everychild.onevoice.

Lubbock ISD Council of PTAsGeneral Meeting

February 27, 2014

please review the minutes prior to the meeting

Welcome!Welcome!Welcome!

everychild.onevoice.

MARK YOUR CALENDAR:

COUNCIL PTAGENERAL MEETINGS

All Local PTA Presidents, Principals, PTA Reps and guests learn about what is happening in the school

district and education issues around the state!

September 26 • 1:00pmJay Gordon Room

November 14 • 1:00pmJay Gordon Room

Senator Robert Duncan will be in attendance.

December 12th • 11:30amHoliday Luncheonlocation TBD

February 27 • 1:00pmJay Gordon Room

May 8th • 11:30amAwards LuncheonHillcrest Country Club

dates are subject to change

— • — • — • — • — • —IMPORTANT DATESMarch 11 * DEADLINE EXTENDED * Council PTA SCHOLARSHIP applications due to their respective counselors

March 15 Spring MEMBERSHIP AWARDS reporting–requires form submission:

Golden Apple AwardMARS Award

Student Membership …details on Texas PTA web site

April 4 Council PTA Award entires due! Details on page 4

May 1 Local Officer Information Form for 2014/15 Boards due to Texas PTA Submit via the Texas PTA web site

May 8 Spring Awards Lunch! Bring your PTA Board

L U B B O C K I S D C O U N C I L O F P T A s • F E B R U A R Y • 2 0 1 4

Susan

CORONADO

ESTACADO

LUBBOCK

MONTEREY

TALKINGTON

Let’s start with the BIG NEWS—WE MADE OUR GOAL!

The 27th Annual Used Book Sale was held this past weekend–February 28 & March 1–at the South Plains Mall and in true fashion the local PTAs through volunteers, books and shoppers we made our goal. With sales and donations gathered at the sale, we will be funding five $1,000 scholarships for future teachers! Scholarship applications are now being accepted at all the schools, see your counselors for more information and page 2 of this newsletter for additional details.

Thank you to the South Plains Mall for the continued support by providing us space in a high-traffic area. Thank you to the Friends of the Library for their generosity in sharing their wealth of books–especially the hard backs! Thank you to the local PTAs that gathered and donated books and to the Middle School and High School volunteers. It truly takes ALL of us to make this event a success.

When planning next year’s calendar be sure to add the 28th Annual Used Book Sale in January to gather books and February to work the sale. Official dates for the workdays and sale will not be available until January 2015, and Council will keep you posted.

Many thanks to all!

Susan Frazier, President, Lubbock ISD Council of PTAs

As you plan for next year, don’t forget to add

Council Dues line item to your budget:

If your Council Dues is not current for the 2013/14 school year,

you will be contacted by the Council Board this month.

COUNCILDUES $50

When your Local Elections are complete,file the Local Officer Information form with Texas PTA!

also send the information to the Council by adding our email address when you file the form:

lubbockcouncilpta@gmail.com

by May 1May 8 • 11:30 • Hillcrest

SPRING AWARDS

It’s a HOME RUN!

Lubbock ISD Council of PTAs Board

PresidentSusan Frazier...............806-773-0453....................... csfrazier1@aol.com

1st Vice President - AideApril Rumsey...............806-787-0711...................... rumseyclan@att.net

2nd Vice President - Field Service RepresentativesLucy Hoffman..............806-781-1466......lucyhoffman2009@yahoo.com

SecretaryRobin Going ................806-543-5013..........robingoing@suddenlink.net

TreasurerLyn Russell ..................806-317-6862.................. lyn.russell@ttuhsc.edu

LISD Liaison—CommunicationLinsey McCutchin ....806-766-1066 w.......... lmccutchin@lubbockisd.org

MembershipTiffany Robinson .........806-773-6672....... tiffany.robinson@staples.com

NewsletterCarol Fowler................806-470-0759.................... carol@f2-design.com

AwardsKelly Reynolds.............806-445-4606..................kellytnt@sbcglobal.net

ParlimentarianJennifer Thompson......806-543-0299........ kjtkmthompson@yahoo.com

Elementary Rep.Karen Thornton .......806-766-6207 w............kthornton@lubbockisd.org

We are looking for people to serve on the 2014/15 Lubbock Council of PTAs Board!

Are you interested in working on the Board and serving PTA and Lubbock ISD at a different level? Do you know someone that

would great on the Board? Connect with Susan Frazier with names and contact information.

February 2014 • page 2

Like us onFacebook

LISD Council of PTAs

this will take you directly to our page

MEMBERSHIP–keep recruiting! So that all families, faculty and community members may support PTA’s mission and goals and benefit from your programs and activities, membership recruiting is a year-round event. With the Spring Membership Reporting Date (March 15) rapidly approaching, now is the time to reach out to individuals who have not yet joined your PTA and also to review your membership rosters and reports. Check the web site for a complete list of Membership Awards and forms to complete by the deadline of MARCH 15th.

www.txpta.org/recognition/membership-awards

SCHOLARSHIP DEADLINE extended

MARCH 11have students interested in applying

contact their school for SCHOOL’s deadline

LISD Council of PTAs Scholarship Recipient Requirements:(1) Plans to enter the teaching profession.

(2) Shall be a resident of Lubbock County at the time of application for the scholarship and at the time that he/she graduates from a Lubbock high school.

(3) Shall be a graduate of one of the member high schools, defined as an LISD high school with a PTA having membership in LISD Council of PTAs, with a minimum GPA of 3.0.

(4) Shall send written notification to the Treasurer of the Scholarship Fund of the acceptance or rejection of the scholarship by May 30th of the current year.

(5) Shall not abuse the use of intoxicating beverages or illegal substances.

(6) Shall show full registration prior to receiving funds.

(7) Shall take a minimum of twelve (12) hours of study per semester.

The student interviews will be held Wednesday, April 9, 2014, 9:00-11:50, in the Central Office Conference Room 235-West located on the second floor of the west building, to the right of the stairs in the Associate Superintendents’ office area.

The PTA Scholarship Committee, consisting of five PTA representatives, will conduct the student interviews.

Senior counselors will be responsible for having student applicants in attendance at the assigned time on Wednesday, April 9, 2014.

February 2014 • page 3

Local Elections Time!by Mary Jo Burgess,Texas PTA Director of Member Services

It’s that time of year again, time for

nominating committees and officer

elections. All members are invited and

encouraged to get involved in this important process.

Nominating committees are not formed or appointed, they are

elected by the PTA’s membership. The nominating committee is tasked

with slating nominees for your PTA’s elected positions for the

upcoming year. But it is every member’s right to identify and recruit

new leadership for your PTA. Do you know someone who would make

an excellent leader for your PTA? Have you encouraged them to

consider an officer or chair position or committee membership? Have

you considered serving in any of these positions yourself?

Your PTA’s bylaws identify the officer positions for your PTA, the

composition of your PTA’s executive board, and some of the

responsibilities. The bylaws also stipulate the month the nominating

committee is elected and the month that elections are held.

Once elected, the nominating committee does more than just

contact current board members. The opportunity for everyone is there:

board members, classroom or workroom volunteers, parents, faculty,

all members, community members, and you! The nominating

committee should use all the PTA’s publicity resources and connections

to invite members to become involved in the leadership of your PTA.

It’s always helpful if information is provided describing the different

positions and available opportunities, from officers, to chairs, to

committee membership. The nominating committee can also seek

individuals they feel would be good for the elected positions such as

individuals with specific talents, skills, knowledge, and experience.

The committee will select the candidate that they feel is most

qualified for each position. This “slate” is then presented to the

members for their consideration.

At the election meeting, the Nominating Committee Chair will

present the slate to the membership. Additional candidates may be

nominated from the floor at that time and elections conducted.

All elected officers must be current members of the PTA prior to

assuming their positions at the end of the school year. As a

member, there are multiple ways you can get involved! Exercise your

membership rights…nominate, vote! Bringing new leadership into

your PTA provides new ideas, new insight, and renewal. And it’s crucial

to the sustainability of your PTA. So get informed, get involved, and

contact your nominating committee today!

Texas Parent Teacher Association (PTA) recently elected its 2014-16 Board of Directors during the association’s biannual Family Engagement Conference held at the Hyatt Regency Hill Country Hotel in San Antonio. More than half a million members strong, a dynamic and committed group of 15 volunteer leaders will lead Texas PTA the next two years bringing vision and a wealth of knowledge from multiple perspectives - parents, educators and business and community leaders - from across the Lone Star State.

2014-2016 Texas PTA Board of Directors: OFFICERS PRESIDENT Leslie Boggs, Odessa PRESIDENT-ELECT Lisa Holbrook, Houston VICE PRESIDENT FIELD SERVICE Catherine Carlin, Carrollton VICE PRESIDENT LEADERSHIP Chris Zimmer, Watauga VICE PRESIDENT MEMBERSHIP Elizabeth Campbell, J.D., Pearland VICE PRESIDENT PROGRAMS AND RESOURCES Heather Ashwell-Hair, Carrollton SECRETARY Sheri Doss, San Antonio TREASURER Beth Crymes, Arlington

Directors-at-Large Pierr Castillo, marketing and brand consultant, La Porte Frances Fass, print, broadcast and social media, Plano Lee Guerra, sales, marketing and financial services, Harlingen Fred Henley, J.D., policy development and strategic planning, Richardson Sylvia Reyna, Ph.D., Chief of School Leadership, Dallas ISD Greg Smith, Ph.D., Superintendent, Clear Creek ISD Neil Shelby, elementary teacher, North East ISD, San Antonio

to our own

for being appointed Field Service Representative

In this position, Lyn serves a direct line to the Texas PTA Board and will be helping PTAs in

Lubbock and Frenship with operations, programs and training as needed.

Lyn Russell

2015/14 Council Board Slate of Officers President 2nd Vice President Secretary Treasurer Susan Frazier Lucy Hoffman Robin Going Michelle Logan

The Lubbock ISD Council of PTAs Board is always looking for new people who are

interested in joining our Board and working on another level of PTA.

1st Vice President/Aide to the President

Field Service Reps (minimum of 4 reps) help 2nd VP keep LISD PTAs informed

Arts in Education promote the 2 state contests (reflections & environmental) so Lubbock is

represented at the state level

Health and Safety promote health and safety

Holiday Luncheon organize luncheon (with help from committee)

Hospitality get food for general meetings (3 per year)

Legislative keep council membership informed of pending legislative actions

Member Incentives (local) contact local businesses for membership incentives

Newsletter put together newsletter for each general meeting

Parent Education inform local PTAs of parent education programs offered by Texas PTA

Scholarship Chair head the scholarship committee

Spring Awards luncheon organize luncheon (with help from committee)

Social Media help maintain website, facebook, etc.

Used Book Sale help organize annual event

February 2014 • page 4

On the PRESIDENT’S CALENDAR:

NOW/February• At a membership meeting, elect a Nominating Committee and

alternates as prescribed in the Local PTA bylaws.• Provide clear instructions and guidelines to Nominating Committee.

Ensure all members and alternates have signed the PTA Nominating Committee Confidentiality Agreement, downloadable from the Texas PTA website.

• Appoint committee to review bylaws and recommend revision or amendments if needed. Have your bylaws been reviewed by Texas PTA? (They are to be reviewed and approved every five years.)

• Conduct the Texas PTA One World Challenge. Consider ways to recognize student efforts. (www.txpta.org/programs/owc)

March/April• Prepare agendas for executive board and membership meetings

and articles for newsletter.• Confirm that Texas and National PTA dues and membership lists

are submitted to Texas PTA as received. * March 15 is the deadline for Spring Membership Awards…check the web site!*

• Publish Nominating Committee slate according to bylaws.• Conduct election of new officers.• Remind newly-elected president to call a meeting to fill board

positions and conduct any other necessary business.• Promote and attend the Area PTA annual meeting.• Prepare Texas PTA award entries. (The deadline for the majority of

the awards is May 14. Check the Texas PTA website for details)• Prepare Council PTA awards entries. (Deadline APRIL 4, 2014.)• Appoint Financial Reconciliation Committee, subject to the approval

of the executive board.

Year End/May/June• Prepare agendas for executive board and membership meetings

and articles for newsletter.• Attend Council PTA Officer and Chair Training and Leader Orientation

for newly-elected/appointed board members.• Prepare and present at the annual (last) meeting a year-end

summary report of the year’s activities (funds raised and how those funds were expended to benefit the students, the school and the PTA; volunteer hours recorded and in what areas, etc.).

• Adopt budget at the annual meeting for the next year. Confirm that the budget includes funding for training, including Texas PTA Annual Convention and Summer Leadership Seminar.

• Coordinate installation of new officers; thank this year’s PTA workers and school volunteers.

• Send the Local Officer Information Form with names of new officers and committee chairs by May 1 to the Texas PTA Office and to your Council PTA president.

• Register newly-elected/appointed board members for Texas PTA Summer Leadership Seminar.

• Update president’s procedure book.• Remind outgoing officers and committee chairs that their procedure

books and materials must be submitted within 15 days after their successors assume their duties.

• Pass all information along to the newly-elected president to ensure a smooth transition.

PTA AWARDS–Council & StateLubbock ISD Council of PTAs Awards: There are three categories for each award: Elementary, Middle School, and High School. Each category will have one winner.1. Diane Pierce Outstanding Volunteer of the Year To recognize the individual who has made

quiet contributions through service to the nominating school.

2. Eadie Armstrong Outstanding PTA To recognize a local unit that has demonstrated outstanding achievements in promoting the Objects of PTA.

3. Educator of the Year To recognize an outstanding educator who demonstrates professional excellence and commitment to the Purposes of PTA.

4. Elsie Smith Presidential To honor and recognize a PTA/PTSA president who exemplifies the ideals and qualities of outstanding leadership. Individuals, principals, and PTA/PTSA board members are eligible to submit nominations. Although each and every PTA/PTSA president is a quality leader, the purpose of this award is to honor the president who in his/her own way has demonstrated leadership skills above and beyond expectations.

5. Outstanding Directory

6. Outstanding Membership Chairman To recognize a membership chairman whose hard work, enthusiasm, and determination were assets to your PTA/PTSA.

7. Outstanding Newsletter

8. Outstanding Publicity/Scrapbook

9. Shirley Igo Outstanding Service To recognize an individual who has been able to combine his/her service to school, children, and PTA with service to school, church, civic endeavors, or other organizations. This award honors the individual who has given countless hours of service for the benefit of children throughout the community and school. This person may not necessarily be a high profile leader. He/she might likely be an “unsung hero” who faithfully and efficiently does everything when asked.

Council of PTAs Awards are due locally to LISD Council of PTAs Awards Chairman Kelly Reynolds, 2616-80th Street by Friday, April 4, 2014. Criteria has been sent to each school via inter-school mail and to the PTA Presidents via email. If you need another copy of the information please connect with Kelly Reynolds (kellytnt@sbcglobal.net)

Texas PTA Awards: Additional information will be forwarded upon availability from Texas PTA.

1. Arts in Education Award2. Electronic Newsletter Award3. Environmental Award4. Healthy Lifestyles Achievement Award5. Legislative Action Award6. Membership Campaign Award7. Newsletter Award8. Parent Education Programming Award9. Student Involvement Award10. Web Site Award

Texas PTA Awards: submitted electronically via the Texas PTA Website no later than May 15, 2014. The criteria will be available at www.txpta.org/resources/local-awards beginning April 1, 2014.

NOMINATE AN EDUCATOR! Nomination forms and criteria for the 2014 Educator Awards will be available beginning March 15 on the Texas PTA web site.

Superintendent of the YearSecondary Principal of the Year • Elementary Principal of the Year

Secondary Teacher of the Year • Elementary Teacher of the YearWinners will be announced at the Summer Leadership Conference

in Houson in July.www.txpta.org/recognition/educator-awards

A R T S I N E D U C AT I O N C O M M I T T E E R E P O R T

FILM – Primary Division“The Alien Invasion” by Gus Kinser2nd Grade • Whiteside Elementary

LITERATURE – Primary Division“Hope Within Hard Times” by Zoe Reich1st Grade • Roscoe Wilson Elementary

LITERATURE – Intermediate Division“The Place” by Mary Elizabeth “Emmy” Barron5th Grade • Roscoe Wilson Elementary

LITERATURE – Senior Division“The Dream” by Duncan DouglasSenior • Coronado High School

MUSICAL COMPOSITION – Intermediate Division“Believe” by Mikayla Colõn5th Grade • Roscoe Wilson Elementary

PHOTOGRAPHY – Primary Division“Balloons Going Into the Sky” by Ezra Carter1st Grade • Roscoe Wilson Elementary

PHOTOGRAPHY – Intermediate Division“The Lead Equipment” by Max Kinser3rd Grade • Whiteside Elementary

PHOTOGRAPHY – Senior Division“Over the Rainbow” by Travis MehnerFreshman • Lubbock High School

VISUAL ARTS – Primary Division“Roar: Eye of the Tiger” by Faith Zint2nd Grade • Whiteside Elementary

VISUAL ARTS – Intermediate Division“Horse” by Kimbree Houston5th Grade • Rush Elementary

VISUAL ARTS – Senior Division“Colorless Violet” by Bryan NaulSenior • Lubbock High School

ReflectionsReflectionsReflections2013/14 THEME: Believe Dream Inspire