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    This document is Chapter 8 of the Volunteer EstuaryMonitoring Manual, A Methods Manual, Second Edition,EPA-842-B-06-003. The full document be downloaded from:

    http://www.epa.gov/owow/estuaries/monitor/

    Voluntary Estuary Monitoring Manual

    Chapter 8: Data Management, Interpretation,and Presentation

    March 2006

    http://www.epa.gov/owow/estuaries/monitor/http://www.epa.gov/owow/estuaries/monitor/
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    Chapter 8DataManagement,Interpretation,

    andPresentation

    Dataarelikelettersofthealphabet:takenindividually,theyrevealverylittle.Put

    togetherwithalittlethoughtandorganization,however,thosesameletterscantella

    completestory.Byhighlightingdatamanagement,interpretation,andpresentation,

    thischaptershowshowdatacanbeusedtotellastoryaboutyourestuary.

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    Photos(ltor):TheOceanConservancy,L.Monk,TheOceanConservancy,K.Register

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    Chapter8:DataManagement,Interpretation,andPresentation

    Overview

    Volunteerestuarymonitoringobjectivesdifferfromoneprogramtothenext.

    Meetingthoseobjectives,however,usuallyrequiressimilarsteps.Regardlessof

    whetheravolunteerprogramwantstouseitsdataforcitizeneducationorresource

    management,theprogrammustmakeitsdataunderstandabletoitsaudience.

    Manygoalswillbeunmetifthevolunteerprogramcannotclearlyconveywhatits

    datasayabouttheestuary.

    Dataarelikelettersofthealphabet:takenindividually,theyrevealverylittle.Put

    togetherwithalittlethoughtandorganization,however,thosesameletterscantella

    completestory.Byhighlightingdatamanagement,interpretation,andpresentation,

    thischaptershowshowdatacanbeusedtotellastoryaboutyourestuary.

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    Chapter8:DataManagement,Interpretation,andPresentation

    AfterDataCollection:WhatDoesItMean?

    Figure8-1. Stepsnecessarytopreparedataforpresentation.Datatellastoryabouttheestuary.

    Considerthissituation:Youhavethe

    monitoringequipment.Volunteersareinthe

    fieldcollectingdata.Enthusiasmishigh.

    Everythingisgoingsmoothlyanditstimeto

    relax.

    Butisitreally?

    Asdifficultasitmaybetoaccept,the

    aforementionedsituationmeansonething:

    thereismuchmoreworktobedone.What

    willyoudowiththeincomingdata?As

    discussedinpreviouschapters,monitoring

    organizationsshouldknowtheanswertothisquestionbefore theycollecttheirfirstsample.

    Thesedecisionsaremade,inpart,basedon

    theneedsofpotentialdatausers,whoare

    particularlyconcernedabout:

    databasesandsoftwareusedtomanagethedata;

    proceduresfollowedinordertoverifyandchecktherawvolunteerdata;

    DataManagement

    Asdiscussedinpreviouschapters,data

    sheetsshouldnotonlybeeasyforvolunteers

    tocomplete,butshouldalsorecordalldesired

    informationabouttheestuaryandthe

    samplingsessions.Thevolunteerleader

    cannotoveremphasizetovolunteersthe

    importanceofcarefulandaccuratedata

    recording.Incompleteorinaccuratedata

    sheetscancauseseriousproblemswhenit

    DataSh

    eet

    INTRO

    DUCT

    ION

    Data Data DataAnalysis/ DataCollection Management Interpretation Presentation

    analyticalproceduresemployedtoconverttherawdataintofindingsand

    conclusions;and

    reportingformats.

    Knowinghowthedatawillbeusedshould

    drivethedevelopmentandeveryday

    managementofavolunteermonitoring

    program.

    Mostprogramsintendtousetheirdatato

    tellastoryabouttheestuaryshealth.

    Similarly,mostvolunteerswhocollectthedata

    wanttoknowwhattheirinformationreveals

    abouttheestuary.Withoutcommunicatingthat

    datainameaningfulwaytoyourintended

    audience,thehardworkofmanyvolunteers

    andvolunteerleaderscouldbewasted.Totake

    informationfromdatasheetsandconvertitto

    somethingthatmakessensetoyouraudience

    requiresseveralelements,whichare

    summarizedinFigure81anddescribedinthe

    remainderofthischapter.

    comestimetointerpretthedata.Suchprob-

    lemscandamageyourprogramscredibility

    and/orrenderthedatauseless,makingall

    worthwhileeffortsfutile.

    Datamanagementiseveryonesrespon-

    sibility.Thecommitmentbyvolunteersto

    collecthighqualitydatamustbematchedby

    theprogramscommitmenttomakethe

    informationunderstandabletoitsvolunteers

    andotherdatausers.Fromtheveryearlystagesofplanningavolunteermonitoring

    program,asounddatamanagementplanmust

    beapriority.Itshouldbeclearhowthedata

    willbeprocessed,whenitwillbeprocessed

    andreported,andwhowillberesponsiblefor

    eachtask.AnattitudeofLetsjustgetthe

    datanowandfigureoutwhattodowithit

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    Chapter8:DataManagement,Interpretation,andPresentation

    latercanleadtowastedtimeandeffortanda

    hugedatabacklog.

    WhereDoestheDataGo?

    Itisdifficulttogetanymeaningfromboxesfullofdatasheets.Theinformationcollected

    byvolunteersneedstobeorganizedand

    readilyaccessible.Yearsago,thismayhave

    meantthatthedatamightbeorganizedin

    handwrittentables.Thismethodisstillan

    option,butacomputerizeddatamanagement

    systemprovidesagreatdealofadvantages,

    especiallyifthedatacollectioneffortis

    conductedatmanysitesand/oroveralong

    timeperiod(Lease,1995).

    DatabaseorSpreadsheet?

    Todayscomputersoftwareincludesa

    varietyofspreadsheetanddatabasepackages

    thatallowyoutoorganizethedataand

    performstatisticalanalyses.Theseoptions

    makeiteasiertodetectrelationshipsbetween

    datapoints.Spreadsheetsareadequatefor

    mostdatamanagementneedsandhavethe

    advantageofbeingrelativelysimpletouse.

    Mostspreadsheetpackageshavegraphics

    capabilitiesthatwillallowyoutoplotyour

    dataontoagraphofyourchoice(i.e.,bar,line,orpiechart).Examplesofcommon

    spreadsheetsoftwarepackagesareLotus

    123,Excel,andQuattroPro.

    Databasesoftwaremaybemoredifficultto

    masterandusuallylackthegraphics

    capabilitiesofspreadsheetsoftware.Ifyou

    managelargeamountsofdata,however,

    havingadatabaseisalmostanecessity.Itcan

    storeandmanipulateverylargedatasets

    withoutsacrificingspeed.Thedatabasecan

    alsorelaterecordsinonefiletorecordsin

    another.Thisfeatureallowsyoutobreakyour

    dataupintosmaller,moreeasilymanaged

    filesthatcanworktogetherasthoughthey

    wereone.

    Theabilitytoquerydataisoneofthemost

    significantadvantagesofusingadatabase.

    Forexample,theusercansearchforrecords

    thatshowwatertemperatureexceedingX

    degreesoveraspecifiedtimeperiod,or

    identifymonitoringsitesthathavedissolved

    oxygenlevelsbetweenXandY andthedates

    ofthoseobservations.Thequestionscanbe

    simpleorquitecomplexandtheanswersoroutputcanbeorganizedinavarietyofways.

    Ifyouuseadatabasefordatastorageand

    retrieval,youmaystillwanttousea

    spreadsheetorotherprogramwithgraphics

    capabilities.Manyspreadsheetanddatabase

    softwarepackagesarecompatibleandwill

    allowyoutotransportdatasetsbackandforth

    withrelativeease.Specificpartsofthe

    database(suchasresultsforaparticularwater

    qualityvariablefromallstationsandall

    samplingevents)canthenbetransportedinto

    thespreadsheet,statisticallyanalyzed,andgraphicallydisplayed.Examplesofpopular

    databasesoftwarepackagesaredBase,

    Access,FileMakerPro,andFoxPro.

    DesigningaDataManagementSystem

    Manypeoplearecapableofwritingtheir

    ownprogramstomanipulateanddisplaydata.

    Thedisadvantageofusingahomegrown

    softwareprogram,however,isthatifits

    authorleavesthemonitoringprogram,sotoo

    doesallknowledgeabouthowtheprogramworks.Commercialsoftware,ontheother

    hand,comeswithconsumerservicesthat

    provideoverthephonehelpandinstructions,

    users guides,replacementguarantees,and

    updatesasthecompanyimprovesitsproduct.

    Mostcommercialprogramsaredevelopedto

    importandexportdatainstandardformats.

    Thisfeatureisimportantbecauseifyouwant

    tosharedatawithotherprogramsor

    organizations,allyouneedarecompatible

    softwareprograms.However,somefile

    conversionsmaybemoredifficultthanadvertisedbythesoftwaremanufacturer.To

    avoidpotentialproblems,consultwithany

    groups,governmentagencies,orlaboratories

    withwhomyouplantosharedataandensure

    thatyoursoftwarepackagesarecompatible

    (Lease,1995).

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    Chapter8:DataManagement,Interpretation,andPresentation

    SharedDatabases

    Greatereffortsarebeingmadetodevelopdatastoragesystemsthatfacilitatedataexchange

    amongdifferentmonitoringgroups.A shareddatabaseservestoassimilateallthedatabeing

    collectedinaparticularregionandthereforehelpstoincreaseunderstandingofenvironmentalconditions.Volunteerorganizationsareincreasinglybeingencouragedtosubmittheirdatato

    theseshareddatabases.

    Toparticipateinashareddatabase,thevolunteerorganizationusuallymusthaveaquality

    assuranceprojectplan(seeChapter5)thatmeetstherequirementsofthegroupmaintaining

    theshareddatabase.Usingsoftwareprogramsthatarecompatiblewiththeshareddatabase

    mayalsobenecessary.

    Shareddatabasesmaybedevelopedforaspecificresource(e.g.,ariver)orasageneral

    clearinghouseofinformation.OneexampleofabroaddatabaseistheU.S.Environmental

    ProtectionAgencys(EPAs)nationalwaterandbiologicaldatastorageandretrievalsystem,

    calledSTORET.WithSTORET,volunteerprogramscansubmitdatatoacentralizedfile

    serverwhichpermitsnationaldataanalysesandthroughwhichdatacanbesharedamongorganizations.A specificsetofqualitycontrolmeasuresisrequiredforanydataenteredinto

    thesystem.Formoreinformation,seetheEPA Webpageatwww.epa.gov/owow/STORET/.

    Datasharingalsooccursatthestatelevel.Forexample,theOregonDepartmentof

    EnvironmentalQuality(DEQ)willacceptdatafromvolunteersandloaditintoaninhouse

    monitoringdatabase,theLaboratoryAnalyticalStorageandRetrieval(LASAR).Thesedata

    arethenperiodicallyuploadedtotheSTORET system.TheDepartmenthasestablisheda

    RequiredDataElementsPolicytoenhancethewidestuseofdatacollectedinOregon.Visit

    theDEQWebsiteforcontactinformationandacopyofthepolicy:

    http://www.deq.state.or.us/wq/.

    Whendesigningdatabasesorspreadsheets,alwayskeepinmindwhatyouwillultimately HelpfulHintdowiththedata.Willyouproducegraphsor Easeofdataentryisalwaysanimportantreports?Willyouneedtoshowamapwith elementtoconsider.Herearesomekeydatacollectionsites?Trytodesignyour suggestions:datamanagementsysteminamannerthatwill Designthedatabaseorspreadsheetmakeiteasytogenerateyourfinalproduct. beforeyoucollectanydatathiswill

    Anotherconsiderationiswhowillinputthe helpinthecreationofyourdatasheets.dataandcreatethefinalproducts.Asmore

    people,andespeciallyvolunteers,are Ideally,thedatabaseorspreadsheet

    involvedindataentryandmanagement,more inputscreenandthefielddatasheets

    emphasisshouldbeplacedonmakingthe usedbyvolunteermonitorsshouldlook

    alike.systemeasytouse.

    Designthedatabaseorspreadsheetinsuchawaythatitisreadilyapparent

    wheredatashouldbeentered.Datacells

    canbehighlightedwithaspecialcolor,

    forexample.

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    Chapter8:DataManagement,Interpretation,andPresentation

    CodingSystems

    Anydatamanagementsystemshouldbe

    flexibleenoughtomeetfutureneeds,

    especiallyasdatastarttoaccumulate.Aneasilyunderstoodcodingsystemwillhelp

    simplifythetrackingandrecordingofdata.

    Codesdevelopedforsamplesites,parameters,

    andotherinformationonfieldandlabsheets

    shouldparallelthecodesyouuseinyour

    database.Ifyouwillbesharingyour

    informationwithastateorlocalnatural

    resourceagency,youmaywantyourcoding

    systemtomatchorcomplementtheagencys

    system.

    SampleSites

    Becausesamplesitestendtochangeorgrow

    innumberovertime,itisimportanttohavean

    accommodatingsitenumberingsystem.A good

    conventiontofollowistouseasitecoding

    systemthatincludesanabbreviationofthe

    waterbodyorprojectplusasitenumber(e.g.,

    GOR021forasiteontheGoomsRiver).By

    usingasiteabbreviationandthreedigitcode,

    999sitescanbecreatedforeachproject,which

    isplentyformostvolunteerprograms.

    WaterQualityParameters

    Itisalsoimportanttodevelopacoding

    systemforeachofthewaterqualityparameters

    youaretesting.Thesearethecodesyouwill

    useinthedatabaseorspreadsheettoidentify

    andextractresults.Tokeeptheamountof

    clericalworktoaminimum,abbreviatewithout

    losingtheabilitytodistinguishparametersfrom

    oneanother.Forexample,ECcouldrepresent

    E.colibacteriaandFCcouldbethecodefor

    fecalcoliformbacteria.

    ReviewingDataSheets

    Writershaveeditorstolookformistakesin

    grammar,punctuation,etc.Similarly,

    someoneshouldbeavailabletoreview

    volunteers datasheets.Eventhebest

    professionalsandvolunteerscanmakedata

    recordingmistakes;misplaceddecimalpoints,

    forgottencalculations,ordatavalues

    accidentallyleftblankareentirelypossible.

    Theprogramcoordinatorordesignateddata

    analystshouldscreenandreviewthefield

    datasheetsimmediatelyastheyarereceived

    andbeforethedataareenteredintothe

    databaseorspreadsheet.Waitingtoreviewthe

    datasheetsfordiscrepanciesisnotadvised;

    thelongeryouwait,themorelikelyitisthat

    thepersonwhocollectedthedatawillforget

    importantdetailsaboutthesamplingeffort

    thatcouldclarifyanyinconsistencies.

    Whenreviewingthedatasheets,the

    programcoordinatororotherdesignated

    personshouldaskthefollowing:

    Arethefielddatasheetscomplete?

    Ifapersonisconsistentlyleavingasection

    ofthesheetincomplete,askwhy.Youmay

    learnthatheorsheisunclearabouta

    monitoringprocedureorhasmisunderstood

    someinstructions.

    Arethemonitoringresultsverydifferentfromwhatmightusuallybeexpectedforthe

    site?Ifunexpected,aretheystillwithinthe

    realmofpossibility?

    Forexample,canthekitortechniqueusedactuallyproducethereportedresults?Does

    themonitorofferanypossibleexplanations

    fortheresults(e.g.,asewagetreatmentplant

    malfunctionhadbeenrecentlyreported)?Is

    thereadditionalcorollaryinformationthat

    supportsthedata(e.g.,afishkillhasbeen

    observedalongwiththeextremelylow

    dissolvedoxygenreadings)?

    Alsocheckforconsistencybetweensimilar

    parameters.Forexample,totalsolidsand

    turbidityshouldtracktogetherifonegoes

    up,soshouldtheother.

    Arethereoutliersfindingsthatdifferradically

    frompastdataorotherdatafromsimilarsites?

    Valuesthatareoffbyafactorof10or100

    shouldbequestioned.Followuponanydata

    thatseemsuspect.Ifyoucannotexplainwhy

    theresultsaresounusual,buttheyarestill

    withintherealmofpossibility,youmaywantto

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    flagthedataasquestionable.Askan Double-CheckingDataEntryexperiencedvolunteerorprogramstaffmember

    tosampleatthatsiteasabackupuntil

    uncertaintiesareresolved,orworktoverifythat

    propersamplingandanalyticalprotocolsare

    beingfollowed.Besidessuggestinghuman

    error,monitoringresultsthatareradically

    differentthanusualcanindicateaproblemwith

    themonitoringtechniqueoranewandserious

    problematthemonitoringsite.

    Areallmeasurementsreportedinthecorrectunits?

    Minimizethechanceforerrorbyincluding

    onthedataformitselfanyequationsneededto

    convertmeasurementsandspecifyontheform

    whatunitsshouldbeused.Checkthemath,makingsurethatthemonitorhasfollowedthe

    programsrulesforroundingnumbersand

    reportingtheappropriatenumberofdecimal

    places.A valueofzeroshouldnotbereported;

    instead,reportthevalueaslessthanthelowest

    valuethatcanbereadwiththeequipment

    (Miller,1995).Forexample,iftherangeofa

    testis01mg/l,thesmallestincrementis0.01

    mg/l,andthetestresultiszero,reportthevalue

    aslessthan0.01mg/lor

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    Chapter8:DataManagement,Interpretation,andPresentation

    DataInterpretation

    Whilecomputersarequitehelpfulin

    organizingdata,decipheringthestorybehind

    thesefactsremainsahumanjob.Theoverall

    purposeofdatainterpretationistoget

    answerstoyourstudydesignquestionsthe

    samequestionsthatoriginallyprovokedyou

    tostartyourmonitoringprogram.

    Asanexample,imaginethatyouwantto

    determinewherewaterqualitycriteriaarenot

    beingmetintheestuary.Todothis,youmust

    firstdeveloppreliminaryfindings,orobjec-

    tiveobservationsaboutyourdata(Dates,

    1995).Bylookingatthedata,forexample,

    youmightbeabletoidentify: variablesthatfailedtomeetwater

    qualitycriteria;

    monitoringsitesthatregularlyfailedtomeetthecriteria;

    datesonwhichmostorallofthesitesdidnotmeetthecriteria,andthe

    environmentalconditions(e.g.,weather,

    flow)onthosedates;

    sitesupstreamanddownstreamofasuspectedpollutionsourcethatshow

    differentmonitoringresults;and

    changesinonewaterqualityvariablethatcoincidewithchangesinanother.

    Yourfindingswillhelpyoulookmore

    criticallyatthedata.Withthefactsinhand,

    youmightnaturallywanttofigureoutwhy

    thedataarewhattheyare,especiallyifyour

    findingsrevealthatwaterqualitycriteriaare

    notmetincertainareas.Thiswillrequire

    moreeffort,butiscertainlyworthwhile:once

    reasonsforpoorwaterqualityarefound,

    solutionscanbedeveloped.Askyourselfquestionstohelpyoudecide

    whetherhumanalterations,naturalconditions,

    and/ordatacollectionprocessingmistakes

    mightexplainyourresults.

    Couldweatherinfluenceyourresults(e.g.,doproblemlevelscoincidewith

    intenserainstorms)?

    Dospecificsourcesexplainyourresults(e.g.,canincreasedbacterialevelsbe

    attributedtoawastewatertreatment

    plant,failingsepticsystem,oralarge

    populationofwaterfowlordomesticated

    animals)?

    Dochangesinoneofyourindicatorsappeartoexplainchangesinanother?

    Forexample,hightemperatures(caused

    byathermaldischargeoraheatwave)

    mightexplainlowoxygenlevels.

    Doyourvisualobservationsexplainanyofyourresults?Didyoursamplers

    reportanystrangepipes,construction

    activity,flocksofbirds,ordryweather

    dischargesfromstormdrainpipes?

    Formultipleyearsofdata,arethereoveralltrends?Forexample,didthe

    submergedaquaticvegetation(SAV)

    communityimproveordeteriorateover

    time?Theformercouldbeexplainedby

    improvedpollutioncontrol;thelatter,by

    newpollutionsources.

    Ifyouaremonitoringtheimpactofapollutionsource(e.g.,awastewater

    treatmentplant),arethereother

    upstreamimpactsthatmightbe

    influencingandconfusingyourresults?

    Forexample,ifadairyfarmislocated

    immediatelyupstreamfromthe

    wastewatertreatmentplantthatyouare

    monitoring,itmightbedifficultto

    figureoutwhichsourceiscausingthe

    waterqualityproblemsrevealedbyyour

    data.Alternatively,itcouldbedifficult

    todeterminehowthetwosources

    combinetocausetheproblems.

    Couldunusualorunexpecteddatabeattributedtocontaminatedsamplesor

    humansamplingerror?

    Didthetimeofsamplingaffectyourresults?Forexample,dissolvedoxygen

    levelsaregenerallylowestintheearly

    morninghours.Samplingfordissolved

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    oxygenintheafternooncouldoverlook

    theestuarysworstcaseconditions.

    Couldthewaterqualityvariableoccurinseveralplacesthroughoutthe

    ecosystem?Forexample,ifyoufoundlowlevelsofphosphorusinthewater

    column,theremightbehighlevelsin

    bottomsedimentsorplants.Algae

    bloomsareevidenceofnutrient

    enrichmentthatmaynotbeapparentin

    watersamples.

    HelpfulHintComparingolderphotoswithmorerecent

    onesfromthesamelocationcanhelp

    volunteersunderstandchanginglandusesandperhapshelpyouinterpretwaterquality

    changes.

    SummaryStatistics

    Figure8-2.Graphic Summarystatisticsdescribethebasic

    representationofthe attributesofasetofdataforagivenmean.Themeanis parameter.Therearemanydifferenttypesoflocatedatthepeakofanormalorbellshaped statisticsthatcanbeused.Programleaders

    distributioncurve. shouldconsultastandardstatisticsmanual,

    theirdatausers,andtheirquality

    Frequency

    Frequency

    Value

    Mean

    assuranceprojectplantoMean

    determinewhichstatistical

    methodsaremostappropriate

    fortheirdata.Twoofthemost

    frequentlyuseddescriptorsof

    environmentaldataarethe

    mean andstandarddeviation.

    Theyarebrieflydescribedhere.

    Textbookstatisticscommonly

    assumethatifaparameteris

    measuredmanytimesunderthe

    sameconditions,thenthe

    measurementvalueswillbe

    randomlydistributedaroundthe

    averagewithmorevalues

    clusteringneartheaveragethan

    furtheraway.Inthisideal

    situation,agraphofthe

    frequencyofeachmeasure

    plottedagainstitsmagnitudeValue

    shouldyieldabellshapedornormalcurve.

    Themeanandthestandarddeviation

    determinetheheightandbreadthofthis

    curve,respectively(Figures82and83).

    Themeanissimplythesumofallthe

    measurementvaluesdividedbythenumberof

    measurements.Commonlyreferredtoasthe

    average,thisstatisticmarksthehighestpoint

    atthecenterofanormalcurve(Figure82).

    Thestandarddeviation,ontheotherhand,

    describesthevariabilityofthedatapoints

    aroundthemean.Verysimilarmeasurement

    valueswillhaveasmallstandarddeviation,

    whilewidelyscattereddatawillhaveamuch

    largerstandarddeviation(Figure83).A high

    standarddeviationindicatesimprecisedata

    (seeChapter5foradiscussionofprecisionandanequationforcalculatingstandard

    deviation).

    Whileboththemeanandthestandard

    deviationarequiteusefulindescribing

    estuarinedata,oftentheactualmeasuresdo

    notfitanormaldistribution.Otherstatistics

    sometimescomeintoplaytodescribethe

    data.Somedataareskewedinonedirection

    ortheother,whileothersmightproducea

    flattenedbellshape(Figure84).

    Deviationfromthenormaldistribution

    oftenoccursinestuarysamplingbecausetheestuaryisdynamic,withmanyfactors

    influencingtheconditionofitswaters.The

    variousmethodsusedtocollectdatacanalso

    causenonnormaldistributions.Forexample,

    ifvolunteersarecollectingwaterqualitydata

    inSAV beds(seeChapter18),thedistribution

    ofwaterqualityvariableswilltendtobe

    skewedtowardgoodwaterqualitybecause

    waterqualityhastobeofacertainminimum

    standardtosupportthegrowthofthese

    underwaterplants.

    Anothercommoncauseofnonnormal

    distributionoccursbecauseofdetection

    limits.A detectionlimitmarkstheboundary

    aboveorbelowtheconcentrationsorvalues

    measuredbyaparticularmethod.Secchi

    depthmeasurements,forexample,havean

    upperdetectionlimitdeterminedbywater

    depth(i.e.,theSecchidepthcannotexceedthe

    waterdepth)andalowerlimitdeterminedby

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    thesmallestincrementofmeasureonthe Forexample,datashowinghigh

    rope.Figure85showshowbothlowand turbidityandaccompaniedby

    highvaluesmaybetruncatedbythese visualobservationsof

    detectionlimits. abnormallycloudywatercould

    Mean

    Freque

    ncy

    S=1

    S=2

    S=3

    indicateasignificantsediment

    MysterySolved? ornutrientrunoffproblemfrom

    Wemightliketothinkourdatawilltellusmanypossiblesources(e.g.,

    constructionsites,farmland,everythingaboutwhatishappeninginthe

    forestryoperations,golfcourses,estuary.Inreality,thedatamaynottellthe

    etc.).Suchinformationshould Valuewholestoryorevenpartofit.Aswithany

    bebroughttotheimmediatescientificstudy,yourdatamaybeinconclu Figure8-3. Graphicrepresentationof

    thestandarddeviation.A smallstandardattentionofproperauthoritiesforsive,especiallyifyourprogramhasbeen

    monitoringforonlyashorttime(Dates,furtherinvestigation. deviationcorrespondstoapeakedfre

    Keepinmindthatyourdata quencydistribution,whilealargerstan-1995).Indeed,sincetheworkingsofan darddeviationcorrespondstoamore

    shouldsupportyourinterpretations.estuaryarecomplex,itisoftendifficultto

    determinetrendsformanywaterquality

    variables(e.g.,nutrients)unlessthe

    monitoringhasoccurredoverseveralseasons.

    Infact,severalyears worthofunusualdata

    maybequitemisleadingandtellastoryvery

    differentthanthelongtermsituation.

    Concludingthatyouneedadditional

    informationtobetterunderstandtheestuaryis

    flatteneddistribution.Still,yourinterpretationsare

    simplyyourbestjudgmentsaboutthedata.Evenifyouincludeyour

    volunteers,datausers,andothers

    whoareknowledgeableabouttheestuaryin

    reviewingthedata,othersmaydisagreewith

    yourinterpretation.Thatisnotatypical.

    However,aslongasyourdatasupportyour

    interpretationandyouhavefollowedacompletelyacceptable.

    Ontheotherhand,anomalousdatacan

    indicateproblemsrequiringimmediateaction.

    reasonabledatainterpretationprocess,you

    shouldbeabletodefendyourposition.

    Normal(Bell-shaped)

    RightSkewed

    LeftSkewed

    Flattened

    Frequency

    Value

    0

    0.5

    1

    1.5

    2

    Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

    MinimummeasureonSecchirope

    Depthof

    wateratsite

    SecchiDepth(meters)

    Month

    Figure8-4. Examplesoffrequencydistributions.Becauseofthecomplexityofestuarinesystems,deviationstothenormalbellshapeddistributioncurvearecommon.

    Figure8-5. ExampleoflimitationsonSecchidepthmeasurementsinanhypotheticalmonitoringprogram.

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    Chapter8:DataManagement,Interpretation,andPresentation

    DataPresentation

    A projectcoordinatorinPuertoRicoreviews

    thesignificanceofmarinedebrisdatawithher

    youngvolunteers.Presentationsshouldbe

    designedaccordingtothetypeofaudience

    (photobyL.Monk).

    Whenyoufeel

    fullyconfidentthat

    youhaveassembled

    thebestpossible

    pictureof

    environmental

    conditionsinyour

    studyareas,itis

    yourjobtomake

    othersyour

    volunteers,data

    users,localfishing

    clubs,oranyother

    audienceawareof

    whatyoufound.

    KnowYourAudience

    Whethercitizenprogramsconvey

    monitoringresultsinaperiodicnewsletter,

    annualreport,orbyverbalpresentation,the

    keytorousingandsustainingtheinterestof

    theaudienceremainsthesame.Thespeaker

    orwritermustdeterminetheinterests,

    background,andleveloftechnical

    understandingofthetargetaudienceand

    preparethepresentationaccordingly.

    Remember:Theburdenofcommunicationis

    onthepresentertoconveytheinformation,

    notontheaudiencetounderstand(Sayce,

    1999).

    Inpresentingdataresultstovolunteersor

    otherinterestedparties,severalpointsmerit

    consideration:

    Highlytechnicalorextremelysimplisticpresentationsboretheaudience.An

    informativeandlivelyapproach,molded

    totheexpectationsoftheaudience,willbefarmoreeffective.Simplegraphics

    oftenhelpmakecomplicatedissues

    muchmoreunderstandable.

    A presentationshouldfocusonaclearmessagerelatedtoyouraudiences

    interests.Youraudiencewilllikelybe

    moreinterestedinspecificssuchas

    trendsinwaterquality,seasonal

    variation,qualityassuranceissues,or

    theidentificationoftroublespotsinthe

    estuaryratherthananacrosstheboard

    synopsisofallthemonitoringresults.

    Datapresentations,whetherwrittenorverbal,shouldbebothtimelyand

    relevant.Volunteerswillmaintaina

    higherlevelofinterestiftheyseea

    quickturnaroundoftheirdataintousableandinformativegraphicsand

    summaries.Moreover,yournutrient

    datawonthavemuchinfluenceon

    communitydecisionmakersifyoumiss

    thepublichearingonasewerupgrade

    project.Asmentionedearlier,trends

    maybedifficulttodeterminewith

    limiteddata,sooneshouldexercise

    cautionwhenimplyingthatdatashow

    longtermtrends.

    Betterunderstandingonthepartofyour

    audiencemayleadtomorecommunity

    support,morefunding,better

    managementpolicies,andgreater

    citizeninvolvement.

    Whenpresentingdata,oneofyourchief

    goalsshouldbetomaintaintheattentionand

    interestofyouraudience.Thisisverydifficult

    usingtablesfilledwithnumbers.Mostpeople

    willnotbeinterestedintheabsolutevaluesof

    eachparameterateachsamplingsite;rather,

    theywillwanttoknowthebottomlinefor

    eachsite(e.g.,isitgoodorbad)andseasonal

    andyeartoyeartrends.

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    Chapter8:DataManagement,Interpretation,andPresentation

    Technicalvs.Non-TechnicalAudiences

    Whenaddressingwaterqualityorplanningprofessionals,youshouldprovideinformationabout:

    thepurposeofthestudy;

    whoconductedit;

    howitwasfunded;

    themethodsused;

    thequalitycontrolmeasurestaken;

    yourinterpretationoftheresults;

    yourconclusionsandrecommendations;and

    furtherquestionsthathavearisenasaresultofthestudy.

    Graphics,tables,andmapsmaybefairlysophisticated.Besuretoincludetherawdataina

    writtenreportsappendixandnoteanyproblemsencountered.

    A reportforthegeneralpublicshouldbeshortanddirect.Itisveryimportanttoconveyinformationinanontechnicalstyleandtoincludedefinitionsfortermsandconceptsthatmaybe

    unfamiliartothelayperson.Simplecharts,summarytables,andmapswithaccompanying

    explanationscanbeespeciallyuseful.Includeabriefdescriptionoftheprogram,thepurposeof

    themonitoring,anexplanationoftheparametersthatweremonitored,thelocationofsample

    sites,asummaryoftheresults,andanyrecommendationsthatmayhavebeenmade.

    Inanywrittenreportorpresentation,youshouldacknowledgethevolunteersandthesourcesof

    fundingandothersupport.

    (ExcerptedandadaptedfromUSEPA,1997.)

    Graphics sophisticatedgraphicstylesmayberequiredtopresentsomedata,threebasictypesare

    Graphics,whenusedproperly,areexcellentoftenusedforvolunteermonitoringdata:the

    toolstopresentagreatdealofinformationinbargraph,piechart,andlinegraph.

    acondensedyetunderstandableformat.They

    enliventhepresentation,highlighttrends,andBarGraph

    illustratecomparativerelationships.Graphics

    includeflowcharts,maps,andgraphsorchartsThebargraphuses

    50

    ofthedata.Suchgraphics,alongwithsimplecolumns(Figure

    narrativeinterpretation,summarystatistics,86).Theheightof

    40

    tables,overheads,andslides,helpconstructaeachcolumnrepresents

    wellroundedandinterestingpresentation. thevalueofadata 30point,making

    comparisonsofthedata20

    GraphsandChartsrelativelyeasy. 10

    Resultssummarizedfromthevolunteer Modificationscanbecollecteddatacanbedisplayedinanyof madetothestandard 0

    #1 #2 #3 #4severalstylesofgraphs.Choosingthestyle bargraphforvisual

    Categorythatbestconveystheinformationiscritical appeal.Forexample,andrequirescarefulthought.Althoughmore Figure87shows Figure8-6.Bargraph.

    Units

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    Chapter8:DataManagement,Interpretation,andPresentation

    1-May

    15-May

    1-Jun

    16-Jun

    1-Jul

    16-Jul

    1-Aug

    16-Aug

    1-Sep

    16-Sep

    1-Oct

    16-Oct turbiditydata,asmeasuredbyaSecchidisk.

    Inthisgraphic,depthincreasesina

    No.

    ofFecalColiformB

    acteria

    in100mlwater

    Figure8-7.ModificationoftypicalbargraphtoillustrateSecchidepthdata.

    0

    200

    600 simplicityandclarity.

    Certaindatamaybebetterdescribedbya400 piechartthanothers.Forexample,itcanbe

    800

    1000 Thechartspieshape,withthepie

    Thepiechart(Figure89)isasimpleyeteffectivemeansofcomparingeachcategory

    1200Notpermissibleforswimming

    Permissibleforswimming

    Desirableforswimming

    Permissibleforboatingandfishing(under5,000)

    withinthedatasettothewhole.Itisbestused

    1-May

    15-May

    1-Jun

    16-Jun

    1-Jul

    16-Jul

    1-Aug

    16-Aug

    1-Sep

    16-Sep

    1-Oct

    16-Oct

    SecchiDepth(meters)

    0

    0.5

    1

    1.5

    2

    2.5

    31-Oct

    31-Oct

    percentagesofmarinedebrisfoundata

    particularsite(e.g.,thepercentofplastic,

    paper,glass,etc.,debris),butnotfor

    presentingdissolvedoxygentrends.

    veryusefulforsummarizingthecomposition

    wedgesrepresentingdistinctcategories,

    makesthisgraphicstylepopularduetoits

    representingthetotalandtheindividual

    topresentrelationaldata,suchaspercentages.

    downwarddirectionalongtheverticalaxisto

    simulateactualwaterdepth.Thisminor

    changefromthenorm,alongwiththeuseof

    Secchidiskiconsextendingdownfromthe

    surface,makesthedataeasytounderstand.

    InbargraphsofpH,dissolvedoxygen,

    bacteria,orotherwaterqualityvariablesfor

    whichastandardvalueexists,consider

    insertingalineacrossthegraphicshowingthe

    standard(Figure88).Thishelpsin

    understandingwhenyourresultsindicate

    problems.

    PieChart

    Figure8-9.Piechart.

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    VolunteerEstuaryMonitoring:AMethodsManual

    Figure8-8. Bargraphshowingfecalcoliformdatavaluesandcomparingthem HelpfulHintwithwaterqualitystandards.

    Iftherearemanysmallpercentagesinyour

    piechart,considerreducingtheclutterby

    Category4 Category1 groupingthevaluestogetherasanother

    category.Identifytheitemsintheother

    sliceofthepieelsewhere,especiallyifyou

    arepresentingtheinformationtoa

    technicalaudience.

    Category3 Category2

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    Chapter8:DataManagement,Interpretation,andPresentation

    LineGraph bathymetricmaps, 40

    A linegraph(Figure810)isconstructedby whichshowthe

    connectingthedatapointswithaline.Itcan relief(deepand 30

    beeffectivelyusedfordepictingchangesover shallowportions)

    U

    nits

    20

    timeorspace.Thistypeofgraphplacesmore onthebottomofemphasisontrendsandtherelationship estuaries;

    Geographic 10

    Information

    System(GIS) 0

    maps,whichare #1 #2 #3 #4 #5 #6

    computergener Category

    atedandcanshow

    avarietyoffeatures(seebox, Figure8-10. Linegraph

    page814);

    highwayorstreetatlasmaps;

    geologicmaps; soilmaps;

    geologicorengineeringhazardsmaps;

    floodinundationmaps;and

    handdrawnmaps.

    18

    16

    amongdatapointsandlessemphasisonany

    particulardatapoint.

    Linegraphscanalsobeusedtocompare

    twowaterqualityvariablesthatmaybe

    related.Figure811,forexample,shows

    dissolvedoxygenconcentrationsandwater

    temperature.Theplotofthetwoparameters

    showsthataswatertemperatureincreases

    throughthesummer,oxygenlevelsgenerally

    decline.Theoppositeoccursascooler

    autumntemperaturessetin.

    MapsandPhotographs

    Displayingtheresultsofyourmonitoring

    dataonamapcanbeaveryeffectivewayof

    helpingpeopleunderstandwhatthedata

    signify.A mapcanshowthelocationof

    samplesitesinrelationtofeaturessuchas

    cities,wastewatertreatmentplants,farmland,

    andtributariesthatmayhaveaneffecton

    waterquality.Thistypeofgraphicdisplaycan

    WaterTemperature

    DissolvedOxygen

    25

    14

    DissolvedOxygen[mg/l]

    WaterTemp.[degreesC]

    beusedtoeffectivelyshowthecorrelationbetweenspecificactivitiesorlandusesand

    theimpactstheyhaveontheecosystem.

    Becauseamapdisplaystheestuarys

    relationshiptoneighborhoods,parks,and

    recreationalareas,itcanalsohelptoelicit

    concernfortheestuaryandstrengtheninterest

    2012

    10

    158

    6 10

    4

    inprotectingit.2

    Therearedifferenttypesofmapsavailable. 0Theseinclude:

    topographicmaps,whichshow

    naturalfeaturesandelevations;

    1-May

    15-May

    1-Jun

    16-Jun

    1-Jul

    16-Jul

    1-Aug

    16-Aug

    1-Sep

    16-Sep

    1-Oct

    16-Oct

    31-Oct

    Figure8-11. Linegraphcomparingvaluesfortworelatedwaterqualityvariables.

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    5

    0

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    Chapter8:DataManagement,Interpretation,andPresentation

    HelpfulHint

    Herearesometipsformakingyourgraphicseasytounderstand:

    Havethegraphserveaclearpurpose.Theinformationcontainedinthegraphshouldberelativelyeasytointerpretandrelatecloselytothetextofadocumentorscriptofapresentation.

    Donotdistortthemeaningofthedata.Graphicalrepresentationsofthedatapointsshouldbeproportionaltoeachpointsactualvalue(Figure8-12).

    Ensurethatthelabelingofgraphicsisclearandaccurate.Atableofthedatavaluesshouldaccompanyanygraphthatislikelytobemisunderstood.

    Keepthegraphicdesignsimple.Complexortrickygraphicsoftenhidethetruemeaningofthedata.Avoidclutteringthegraphwithlabels,arrows,grids,fillpatterns,andothervisualnoisethatunnecessarilycomplicatethegraphic.Use

    simplefontsthatareeasytoread.

    Limitthenumberofgraphicelements.Apiechart,forexample,shouldbedividedintonomorethanfiveorsixwedges.Keepthenumberofsuperimposedlinesonalinegraphandthequantityofcolumnsinabargraphtoaminimum.

    Considertheproportionsofthechartandthelegibilityofthetypeandgraphicelements.Ahorizontalformatisgenerallymorevisuallyappealing,simplertounderstand,andmakeslabelseasiertoread.Theelementsshouldfillthedimensions

    ofthegraphtocreateabalancedeffect.Ensurethattheaxesarelabeledwithlegibletitlesandthatthetickmarks

    showingdataintervalsarenotcrowdedalongtheaxislines.Avoidcrypticabbreviationswheneverpossible,

    rememberingthatyouwantyouraudiencetofullyunderstandtheinformationinthegraphic.

    Createatitleforthechartthatissimpleyetinformative.

    Rememberthat8percentoftheU.S.populationiscolorblind.Whencolor-codingresults,dontusebothredandgreenonthesamegraphic.Youmayalsouseshapesorsymbolsinadditiontocolor.

    Whetheryouusecolor,shading,orpatterns,besurethataneasy-to-understanddatakeyisincludedorthatthedataareclearlylabeled.

    Ifyouwillneedtophotocopycolorgraphics,makesurethatthecolorsarestilldistinguishablewhenthegraphicsarephotocopiedinblackandwhite.

    Beconsistentwhencomparingdata;forexample,dontmixpiechartswithbargraphs.(PortionsexcerptedandadaptedfromSchoenetal.,1999.)

    GeographicInformationSystems

    Computersoftwaresystemsthatallowyoutomapandmanipulatevariouslayersof

    information(suchaswaterqualitydata,landuseinformation,countyboundaries,orgeologic

    conditions)areknownasGeographicInformationSystems(GIS).Theycanvaryfromsimple

    systemsrunonpersonalcomputerstosophisticatedandverypowerfulonesthatrunonlarge

    mainframes.ForanyGISapplication,youneedtoknowthecoordinatesofyoursample

    siteseithertheirlatitudeandlongitude,orsomealternatesystem.Youcanalsolocateyoursitesonatopographicmapthatcanbedigitizedontoanelectronicmapofthewatershed.

    Oncethesepointshavebeenestablished,youcanlinkyourdatabasetothepointsonthemap,

    queryyourdatabase,andcreategraphicdisplaysofthedata.

    PowerfulGISapplicationstypicallyrequireexpensivehardware,software,andtechnical

    training.AnyvolunteerprograminterestedinGISapplicationsmayconsiderworkingin

    partnershipwithotherorganizationssuchasuniversities,naturalresourceagencies,orlarge

    nonprofitgroupsthatcanprovideaccesstoaGIS.

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    30

    20

    10

    0

    Chapter8:DataManagement,Interpretation,andPresentation

    pH

    a) b)pH,GoomsBay pH,GoomsBay

    14 8

    79

    pH

    64 5

    4Site1 Site2 Site3 Site4 Site5 Site1 Site2 Site3 Site4 Site5

    c)TotalPhosphorous,GoomsBay

    d)TotalPhosphorous,GoomsBay

    50 35

    40

    TP(g/l) 32.5

    TP(g/l)

    30

    27.5

    25Above GolfCourse Below Above GolfCourse Below

    Figure8-12.Scaleconsiderationsforpresentingdata.ThepHgraphin(a)givesthemistakenimpressionthattheresultsaresimilarateachsite.Thegraphin(b)usesanarroweryaxisscale,therebydoingabetterjobofshowingthesignificantdifferencesamongmonitoringsites.Changingscalestodramatizeinsignificantdifferences(candd),however,isnotrecommended.

    Thedisplaymapshouldshowprincipal

    featuressuchasroads,municipalboundaries,

    waterways,andotherfamiliarlandmarks(e.g.,

    schoolsandchurches).Itshouldhave

    sufficientdetailandscaletoshowthelocation

    ofsamplesitesandhavespaceforsummary

    informationabouteachsite.

    Whendisplayingyourdataonamap,

    considerthefollowing:

    Keeptheamountofinformationpresentedoneachmaptoaminimum.

    Donottrytoputsomuchononemap

    thatitbecomesvisuallycomplicated

    anddifficulttoreadorunderstand.A

    goodruleofthumbistoreadthemap

    withoutreferringtothelegend.Ifthe

    mapisnoteasilyunderstoodorif

    symbols,lines,andcolorsarenotdistinctfromeachother,thenyou

    shoulduseanothermaptodisplaya

    differentlayerorviewofthedata.

    Forexample,ifthereareseveraldates

    forwhichyouwishtodisplay

    samplingresults,useonemapfor

    eachdate.

    Clearlylabelthemapandprovideanexplanationofhowtointerpretit.If

    youneedalongandcomplicated

    explanation,youmaywanttopresent

    thedatadifferently.Ifyouhave

    reachedaclearconclusion,statetheconclusiononthemap.Forexample,

    ifamapshowsthattributariesare

    cleanerthanthemainstem,usethat

    informationasthesubtitleofthemap.

    Provideakeytothesymbolsthatareusedonthemap.

    Ratherthanpackinglotsofinformationintoasmallareaofthe

    map,useablowuporenlargement

    oftheareaelsewhereonthemapto

    adequatelydisplaytheinformation.

    Usesymbolsthatvaryinsizeandpatterntorepresentthemagnitudeof

    results.Forexample,asitewitha

    fecalcoliformlevelof10colonies/

    100mlcouldbealightgraycircle

    witha1/16inchdiameterwhileasite

    withalevelof200colonies/100ml

    wouldbeadarkgraycircle1/4inch

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    Chapter8:DataManagement,Interpretation,andPresentation

    A volunteerdistributesinformationtopassersbyat

    anEarthDayeventinWashington,DC(photoby

    TheOceanConservancy).

    indiameter.Start

    byfindingthe

    highestand

    lowestvalues,

    assigndiameters

    andpatternsto

    thosevalues,and

    thenfillinsteps

    alongtheway.

    Fortheabove

    exampleyou

    mighthavefour

    ranges:0to99,

    100to199,200to

    500,and500+.

    Photographsalso

    addgreatvaluetoyourproject.Aerialphotosofthemonitoringsitesaddapersonal

    touch,allowingcitizenstoseetheirhouses

    orfavoritefishingspots.Thiscanpiquetheir

    interestintheproject.

    Groundlevelpicturesofalgalblooms,

    monitoringsites,andvolunteersinactionare

    alsohelpful.Theyarequalitativerecordsof

    yourestuaryshealthoryourmonitoring

    projectandhelpyouraudienceunderstand

    yourprojectandprogramsactivities.

    Compilingaphotolibraryisalwaysagood

    idea,especiallywhenlastminuteadditionsareneededforreports,pressreleases,display

    booths,andpresentations.

    GettingtheWordOut

    Onaregularbasis,asuccessfulvolunteer

    estuarymonitoringprogramshouldreportkey

    findingstovolunteers,datausers,andthe

    generalpublic,includingthemedia.As

    mentionedpreviously,statewaterquality

    agencieswillrequiredetailedreports,whereas

    shorterandlesstechnicalsummariesaremoreappropriateforthegeneralpublic.

    Thevolunteerprogramshoulddevelopa

    strategyfordistributingandpublicizing

    reports.Allreportsshouldbesubjectedtothe

    reviewprocessprescribedbyyourquality

    assuranceprojectplan,andyourprograms

    leadersshouldbeconfidentaboutthedataand

    comfortablewiththestatementsand

    conclusionsbeforethereportismadepublic.

    Whenyourreportsfindingsandconclusions

    arereleasedtothepublic,youwillneedtobe

    preparedtorespondtoquestionsregardingthe

    dataandyourinterpretationofthatdata.

    Someideasfordistributingprojectresultsand

    informingthepublicincludethefollowing:

    WrittenReport

    A writtendocumentisagoodinstrumentfor

    gettingyourinformationouttoawide

    audience.Ifyouhaveaccesstoamailinglistof

    peoplewhoareinterestedinyourestuary,mail

    thereportwithacoverletterthatsummarizes

    themajorfindingsofthestudy.Thecoverletter

    shouldbebriefandenticingsothattherecipient

    willbecuriousenoughtoreadthereport.Ifyou

    wantpeopletotakesomekindofaction,such

    assupportingtheexpenditureofpublicfundsto

    upgradeasewagetreatmentplant,youmay

    wanttoaskfortheirsupportinthecoverletter.

    Ifyoudonothaveanextensivemailinglist,

    perhapsotherorganizationsthatshareyour

    goalswouldbewillingtosupplyyouwiththeir

    lists.Besuretoalsosendthereporttostateand

    federalagencies;newspapers;radioand

    televisionstations;locallibraries;collegesand

    universities;researchstations;andhighschools,

    ifappropriate.

    Insteadoflongtechnicalreports,youmay

    wanttodevelopfactsheetsforpublic

    distribution.Thesesummariesofyourfindings

    andconclusionsshouldmakeyourpoints

    quicklyandinstructthereaderonhowtoobtain

    moreinformation.

    SpeakingTour

    Developanoralpresentation(withslides,overheads,etc.)thatcouldbeofferedtogroups

    suchasthelocalchamberofcommerce,civic

    clubs,conservationorganizations,schools,and

    governmententities.Yourpresentationcould

    evenbevideotapedfordistributiontoawider

    audience.

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    Chapter8:DataManagement,Interpretation,andPresentation

    PublicMeetings

    Scheduleaseriesofpublicmeetingsthat

    highlightthemonitoringprogram,itsfindings,

    anditsrecommendations.Atthemeetings,

    distributethewrittenreport,answerquestions,andtellyouraudiencehowtheycanget

    involved.Thesemeetingscanalsohelpyou

    recruitmorevolunteers.

    Besuretoschedulethemeetingsattimes

    whenpeoplearemorelikelytoattend(i.e.,

    weekdayevenings,weekenddays)andavoid

    periodswhenpeopleareusuallybusyoron

    vacation.Invitethemediaandpublicizethe

    meetingsinnewspapercalendars;sendpress

    releasestoradioandtelevisionstations,

    newspapers,andotherorganizations;andask

    volunteerstodistributefliersatgrocery

    stores,cityhall,etc.

    PressReleasesandPressConferences

    AsexplainedinChapter3,distributinga

    pressreleaseisacosteffectivemeansof

    informingthepublicabouttheresultsand

    accomplishmentsofyourprogram.Developa

    mailinglistofnewspapers,radioand

    televisionstations,andorganizationsthat

    solicitarticlesforpublication.Sendthenews

    releasetovolunteersandotherswhoareinterestedinpublicizingthemonitoring

    program.

    Ifyourreportcontainssomerealnewsorif

    ithasledtoasignificantevent(e.g.,the

    mayororcitycouncilhasrecognizedthe

    valueofthereportandissuedastatementof

    support),holdapressconference(seeChapter

    3fordetails).

    Exhibits

    Setupdisplaysatriverfestivals,county

    fairs,conferences,libraries,storefront

    windows,boatramps,orparks.Exhibitsallow

    youtoshowyourdatatoavarietyofaudiences,usuallyinaninformalsetting.

    WebSites

    PlacingdataonyourprogramsWebsiteor

    thesitesofprojectpartnerscanbeauseful

    andconvenientwaytomakeyourdata

    available.Almosteveryonehasaccesstothe

    InternetanddevelopingaWebpageis

    relativelyeasy.

    Peoplecuriousaboutyourprojectcanview

    theWebsiteforrawdata,graphics,photos,andcommentary.Inaddition,posting

    informationonthesitecansavestaff

    resourcesthatwouldotherwisebespent

    printingandmailingtheresultsorexplaining

    resultsoverthephone.

    Oncepeopleknowwheretheycanfind

    yourdata,theycancontinuetocheckthesite

    forupdates.

    OtherPublicity

    Becreativeingettingyourreportand

    messageout.Trywritingletterstotheeditor

    oropedarticlesforlocalorstatewidepapers,

    producingradiofeeds(arecordingofthe

    groupsleaderplayedoverthephonetoa

    radiostation),issuingmediaadvisories,and

    evenadvertisinginpublications.

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    Chapter8:DataManagement,Interpretation,andPresentation

    ReferencesandFurtherReading

    Portionsofthischapterwereexcerptedandadaptedfrom:

    Dates,G.1995.InterpretingYourData. TheVolunteerMonitor7(1).

    Lease,F.1995.DesigningaDataManagementSystem.TheVolunteerMonitor7(1).

    Schoen,J.,MF.Walk,andM.L.Tremblay.1999.Ready,Set,Present!A DataPresentation

    ManualforVolunteerWaterQualityMonitoringGroups.MassachusettsWaterWatch

    Partnership.Univ.ofMassachusetts,Amherst.

    Website:http://www.umass.edu/tei/mwwp/datapresmanual.html .

    U.S.EnvironmentalProtectionAgency(USEPA).1997. VolunteerStreamMonitoring:A

    MethodsManual. EPA 841B97003.November.OfficeofWater,Washington,DC.211pp.

    Otherreferences:

    Dates,G.,andJ.Schloss.1998.DatatoInformation:A GuideforCoastalWaterQuality

    MonitoringGroupsinNewHampshireandMaine.Univ.ofMaineCooperativeExtension

    andME/NHSeaGrant.Waldoboro,ME.

    Ely,E.(ed.)1995.TheVolunteerMonitor.SpecialTopic:ManagingandPresentingYourData.

    7(1).

    Hubbell,S.1995.SeizetheData.TheVolunteerMonitor7(1).

    Miller,J.K.1995.DataScreeningandCommonSense.TheVolunteerMonitor7(1).

    Rector,J.1995.VariabilityHappens:BasicDescriptiveStatisticsforVolunteerPrograms.

    TheVolunteerMonitor7(1).

    RiverWatchNetwork.1995. ProgramOrganizingGuide.RiverWatchProgramofRiver

    Network.Montpelier,VT.

    Sayce,K.1999.DataAnalysisandPresentation.In:MeetingNotesU.S.Environmental

    ProtectionAgency(USEPA)/CenterforMarineConservation(CMC)workshop:Volunteer

    EstuaryMonitoring:WaveoftheFuture.Astoria,OR:May1921,1999.

    U.S.EnvironmentalProtectionAgency(USEPA).1990. VolunteerWaterMonitoring:A Guide

    forStateManagers. EPA 440/490010.August.OfficeofWater,Washington,DC.78pp.

    U.S.EnvironmentalProtectionAgency(USEPA).1997. ProceedingsFifthNationalVolunteer

    MonitoringConference:PromotingWatershedStewardship.August37,1996,Universityof

    WisconsinMadison.EPA 841R97007.

    Website:http://www.epa.gov/owow/volunteer/proceedings/toc.html .

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    http://www.umass.edu/tei/mwwp/datapresmanual.htmlhttp://www.epa.gov/owow/volunteer/proceedings/toc.htmlhttp://www.epa.gov/owow/volunteer/proceedings/toc.htmlhttp://www.umass.edu/tei/mwwp/datapresmanual.html
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    Unit OneChemicalMeasures

    Oxygen Nutrients pHandAlkalinity Toxins

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