2014 Contractor Information Session. 2 Agenda Housekeeping Purpose / Overview Contractor Safety...

2014 Contractor Information Session

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Agenda

• Housekeeping• Purpose / Overview• Contractor Safety Management Program• Program Implementation Timeframe• PEC Safety • TEAM Professionals • Q&A

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Purpose/Overview

• Contractor policies, programs and procedures are consistent with Atlas’ EHS Contractor Expectations Handbook and Corporate Values of protecting the health and safety of all personnel, including contractors, within our operations. Atlas is partnering with PEC Safety and TEAM Professionals to implement a contractor management system.

• Establish clear accountabilities, verify active engagement of contractors and provide a consistent program to reduce and/or eliminate EHS incidents throughout Atlas’ operating areas.

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Purpose/Overview

• Allows the contractor to ensure their safety and health compliance on a state and federal level and to ensure they maintain a drug and alcohol free workplace.

• Gives the contractor the tools and outlets to be able to reach safety compliance.

• PEC verification is a marketing tool for the contractor to current and future companies with whom they may do business.

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Program Overview

Implementation includes the following:

• On boarding packets sent (August 4, 2014) to all 915+ Contractors/Vendors on the Atlas “Approved and Pending Vendor List”:

• PEC Premier – Contractor Management System– Atlas Specific Requirements– Training Tracker– Document Uploads

• TEAM Professional Services – Contractor Drug and Alcohol Program Consortium and or verification of current program.

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Implementation Timeframe

Implementation Deadlines:• Atlas has established a deadline of December 1, 2014, (120

days) for all currently approved contractors to comply with applicable elements of the program.

• After this date, contractors may not be able to provide services for or on behalf of Atlas until the contractor has satisfactorily complied with applicable program requirements.

• All new (and pending) contractor requests will have 60 days to satisfy the program requirements.

• Contractors must update their SSQ quarterly on January 1st, April 1st, July 1st, and October 1st each year. Will receive notifications.

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Atlas PEC Requirements

• Standardized Safety Questionnaire (SSQ) – Before a contractor can provide services or have equipment on an Atlas location, safety records must be collected and reviewed. To facilitate this process, all contractors must complete an SSQ in PEC Safety’s database.

• Update SSQ Quarterly – Once the SSQ is completed, contractors will be required to update the SSQ quarterly:– Enter statistical data for the previous quarter– Update any other SSQ information that has changed (for example: changes to

services, training, or policies/procedures)• Atlas Energy, L.P Specific Quarterly Incident Section – Atlas is requiring

contractors to report exposure hours and recordable cases related to work performed on Atlas’ facilities on a quarterly basis. This table is located in the SSQ under the section – Atlas Specific Quarterly Incidents. If your company did not have employees on Atlas facilities during a quarter, you are still required to complete the table by recording zeros for those months/quarters.

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Document Submittal – Atlas Energy, L.P PEC Safety will track and verify your company's required documents. Contractors performing work on an Atlas location must submit the following:

• Last three years of OSHA 300 and 300A forms Injury/illness summary forms• Last three years of Experience Modifier Rate (EMR) documents received from your

workers compensation insurance company• EHS Manual• PPE policy• Signed Atlas EHS Contractor Expectations Handbook acknowledgement form • Environmental program• Certificate of random drug testing enrollment• Employee Training Records and or certificates of course completion for job specific

training. (enter into PEC Training Tracker)• Incident reporting policy and reporting form (s)• DOT Motor Carrier Measurement System (BASICS) • TEAM Professionals D&A Addendum

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• OSHA job specific training - Atlas requires all personnel working on Atlas’ locations to be trained to meet the OSHA standard for job specific training based on the service (s) you will be providing. We are recommending you use PEC Core Compliance and yearly refresher to help facilitate meeting this requirement.

• Training Records Reviewed – Workers who are assigned to perform services on an Atlas’ location will have their training records reviewed for compliance. To facilitate this process, please upload OSHA job specific training and certificates of completion, only for personnel who will work on Atlas’ locations, into PEC Safety's Training Tracker (included in Document Upload and Training Tracker Bundle). PEC Safety offers multiple avenues to get your existing training records into its system via data transfers and customized programming.

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Atlas TEAM Requirements

Two Options to meet the Atlas Drug and Alcohol requirements.• Option 1: You can adopt Atlas’ Contractor Drug and Alcohol Free

Workplace Policy Addendum, and utilize TEAM as a 3rd party administrator of your company policy/program. TEAM will provide Atlas with the data required to establish conformance with our requirements as part of their service to the contractor. Pricing for this service will be determined between contractor company and TEAM.

• Option 2: You can adopt Atlas’ Contractor Drug and Alcohol Free Workplace Policy Addendum, and establish or continue to use existing systems to administer your policy/program and establish conformance with Atlas’ requirements by providing reports documenting compliance to TEAM. The reports will be audited by TEAM and results reported to Atlas through TEAM’s online database. A monthly fee will be charged to contractor companies by TEAM for this service.

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Atlas TEAM Requirements

Summary:

1. Can stay with your current Drug and Alcohol testing provider OR2. Use TEAM as your Drug and Alcohol testing provider OR If you choose to stay with your current testing provider3. TEAM will be used as a third party auditor for your company

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Questions

Questions on Atlas Specific requirements, PEC or TEAM Professional requirements.

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PEC/TEAM Introductions:

http://www.teamprofessional.com/

Who is PEC Safety?

• PEC is a Louisiana based, family owned company founded in 1993 with over 130 employees.

• Office Locations:– Mandeville, Louisiana– Morgan City, Louisiana– Dallas, Texas– Houston, Texas – San Antonio, Texas

• Regional Representativesin Oklahoma, North DakotaPennsylvania, and Colorado

• Created 1st online Standardized SafetyQuestionnaire in 1996

History of PEC Safety

PEC Safety is Incorporated & Training Begins

SSQ/SHERP Developed

Creation of SafeGulf

Creation of SafeLandUSA

PEC Safety Administers SafeLandUSA Database

BP Oil Spill – PEC Safety Trains 150k Response Workers in 3 months

Philosophy of Standardization

• Our Philosophy of Standardization– Standardized Safety Questionnaire– Standardized Orientation– SafeGulf– SafeLandUSA– Shared SSQ Verifications & Audits– Our mission is to help your employees

get home safely to their families

“PEC Safety’s mission is to provide standardized training programs and contractor evaluation processes ensuring quality control and minimizing risks that an Operator is exposed to when using Contractors. Through standardization, we strive to minimize unnecessary duplication of efforts and expenses, while ultimately making the workplace a safer environment.”

PEC Safety at a Glance

Strengths and Experience

• Helped develop and manage SafeGulf and SafeLandUSA orientations

• PEC has increased our customer support manpower by 140% since 2013

• We are a SAFETY company! NOT a software company.

• Proven to respond under extreme conditions: Trained, tracked and badged 150,000 responders in 4 months for BP MC252 Blowout

Meeting Atlas’ Requirements

Section 1 – Account Information


Step 1: PEC Initial Account Setup• Acquire username and

password from PEC’s Customer Support

• Login on PEC’s website• Input contractor specific

credentials • Begin Standardized Safety

Questionnaire (SSQ)


Step 2: Updating the Standardized SafetyQuestionnaire (SSQ)• Update SSQ Quarterly – Once the SSQ is completed, you

will be required to update the SSQ at least quarterly, or at any time your organization makes or will make significant changes to statistical data, the services your organization provides or your organization’s HSE Management System.

• At the beginning of every quarter, your SSQ will become incomplete and require updating. Sections requiring attention will be highlighted and PEC will send a quarterly reminder to update your SSQ.


Updating HSE Metrics • Quarterly HSE Metrics Update – All Contractors are to report quarterly HSE metrics for work performed by contractor for Atlas

• Information includes, but is not limited to:– Man-hours worked– Employee counts– OSHA recordable case counts by

type– OSHA recordable case rates

(e.g., TRIR and DART)

• Access the Quarterly HSE Metrics Table in your SSQ


Updating HSE Metrics• If a contractor does not provide services to Atlas during a given

quarter, Atlas will still require completion of the quarterly HSE metrics update

• Zeros can be entered• SSQ completion status is tied to completion of table

Section 2 – Document Submittal


Step 1: Document Submittaland Training Tracker• Atlas will be using PEC to track and verify

each Contractor’s:– Last 3 years OSHA Forms– Last 3 years Experience Modification Rate (EMR)– HSE Documents– OSHA Job required training


Required Documents• Last three years of OSHA 300 and 300A forms Injury/illness summary forms• Last three years of Experience Modifier Rate (EMR) documents received from

your workers compensation insurance company• EHS Manual• PPE policy• Signed Atlas EHS Contractor Expectations Handbook acknowledgement form • Environmental program• Certificate of random drug testing enrollment• Written Drug and Alcohol testing program• Employee Training Records and certificates of course completion for job specific

training (enter into PEC Training Tracker)• Incident reporting policy and reporting form(s)• DOT Motor Carrier Measurement System (BASICS)


How to Meet This Requirement• Certain questions in your SSQ

ask for specific documents and give you the option to upload documents

• To have the ability to upload a document to PEC’s system, Document Uploads & Training Tracker Bundle

• To purchase go to www.pecsafety.com/contractorservices

Section 2 – Document Info

Certificate Upload and Storage


Training Tracker Employee training records and certificates of completion must be uploaded into PEC’s Advanced Training Tracker • PEC offers a Training Tracker to

house all your employee training records and certificates for Atlas to review

• Enter training records for specific personnel to arrive on Atlas location

• Upload training certificates and documentation to verify training


Training Tracker Benefits• Adopt operator

training matrices• Run training needed

and taken reports• All PEC training is

automatically added• Able to print company

badges with training listed

Section 3 – Orientation and Training Information

Section 3 – Orientation Information

Step 1: SafeLandUSA Basic Awareness Orientation• It is recommended that all personnel arriving on an Atlas

Energy, L.P. location have SafeLandUSA Orientation • The SafeLandUSA curriculum has been reviewed and

accredited by multiple organizations and provides fundamental/awareness-level HSE orientation for personnel who are new to the industry.

• The orientation will be required prior to working at Atlas locations or worksites but does not have any refresher or recurring frequency requirement.

What is SafeLandUSA?• SafeLandUSA is a volunteer organization comprised

of major and independent oil companies, industry associations, and educators with the purpose of having a standardized orientation for the Onshore E&P Industry.

• SafeLandUSA is based off of the PEC Basic Orientation/SafeGulf model.

• In 2008, PEC was asked to administer the SafeLandUSA database.


What are the benefits of SafeLandUSA?• Orientation designed specifically for the Onshore

E&P Industry• Consistent EH&S orientation which is industry

recognized and widely accepted• Record of orientation remains with employee

throughout career• Audit program & oversight committee

ensuring quality• Eliminates redundancy of multiple orientations for a single

employee


SafeLandUSA Advisory Group (SLAG)

• Anadarko• BP NAG• ExxonMobil – USP• Marathon Oil Company• Shell E&P• EnCana• Tetra Technologies• Halcon • Continental Resources


SafeLandUSA Advisory Group (SLAG)


SafeLandUSA Accrediting Organization• These Accrediting Organizations endorsed by the

SLAG, are responsible for ensuring that the Training Providers delivering the training comply with SafeLand USA requirements.– PEC Safety– IADC– ETC


SafeLandUSA Students

• SafeLandUSA is recognized as the preferred orientation for the Onshore Oil & Gas Industry and continues to increase yearly.

• Over 80 Operators either accept and/or require

Effects of SafeLandUSA• Onshore Oil & Gas Contractors

(25 Employees or Less)


Effects of SafeLandUSA• All Onshore Oil & Gas Contractors


SafeLandUSA / Core ComplianceTraining Providers

• With over 3,000+ authorized PEC training providers in over 38 states, PEC Safety makes it easy for anyone to acquire SafeLandUSA.

• To find a trainer in your area visit: www.pecsafety.com/map

Standardized Orientation• PEC Basic Orientation– PEC Basic is a SafeLandUSA

accredited course– 8 hours (1 day)– PEC enters student data

into Training Tracker– PEC QC’s test and prints

permanent cards– Each student leaves class

with a Temporary card


OSHA Job Specific Training

• Atlas is requiring all personnel working on Atlas’ locations to be trained to meet the OSHA standard for job specific training based on the service (s) you will be providing. It is recommended that you use PEC Core Compliance and yearly refresher to help facilitate meeting this requirement.

OSHA Job Specific Training

Required Courses that PEC Core Compliance Meets• Safe Work Practices• Emergency Preparedness and

Response• Workplace Violence• First Aid and Medical• Hazard Communication• Personal Protective Equipment• Occupation Noise Exposure

(Hearing Conservation)• Respiratory Protection• Occupational Health Hazards• Hydrogen Sulfide• Fire Safety• Permit Required Confined Space

• Control of Hazardous Energy/ Lockout/Tagout

• Welding Safety• Electrical Safety• Fall Protection• Walking Working Surfaces and

Elevated Work (Scaffolding)• Excavation and Trenching• Machinery, Handheld Equipment,

and Power Tools• Materials Handling• DOT Hazardous Materials• Hazardous Waste Operations• Process Safety Requirements• Offshore Orientation

Standardized Training

• PEC Core Compliance– Meets SafeGulf/SafeLandUSA

requirement– 3-day course that can be

divided and taken over 3 month period

– 1 day yearly refresher– Meets over 90% of OSHA

required job specific training– Exceeds Awareness level and

meets Training requirements

Training Progression


Acquiring SafeLandUSA and PEC Core Compliance• PEC Train the Trainer

– Train your employees in-house– Become certified in PEC Basic

Orientation or Core Compliance (both accredited in SafeGulf and SafeLandUSA) and train your employees yourself

• Utilize a PEC Instructor– Locate a trainer in your area at

www.pecsafety.com/map• Get your own in-house

SafeLandUSA program accredited through PEC Safety, IADC or ETC

Standardized Badging• Training Tracker allows

Contractor to create customized badges:– Company logo – Employee photo/ID– PEC number– Completed training listed

on the back– Customizable to include

in-house and 3rdparty training


Section 3 – Training Information

Verify Orientation and Training• PEC’s Training Card Lookup

Application – Verify training on-site through

any broadband connected computer or smart phone.

– All PEC courses automatically inputted

– Verify training pre-employment

– Free of charge– Operator can verify 3rd party

and in-house training– www.peccard.com

Contact Us

WWW.PECSAFETY.COMWWW.PECSAFETY.COM

Phone: 1.800.892.8179 Email: [email protected]: [email protected]

mailto:[email protected]


Contractor Compliance – Atlas EnergyInformation Session

TEAM ALERT - Hillary Jenney

Agenda

• Atlas Policy Overview• About TEAM• TEAM Alert• Contractor Registration• Questions?

About TEAM

• TEAM was founded over 18 years ago by regulatory lawyers in order to assist motor carriers in creating and administering drug and alcohol testing programs which complied with the testing mandated by the Department of Transportation (DOT)

• TEAM specializes in service for companies engaged in the discovery, production, marketing and distribution of oil and gas and about 80% of Team’s clients are oil and gas operators

• TEAM partners with many of the major laboratories and collection organizations and can provide collection sites in the most remote locations

Atlas Energy Contractor Policy Overview

• Designed to ensure all Atlas job sites and locations are drug free

• Promote accident prevention and enhance safety to employees and contractors alike

• Mirror the requirements of the Department of Transportation (DOT) protocol

• Identical to those made of Atlas employees• Similar or identical of those of most major oil

and gas operators currently

Atlas Energy Contractor Policy Overview

Atlas Addendum requires of Contractors:• All new hires have a basic nationwide criminal background

check• Receive a negative 10-panel pre-employment drug test for Non-

DOT employees or 5-panel DOT pre-employment for DOT employees

• New hires and all employees eligible to work on Atlas locations must be in a random drug and alcohol testing pool from which 50% are tested for drugs and 10% are tested for alcohol each year

• Requires a post accident, reasonable suspicion, return to duty and follow up testing as prescribed by the DOT

TEAM Alert

• TEAM Alert is the TEAM Online Contractor Compliance system.

• The TEAM Alert system is designed to:– Provide status of eligibility to Atlas of contractors

working on Atlas sites– Communicate compliance steps and requirements

to contractors– Manage employee rosters and track status– Capture testing numbers for audits

TEAM Alert Options

• TEAM as your TPA: TEAM will monitor your compliance for Atlas. TEAM will provide a turnkey, complete service and oversee the collection, lab analysis, and MRO all included in the per drug test price.

• TEAM as your Auditor: If you desire to retain your current drug testing compliance program, you can meet Atlas’s requirements by signing up with TEAM Alert and your program will be audited by TEAM at the cost of $480 annually.

• Current Customer: If you already work with TEAM, your drug testing information will be reviewed per Atlas policy and compliance managed and communicated to Atlas.

Benefits of using TEAM as your TPA

• Electronic Ordering – TEAM provides the capability to request tests and receive results electronically

• TEAM provides complete program support and administration including:– Onsite Testing– 24/7 Hour post accident hotline– Policy and Legal support– Random Management and tracking– DOT Audit assistance– Pre-Employment Physical Management

Contractor Registration

• To get started, your contractor will go to our website at www.tpsalert.com and choose the option that best fits their needs to proceed

http://www.tpsalert.com/


• If you are already registered with TEAM Alert for another operator – you will login to your account and simply go through the process for Atlas.

• If you have not registered, you will create an account.


• All requirements are visible at the beginning of the process to assist the contractor with preparing the correct information to complete the registration process. They may save and come back as they proceed through the process.

Contractor Registration – Details

• The first screen, Details, will simply request information about your company including:– Certified Lab– MRO– DOT Procedures– Acceptance of the

Addendum

Contractor Requirements – Sub-Contractors

• TEAM Alert requests Sub-Contractor information. If you will be using sub-contractors on Atlas sites, please include the information of these sub-contractors

Contractor Registration – Roster

• Next, you will be prompted to enter your employee roster. You may download a template for upload or input manually. Required information is:– Employee first & last name– Last 4 of SSN or Emp ID– Date of last drug test– Type of test last performed– Type of employee

Contractor Registration - Supervisors

• Atlas requires reasonable suspicion testing as part of the policy addendum. In order to be approved to do reasonable suspicion testing, you must have at least one supervisor trained to detect the signs and symptoms of drug and alcohol use. If your supervisors have not been trained, TEAM Alert offers this online at a low cost.

Contractor Registration - Reviews

• TEAM Alert will request in this step for you to enter information about your random process.

Contractor Registration – Statistical Data

• TEAM Alert requires you to enter your drug test numbers for the previous 6 month period and period to date for the current period. These numbers are used to evaluate your current testing program.

Contractor Registration – Background Checks

• TEAM Alert offers the ability sign up to perform both Non-DOT and DOT background screening. Simply select the services you need and sign off on the agreement by choosing “Yes, I agree to the above Service Agreement”.

Contractor Registration - Payment

• At the end of the process, the system will request payment for your registration fee as well as any supervisor training you requested.

Questions?

• TEAM Alert is available to assist by contacting us at:– [email protected]– 918-970-4990– www.tpsalert.com


2014 Contractor Information Session. 2 Agenda Housekeeping Purpose / Overview Contractor Safety...

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