2009-07-28 - Ordinary Meeting - Minutes - Mount Alexander Shire … · 2015. 7. 3. · 25/1050/001,...

Unconfirmed Minutes for the Ordinary Meeting of Council – Mount Alexander Shire Council – 28 July 2009 Pg 1

MINUTES

FOR THE ORDINARY MEETING OF COUNCIL HELD ON

TUESDAY, 28 JULY 2009, COMMENCING AT 7.32PM AT THE CASTLEMAINE SENIOR CITIZENS CENTRE.


TABLE OF CONTENTS

1. PRESENT 3

2. APOLOGIES 3

3. DECLARATIONS OF INTEREST / CONFLICTS OF INTEREST 3

4. MINUTES 3

4.1. ORDINARY MEETING OF COUNCIL 3

5. PUBLIC QUESTION TIME 4

6. PETITIONS, JOINT LETTERS AND DECLARATIONS 4

7. COMMITTEE REPORTS 4

7.1. DIGGINGS MANAGEMENT COMMITTEE 4

8. OFFICER REPORTS 9

8.1. STRENGTHENING OUR COMMUNITY (COM) 9

COM 1 MALDON SKATE PARK DEMOLITION (28/75/1) 9

8.2. PARTNERING FOR BETTER SERVICES (PAR) 11

PAR 01 APPOINTMENTS TO SECTION 86 COMMITTEES OF MANAGEMENT (25/040/007, 25/1060/001, 25/1050/001, 25/800/003, 16/130/001, 25/650/002, 25/240/001) 11

8.3. ENSURING A PROSPEROUS AND DIVERSE LOCAL ECONOMY (ECO) 14

ECO 01 PLANNING PERMIT APPLICATION 015/2009 – REMOVAL OF NATIVE VEGETATION, AT ODGERS ROAD, CASTLEMAINE (PA 015/2009) 14

ECO 02 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND JOHN GUY GOBLE AND VANESSA JANE JOHNSTONE (PA 132/2007) 23

ECO 03 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND ELIZABETH ELLEN DUNCAN (FILE NO: PA 271/2008) 25

ECO 04 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND KEITH WALTER MURPHY (PA 078/2006 AMENDED) 26

8.4. CREATING A SUSTAINABLE FUTURE (FUT) 27

FUT 10 AUDIT COMMITTEE APPOINTMENT (10/030/004) 27

FUT 11 REQUEST TO AMEND THE PLANNING SCHEME TO REZONE LAND LOCATED AT 17 AND 19 STATION STREET, HARCOURT (23/70/74) 29

FUT 12 QUARTERLY PERFORMANCE REPORT - COUNCIL PLAN 2006 – 2010 (2008 UPDATE) (06/150/001) 34

FUT 13 KEY PERFORMANCE INDICATORS (6/040/022) 36

9. DELEGATES REPORTS 38

10. NOTICE OF MOTION 38

11. URGENT SPECIAL BUSINESS 38

12. MEETING CLOSE 38


ACKNOWLEDGEMENT OF COUNTRY

To start the official proceedings I would like to acknowledge that we are meeting on Jaara country

of which the members and elders of the Jaara Jaara community and their forebears have been custodians for many centuries

and have performed age old ceremonies of celebration, initiation and renewal. We acknowledge their living culture and their unique role in the life of this region.

1. PRESENT

Councillors: Brook Acklom, Janet Cropley, Tracey Cross, Christine Henderson, Michael Redden, Philip Schier and Robin Taylor.

Officers: Chief Executive Officer, Director Environment and Infrastructure, Director Economic and

Social Development, Director Corporate Support, Senior Planner, Manager Infrastructure and Governance Coordinator.

2. APOLOGIES

Nil

3. DECLARATIONS OF INTEREST / CONFLICTS OF INTEREST

Nil

4. MINUTES

4.1. ORDINARY MEETING OF COUNCIL

The unconfirmed minutes of the Ordinary Meeting of the Mount Alexander Shire Council held at 7.32pm on 14 July 2009 at the Castlemaine Senior Citizens Centre have been circulated to Councillors. The unconfirmed minutes have also been posted on the Mount Alexander Shire Council website, pending confirmation at this meeting.

RECOMMENDATION

That the Minutes of the Ordinary Meeting of the Mount Alexander Shire Council held on 14 July 2009 be confirmed. MOVED COUNCILLOR REDDEN That the recommendation be adopted. SECONDED COUNCILLOR TAYLOR CARRIED


5. PUBLIC QUESTION TIME

MOVED COUNCILLOR REDDEN That standing orders be suspended. SECONDED COUNCILLOR TAYLOR CARRIED (7.34PM) a. Don Gunn

Mr Gunn asked if the Mayor and Councillors were aware of the decision by FlowServe to make 40 staff redundant and if council had an interest in the matter.

� Mayor responded that he received a message late in the afternoon regarding the matter and would be making contact with FlowServe the following day to discuss the matter further, in particular, the implications for operations and other employees.

� Councillor Taylor asked the Mayor if a meeting could be held between FlowServe management, the Mayor and CEO to discuss the matter further.

� Mayor responded that a meeting would be arranged and that any influence that could be brought to bear on the decision would be.

MOVED COUNCILLOR REDDEN That standing orders be resumed. SECONDED COUNCILLOR CROPLEY CARRIED (7.36PM)

6. PETITIONS, JOINT LETTERS AND DECLARATIONS

Nil

7. COMMITTEE REPORTS

7.1. DIGGINGS MANAGEMENT COMMITTEE

RECOMMENDATION

That the Minutes for the Diggings Management Committee for the meeting held in July 2009 be noted (Attachment 7A). MOVED COUNCILLOR CROPLEY That the recommendation be adopted SECONDED COUNCILLOR TAYLOR CARRIED


Attachment 7A


8. OFFICER REPORTS

8.1. STRENGTHENING OUR COMMUNITY (COM)

COM 1 MALDON SKATE PARK DEMOLITION (28/75/1)

1. Purpose

This Report has been prepared in response to the joint letter from three residents of Maldon regarding the demolition of the skate park and a proposal to construct dirt jumps at the football oval.

2. Policy and Statutory Implications

Including consideration of Economic, Social and Environmental impacts. This report has been prepared in accordance with Local Law No 1 of 2008 Meeting Procedures, Division 12 – Petitions and Joint Letters.

3. Background

The decision to demolish the skate park in Maldon was made by Council at its Ordinary Meeting on 9 June 2009. In 2001 Council constructed a beginner level skate park on land leased at Templeton Street, Maldon. The term of this lease expired early in 2009. The owners of the land, the Bendigo Diocesan Trusts Corporation, asked Council if was interested in purchasing the site or paying a commercial rent for the land. Given the cost of the land to purchase, the other recreation needs and opportunities in Maldon and the relatively low use of the facility, Council resolved not to purchase the site and arranged to have the skate park removed as per the conditions of Council’s lease of the land.

4. Issues

Since the removal of the skate park in Maldon, representation has been made through a joint letter signed by 3 people objecting to the removal of the skate park and requesting that Council examine the establishment of dirt jumps at the Football Oval or at another location in Maldon. As part of the recommendation to remove the Maldon Skate Park, Council undertook to pursue the improvement of other recreation and sporting facilities in Maldon including tracks and trails for walking and cycling. Council officers involved with youth services and recreation will arrange to meet with the petitioner and other interested young people to establish their interests and needs to resolve the matter.

5. Financial and Resource Implications

Development of dirt jumps in Maldon to accommodate this request would have financial implications for Council. A modest development may be able to be accommodated within the Council’s operating budget for the maintenance of sport and recreation surfaces and reserves.

6. Consultation

Council officers will meet with the petitioner, Augustus Gallagher, and other young people to discuss the dirt jumps proposal with a view to determining the level of interest in the proposal and, if appropriate, a possible location for some dirt jumps in Maldon.

7. Conclusion

Following the removal of the beginners skate park in Maldon a joint letter was sent to Council requesting that Council consider the development of dirt jumps in lieu of the skate facility. It is proposed that Council’s Recreation Officer and Youth Officer meet with the author of the joint letter and investigate an appropriate response to this request.


RECOMMENDATION

That Council’s Youth Officer and Recreation Officer meet with the author of the joint letter regarding the removal of the skate park in Maldon and investigate the possible development of dirt jumps in Maldon. MOVED COUNCILLOR CROPLEY That the recommendation be adopted. SECONDED COUNCILLOR ACKLOM CARRIED


8.2. PARTNERING FOR BETTER SERVICES (PAR)

PAR 01 APPOINTMENTS TO SECTION 86 COMMITTEES OF MANAGEMENT (25/040/007, 25/1060/001, 25/1050/001, 25/800/003, 16/130/001, 25/650/002, 25/240/001)

1. Purpose

For Council to formally appoint the membership of Committee’s of Management listed below;

• Camp Reserve

• Guildford Hall

• John Powell Reserve

• Maldon Community Centre

• Mount Alexander Shire Heritage Advisory Board

• Taradale Mineral Springs

• Wattle Flat


Including consideration of Economic, Social and Environmental impacts. There are no policy implications. These committees were adopted as a Section 86 Committee of Council (pursuant to the Local Government Act 1989 – Section 86 (3) and the Interpretation of Legislation Act 1984 – Section 41A).

3. Background

These committees were initially formed in order to control and manage Shire properties and to act as a policy development, planning, promotion and co-ordinating body for the associated properties.

4. Issues

Council is the only party able to appoint persons to Section 86 committees. Appointment enables insurance coverage from Council’s insurance company and also provides the basis of appropriate governance arrangements for the Committees in accordance with the Local Government Act. The Mount Alexander Heritage Advisory Board has requested that four of its current members have their term extended by one year to 22 October 2010. This will bring the expiry date of all members into alignment and mean that their term complies with Schedule 2 Clause 4 of their Instrument of Delegation which states “The term of membership for all members shall begin and end at the same time. Any member appointed to fill a casual vacancy will leave office at the same time as the other members.” This is a reasonable request and is reflected in the recommendation.


Not Applicable.

6. Consultation

These Committees have advised Council of a proposed change to their membership and have requested Council appointment as set out in their Instrument of Delegation.

7. Conclusion

As set out in each of the Instruments of Delegation, Council appointment of the membership is required.


RECOMMENDATION

That Council, pursuant to the Local Government Act 1989 – Section 86 (3) and the Interpretation of Legislation Act 1984 – Section 41A;

1. Appoint the following persons to the Committees of Management listed for the terms outlined, and revoke the appointments of the retiring Committee members as listed;

Camp Reserve

Name Position Expiry Date

Noel Flanagan President 28 July 2010

Debbie Hamilton Secretary 28 July 2010

Graham Fraser Treasurer 28 July 2010

Ron Cawthan Member 28 July 2010

Tony Olson Member 28 July 2010

Peter Bower Member 28 July 2010

Ron Gartside Member 28 July 2010

Harry South Member 28 July 2010

Glenn Fortune Member 28 July 2010

Glenn Archer Member 28 July 2010

Graham Steen Retiring Member

Brian Bannerman Retiring Member

Darryl Nettleton Retiring Member

Paul Thiemann Retiring Member

John Dowler Retiring Member

Glenn Carrol Retiring Member

Guildford Hall


John Whiddon Member 30 June 2010

Pam Adams Retiring Member

Ray Buckingham Retiring Member

Shirley Edward Retiring Member

John Powell Reserve


Brian Adams Chair 12 July 2010

Ida Aughton Secretary 12 July 2010

Robert Aughton Treasurer 12 July 2010

Fiona Chant Member 12 July 2010

Greg Edward Member 12 July 2010

Simon Gearing Member 12 July 2010

Robert Leashan Member 12 July 2010

Marcus Mollenhauer Member 12 July 2010

Ray Rice Member 12 July 2010

Chris Ryan Member 12 July 2010

Tony Ryan Member 12 July 2010

Robyn Thomas Member 12 July 2010

Graeme Bunting Retiring Member


Maldon Community Centre


Kath Hanson President 09 August 2011

Graeme Hardiman Treasurer 09 August 2011

Leo Farrell Member 09 August 2011

Beth Roberts Member 09 August 2011

Mount Alexander Shire Heritage Advisory Board


Jim Norris Member 22 October 2010

Ian Murray Member 22 October 2010

Derek Reid Chair 22 October 2010

Max Lesser Member 22 October 2010

Liza Dale-Hallett Member 22 October 2010

Ian Coleman Heritage Advisor 22 October 2010

Alleyne Hockley Retiring member

Taradale Mineral Springs


Michael Pettigrew Member 25 September 2009

Yvonne Pettigrew Member 25 September 2009

Wattle Flat


Bill Quirk Member 19 March 2010

2. Write to the retiring members of the Committees thanking them for their contributions to our

community during their terms of office. MOVED COUNCILLOR HENDERSON That the recommendation be adopted. SECONDED COUNCILLOR CROPLEY CARRIED


8.3. ENSURING A PROSPEROUS AND DIVERSE LOCAL ECONOMY (ECO)

ECO 01 PLANNING PERMIT APPLICATION 015/2009 – REMOVAL OF NATIVE VEGETATION, AT ODGERS ROAD, CASTLEMAINE (PA 015/2009)

1. Purpose

To make a determination on an application to remove native vegetation at Odgers Road, Castlemaine due to proposed roadworks. This application has been referred to Council for a decision because two (2) objections to the application have been received and not withdrawn. Attachment ECO 01: Copy of Odgers Road topographic map.


Including consideration of Economic, Social and Environmental impacts. Council Plan The Council Plan 2009-2013 identifies Councils Assets Management Strategy which involves the development of management plans for each infrastructure category that includes service levels, replacement, appropriate rationalisation, and development of new infrastructure in line with not only community needs but also financial responsibility. The following clauses of the Mount Alexander Planning Scheme are considered relevant to the application: State Planning Policy Framework Clause 11.03 – Principles of Land Use and Development This clause and outlines the objectives of planning in Victoria and includes the following sub clauses relevant to this application: � Settlement – States that Responsible Authorities are to recognise the need for and to try and

contribute toward health and safety; protection of environmentally sensitive areas and natural resources ; and land use and transport integration.

� Environment – Encourages sustainable land use and development which considers the principles of Victoria’s Native Vegetation Management – A Framework for Action. The Framework establishes a goal of net gain of native vegetation across the state. Further, this clause states that ‘Planning should adopt a best practice environmental management and risk management approach which aims to avoid or minimise environmental degradation and hazards’ and to help to protect the health of ecological systems and the biodiversity they support (including ecosystems, habitats, species and genetic diversity).

These two sub clauses illustrate the competing policy issues that must be considered when assessing an application for native vegetation removal in order to achieve an improved road network. In this instance, the applicant has demonstrated the process of avoiding, minimising and offsets in relation to the vegetation to be removed. Clause 15.09 – Conservation of Native Flora and Fauna The objective of this policy is to ‘assist the protection and conservation of biodiversity, including native vegetation retention and provision of habitats for native plants and animals and control of pest and plants and animals’. In order to achieve this objective decision making Council should:


� Assist the conservation of the habitats of threatened and endangered species and communities as

identified under the Flora and Fauna Guarantee Act 1998, including communities under-represented in conservation reserves such as native grasslands, grassy woodlands and wetlands;

� Address potentially threatening processes identified under the Flora and Fauna Guarantee Act 1998; and

� Assist re-establishment of links between isolated habitat remnants. As outlined above, Council must have regard to Victoria’s Native Vegetation Management Framework for Action and must ensure the three step approach is followed. Having regard to the above mentioned framework, it is considered the applicant has avoided and minimised the amount of native vegetation to be removed by limiting the number of large trees to be removed on either side of Odgers road. In addition, offsets are required equal to 0.08 hectares of the same vegetation class. The Department of Sustainability and Environment has not raised any concerns regarding the removal of native vegetation at this location. Municipal Strategic Statement 21.04-7 – Protection of Biodiversity and Landscape This statement details that the condition of the environment is ‘vitally important for habitats, remnant vegetation and water catchments. The degradation of the environment affects land, agriculture and community amenity with resulting flow on affects to the economy and people who reside in the Shire’. Particularly relevant to the current proposal is that: ‘The road verges throughout the Shire are very significant in terms of their attractiveness and environmental value. Issues relating to these areas include removing wood for firewood, clearing of land for planting or grazing and fencing off areas in front of properties. Part of the character of Mount Alexander Shire is experiencing the rural amenity of the countryside from the road, making it necessary to have attractive roadsides to preserve the overall rural character. It is noted that the removal of native vegetation on the road reserve, while not in itself considered to be encouraged or supported by this policy, has minimal effect on the road reserve as an ecological system given the scale of the removal and the remaining vegetation on the road reserve. For the same reasons the vegetation is not considered to impact on the rural character of the area. Local Planning Policy Framework Clause 22.19 Roadside Vegetation This policy is particularly relevant and sets out the criteria for assessment of applications dealing with remnant vegetation located on road reserves in Mount Alexander Shire. The basis for this policy is expressed in the following statement: Roadside vegetation is a major contributor to the character of a road and to its conservation value. Mount Alexander provides a number of opportunities to realise the important relationship that these linear reserves have with the natural environment. With the clearing of native vegetation on private land, many of the last remaining stands of trees and examples of plants are represented along the roadsides, therefore the protection of these areas is essential for future regeneration. This clause includes the following objectives: To protect and restore indigenous vegetation; To protect rare, vulnerable and significant species of flora and fauna on roadsides; To protect the service function of the road and service assets located within the roadside


Reserve; To maintain and enhance the habitat, visual, landscape and cultural qualities of roads and roadsides; and To retain vegetation for streetscape, landscape and cultural heritage values. The policy clearly articulates a preference for retaining native vegetation along road reserves within the Shire and emphasis is on minimising rather than prohibiting any removal of native vegetation. It is considered that the proposal has minimised the loss of vegetation while considering the function and safety of the road and therefore does accord with this policy. Zones Clause 35.03 Rural Living Zone The majority of Odgers road is located within the Rural Living Zone. The purpose of the Rural Living Zone includes: To encourage use and development of land based on comprehensive and sustainable land management practices and infrastructure provision. Clause 35.07 Farming Zone � The northern part of Odgers Road proposed for sealing is zoned Farming The purpose of the Farming Zone includes: � To protect and enhance natural resources and the biodiversity of the area Overlays Clause 43.04 – Development Plan Overlay 3 (low density residential / rural living zone development plan) The surrounding private land is covered by a Development Plan Overlay 3 which concerns residential development and subdivisions on un sewered land and is therefore not applicable to this application. Particular Provisions Clause 52.17 Native Vegetation The trigger for planning approval in this instance is Clause 52.17 which relates to the removal of native vegetation. The purpose of this policy is: � To protect and conserve native vegetation to reduce the impact of land and water � degradation and provide habitat for plants and animals; � To achieve the following objectives: � To avoid the removal of native vegetation; � If the removal of native vegetation cannot be avoided, to minimise the removal of native � vegetation through appropriate planning and design; � To appropriately offset the loss of native vegetation; � To provide for the management and removal of native vegetation in accordance with a � property vegetation plan; and � To manage vegetation near buildings to reduce the threat to life and property from wildfire. The clause includes the following Decision Guidelines, upon which Council should base their decision. � The conservation status of the native vegetation; � The quality and condition of the vegetation; � The strategic location of the native vegetation in the local landscape;


� Whether the native vegetation is a threatened community, or provides habitat for threatened fauna or flora, as listed in the Flora and Fauna Guarantee Act 1988;

� Whether the removal of the native vegetation could jeopardise the integrity or long term preservation of an identified site of scientific, nature conservation or cultural significance;

� The role of the native vegetation in: o Protecting water quality and waterway and riparian ecosystems, particularly within 30 metres

of a wetland or waterway and in special water supply catchment areas listed in the Catchment and Land Protection Act 1994;

o Preventing adverse effects on groundwater recharge, particularly on land where groundwater recharge to saline watertables occurs or which is in proximity to a discharge area;

� The need to mitigate any adverse impacts of native vegetation removal; � Victoria’s Native Vegetation Management – A Framework for Action (Department of Natural

Resources and Environment 2002); � Whether the proposed development can be located and designed to avoid the removal of native

vegetation; � Whether the proposed development is located and designed to minimise the removal of native

vegetation; � The need to offset the loss of native vegetation having regard to the conservation significance of

the vegetation; � The conservation and enhancement of the area; � The preservation of and impact on the natural environment or landscape values; � The cumulative impact of native vegetation removal on biodiversity conservation and � Management; � The conservation significance of the native vegetation; and � The offset criteria in Victoria’s Native Vegetation Management – A Framework for Action

(Department of Natural Resources and Environment 2002). Given the scale of the proposed native vegetation to be removed, the level of remnant vegetation to remain and the off sets required, it is considered that the proposal responds appropriately to this policy. General Provisions Clause 65.01 - Decision Guidelines Before deciding on an application or approval of a plan the responsible authority must consider, as appropriate � The extent and character of native vegetation and the likelihood of its destruction; � The affect on the amenity of the area; and � The orderly planning of the area. It is considered the proposal responds accordingly with the above relevant guidelines.

3. Background

Proposals to construct Odgers Road in Castlemaine were first canvassed in the 1990s and a road construction scheme was floated with the residents at that time which was not supported. The scheme proposed was for a full cost recovery from the residents fronting the road. Discussions between Council and residents about the condition of the road have continued since the initial scheme was rejected. Traffic studies undertaken in 2005 showed that traffic volumes did not warrant the sealing of the road, if Council was expected to fully fund the works. It was also established that there was through traffic on the road being generated from the north of Weyton Road which was estimated at 50% of the total traffic volume. Further discussions were held with the residents including a meeting in 2007 where options were considered to improve the road. These discussions concluded in a proposal for Council to implement a road construction scheme with a fixed cost to each resident and Council making a contribution taking into account the through traffic.


In February 2008, Council canvassed the 18 residents fronting Odgers Road by detailing the proposed scheme and 14 of the residents gave to the implementation of a scheme. A planning application was subsequently lodged by the Infrastructure Unit (applicant) in January 2009. The proposal involves the removal of 25 trees and 390m2 of understorey from the existing Odgers Road reserve to enable a continuous bitumen seal width of six metres plus road shoulder and drainage between Mary Street to the south and Wheyton Road to the north. The proposal has been designed to improve safety and reduce dust generation and some cutting back of embankments is proposed to re-align the road and retain larger trees. The trees proposed for removal consist of a range of species including Grey Box, Yellow Box, Red Box, Stringybark, Yellow Gum and River Red Gums. Several of the trees along-side the road formation have been coppiced resulting in multi stem re growth. No large old trees are proposed for removal.

4. Issues

Two (2) objections were received as a result of notification of the application. The following is a summary of objectors concerns and relevant planning issues to the application, followed by officer comment. Width of proposed sealing is unnecessary and will result in speeding traffic. The objective of the proposal which has a majority support from affected land owners is to limit dust generation and improve the safety of the road by allowing traffic to pass safely on a full width seal from either direction. The existing narrow road makes it difficult for vehicles travelling in opposite directions to pass. The pavement width is designed at the minimum standard of 3m lane widths in accordance with relevant design standards. Tree removal is excessive The majority of trees to be removed are small to medium in size and the design of the road has been undertaken to remove no more trees than are necessary. DSE and the Minister for The Environment has considered the proposal and raised no objections subject to conditions. Signage has not been considered as an alternative for traffic control It has been suggested that signage could be used effectively to reduce traffic speeds and therefore no widening of the existing road would be required. Whilst some drivers would observe the signage, this is not considered to be an effective solution and is likely to be ignored by most road users. Vegetation Off-sets DSE has required a comprehensive off-set plan to be submitted and approved prior to the commencement of clearing works. Council as the applicant will be pursuing available sites to accommodate the required offsets. Speed Reduction Currently Odgers Road has an unrestricted speed limit which is consistent with similar roads across the Shire. An application is currently being developed for submission to VicRoads to reduce the speed limit along Odgers Road irrespective of whether planning approval is granted for sealing of the road.


Cost of potential appeal to the Victorian Civil and Administrative Tribunal.

6. Consultation

Initial notice of the application was given to all adjoining property owners and occupiers (25) by registered mail and a sign was placed on site. As a result of these proceedings, two (2) objections were received following this notice period and not withdrawn.


In light of previous public consultation undertaken by Council’s Infrastructure Unit to all affected residents of Odgers Road, an applicant/objector meeting was not considered necessary for this application. Referrals Department of Sustainability and Environment – No objection, subject to an approved offset plan. The application was required to gain approval by the Minister for the Environment following the initial referral to DSE due to part of the vegetation proposed for removal being classified as ‘very high’ conservation significance.

7. Conclusion

Council has received an application to remove native vegetation at Odgers Road, Castlemaine. The land is zoned part Rural Living and Farming. Notice has been given and two (2) objections were received and not withdrawn. In considering the proposal, it is noted that advice from DSE did not raise any significant environmental impacts as a result of the 25 trees and associated understorey to be removed. The proposal is considered to have satisfied the ‘three step approach’ in regard to Victoria’s Native Vegetation Framework for Action. The proposal is supported by the majority of landholders along Odgers Road and will improve traffic safety and reduce dust generation. Having considered the objections, relevant policies and advice from the Department of Sustainability and Environment, it is considered the proposal does meet the requirements of the Mount Alexander Shire Planning Scheme and it is recommended that Council issue a Notice of Decision to Grant a Planning Permit.

RECOMMENDATION

That Council having considered the application and being of the opinion that the grant of a planning permit would not have a detrimental impact on the amenity of the area, resolve to issue a Notice of Decision to Grant a Planning Permit for the Removal of Native Vegetation at Odgers Road, Castlemaine generally in accordance with the plans submitted with the application and subject to the following conditions:

1. No Layout Alteration

The development allowed by this permit as shown on the endorsed plan(s) and/or described

in the endorsed documents must not be altered or modified (for any reason) except with the

prior written consent of the Responsible Authority.

2. Department of Sustainability and Development (DSE)

Offsets a. Prior to the commencement of clearing works, an Offset Plan to the satisfaction of the

Department of Sustainability and Environment must be submitted to and approved by the responsible authority. When approved the plan will be endorsed and form part of this permit. The plans must be drawn to scale with dimensions and three copies must be provided. The Offset Plan must show appropriate offsets to compensate for the loss of 0.02 habitat hectares of Very High and 0.06 habitat hectares of High conservation significance vegetation.

The Offset Plan must include but is not limited to the following:

• Means of calculating the offsets

• Locations where offsets will be provided

• Type of offsets to be provided for each location


• Details of works to be undertaken to achieve the required gain

• Details of local indigenous revegetation including number of trees, shrubs and other plants, species mix and density appropriate to the EVC where the offset will be located

• Means of interim protection for newly established vegetation

• Methods of permanent protection for the offsets

• Persons responsible for implementing and monitoring the offset plans

• Timeframes for implementing the offsets plans

• Details of any earthworks, drainage and other works.

b. Before the vegetation removal starts, the owner must enter into an agreement with the secretary of the Department of Sustainability and Environment under Section 69 of the Conservation, Forests and Lands Act 1987, or similar form of permanent protection mechanism, and make application to the Registrar of Titles to have the agreement registered on title to the land under section 72 of that Act which provides for a native vegetation offset in accordance with the endorsed offset plan of this permit. The owner must pay the reasonable costs of the preparation, execution and registration of the agreement.

Weeds and Pathogens c. To prevent the spread of weeds and pathogens:

i. All earth moving equipment and associated machinery must be made free of soil, seed and plant material before being taken to the works site and again before being taken to the works site on completion of the project.

ii. All excavated material, including topsoil, taken from the works site to be returned later must be stored on a clean site full of weeds.

iii. All areas where earth moving has occurred must be monitored for a period of three years to assess any weed infestations that may occur as a result of soil disturbance and / or the importation of sand gravel and other material used in the construction process.

iv. Any weed infestations resulting from soil disturbance and / or the importation of sand gravel and other material used in the construction process must be controlled.

Earthworks

d. The removal of native vegetation is subject to the following requirements. i. Prior to the commencement of construction works, the boundary of all native

vegetation stands to be retained and the disturbance zone must be clearly

marked with temporary fencing / tape will be the prescribed works area.

ii. The clearing of native vegetation within the prescribed works area must only be

to the minimum extent necessary to allow the construction of the road safety

works to the satisfaction of the responsible authority upon the advice of the

Department of Sustainability and Environment.

iii. Vegetation must be felled inside the prescribed works area to avoid damaging

remaining vegetation located outside this area.

iv. To prevent damage to remaining native vegetation, no machinery or associated

equipment must be permitted outside the prescribed works area. Truck turning

areas, parking areas and temporary stack sites are to be established on existing

disturbed areas away from trees.

v. Any areas with native vegetation must not be used when stockpiling materials.


Briefing Works Crews e. Works engineers, design engineers, surveyors, works crews, contractors and

particularly plant operators must be properly briefed on all of the environmental

conditions of the Planning Permit, prior to its commencement. A copy of the Planning

Permit is to be made available to all employees working on the project.

Fauna Habitat

f. A zoologist / fauna monitor must be present on site when the native vegetation is

removed to care for any displaced wildlife and / or provide initial first aid to injured

wildlife.

Note: Prior to the commencement of works, a Protected Flora Permit will need to be obtained

from the Department of Sustainability and Environment to remove protected flora during road

widening and sealing works. Please contact Andrea Keleher on telephone (03) 54211711.

3. Completion of Development

This permit will expire if the development permitted by this permit is not completed within two (2) years from the date hereof. The time within which the development must be completed may on written request made before or within three (3) months after the expiry of this permit be extended by the Responsible Authority.

MOVED COUNCILLOR ACKLOM That the recommendation be adopted with changes to the following recommendations; 2 c ii “full of weeds” be amended to read “free of weeds” and 2 d i be amended to read “the disturbance zone, clearly marked with temporary fencing / tape, will be the prescribed works area”. SECONDED COUNCILLOR CROPLEY CARRIED


Attachment ECO 01


ECO 02 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND JOHN GUY GOBLE AND VANESSA JANE JOHNSTONE (PA 132/2007)

1. Purpose

The purpose of this report is to allow to be registered on title an Agreement under Section 173 of the Planning and Environment Act 1987. In order to complete this process the Agreement is required to be signed and sealed by Council.


Including consideration of Economic, Social and Environmental impacts. Nil

3. Background

Planning permit number PA 132/2007 was issued under delegation on 19 September 2007 for the development of a dwelling on Crown Allotment 4B, and a dwelling on Crown Allotments 4C and 4M which are to be consolidated. Two Section 173 Agreements have been submitted, one for each parcel:

1. Land at CA 4B, Section 18, Parish of Fryers 2. Plan of Consolidation PC368840N (formerly CA 4C and 4M)

The current owners are in the process of selling one of the two lots and they have instructed solicitors to prepare two separate agreements. This will ensure that each parcel of land will be covered by its own Section 173 Agreement into the future.

4. Issues

The planning permit conditions included a requirement that a Section 173 Agreement (Condition 4) be registered on each Title to the effect that: a) The land may not be further subdivided so as to create a smaller lot for an existing dwelling in

accordance with Clause 35.07-3 of the Farming Zone (FZ). b) The land will be managed in accordance with the Environment Management Program approved

under Condition 3 of Planning Permit PA 132/2007. c) Dwellings and any ancillary buildings must be located within the building envelopes shown on the

endorsed plans.

The Agreement will be between Mount Alexander Shire Council and John Guy Goble and Vanessa Jane Johnstone.


As part of the Agreement the owners of the land are required to cover costs of preparation and lodgement of the Agreement and any further costs incurred to comply with the Agreement.

6. Consultation

Nil


7. Conclusion

Planning permit PA 132/2007 required a Section 173 Agreement to be registered on the Title for each lot in accordance with Clause 35.07-3 of the Farming Zone, and in accordance with Condition 4 of Planning Permit 132/2007. All Section 173 Agreements must be signed and sealed by Council.

RECOMMENDATION

That Council authorise the Chief Executive Officer to sign and affix the Common Seal to the Section 173 Agreement (as tabled) between Council and John Guy Goble and Vanessa Jane Johnstone in relation to planning permit number PA 132/2008.

MOVED COUNCILLOR REDDEN That the recommendations for ECO 02, ECO 03 and ECO 04 be adopted SECONDED COUNCILLOR CROPLEY CARRIED


ECO 03 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND ELIZABETH ELLEN DUNCAN (PA 271/2008)

1. Purpose

The purpose of this report is to allow to be registered on Title an Agreement under Section 173 of the Planning and Environment Act 1987. In order to complete this process the Agreement is required to be signed and sealed by Council.



3. Background

Planning permit number PA 271/2008 was issued under delegation on 17 March 2009 for a two (2) lot subdivision at Lot 1, TP 007935R, 74 Richards Road, Sutton Grange.

4. Issues

The planning permit conditions included a requirement that a Section 173 Agreement (Condition 2) be established which requires: a) That further subdivision of both lots 1 and 2 (including dwelling excisions) created by this

subdivision will be prohibited.

Clause 35.07-3 of the Farming Zone provisions require that an agreement under Section 173 of the Act must be entered into with the owner of each lot created which ensures that the land may not be further subdivided so as to increase the number of lots. The agreement must be registered on Title. The Agreement will be between Mount Alexander Shire Council and Elizabeth Ellen Duncan.


As part of the Agreement the owner of the land is required to cover costs of preparation and lodgement of the Agreement and any further costs incurred to comply with the Agreement.

6. Consultation

Nil

7. Conclusion

Planning Permit PA 271/2008 required a Section 173 Agreement to be registered on Title to prohibit any further subdivision of lots 1 and 2 (including dwelling excisions). All Section 173 Agreements must be signed and sealed by Council.

RECOMMENDATION

That Council authorise the Chief Executive Officer to sign and affix the Common Seal to the Section 173 Agreement (as tabled) between Council and Elizabeth Ellen Duncan in relation to planning permit number PA 271/2008.


ECO 04 SIGNING AND SEALING OF SECTION 173 AGREEMENT BETWEEN MOUNT ALEXANDER SHIRE COUNCIL AND KEITH WALTER MURPHY (PA 078/2006 AMENDED)

1. Purpose

The purpose of this report is to allow to be registered on Title an Agreement under Section 173 of the Planning and Environment Act 1987. In order to complete this process the Agreement is required to be signed and sealed by Council.



3. Background

Planning permit number PA 078/2006 was issued under delegation on 2 October 2006 for the re-subdivision of four (4) lots into three (3) lots and the development of a dwelling on each of the lots. An amendment to the same Planning Permit was issued on 21 February 2008 to allow for a further re-subdivision which resulted in the consolidation of the remaining three (3) lots into two (2) lots. A number of conditions were deleted and amended.

4. Issues

The amended planning permit conditions (Condition 11) included a requirement that a Section 173 Agreement be established which requires: b) That further subdivision of Lots 1 and 2 will be prohibited.

The Farming Zone provisions require that an agreement under Section 173 of the Act must be entered into with the owner of each lot created which ensures that the land may not be further subdivided so as to increase the number of lots. The agreement must be entered on Title. The Agreement will be between Mount Alexander Shire Council and Keith Walter Murphy.


As part of the Agreement the owner of the land is required to cover costs of preparation and lodgement of the Agreement and any further costs incurred to comply with the Agreement.

6. Consultation

Nil

7. Conclusion

Planning Permit PA 078/2006 (amended) required a Section 173 Agreement to be registered on Title to prohibit any further subdivision of Lots 1 and 2. All Section 173 Agreements must be signed and sealed by Council.

RECOMMENDATION

That Council authorise the Chief Executive Officer to sign and affix the Common Seal to the Section 173 Agreement (as tabled) between Council and Keith Walter Murphy in relation to planning permit number PA 078/2006 (amended).


8.4. CREATING A SUSTAINABLE FUTURE (FUT)

FUT 10 AUDIT COMMITTEE APPOINTMENT (10/030/004)

1. Purpose

For Council to consider the appointment of a person to fill the current vacancy on the Audit Committee. Confidential attachment FUT 10 contains relevant information on the skills of the applicant to the Committee.


Including consideration of Economic, Social and Environmental impacts. The Mount Alexander Shire Council Audit Committee is a Section 86 Committee under the Local Government Act 1989 with the objective of assisting Council in fulfilling its responsibilities relating to organisational risk management practices, governance, accounting and reporting to Council.

The Audit Committee acts as a point of reference and consultation with regard to any matters relating to governance, financial, organisation risk or operating controls of Council including any relevant internal or external audit matters and any other matters referred to it by Council.

3. Background

Members of the Mount Alexander Shire Audit Committee are appointed by Council and hold office for terms as resolved by Council. The current Instrument of Delegation approved by Council nominates an appointment period of 3 years to a maximum of two terms or 6 years. No independent member shall serve for more than 3 years without reappointment. Meetings are held at least four times per year. Advertisements were placed in local newspapers asking for interested persons to submit an expression of interest. The selection criteria to be used in the appointment consisted of some of the following attributes:

� A sound understanding of business or financial management/reporting knowledge and

experience. � Knowledge of the current issues facing the Shire. � An understanding of risk in a business environment. � Knowledge pertaining to governance within organisations. � Be conversant with the financial and other reporting requirements of Local Government.

4. Issues

Council has received an application from Mr. Geoffrey Vendy. The application received from Mr Vendy indicated significant experience in the financial management field. Mr Vendy has tertiary qualifications in business as well as experience on audit committees. A copy of Mr. Vendy’s curriculum Vitae is included in confidential attachment FUT 10.


Members of the Mount Alexander Shire Audit Committee do not currently receive any financial remuneration for their services. The Committee Charter does allow Council to resolve to provide remuneration should it decide accordingly.

6. Consultation

The community of Mount Alexander Shire was invited to apply via media advertisements in local newspapers.


7. Conclusion

The rigour provided by the Mount Alexander Shire Audit Committee comes about as a result of the independent persons on the committee and the variety of experiences and skills that those persons bring to the committee. Having asked for expressions of interest from independent persons, it is now time for Council to decide on filling the current vacancy.

RECOMMENDATION

That Council appoint Mr Geoffrey Vendy as an independent member of the Mount Alexander Shire Audit Committee for an appointment expiring in July 2012.

MOVED COUNCILLOR TAYLOR That the recommendation be adopted. SECONDED COUNCILLOR CROPLEY CARRIED


FUT 11 REQUEST TO AMEND THE PLANNING SCHEME TO REZONE LAND LOCATED AT 17 AND 19 STATION STREET, HARCOURT (23/70/74)

1. Purpose

The purpose of this report is to obtain Council consent to request authorisation from the Minister for Planning to prepare Amendment C43 to the Mount Alexander Planning Scheme and following receipt of authorisation to publicly exhibit the proposed amendment.

Refer to Attachment FUT 11 for a location plan.


Including consideration of Economic, Social and Environmental impacts. Council Plan and Other Policy The strategy is consistent with the Council Plan 2009 – 2013 : 4.4 Creating a Sustainable Future objective which is “To plan land use to meet current and future farming, business and environmental needs. The Minister for Planning has established guidelines for the assessment of strategic amendments to planning schemes. This includes assessment of any proposed change to a planning scheme against all elements of the planning scheme’s relevant policy and ministerial directions. The amendment has been considered against Minister’s Direction Number 11 – Strategic Assessment of Amendments, the principles of the Planning and Environment Act 1987, the State Planning Policy Framework (SPPF) and Local Planning Policy Framework (LPPF) as outlined below. State Planning Policy The relevant clauses of the SPPF include Clause 11.03 – Principles of Land Use and Development Planning, Clause 12.03-2 – Regional Cities, Clause 14 – Settlement. In summary, Council must consider providing for sufficient forms of land use to address community needs, balancing economic growth with environmental and social needs and ensuring there is appropriate infrastructure provided. The SPPF also seeks to control development in rural areas to protect agriculture and avoid inappropriate rural residential development by ensuring planning for rural living avoids or significantly reduces adverse economic, social and environmental impacts. The amendment complies with and implements the SPPF providing for residential use and development in an appropriate location within the Harcourt Township boundary with good access to local facilities and infrastructure. Local Planning Policy Relevant clauses of the LPPF and MSS are Clause 21.03 Municipal Vision and Framework Plan, Clause 21.04 Management of Urban Growth, Clause 22.04 – Harcourt. 21.03 Municipal Vision and Framework Plan

The land use planning and development vision is:

The Mount Alexander Shire’s townships and rural environs engender an identifiable character which reflects the areas unique heritage, its beautiful landscapes and the quality of life.

The Shire Council will seek to manage and sensitively develop the built and natural resources of the Shire in ways which are ecologically sustainable so as to secure an improved economic future, enhance the lifestyle quality of the community and maintain the unique heritage character.


Plan 6 is the Harcourt Land Use Framework. Both 17 and 19 Station Street, Harcourt are located within the Township boundary for Harcourt designated on this plan. 21.04 Objectives and Strategies Clause 21.04-01 “Management of Urban Growth” outlines the Cluster Connection and Calder Corridor as being the strategic foundation of the Mount Alexander Urban Living Strategy. Key components of this model relevant for Harcourt township are noted as follows:

- Balanced development building on the Shire’s existing settlement pattern with a regional urban focus on Castlemaine.

- Planned growth of Calder Corridor towns (Harcourt, Taradale, and Elphinstone).

Specific objectives and strategies for Harcourt are noted as follows:

- Encourage Harcourt to develop as a planned township with residential expansion east of

existing highway and a new industrial area adjacent to the Calder Freeway and Midland

Highway.

- Ensure urban growth and development occurs within urban growth boundaries defined on

town framework plans.

- Encourage planned and sustainable growth in recently sewered towns and areas (Harcourt,

Maldon, Newstead, Chewton and Campbells Creek). Clause 22.04 – Harcourt This local policy notes that the primary role of the township is as a residential environment and in the provision of essential services. Specific policy indicates that residential development should occur in accordance with the Harcourt Framework Plan. In assessing this proposed amendment against this policy framework, it is considered that the rezoning of these two existing residential lots with existing residential dwellings is consistent with the Harcourt Framework Plan as both sites are located within the Township boundary for Harcourt designated on this plan. Zoning The principle purpose of the current Public Use Zone 4 is to provide for associated uses that are consistent with the intent of the public land reservation or purpose. The Schedule 4 is for the purpose of transport and in this case it is associated with the Melbourne-Murray River Railway Line. Permitted uses are restricted to those uses that are consistent with railway and other related uses. The current zoning is now inappropriate as the site is no longer required for this public purpose. The proposed rezoning to Township Zone (TZ) is compatible with the surrounding Township Zone to the east and west of the railway line and is consistent with its current use as residential dwellings. The amendment will enable VicRoads to sell the land as a suitable site for residential uses. There are currently no overlays applicable to the land.

3. Background

The proposed Planning Scheme Amendment covers two adjoining lots located at 17 and 19 Station Street, Harcourt. These lots are surplus to Government requirements and it is proposed to rezone them from Public Use Zone 4 (PUZ4) to Township Zone (TZ). The land was formerly used by VicRoads and VicTrack to support transport related uses, but is now surplus to operational requirements and is no longer required by VicRoads and VicTrack. Each allotment currently accommodates an existing single residential dwelling; number 17 Station Street is 631 square metres in area and 19 Station Street is 774 square metres.


As part of the State Government ‘Policy and Instructions on the purchase, compulsory acquisition and sale of land’, the most appropriate zone for the land must be established and put in place before Government land is offered for public sale. VicRoads, on behalf of VicTrack, is therefore seeking a Planning Scheme Amendment to rezone the publicly owned land in order to offer the land for sale.

4. Issues

The consultants acting for VicRoads commissioned Monarc Environmental to undertake a site assessment as part of their documentation to support the rezoning request. The soil testing revealed that there were elevated levels of arsenic in the samples from both properties. The consultants advised that the widespread occurrence of rock enriched in various metals including arsenic and gold in Central Victoria is well known and this may lead to elevated levels of elements such as arsenic in the soils. This assessment concluded that while there is underlying elevated arsenic levels on the sites, these reflect the natural background concentrations of arsenic in the Harcourt area, and should not preclude the ongoing use of the sites for residential uses. Monarc carried out a risk assessment and further concluded that the sites: � Are not contaminated, although slightly elevated levels of arsenic are present in the soil; � Do not present a health risk due to elevated arsenic in the soil; � Do not require any special soil management measures, particularly because their level of

“availability” of the arsenic in the soil is very low. In addition, VicRoads has confirmed in a letter dated 30 March 2009 that: � Their environmental consultants Monarc Environmental will prepare a shortened “user friendly”

version of their assessments to assist in advising prospective purchasers as to the status of the environmental assessments undertaken; and

� Following the rezoning, VicRoads will include in the Section 32 Contracts of Sale documentation full disclosure of this matter comprising the letter of further advice from the EPA and the further advice from Monarc Environmental as noted above.

The EPA has further confirmed in writing that they have no objections to the proposed rezoning and agree with the approach outlined by VicRoads above.


The cost of a Planning Scheme Amendment is difficult to determine. Officer time will be required to prepare and exhibit the amendment and attend a panel hearing should this be required. If a panel hearing is required, it is also dependent upon the number of panel members and the number of days for which the hearing runs. This Planning Scheme Amendment has been requested by the owners of the land and, if Council decides to undertake the amendment, the proponent will prepare all amendment documentation and supporting documentation, pay all fees as outlined in the Planning and Environment Act 1987, meet the costs of notice associated with the public exhibition of the Planning Scheme Amendment, and all costs associated with the appointment of a planning panel (should one be required).

6. Consultation

The rezoning has been discussed between Council officers, VicRoads, the consultants, EPA and Department of Planning and Community Development with a particular focus on the arsenic levels found on site. All parties agreed that the approach discussed above was satisfactory. In addition, formal notification will be given to affected landowners and relevant government agencies as part of the exhibition of the Planning Scheme Amendment.


7. Conclusion

The rezoning is consistent with the Harcourt Framework Plan and other planning policy. The amendment is necessary to enable the disposal of surplus Government land to be undertaken and to maintain the currency of the planning scheme. The elevated levels of arsenic found in the soil is the major issue that needs to be addressed when considering the amendment. This has now been satisfactorily resolved and written consent has been obtained from the EPA.

RECOMMENDATION

That Council; 1. Seek authorisation from the Minister for Planning to prepare Amendment C43 to the Mount

Alexander Planning Scheme; 2. Following receipt of this authorisation, formally exhibit Amendment C43, as required by the

Planning and Environment Act, 1987 to rezone and apply the Township Zone to 17 and 19 Station Street, Harcourt; and

3. Delegate to the Chief Executive Officer any further editing and minor changes required to the

amendment. MOVED COUNCILLOR TAYLOR That the recommendation be adopted. SECONDED COUNCILLOR CROPLEY CARRIED


ATTACHMENT FUT 11

Subject Land


FUT 12 QUARTERLY PERFORMANCE REPORT - COUNCIL PLAN 2006 – 2010 (2008 UPDATE) (06/150/001)

1. Purpose

To present to Council and the community a progress report on achievement against the strategies and indicators in the Mount Alexander Shire Council 2006 – 2010 Council Plan (2008 Update). The June 2009 Quarterly Performance Report for the Council Plan is available as Attachment FUT 16.


Including consideration of Economic, Social and Environmental impacts. Preparation of a Council Plan is required under the Victorian Local Government Act 1989. Within its Council Plan, the Council Plan represents the primary guiding document for Council’s activities and sets out Council’s priorities. The Council Plan incorporates Council’s Vision, Mission and Values which indicate how Council commits to approach its role and responsibilities. In addition there are five theme areas comprising Community, Built Environment, Natural Environment, Economy and Organisation. Preparation of a Council Plan is required under the Victorian Local Government Act 1989. Within its Council Plan, the Council Plan represents the primary guiding document for Council’s activities and sets out Council’s priorities. The Council Plan incorporates Council’s Vision, Mission and Values which indicate how Council commits to approach its role and responsibilities. In addition there are five theme areas comprising Community, Built Environment, Natural Environment, Economy and Organisation.

3. Background

Council reports against the Council Plan on a quarterly basis, as part of its accountability to the community. Recently Council implemented a new organisation performance reporting system to assist officers with the tracking of objectives and targets from the Council Plan, along with other organisational plans and strategies. This quarterly report forms the final report on progress against the 2006 – 2010 Council Plan, due to the adoption of the Council Plan 2009 – 2013 at the Ordinary Meeting of Council on 23 June 2009. Council will be reporting annually on the Council Plan 2009 – 2013 and quarterly on the Annual Plan for 2009 – 2010.

4. Issues

A copy of the June 2009 quarterly status report for the Council Plan is attached (Attachment FUT 12). Performance against the Council Plan Strategic Indicators and Performance Targets is described in the comments section in the right hand column of the attached report format.


There are no specific financial and resource implications arising from this matter.

6. Consultation

Consultation with officers is undertaken during the preparation of the report.


7. Conclusion

Reporting to Council and the community in respect of achievements against the Council Plan is an important element of Council’s accountability to the community. This reports sets out achievements against the Council Plan for the period ending 30 June 2009.

RECOMMENDATION

That Council:

1. Note the June 2009 quarterly progress report which sets out achievements against the Council Plan 2006-2010 (2008 Update); and

2. Add incomplete actions in the Council Plan 2006 – 2010 (2008 Update) to the adopted

Annual Plan and report quarterly on their progress to Council.

MOVED COUNCILLOR CROPLEY That the recommendation be adopted. SECONDED COUNCILLOR REDDEN CARRIED


FUT 13 KEY PERFORMANCE INDICATORS (6/040/022)

1. Purpose

This report provides Councillors with information on key indicators for the quarter ending 30 June 2009. The actual quantitative and graphical data on these indicators follows this report as Attachment FUT 13.


Including consideration of Economic, Social and Environmental impacts. Whilst there are no statutory requirements for this report, the Council Plan 2006-2010 (2007 update) indicates that Council will conduct its affairs openly and this report is presented to enhance this openness by providing public information concerning service activity levels.

3. Background

Performance indicators are one method of monitoring performance within the organisation and are frequently used to assess improved performance. These indicators are provided to highlight any trends in service activities provided by Council. The ongoing challenge in regard to performance indicators is how best to align the indicators included in this report with Council strategy, structures and culture and to balance between the benefits of introducing indicators and the cost of collecting the underlying data. The indicators used to monitor our performance and improvement will be reviewed from time to time to ensure they are relevant and informative.

4. Issues

The attachment following this report provides service activity indicators across each of the Council theme areas. Some activity indicators are appearing for the first time and comparative data will be sought for prior years where available to make future reports more meaningful.


There are no financial or resource implications arising from this report and recommendation.

6. Consultation

Quantitative data used in the indicators is provided by Service Unit Managers and disseminated throughout the organisation.

7. Conclusion

This report provides Council with information on key service activity indicators. A report is provided on a quarterly basis.


RECOMMENDATION

That Council receive and note the quarterly report on performance indicators.

MOVED COUNCILLOR ACKLOM That the recommendation be adopted. SECONDED COUNCILLOR CROPLEY CARRIED


9. DELEGATES REPORTS

Nil

10. NOTICE OF MOTION

Nil

11. URGENT SPECIAL BUSINESS

Nil

12. MEETING CLOSE

Meeting closed at 7.57pm.

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