2011 Flotilla / Division Leadership Course

Honor Respect Devotion to Duty

Data Mining(Finding information in Auxinfo and AuxOfficer)

District 13 FLC/DLC Development Team

Data Mining

• Definitiono “data processing using sophisticated data search

capabilities and statistical algorithms to discover patterns and correlations in large preexisting databases; a way to discover new meaning in data”

Data Mining

• OK that was deep• Basically it’s the process of looking at

o Key metricso Analyzing the informationo Looking for more information based on the analysis

• Making decisions based on that to improve performance• Assessing the impact of those decisions

• Bottom line…o Getting the information you need to perform your

Auxiliary duties.

Data Mining

• Snapshots vs Trends• Measurement vs Anecdotal• Objective vs Subjective

What are my resources

• Auxdatao Primary Auxiliary data input application. Has many

canned reports. Access can be difficult.

• Auxinfoo Allows the creation of reports based on Auxdata.

Access is easy.

• Auxofficero Provides member information including qualifications.

What are my resources

• Various other websiteso National Sites (manuals, public information etc)o D13 site

• Links to various sources, canned reports, Unit Officer Reports, Staff officer reports… etc.

AUXINFO

• Today we’ll cover AuxInfo and AuxOfficer

• So what are some common requests for information?

AUXINFO

• What is it?o Business intelligence tool tied to AUXDATAo (COGNOS POWERPLAY)o Refreshed Weekly

• Where is it?o https://www.auxinfo.uscg.gov/

• Why would I use it?o Unit, facility, and Member Activities, Status, etc

• You can’t break it

HOME SCREEN

Data from old AUXMIS system

AUXMIS CUBES

Pre-canned reports

National Reports

AUXDATA Cubes

Cube What’s in it

Awards Member Awards Received

Demographics Member Demographics

Member Activities Individual Data

Tasks Training Task Information

Unit locations Unit Locations

Competencies Qualifications Information

Facilities Facility Data

Officers Offices held (Including Past)

Unit Activities UNIT Data

AUXDATA Cubes

Main Screen

Filters

Filters

Right Click to see options

Filters – What's the difference?

Filters – Nested Rows

You can also do this by dragging and dropping

Filters – Nested Columns

Right Click for options

Right Clicking!

Button Function

Cross tab or Indented Cross Tab

Graph results, Type of Chart and Chart Settings

Display Options

Swap Axis

Hide or Show

Calculation

Rank

Suppress Zero Values

80./20

Exception Highlighting

Custom Subsets

Save and Bookmark

Toolbar

Hide or Show Columns

HideShow

Perform arithmetic on cells

Calculation

Rank by Column or Row

Rank

Flag Ranges (Remember to select the column or row)

Exception Highlighting

Grouping Categories

Custom Subsets

Mouse Tricks

• Drag and Drop fields too Filter

• Add columns or rowso Expand columns or row

It’s a drag

• Exporto CSVo XLSo PDF

• Bookmarko Go back to it later!o Share with otherso Email Considerations…

Saving your work

Honor Respect Devotion to Duty

Lets Try a couple reports

AUXOfficer

AUXOfficer

• What is it?o Replacement for eDirectory

• Where is it?o https://auxofficer.cgaux.org/

• Why would I use it?• Find member contact information (Nationwide)• Look up Officers (Any Unit)• Query for Qualifications• Get mailing lists

Login

Getting a Login

Changing a Password

Home Screen

Things You can Do

• Browse National Bridge and Staff• Get “Staff Lists”• Look at Org Charts• Browse by Unit

Things You can Do

• Search by Last Name/ Member # or email• Search by Unit/Qualification• Search by Unit/Office• Get Unit information• Get Member Information (Contact

Info/Quals/Tests Passed)

Lists

• Directory or “Full” Listo Looks like a directory

• Enhanced Email Listo List of Emails with Names

• Plain Email Listo Just a list of Emails

• Plain Email list with Commao List of Emails separated by a comma

Honor Respect Devotion to Duty

End of Data Mining Session