Center, 931 SE Ruhnke St, Stuart, FL 34994PARTICIPANT PASSES (per gender)1-5 participants – 1 head coach6 + participants – 1 head coach and one assistant coach1 + divers – 1 diving coachWARM-UP TIMES. The following are practice and warm-up times for Thursday, Friday, and Saturday at the Sailfish Splash Waterpark – Aquatic Center in Stuart. THURSDAY, NOVEMBER 5- SATURDAY, NOVEMBER 7, 2015ALL SCHOOLS Head Coach Online Finals Meeting—All head coaches are required to view the power point and complete the survey by following the link at the end of this power point for credit and attendance at the coaches meeting prior to attending the FHSAA Finals. Any additional questions may be presented at Check-in on your respective date. THURSDAY, NOVEMBER 5, 2013 1A SCHOOLS Practice for Swimmers 3:00pm - 7:00pm (doors open at 3:00 pm) Practice for Divers 3:00pm - 7:00pm

Coaches Check-in 3:00pm - 7:00pm

FRIDAY, NOVEMBER 6, 2015

1A SCHOOLS ONLY--Warm-up for swimmers 7:00am – 8:30am (doors for coaches and athletes open at 6:30am). Swimming prelims begin at 9am.

Warm up for girls diving 7:00am - 8:45am

Girls diving begins at 9:00am

Boys diving warm-up will begin at the conclusion of the girls round

Boys diving begins at 1:30pm

Warm-up for swimming finals 4:15pm - 5:15pm (doors for coaches and athletes open at 4:15 pm)

Finals begin at 5:30pm

2A SCHOOLS ONLY--Practice for swimmers & Coaches Check-In 1:00pm – 4:00pm

~Practice for divers 4:15 pm - 8:00 pm

SATURDAY, NOVEMBER 7, 2015

2A SCHOOLS ONLY-- Warm-up for swimmers 7:00am – 8:30am (doors for coaches and athletes open at 6:30am). Swimming prelims begin at 9am.

Warm up for girls diving 7:00am - 8:45am

Girls diving begins at 9:00am

Boys diving warm-up will begin at the conclusion of the girls round

Boys diving begins at 1:30pm

Warm-up for swimming finals 4:15pm - 5:15pm (doors for coaches and athletes open at 4:00 pm)

Finals begin at 5:30pm

3A/4A F I N A L S I N F O R M A T I O NSailfish Splash Waterpark – Aquatic Center, 931 SE Ruhnke St, Stuart, FL 34994

PARTICIPANT PASSES (per gender)

1-5 participants – 1 head coach

6 + participants – 1 head coach and one assistant coach

1 + divers – 1 diving coach

WARM-UP TIMES.

The following are practice and warm-up times for Thursday, Friday, and Saturday at the Sailfish Splash Waterpark – Aquatic Center in Stuart.

THURSDAY, NOVEMBER 12- SATURDAY, NOVEMBER 14, 2015

ALL SCHOOLS Head Coach Online Finals Meeting—All head coaches are required to view the power point and complete the survey by following the link at the end of this power point for credit and attendance at the coaches meeting prior to attending the FHSAA Finals. Any additional questions may be presented at Check-in on your respective date.

THURSDAY, NOVEMBER 12, 2013

3A SCHOOLS

Practice for Swimmers 3:00pm - 7:00pm (doors open at 3:00 pm)

Practice for Divers 3:00pm - 7:00pm

Coaches Check-in 3:00pm - 7:00pm

FRIDAY, NOVEMBER 13, 2013

3A SCHOOLS ONLY--Warm-up for swimmers 7:00am – 8:30am (doors for coaches and athletes open at 6:30am). Swimming prelims begin at 9am.

Warm up for girls diving 7:00am - 8:45am

Girls diving begins at 9:00am

Boys diving warm-up will begin at the conclusion of the girls round

Boys diving begins at 1:30pm

Warm-up for swimming finals 4:15pm - 5:15pm (doors for coaches and athletes open at 4:15 pm)

Finals begin at 5:30pm

4A SCHOOLS ONLY--Practice for swimmers & Coaches Check-In 1:00pm – 4:00pm

~Practice for divers 4:15 pm - 8:00 pm

SATURDAY, NOVEMBER 14, 2013

4A SCHOOLS ONLY-- Warm-up for swimmers 7:00am – 8:30am (doors for coaches and athletes open at 6:30am). Swimming prelims begin at 9am.

Warm up for girls diving 7:00am - 8:45am

Girls diving begins at 9:00am

Boys diving warm-up will begin at the conclusion of the girls round

Boys diving begins at 1:30pm

Warm-up for swimming finals 4:15pm - 5:15pm (doors for coaches and athletes open at 4:00pm)

Finals begin at 5:30pm

2015 FHSAA Finals Swimming & Diving Relay Card Procedures• For your convenience, a copy of preliminary relay cards will be in

your coaches packet. You can fill them out the night before and bring them with you the morning of you meet.

• Please mark relay cards with the FULL LEGAL names of the swimmers in the order that they will swim in the event. Writing ‘M. Smith’, ‘Mike’ or ‘Mike S.’ instead of ‘Michael Smith’ will delay entries.

• Please note that names are listed left to right, then top to bottom.

• You may list up to 4 alternates in position 5-8 on the card. In order for a swimmer to be eligible to compete in the finals of a relay, they must be listed in some position on the preliminary relay card.

• You may make changes to a relay card until the start of the race. If you make a change, please be sure it is legible.

• The lead-off swimmer for each relay will present the completed relay card to the lane timer at the time of the swim.

• A new set of relay cards will be made for each relay that qualifies for finals. They will be available at the coaches check-in tent before finals.

• The names of each athlete that were listed on the preliminary card will be listed on the finals card.

• If you notice that an athlete is missing, please notify the Administrative Referee immediately.

• Only athletes who are listed on a relay card are eligible for use in the finals relay.

• Annotate the athletes name in the order that they will swim by placing a 1,2,3,4 next to the athletes who will swim in finals. If you submit a card with no numbers, we will assume that the order from preliminaries did not change.

• Please refer to the attachment for examples of correctly and incorrectly completed relay cards.

• The penalty for not turning in a relay card or turning a relay card in that is incomplete, or incorrect is disqualification of the relay.

Relay Cards Continued

• Please find examples of correctly and incorrectly completed relay cards.

• It is important complete names are listed and that the cards are accurate and legible.

FHSAA Reminders4.12.2.3.1 General(1) Scratched Contestant. A contestant who is entered into an individual event in the FHSAA State Swimming &Diving Series on any level and is later scratched (removed) from any event, or is a no show for an individual or relay event, will be disqualified from participating in all remaining events (individual and relay events) in that meet and on succeeding levels.(2) Substitutions. No substitution may be made for any individual in any event, once entered, who qualifies to participate in an event but is unable to compete. This applies to individuals who qualify from the district meet to the regional meet and from the regional meet to the Florida High School State Championship Series, and between the prelims and the finals on any level.(3) Relay Personnel. Relay Personnel. Relay personnel may be changed between the district and regional meets, between the regional meet and the Florida High School State Championship Series, and between the prelims and finals on any level as long as such change is made in compliance with procedures established by the FHSAA and does not result in an over entry.(4) Ties. In swimming events, all ties in preliminaries which would result in more than eight qualifiers to the consolation or championship finals must be broken by a swim-off.(5) Medical Scratches. Any competitor who requests a medical scratch at any meet held during the FHSAA State Series must be accompanied by a note from a doctor or certified Athletic Trainer. Once a medical scratch is accepted by the Meet Referee the competitor may not compete in any individual or relay event in that meet. If the competitor does participate in any individual or relay event the penalty shall be disqualification of the individual and relay.

FHSAA Reminders

• 4.12.2.3.2 Failure to Appear and Compete. A student-athlete who qualifies in a state series meet as an individual is expected to compete on successive levels of the state series unless ill, injured, suspended due to disciplinary action, or for any other reason acceptable to the Executive Director. If the student-athlete does not compete on a successive level, the student-athlete will not be permitted to compete in any other event in the State Series in that sport. Personnel on relay teams may be changed in accordance with the rules governing those sports. A school must submit in writing to the FHSAA Office the name of the student athlete and an explanation for the inability to compete in advance of the competition whenever situations make it possible to do so. Failure to participate in the district/regional meet by an individual or relay team is a violation of FHSAA policy and shall subject the school to a $50 penalty unless the reason for failure to participate is approved by the FHSAA Office.

FHSAA Reminders• No two-piece or bikini style suits will be allowed during warm-up or practice

periods during the FHSAA State Finals. • No jewelry is permitted (medical-alert and religious medals must be taped to

the body).• A competitor found in violation of the uniform or jewelry policies will not be

permitted to warm-up until the situation is corrected.• Tape (including Kinesio Tape) may be used by a swimmer to treat a documented

medical condition. The referee must be presented signed documentation from an appropriate health-care professional that outlines information related to the injury and the medical necessity for the tape before permitting the athlete to compete.

• USA Swimming does not allow Kinesio tape, while it is allowed with a doctor’s note for FHSAA, it will DQ the swimmer for USA Swimming.

• Divers may wear tape or wraps for support.

Other Meet InformationRules: 2013-14 NFHS Swimming and Diving Rules for Championship as amended by the FHSAA. If this is a FL/USA observed sanctioned meet, students-athletes who are also USA-S members and have previously submitted their USA-S Membership number with Meet Manager will have their USA-S legal times entered into the National SWIMS database. Swimmers or coaches may submit their USA-S membership number at districts or regionals, we will not accept registration numbers at the State Championship meet.

The use of bells, horns, sirens, whistles, or other artificial noise making devices are prohibited during the meet. Please advise parents and spectators abuse of this may result in removal from the event.

Photography/Video/Electronic Devices: For the safety and protection of our student-athletes and in accordance with the Jessica Lundsford Act, there are no photography or video devices permitted behind the starting blocks, including any electronics used for such purposes. Every area in the peripheral and back from the pool edge of the starting side will be considered “behind the starting blocks”. As always, no flash photography allowed from anywhere at the start of each heat. Violation of these rules may lead to removal from the facility. ONLY FHSAA Credentialed Media personnel may use electronics in the starting area for the purpose of reporting the event after the start of the heat until the finish as long as it does not interfere with the athletes, officials, or delay the meet. Anyone not in accordance with these rules will be asked to leave the venue.

More Meet Information

Uniform Rules will be enforced including one suit and jewelry. Jewelry is not allowed except for religious or medical purposes – which must be taped to the body. Athletes will be ineligible to compete until compliant with uniform and jewelry rules. Hair restraint devices like rubber bands, etc. can be worn in the hair when used to hold back the hair.Swim Caps: If more than one swim cap is worn, make sure the underlying cap meets the NFHS/FHSAA current rule for logo specifications – the cap showing will be the one judged as compliant with the rule; therefore, if the outer cap falls off, then the cap worn under that must comply with NFHS/FHSAA rule or the swimmer will be disqualified.

More Meet InformationRemind your athletes there should be quiet at the start of each heat.Whistle Starts: Please make sure your swimmers know the starting procedures. Before your swimmers heat, they need to report to their lane timer and be ready to swim. A series of short whistles will show the swimmers are ready for that heat standing directly behind the starting blocks. The deck referee’s long whistle will have them step up on the blocks, edge of the pool, or step into the water for the backstroke. For backstroke events, a second long whistle is used to place your feet prior to the race being turned over to the starter. A swimmer may start from the deck next to the block or in the water using the rules for that stroke. Please bring to the attention of the Meet Referee at any time prior to the start of the meet if you have a disabled athlete that requires an alterative starting procedure. Swimmers not on the block when the Deck Referee turns the heat over to the Starter are considered scratched and will be disqualified for the remainder of the meet. All reasonable efforts will be made to allow the swimmers notice of their heat; however, it is their responsibility to check-in with the timer and know when they need to report.

Other Meet InformationNo Declared False Starts – FHSAA 2009.03 (1): Swimmers who do not show on time are considered a “No Show/Scratched” and disqualified from the event as well as the remainder of the meet. The school may be subject to a fine.500 Free Style: Lap counters shall be positioned at the end of each lane opposite the starting end. ONE person per lane shall advance the counter to the next higher odd number or the final lap orange card. Interference by the lap counter at the end of the lane can be cause for disqualification of the swimmer. Weather Issues: In the event of inclement weather, the Aquatic Center will close the venue. Please LISTEN carefully for instructions over the announcing system.

Verification

• As verification that you have reviewed the information in this power point, please see the message below from the FHSAA Marketing department and complete the survey.

• Congratulations Coach/Administrator on your team or individual’s recent success of making it to the State Championship! The FHSAA is very excited to partner with Sailfish Splashpark and the Treasure Coast Sports Commission to host this event at a premier Florida venue. We are asking that you please complete this short survey to help the FHSAA in forecasting the needs of future event locations as the FHSAA continues to try and partner with hosts in premier event locales for all of its Championship Events. Please fill out one per team (for each gender) that is attending.

Thank you in advance for your response,• https://www.surveymonkey.com/r/swimminganddivingstchamp

Good Luck and Safe Travels!

• If you have any questions, please contact Kellie Doucette, FHSAA Swimming and Diving Administrator – 352-372-9551, Ext. 450; kdoucette@fhsaa.org

Congratulations on reaching the 2015 FHSAA Swimming & Diving

Finals!