Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 1 of 14

2014 CCRPI Data Collection

*Student Record data are used to populate the 8th Grade Career Related Assessment/Inventories activity; therefore, this activity is not yet available. We anticipate opening this mandatory activity for schools with Grade 8 on Thursday, June 19, 2014. At that time, Principal Sign Off and Superintendent Sign Off will be available as well.

User Guide

June 2014

For help with the Data Collection Application, contact the Accountability Specialist assigned to your district at this link http://www.doe.k12.ga.us/Curriculum-Instruction-and-Assessment/Accountability/Pages/default.aspx

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 2 of 14

Overview

The 2014 CCRPI Data Collection Application includes three (3) activities.

1. 8th Grade Career Related Assessment/Inventories – Required for middle schools 2. School or LEA Defined Innovative Practice – Optional activity for all schools 3. School or LEA Personalized Climate – Optional activity for all schools

For help accessing the portal or with any functionality issues, please contact the GaDOE Information Systems Customer Support Center at 1-800-869-1011 or dticket@doe.k12.ga.us

For compatibility issues, go to Tools on the right hand side of the scroll bar.

Type www.gadoe.k12.ga.us

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 3 of 14

Accessing the 2014 CCRPI Data Collection Application

Logging In

1. Start your web browser and go to http://public.doe.k12.ga.us/.

2. At the bottom of the Georgia Department of Education home page, under Data & Reports is the MyGaDOE Login.

The following screen is displayed:

3. Enter your Username and Password (NOTE: Passwords are Case Sensitive). If you need additional assistance, please contact the GaDOE Information Systems Customer Support Center at 800-869-1011 or dticket@doe.k12.ga.us.

4. Click the button. The MyGaDOE Home Page will be displayed.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 4 of 14

5. The application is found behind the portal under the CCRPI menu item.

 

 

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 5 of 14

8th Grade Career Related Assessments/Inventories

• A list of 8th grade students coded as active at the end of the year in SR2014 will display. • 8th grade students who have been coded as meeting the requirement of completing 2 or more career

interest inventories are pre-checked. • The ability to download to Excel file is available. • It is recommended that you download the Excel file to determine which students have or have not

completed 2 or more career interest inventories. • If you determine that the data as displayed are accurate, the data have automatically saved so this

activity is completed. • Should you click the “No” radio button, all the student data originally populated for this

indicator will be lost and every student’s value will default to “No”. • If “Yes” is selected, then a student’s name should remain checked ONLY if that student met the

criteria for the 8th Grade Career Related Assessments/Inventories. • Remember to “Save All” if you make any changes to the existing data.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 6 of 14

School or LEA Defined Innovative Practice Applicable for Elementary, Middle and High Schools

This data collection activity supports Exceeding the Bar indicator # 9 for high schools or #6 for middle and elementary schools:

School or LEA-defined innovative practice (must be generated from a norm referenced or criterion referenced measurement) accompanied by documented data supporting improved student achievement: examples include but are not limited to-Charter System, Georgia College and Career Academy, Race to the TOP, Striving Reader initiative, dual language immersion program, Literacy Design Collaborative (LDC) and/or Mathematics Design Collaborative (MDC), Response to Intervention (RTI), Positive Behavioral Interventions & Supports (PBIS), local instructional initiatives, etc. Practice must be reported via the CCRPI Data Collection application.

This is an optional activity but must be accessed to answer the question, “Would you like to continue with this data collection activity?” You must answer “Yes” or “No”. “Yes” provides access to the activity.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 7 of 14

School or LEA Defined Innovative Practice

Must have two files uploaded before one can be deleted. Attached data must meet the following requirements:

1. Comparative data (pre and post) must demonstrate growth (must be generated from a norm referenced or criterion reference measurement.

2. If using charts and tables, include the following information: year, grade level, subject, other relevant information necessary to interpret the chart and/or table.

3. Data submitted must be prior year and current year data. 4. Do not include student names or other student identifiers. 5. Do not submit district level data reports. 6. Submit school level reports relevant to the instructional practice and target population. 7. Data file mega bite limit = 2MB. 8. 2 file limit on data submitted (pre and post).

Program keeps a running count of characters used.

After uploading data files, No documents available will be replaced by uploaded files.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 8 of 14

Scoring Sheet used by Reviewers for 2014 Innovative Practices for the CCRPI

Name of School_______________________________________System___________________ Awarded_______ Not Awarded______ Points not awarded due to: ______ Incomplete or confusing description of practice ______ Goal of practice not identified ______ Target population not identified ______ Lack of explanation of date of implementation and/or frequency of practice ______ No statement describing school’s target for student growth or student gains ______ No dataset submitted OR incomplete dataset submitted OR dataset was not readable ______ Dataset submitted does not support gains described in narrative ______ Dataset submitted was not generated from a norm referenced or criterion referenced measurement

______ Comparative dataset (pre-post) not submitted ______ Charts/tables not clearly labeled ______ Dataset submitted is not dated or reflects years other than current and prior

______ Dataset submitted was not school-level data or dataset compared the school to the district or the school to the state but did not clearly indicate school-level growth to the reviewer Reviewer: _________________________________________________Date:__________________

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 9 of 14

School or LEA Personalized Climate Research/Evidence-based Program/Practice Applicable for Elementary, Middle and High Schools

This data collection activity supports Exceeding the Bar indicator # 10 for high schools or #7 for middle and elementary schools. This data collection also supports additional considerations for the School Climate Star Rating for all school levels.

School or LEA Personalized Climate Research/Evidence-based Programs/Practices accompanied by documented data supporting the improvement of school climate in any one or more of the four components of the School Climate Star Rating:

1. Student Discipline 2. Safe and Substance-Free Learning Environment 3. Increase Student and Staff Attendance 4. Categorical Improvement on the Georgia Student Health Survey II (GSHSII)

Examples of the above include, but are not limited to, school-wide implementation of research/evidence-based programs such as Teachers as Advisors program; mentoring program; Positive Behavioral Interventions and Supports (PBIS); service learning program; conflict mediation; peer mediation; drug or violence prevention programs.

This is an optional activity but must be accessed to answer the question, “Would you like to continue with this data collection activity?” You must answer “Yes” or “No”. “Yes” provides access to the activity.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 10 of 14

Must have two files uploaded before one can be deleted. Attached data must meet the following requirements: 1. Include comparative data (pre and post) that demonstrate growth to meet stated goal (post data must be current year available). 2. If using charts and tables, include the following information: year, grade level, subject, other relevant information necessary to interpret the chart and/or table. 3. Submit school level reports relevant to the personalized climate and the school population, not district level reports. 4. There is a two file limit on data submitted (pre and post). Post data must be current year available. 5. Do not include student names or other student identifiers.

After uploading data files, No documents available will be replaced by uploaded files.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 11 of 14

Scoring Sheet used by Reviewers for 2014 Personalized Climate Research/Evidence- based Program/Practice for the CCRPI Name of School_______________________________________System___________________ Awarded_______ Not Awarded______ Points not awarded due to: ______ Incomplete or confusing description of program/practice ______ Goal of program/practice not identified ______ Target population not school wide ______ Lack of explanation of implementation date and/or frequency of practice ______ No statement identifying improvement in one or more of the school climate components ______ Research/Evidence-based Program Registry where program/practice is published is not identified ______ Research/Evidence-based Program/Practice is not replicated in peer-reviewed publication ______ No dataset submitted OR incomplete dataset submitted OR dataset was not readable ______ Dataset submitted does not support gains described in narrative ______ Comparative dataset (pre and post) not submitted ______ Charts/tables not clearly labeled ______ Dataset submitted is not dated or reflects years other than current year available (post) and baseline (pre) ______ Dataset submitted was not school-level data OR dataset compared the school to the district OR the school to the state but did not clearly indicate school-level growth to the reviewer Reviewer:_________________________________________________Date:__________________

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 12 of 14

Principal Sign Off

When the Activities have been completed, the application is ready for principal sign off. Even if the school has decided not to complete the optional activity, the principal must still sign off on the application. Principals must sign off on their school’s data before the superintendent can sign off for the district.

The following responses to the question, would you like to continue with this data collection activity? will display:

• If the user Selects “Yes” and does not enter any data, then it’s “Not Submitted”. • If the user Selects “Yes” and enters data, then it’s “Submitted”. • If the user Selects “No”, then it’s “No”. • If neither radio button is selected, then it’s “Not Submitted”

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 13 of 14

Principal Sign Off Overview for District Staff This activity is for district and superintendent access only.

This activity allows the district user to check the edit box and click the Edit Selected School button.

This action will “erase” the Date Last Modified and the Signed Off Status. This action will re-open the application for that school. This action will allow the principal, district user, or superintendent to go into the application for that

school to make edits. This action will allow the principal or superintendent to sign off for that school under the principal’s or

superintendent’s name.

Georgia Department of Education Dr. John D. Barge, State School Superintendent

June 2014 Page 14 of 14

Superintendent Sign Off

Review data as displayed, click the Sign Off button to complete the application. A time stamp will appear letting you know you have successfully signed off on the 2014 CCRPI Data Collection Application.

Reminder message

Should one school in a district not submit data for one of the optional activities, the display will read Not Submitted