2015-16Grade 3 Midyear Promotion (GTMYP)

ScreencastTraining Session

Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

What is the grade 3 midyear promotion (GTMYP)?

An assessment that complies with the established criteria of the Florida’s public school student progression law.

Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute.

Students may take the GTMYP only one time during this administration window.

Offered November 12-13, 2015.ITBS Complete Battery, Form C, Level 10.

All materials must be returned at the conclusion of testing and may not be stored at the school site.

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Ways to Demonstrate Reading Mastery for Grade 3 Promotion

• Spring Florida Standards Assessment (FSA) or,

• Spring Grade 3 Student Reading Portfolio or,

• Spring Alternative Standardized Reading Assessment or,

• Summer Alternative Assessment for Grade 3 Promotion or,• 2015-16 Grade 3 Mid-Year Promotion

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Students To Be Tested

All retained third grade students who met specific criteria on the Summer 2015 Alternative Assessment for Grade 3 Promotion (AAGTP), defined as a percentile rank score at or between the 40th and 44th percentile.

Retained 3rd grade students who did not participate in the Summer 2015 Alternative Assessment for Grade 3 Promotion (AAGTP).

Students who have demonstrated substantial progress in class and are recommended by their teacher, may participate at the school administrator’s discretion.

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Schedule of ActivitiesNovember 2-6 • View Screencast Training for test chairpersons.

• Elementary and K-8 Centers: Pick up/order testing materials. Pick up GTMYP materials at TDC by 3:30 pm

November 6 Complete the electronic Screencast Verification form at https://www.surveymonkey.com/r/BL66JPT

Distribute parent letters to all eligible students.

Pull GTMYP answer sheets from the G2D secure tab.

November 12 Administer GTMYP test to all eligible, retained 3rd grade students.

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Schedule of Activities, cont.

November 13 Make-up administration for the GTMYP, as necessary.

November 13 and 16

Scan answer sheets via Gateway to Data (G2D).

November 16 • Return all GTMYP materials to the Test Distribution Center by 3:30 pm.

• Pick up listing of results and evaluate students’ eligibility for promotion.

• Fax a written account of any breaches of security or testing irregularities to SAET at 305-995-7522.

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Schedule of Activities, cont.

November 30 Notify SAET to override any promotion decisions.

December 4 Submit Heat ticket on or before this date for all promoted students to establish proper placement.

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Accommodations

Accommodations must be provided to:◦Students with disabilities (SWD) who have current IEPs◦Students with current Section 504 plans◦English language learners (ELLs), Levels 1-4

Passages and questions MUST NOT be read to students

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Accommodations English Language Learners (ELLs)

• Flexible Setting• Flexible Timing• Assistance in Heritage Language • Dictionary

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Accommodations Students with Disabilities and

Section 504 Plan Students

• Flexible Setting• Flexible Timing• Recording of Answers• Flexible Presentation• Revised Format (call TDC to request)

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Receiving and Preparing Materials for Testing

Schools will pick-up/order directions for administration and test

booklets.

Verify counts of testing materials received using the Packing Slip

and Return Form* located in Box #1.

Report missing materials immediately to TDC.

Contact TDC for additional materials, if needed.

Securely store all test materials.*Keep this form and use to return materials.

Program Guide 8

Testing MaterialsTest Booklet

◦ The Complete Battery, Level 10 which contains the Reading Comprehension subtest.

◦ Test Booklets are re-used, so students may NOT write or mark answers directly in the booklets.

G2D Answer Sheet

◦Use answer sheets provided with materials for eligible students.

◦ The 7 digit M-DCPS student ID must be hand gridded.

◦ Student name must be written at the top of the answer sheet.

◦ Students will record answers directly on the answer sheet.

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Answer Sheet Sample

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Header: Teacher’s Name, Title of Test, Test Administration, School Name, and Test ID

Contains no student name or identification.

Training School Test Administrators and Proctors

Carefully select test administrators/proctors

Training should include:◦Students to be tested ◦School’s testing schedule◦Adhering to the Directions For Administration (DFA)◦Test Timing and subtest to administer◦Providing accommodations◦Ensuring optimal testing conditions◦Test invalidations

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Distribution & Tracking of MaterialsTest booklets and Directions for Administration (DFA) are secure

materials but do not include security numbers.

Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at 305-995-3743.

Use Teacher Count Sheets to account for test materials distributed to test administrators.

Test administrators must report discrepancies in counts to test chairperson.

Monitor to ensure procedures are being followed in each testing room.

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Administering the Test

• Maintain security procedures.

• Morning administration is recommended.

• If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment.

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Important GTMYP Test Administration Information

Reading Comprehension

Time Limits Test Book Pages Item Numbers

Part 1* 25 Minutes Pages 7-13 Items 1-20

Part 2* 30 Minutes Pages 14-20 Items 21-41

*Both parts must be completed to receive a score.

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Absences and Invalidations• Record student name on Record of Absences,

Exemptions, and Invalidations Form.

• Make-up sessions can be given any day during the testing window.

In the event of an invalidation of a group of students, call SAET, at 305-995-7520, immediately.

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Damaged Test Booklet or Answer Sheet Procedures

Transfer all student identification information and student responses onto a new answer sheet and shred the damaged document.

Verify that all transferred information has been correctly gridded and process for scoring.

Test booklets that become soiled due to illness should be reported to SAET at 305-995-7520 and securely destroyed at the school site.

Write “DAMAGED” across the front of any test booklet which is damaged or written on and return it to the TDC as directed.

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Scanning Answer Sheets

Answer sheets will be scanned via GTD.

Results will NOT be available immediately.

Principals will receive a secure extract file each night containing the raw score number correct for each student tested.

A student must obtain a raw score of 24 or higher in order to be considered for promotion.

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Promoting StudentsPlease verify that all students tested at your school are included in

the extract files provided to the principal .

The District will promote students who have met the GTMYP criteria. Schools may override promotions by contacting SAET.

• By December 4th, schools must submit a Heat ticket for each student to be promoted to establish proper placement.

• Direct each Heat Ticket to “Ask ITS a question” Attention: Ms. Clara O Reilly, Registrar, Home Education, Federal and State Compliance Office.

• The Heat tickets must include the following:• Student Name• Student ID• Effective Date• Homeroom

Returning Testing Materials

Place the originals of the following completed forms in a return envelope, in Box 1 and retain copies for your records.• TDC Packing Slip and Return Form• All Record of Absences, Exemptions, and

Invalidations forms• All Teacher Count Sheets• School Procedural Checklist

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Sample TDC Packing Slip and Return Form

Complete this portionto return materials.

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Reminders

Complete the GTMYP Screencast Verification Form at

https://www.surveymonkey.com/r/BL66JPTto validate your training.

Keep all answer sheets at the school site,

Sources of InformationAdministration of the GTMYP

Ms. Mayda Cabeza, Director I mcabeza@dadeschools.net, 305-995-7520

Request/Pick Up/Return MaterialsMs. Magaly Hernandez, Supervisor I305-995-3743

• Gateway to Data: Mr. Carlos Lopez, G2D Consultant Phone Number: 305-995-2438 E-mail: cjlopez@dadeschools.net

Ms. Lina Turnes, G2D Consultant Phone Number: 305-995-7529 E-mail: Lturnes@dadeschools.net

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