ESTABLISHING FLOTILLA ESTABLISHING FLOTILLA GOALSGOALS

ESTABLISHING FLOTILLA ESTABLISHING FLOTILLA GOALSGOALS

National Training Department

WHAT YOU WILL LEARNWHAT YOU WILL LEARNWHAT YOU WILL LEARNWHAT YOU WILL LEARN

Create Meaningful Goals

Create Plans to Achieve Goals

Do a SWOT analysis (Strengths, Weaknesses, Opportunities and Threats)

Determine Distinctive Capabilities

Formulate Strategies

Obtain Member Commitment to Goals

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Skill ConceptsSkill ConceptsSkill ConceptsSkill Concepts

Most of us have goals we want to achieve.

Staff officers should outline goals to accomplish through the membership.

Elected and appointed officers should make sure members know what the Flotilla as a whole is trying to accomplish during the year.

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INSPIRATIONAL QUOINSPIRATIONAL QUOTESTESINSPIRATIONAL QUOINSPIRATIONAL QUOTESTES

"The tragedy in life doesn't lie in not reaching your goal. The tragedy lies in having no goal to reach." --Benjamin Mays

"By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own." --Mark Victor Hansen

"The entrepreneur is essentially a visualizer and actualizer... He can visualize something, and when he visualizes it he sees exactly how to make it happen." --Robert L. Schwartz

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Effective GoalsEffective GoalsEffective GoalsEffective Goals

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SMART GOALSSMART GOALSSMART GOALSSMART GOALS

SMART Acronym Defined for Goal Setting

Specific – provides common understanding of what is to be accomplished

500 Vessel exams vs. let’s do better than last year.

20% more members at our meetings vs. more members at the meetings

Measurable - if it is not measurable you will never know if you achieved your goal. Measure or review constantly

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SMART GOALSSMART GOALSSMART GOALSSMART GOALS

Action Oriented – what needs to be done to accomplish this?

VSC stations, marine stores visits, ads, materials ordered, etc.

Reasonable – is it reasonable that this can be accomplished?A goal of 500 Vessel exams when there is only 100 boats in your area.

Time based – the near future, loss of interest if too long, maximum 12 months.

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GOAL SETTING PROCESSGOAL SETTING PROCESSGOAL SETTING PROCESSGOAL SETTING PROCESS

Clarify alignment to Flotilla objectives

Set specific objectives with members

Obtain commitment from members for these goals

Prioritize goals according to their importance

Specify the time span involved

Specify how the performance will be measured

Provide performance feedback8

DEVELOP A PLANDEVELOP A PLANDEVELOP A PLANDEVELOP A PLAN

Defining the Flotilla’s objectives

Establishing an overall strategy for achieving those goals

Developing the means to integrate and coordinate necessary activities

What was done in the past?

Were the goals accomplished?

Who was involved; was there a committee?

Resurrect past goals, review

Discuss with Vice Commander

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SHARE YOUR IDEASSHARE YOUR IDEASSHARE YOUR IDEASSHARE YOUR IDEAS

Goals should be jointly determined by Staff Officers and members to generate commitment and provide control

Meet with Staff Officers to get ideas

Relate overall department objectives

Explore areas of need

Generate a list; take all ideas

Look at short and long term goals

Get a commitment from Staff Officers

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DO A SWOT ANALYSISDO A SWOT ANALYSISDO A SWOT ANALYSISDO A SWOT ANALYSIS

Outline your vision for the year

Do a SWOT analysis (Strengths, Weaknesses, Opportunities and Threats)

Anticipate change and exercise flexible thinking

Consult With Staff Officers and members

Be patient with ambiguity

Analyze the Flotilla’s Resources

Identify Operational Objectives

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REVIEW THE PLANREVIEW THE PLANREVIEW THE PLANREVIEW THE PLAN

Get acceptance from Staff Officers

Review plan at a flotilla meeting

Discuss long and short term objectives

Align members’ commitment with flotilla goals

Discuss overall desire to improve the Flotilla and its service to the community and USCG

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REWARD SUCCESSESREWARD SUCCESSESREWARD SUCCESSESREWARD SUCCESSES

Review all accomplishments

Note specific achievements

Recognize contributors

Update and modify goals

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Questions ?