2012 CIAC Anaheim, CA

Matt Bemis, Associate Registrar, Articulation Officer

David Van Dyke, Articulation Analyst

USC Transfer Articulation and Advising Web Services

Demonstration and Discussion

Topics

• Articulation Agreements and Histories• Transfer Planning Guide service• Transfer Credit Report overview• Articulation Petition service• Transfer Course pre-approval services• Integration of EDI data and Transfer credit

processing

Web-Based Articulation Agreements

Web-Based Articulation Agreements

Web-Based Articulation Agreements

Web-Based Articulation Agreements

Web-Based Agreements: Accesswww.usc.edu/dept/ARR

Web-Based Agreements: Access

Advantages of Web-Based Agreements

• Easy to read and understand

• Updates to TA rules are dynamically reported each time an agreement is accessed

• Changes to transfer credit rules reflected in agreements in real time

• Agreements always available online

Transfer Planning Guide (TPG)

• Tool for prospective students that integrates current Articulation Agreements/Histories data into current USC major programs of study requirements– History

• Engineering and paper handouts

• Relative ease in rolling out TPG service

– Where we are today• Mega hits on this service

• Volume increases each year.

Web-Based Transfer Planning Guide

Web-Based Transfer Planning Guide

Web-Based Transfer Planning Guide

Overview of USC’s Transfer Credit Report (TCR)

TCR reporting of Skill level and FLAN components

TCR reporting of General Education components

TCR reporting of course work that transferred with USC equivalency

TCR reporting of course work that requires additional review

Demonstration of USC’s On-line Articulation Petition Process

7131

-----Original Message-----From: uscartic@usc.edu [mailto:uscartic@usc.edu]

Sent: Monday, April 16, 2012 12:24 PMTo: Articulation AccountCc: Articulation Account

Subject: Articulation petition # 7131, HIST 24G received. [Refn:ArtcPetn] 

Articulation office, please note: Student's email address appears to be missing![Msg on Petn submission] The petition has been received and will be reviewed within

approximately 10 working days.? You will receive email at your usc email address when any action has been taken.? If you have further questions, please email

uscartic@usc.edu, or call 740-4628.

-----Original Message-----From: student@usc.edu [mailto:student@usc.edu]

Sent: Tuesday, April 17, 2012 10:04 AMTo: Articulation Account

Cc: student@usc.eduSubject: Trojan, T, HIST24G, Petition # 7131 [Refn: ArtcPetn]

 Attached is the syllabus and final paper for my class.

 File(s) attached with this email:

 History_24G_syllabus_(COD).Summer_2009.doc

Final_Paper_Trojan.HIST24G.doc

Web-Based Pre-Approval Process

• Replaced paper transactions• Provides verification of course transferability• Available to matriculated USC undergraduate

students• Students identify course work they wish to transfer

and receive automated response in the form of an updated transfer credit report

• Transfer credit report has a pop-up section which reports the results of the pre-approval request

Web-Based Pre-Approval

Web-Based Pre-Approval

Transfer Credit Report

Transfer Credit Report

Transfer Credit Report – Residency/TR unit restrictions reported on the TCR:

Students who have not entered into residency and have not exceeded 64 TR units:

Students who are approaching 64 TR units:

Students who have reached the 64 TR unit limit:

Transfer Credit Report

Transfer Credit – Unknowns

Transfer Credit – Unknowns

Advantages of Web-Based Process

• Instant response to most requests• Eliminates paper requests and the resources needed

to process paper requests• Provides improved metrics on the types of courses

students are taking outside of USC• Pre-approval decision is integrated with the transfer

credit report• More accurate than manual process

Electronic Transcript efforts at USC

• EDI effort began in late 2009

• USC began receiving and processing EDI data in March 2010

• EtranscriptCA and Texas server

• All inbound EDI processing is automated

• USC began issuing outbound EDI data in March 2012.

• PDF transcripts at USC and elsewhere

Workflow at USC

Weekly Activity Report Info

Process mapping for Electronic Requests for Transcripts

Questions?

Matt Bemis -- wbemis@usc.edu

David Van Dyke -- dvandyke@usc.edu