the way we do itBusiness Process Outsourcing

Complex business environments coupled with increased regulations add to the pressure on finance departments to drive better year-end outcomes.

Year-end is a stressful period for even the most talented and well-organized CFOs. Whether it’s gaps in revenue relative to the forecast, a deteriorating cash or DSO position, or open issues remaining from past audits, managing and controlling the budget during the final months of the financial year is a challenging task. And a lack of adequate resources makes the situation that much more difficult.

Capgemini can help senior finance executives better prepare for year-end with a set of services designed to address potential issues before they become a problem. We do this by assessing and recommending improvements across key KPIs including:

• Unbilled revenue as a value and percentage of total revenue• Ratio of order fulfillment• Duplicate payment as a value• Percentage of non-compliant spend• Actual revenue vs. contractual revenue• Percentage increase in controllable cost categories• Percentage of audit issues addressed

Because prevention is better than cure.

Year-End Finance PackImprovements you can make today to better prepare for year-end

32 Year-End Prevention Pack

the way we do itBusiness Process Outsourcing

Our Year-End Finance Pack – a modular approach

Capgemini’s Year-End Finance Pack contains several modules that can be applied together or individually to provide a solution tailored to your specific needs. We offer complete, end-to-end support from assessment, through mobilization and project management to outcomes monitoring.

How it works

Our analytics team will work closely with your team to analyze your data and recommend measures to help your organization reach year-end targets. Potential areas for improvement include:

• Realizing unbilled revenue• Overcoming order fulfillment issues to maximize revenue• Eliminating duplicates for cash and margin enhancement• Decreasing certain controllable costs• Improving cash position through overdues collection• Stock level optimization

Outcomes:

• Cash increase through year-end collection

• Revenue growth thanks to leakage prevention

• Clean Balance Sheet with reconciled and certified balances

• Improved audit opinion

Our Analytics team will highlight the areas for improvement and recommend measures to help your organization reach year-end targets.

Qualified resources

We can lift your year-end burden by deploying highly qualified resources that have extensive experience in implementing best practice–based processes and leveraging best-in-class technology.

Improving outcomes by year-end

• Increase cash through year-end collection• Minimize revenue leakage• Deliver a clean balance sheet • Enable a more favorable audit option

End-to-end project management coordination: from diagnosis, through mobilization to monitoring of outcomes.

Scan

Our Analytics teamperforms a diagnosisbased on the request

The Analytics teamprepares a report withidentified trouble areas

Based on the report,Capgemini and the client agree on actions

Relevant resources aredeployed

Report

PMO will ensure coordination

Conversation

Project

Sept OctAug

Start

Task

Year-End ActivitiesCoordination

Audit Packs

Correspondence

Reporting, creating an actionplan and following up to support execution

Coordination of year-end activities and production of“audit packs”

Help with debtor, bank and legal correspondence

Activity

NovOctSept Dec Jan FebAug

EndStart

Task

Year-End ActivitiesCoordination

Audit Packs

Correspondence

Reporting, creating an actionplan and following up to support execution

Coordination of year-end activities and production of“audit packs”

Help with debtor, bank and legal correspondence

Activity PMO Year-End Support

Overall plan compiled for year-end close

Transparent and effective year-end close execution

Timely preparation and clearance of open internal and external audits items

All relevant parties informed

Accounts informed on time

Project teams staffed with

appropriately skilled

professionals

without increase in headcount:

certified project managers,

coordinators and controllers

Streamline activities and

coordinate year-end activities;

compile overall plan for

year-end close

Process knowledge through

broad network of Capgemini

experts and consultants

underpinned by proven

methodologies: Capgemini’s

Unified Project Management,

PMBOK, PRINCE2 and

Capgemini BPO’s Global

Enterprise Model best practices

Track progress on a fixed or

mobile device; streamline

management of project

stakeholders and external

suppliers using an online

collaboration tool. Real-time

accurate status tracking and

year-end visibility room; all

action lists, schedules, issue

logs and remaining

documentation located in

shared project repository

ProcessPeople Technology

RevenueAssurance

Sales ForceMotivator

Working CapitalDiagnoser

CashRacer

DuplicatesRecovery

DeductionsClearing Force

Top

Line Profitability

Capital

Reputatio

n

Gro

wth

Working Risk

&

AnalyticsService Desk

Year-EndPMO Support

BacklogElimination

Center

ReconciliationBoost

Early SOXTesting

The information contained in this document is proprietary. ©2014 Capgemini.All rights reserved. Rightshore® is a trademark belonging to Capgemini.

About CapgeminiWith almost 140,000 people in over 40 countries, Capgemini is one of the world’s foremost providers of consulting, technology and outsourcing services. The Group reported 2013 global revenues of EUR 10.1 billion.

Together with its clients, Capgemini creates and delivers business and technology solutions that fit their needs and drive the results they want. A deeply multicultural organization, Capgemini has developed its own way of working, the Collaborative Business ExperienceTM, and draws on Rightshore®, its worldwide delivery model.

Learn more about us at

www.capgemini.com

EDGE 987.2014.09

www.capgemini.com/bpo

For more details contact:

Andrzej Hutniczak Head of Product andrzej.hutniczak@capgemini.com