Offton and Willisham Parish CouncilMinutes of the Annual Parish Council meeting held on 30th April 2018

in Offton and Willisham Village Hall.

Present Cllr K Earl Cllr M Bolton

Cllr D Cattermole Cllr D Parks

Cllr I Gilson Cllr A Cox

Cllr A Rumsey Cllr S WarnesCllr M Ratcliffe Cllr C Pinson RoxburghCounty Cllr A Whybrow District Cllr A KillettO Holtom (clerk)

Public present: two members of the public.Public question time: no questions or comments submitted

I Election of Chairman and Appoint Vice ChairmanCllr S Warnes elected as Chairman, Cllr D Cattermole elected as Vice Chairman.

2 Parish CouncilVacancvThe Parish clerk submitted her resignation note. The advertising for the vacancy is to bepublished through SALC and The Link Magazine.Councillors expressed their gratitude to the leaving clerk for the efficiency of her work in the past

five vears.3 Meeting administrationa) Ciairmads wdcane - Chairman Sheona Warnes expressed her gratitude for the nomination.b) Apologies for absence - none.c) Declarations of interest in respqqtto aeendajtems - none.4 Sign minutes of previous meetings. 26'n February 2018 as a true record - agreed and signed.

5 Matters arising from previous meetine 2@ - none

5 Plannine applications:a) Decisions on processed planning applications:

DC/77/05347 - Malten Meadow Farm, Bildeston Road, Offton - granted by MSDC on9/03/20L8;DCltBlOO603 - Old Chapel House, Main Road, Somersham - refused by MSDC on A3/O4|2OL8;DC|LB{OO448 - Little Bricett House, Bildeston Road, Offton - refused by MSDC on A9lO4/2018.

clerk

7 Parish administrationa) Appointment of representatives

Public footpath in Willisham - Cllr Earl, public footpath in Offton - Cllr Cattermole, tree warden -Cllr Pinson Roxburgh, transport * Cllr Rumsey, liaison with SALC - Chairman Warnes, liaison withWattisham airbase - Cllr Parks, project of the affordable housing - Cllr Earl, Cllr Bolton and CllrCox.

b) Chairman and representatives reportsThe Ex-Chairman K Earl started his report by thanking Parish councillors, County Councillor AnneWhybrow, District Councillor Anne Killett and Parish clerk for the support they had given himover the year. The Ex-Chairman reported our progress with a number of activities and projects

such as the affordable housing project, re-allocation of the defibrillator in Willisham,representation for decisions on planning applications and highway issues, preparation for ourparticipation in the World War 1. celebration "The Battle is Over", annual litter picking in

Willisham and Offton, etc. The Ex-Chairman praised Janet Crickmore and her team for their hardwork in arranging an excellent Christmas party for the Senior Citizens of the two villages. The fullreport is attached.No representatives' reports submitted.

-/*^2' z/1 la

c) Countv Councillor A Whvbrow reported on followins matters:o More than 94% of Suffolk children offered first choice of primary school;o Over 5500 potholes repaired in Suffolk since January 2018;o Funding for first time central heating systems available;o Suffolk launches innovative new fire engine;o Call for on-call firefighters;o We are listening events in May;o Police and Crime Commissioner Public meetings and On-Tour events.

The full report attached.d) District Councillor A Killett reported on the followins matters:

. Preparation of a new Joint Local Plan;o Proposed merger of BDC and MSDC;o A new joint in-house maintenance team;o Ward boundaries in Mid Suffolk;o MSDC finance and capital investment strategy;o MSDC new Economic and Tourism strategy;o Allocation of capital grants and locality budget across the district.

The full report attached.e) Annual Governance Statement - approved by the council.fl Service contract for Data Protection Officer - ln order to deal with all new policies and

assessments, councillors agreed to form a sub-committee with the following members: ChairmanS Warnes, Cllr K Earl, Cllr D Cattermole.

s) Protocol - Financial Risk Limitation - approved by the council.hl Standine Orders - approved by the council.i) lnsurance review - reported that we received insurance quotes from Zurich, BHIB (current

insurer) and Came & company. Councillors agreed a 3 years' term for our insurance cover withZurich from 1tt June 2018 at the costs of f257.60 per annum. Our long term agreement withZurich will finish on 3L/O5l2O2t.

clerk

8 Corespondencea)

b)

Consultation on new draft recommendations for ward boundaries in Mid Suffolk - closes on

sOl0al18;Electoral review of Mid Suffolk - consultation closes on 3O/Oa/18.

clerk

9 Communitva) Affordable Housins proiect

Cllr M Bolton reported about the development for the affordable housing project for the lastyear. Full report provided. Reported that Mr A Strawson offered for the consideration a piece ofland on the east side of road from Willisham next to the chicken farm. More details to be

obtained.

MB

b) Coffee morning meetings attendanceCouncillors agreed to attend the coming coffee morning meetings.

c) Grant request from Neighbourhood Watch Suffolk for the sum of €50 - refused by councillors as

we did not budget for this expense.10 Parish Propertya) Willisham phone box cleanins rota - Cllr S Warnes - done on9/04/L8, Cllr I Gilson - L/OS.{L&. clerkbl Offton phone box - The cleaning rota was confirmed as: Cllr Bolton - May, Cllr Parks - July.

11 Highwavsa) Willisham villaee sien - fallen off - reported to SCC ref 2A9492 with no response so far;

Wallow lane ootholes - was reported to SCC ref 200358 and now was partly repaired;Missing triangle warnine sien on lpswich Rd C450 in Offton - reported to SCC ref 190113;Floodine/drainage problem under Tye Lane and in the ditch in Willisham - it was partly done but

clerk

')

'C---J Z) llta

reported again with no response so far;Bildeston Road in Offton near BT phone exchanse - road is not secure and vehicles could slideinto the channel. Reported to SCC ref 200370;Oversrow conifer hedee on 81078 alongside Moles Meadow propertv - the hedge has grown to a

considerable size, overhangs the road and need cutting back. County Cllr A Whybrow agreed tofollow up.

b) Report from PC Donna Sheldrake on speedine in OfftonA survey was carried out on Castle Rd outside Rivington Cottage in Offton during a week from6/03lL8. There was recorded a total of 1696 vehicles. Percentage of vehicles with over speed

limit is 5.7 (97 vehicles). A survey was carried out on Wallow Road in Offton during a week from6103118. There was recorded a total of 7O2 vehicles. Percentage of vehicles with over speed limitis zero. lt was concluded that for both locations there is no cause for further speed enforcement.

clerk

c) Wallow Lane iunction in OfftonCouncillors agreed to support a proposal from residents of Wallow Road to move 40mph sign

further up the road to Barkins bv 90 metres.t2 Footpathsa) Trees' swings on the green at St Marv Close in Offton - reported to MSDC on OtlOS/2018 and the

trees now were trimmed back by MSDC.

clerk

13 TrainingDefibrillator use demonstration course - agreed to be heldmeeting on 2U05l18.

before the start of the Annual Parish clerk

L4 Financea) eer[ificate of Exemption for the financial vear ended 31't March 2018 - approved by the council clerk

b) Year accounts for the financial vear ended 31st March 2019 - approved by the council. The

exercise of public rights to inspect the accounts will commence on 04106/t8 and will end on 73lO7lt8..clerk

c) VAT return for the year endej 31 March 2017 - submitted for the amount of 870.54 on L /alL&. clerk

d) Balances at bank and pettv cash

Reported by clerk that we have received a half of our annual precept on 5/O4(LB in the sum oft4260.OL. Reported the following bank balances: Cheque f1050.00, Community fLL45.22,Deposit f 11,100.85, Petty Cash f39.31.

clerk

h) To approve pavments and authorise cheques for signatureThe following payment was approved by councillors:

o SALC payroll services for 6 monthsto 3tl3h8 - f 18.00;

o SALC subscription for 2078/2019 - f319.18;

o lnsurance - Zurich f257.60;o Clerk's net pay for Jan-Mar 201.8 - f624.53;o PAYE for Q/E March 2018 - €156.00;

o MSDC bins emptying - f 156.00;

o LCPAS DPO services - f L50.00;

o ICO registration fee - f35.00.

clerk

15 To consider anv planning applications received afterihe teetda - none received clerk

L6 Confirm dates of next meetings: The meeting date for the Annual Parish confirmed on 21" May2018. The next meeting dates for our Parish Counci! meeting agreed as following:Monday 25/O6/2Ot8, Monday O3/O9/20L8, Monday 291L0/2018, Monday 07/Otl2O19, Monday25/OZ|2OL9, Monday 29/04/2019 for Annua! Parish Council meeting, Monday 2O/O5l2Ot9 forAnnual meeting of the Parish.

clerk

Meeting concluded at 9:35 pm

/r-^- cr*. z (. I tt

Chairman's Report for the Annual Offton & Willisham Parish Council Meeting

on 30th April 2018.

I would like to thank Mike Ratcliff for taking up the position of an Offton

councillor with a special interest to represent the residents of the Wallow Lane

residential park, he was elected at our last Annual Parish Council Meeting on

27th April 2Ol7.Thanks to all Parish Councillor's, Anne Whybrow our Suffolk

County Councillor and Anne Killett our District Councillor for their supportthroughout the year. Thank you to Councillors lvan Gilson and Alison Rumsey

for supplying tea and coffee prior to our Council meetings. I must also thankOlga Holtom our Clerk, who does an excellent job for me and the Parish

Council making sure things run smoothly. I am sorry she will be leaving us later

in the year having given us 5 years outstanding service and wish her all thebest in the future. I would like to thank our representatives to the various

organisations they attend on behalf of the Parish Council, and in particular

Councillor Sheona Warnes who has been appointed Vice Chairman of our local

SALC area meetings.

The Parish Council strives to ensure that fully democratic decisions are taken

that are truly representative of the two Parishes. There were Seven Parish

Council meetings last year, one of which was an extraordinary meeting todiscuss the planning application for The Old Chapel House. We also held the

Annual Parish Meeting. Public attendance varies according to the items on the

Agenda. We have had several planning applications come in for our comments

and as usual our views are not always supported by MSDC. Highway repair is

another difficult matter to get action on as I am sure you have seen in the local

press it is affecting everyone. On a better note we do seem to making progress

on the Wallow Lane junction to the effect of a 40mph buffer zone, prior to the

30mph zone but there is likely to be some discussion where this will start on

the 81078. My thanks to all concerned with this.

Further to my report of last year I am pleased to advise we have now

purchased the redundant BT telephone box in Willisham. We have relocated

the defibrillator from Willisham Hall which villagers considered was "a bit out

of the w?y" , into it, and the Parish Council will now maintain the old telephone

box.

Last year my wife and I were very honoured to represent the Parish Council at

the Queen's Garden Party in May. lt was a lovely day and we met some very

interesting people but unfortunately not the Queen.

Your Parish Council has agreed to participate in the World War 1 celebrations"The Battle's Over" on the Llth November 2OL8 when we will lieht the beacon

at 7pm. There will also be an exhibition of Offton & Willisham men lost in thewar, a Poppy display together with art and photographic exhibits in the villagehall with afternoon tea. This will be followed by burgers/hotdogs cooked by

Martin & Bev Hockley and a bar when the beacon is lit. My thanks to Silkie

Pinson-Roxburgh and the village hall management team for their assistance

with this event.

The new Data Protection Law which comes into force late May is giving us all a

hard time, and with the cost of compliance was one of the reasons we had toincrease our precept this year. I am pleased to say we generally have a

Councillor at the Coffee Mornings here in the village each month and would

encourage villagers to attend.

The sub committee for the Affordable Housing Project have had several

meetings this year and I will ask Councillor Mike Bolton to make a separate

report about this under ltem 9 a.

I would like to thank Diane Hill for her work as Willisham village recorder over

the years and welcome Alan Braybrook who agreed to take up the position in

January and hope he finds it a fulfilling and interesting role.

Again this year we held a very successful Christmas Party for the Senior Citizens

of the two villages in the Village Hall and my thanks to Janet Crickmore and her

band of helpers for organising it. Mr & Mrs Tollemache have kindly donated

the wine for many years and I was sorry to hear of Mr Tollemache's death in

March, my condolences to Mrs Tollemache and the family.

Anne Killett and some villagers from Offton carried out a litter pick along the

channel and collected a variety of discarded items and other rubbish. I again

did the annual litter pick in Willisham with village volunteers and Councillor's,

14 bags of rubbish were collected and we finished at the Limeburners pub

lunch time for a liquid refreshment and were joined by our district councillorAnne Killett.

I have been Chairman for the last 6 years and now have pleasure in handing

over the Chair to Councillor Sheona Warnes who is making history by being thefirst lady Chair to Offton & Willisham Parish Council, she has my support and

the unanimous support of the Councillors, I wish her well in her new role.

Keith Earl. Chairman, Offton & Willisham Parish Council.

April 2Ol I MonthlyParish NewsletterBosmere Division

More than 94o/o ofSuffolk children offered first choice of primary school

Suffolk's primary school admission figures released on 16 April show that 94.6% or7,435 children have been offered a reception place for September 2018 at theirparents' preferred school, with 98.8% offered one of their three preferences. 0.6%more children received their first preference this year than last year.

Suffolk County Council received a total of 7,544 applications for a place in theReception year from parents outlining which school they would prefer their childrento be educated at from September 2018.

98.4% of pupils moving to a junior school have secured their first preference place

with 99.68% being offered one of their three choices.

The number of people choosing to submit an application online has increased from93% to more than 94%.

Over 6,500 potholes repaired in Suffolk since January

Suffolk has seen over 6,500 potholes repaired since 1 January 2018; with a further950 scheduled over coming weeks as the county council continues its war onpotholes.

Since the start of 2018, Suffolk Highways has received approximately 9,500 potholereports from members of the public, some of which are duplicates. This is double thenumber received during the same period last year; demonstrating the impact that thesevere winter has had on the county's road surface.

Suffolk Highways has made some significant steps fonruard to deal with the high

volume of reports. Additional gangs have been brought in to undertake pothole androad repairs across the county, different materials are being used and existingresources are being diverted to help dealwith the backlog of reports. Also, a newapproach is being trialled where areas with particularly high volumes of reports are'blitzed'. This means that inspectors are visiting areas with high concentrations of

potholes, many of which are at varying degrees of severity, and ordering repairs forall defects as long as they meet Suffolk Highways' repairs criteria. They're then dealtwith all at the same time.

Most of the work is then picked up in a co-ordinated approach, with gangs workingtheir way through streets, rather than works being scheduled based on size andrequired response time. The exception to this is where the location of the defectmeans complex traffic management is required, such as busy roads or junctions.

The first area addressed was Haverhill where there were over 70 reports of potholes,which resulted in approximately 50 works being ordered. lnspections have also beencompleted in Bury St Edmunds (60 reports), Withersfield (40), Hundon(30), Newmarket (30) and Pakenham (30). Gangs are currenfly focused oncompleting work in Bury St Edmunds and the other locations are currently beingscheduled for coming days and weeks.

On 5 March, Suffolk Highways also begun trialling a new approach using a machinecalled a 'Roadmender'. The Roadmender is a highways vehicle with an asphaltmixer on the back. lt works by keeping the material at a consistent and idealtemperature for compaction and only uses the quantities needed, limiting any wastematerial. This is an alternative treatment technique and the results are currentlybeing analysed.

ln addition to this, on 19 April 2018 Suffolk Highways' surface dressing programmebegan with the first of 360 sites. The first step of the programme is to undertake roadrepairs and preparation work which will include repairing potholes. Once the 2018/19surface dressing programme is complete, approximately 250 miles of road will have

been treated. Surface dressing involves laying stone onto a binding substance and is

carried out between April and September.

Surface dressing is a treatment that minimises disruption to road users, local

businesses and emergency services. It also improves skidding resistance, helps to

make the road waterproof, protects against frost and water damage and is cost-

effective normally lasting between 6 to 12 years.

Suffolk Highways will continue to routinely inspect the county's roads, from once a

month for mains roads, through to once a year for more rural, less used roads.

These safety inspections will pick up every defect that meets the intervention level as

set out by Suffolk Highways.

2

Funding for first time central heating systems available

A reminder that up to 100% funding is available to installfirst time central heatingsystems in Suffolk residents' homes. This funding from National Grid's Warm HomesFund has been secured by Suffolk County Council and the district and boroughcouncils to help more than 500 fuel poor households in Suffolk over the next threeyears.

ln Suffolk there are still a large number of houses that do not have a central heatingsystem with a boiler and radiators. Cold homes are not just uncomfortable to live in,

they can also have a negative effect on health.

Residents must own their property or be privately renting (i.e. not a council house orhousing association property) and must not have an existing central heating system(a boiler and radiators). Eligibility criteria apply and may be linked to income. Formore information see www. g reensuffolk. orgAruhf

To find out more about the scheme, people can.. Complete the online enquiry form at www.greensuffolk.org/seaenquiryo Call the Suffolk Warm Homes Healthy People service on 03456 037 686

(local rate) oro Email sea@eastsuffolk.gov.uk quoting the'Warm Homes Fund'.

Suffolk launches innovative new fire engine

On Tuesday 24 April, Suffolk Fire and Rescue Service celebrated the launch of thenew Light Rescue Pump (LRP) at Wrentham Fire Station.

The LRP is a new-look fire and rescue vehicle and was developed followingfeedback from local residents and staff through the lntegrated Risk ManagementPlan 20 1 5-20 18 consu ltation.

As an important addition to the wider fire engine fleet, the LRP will make the bestuse of the firefighters from Wrentham, providing an effective and efficient service tothe local community and the surrounding area.

The LRP is unique to Suffolk Fire and Rescue Service and the Wrentham on-callfirefighters were an integral part of the working group who designed it. lt includes thelatest firefighting and rescue equipment and has been specifically designed toprovide flexible crewing in rural areas of between two and five firefighters, different toa standard fire appliance that usually has four to six firefighters.

The LRP weighs in at approximately five tonnes less than a standard appliance and

cost C220,000 to build and equip, around f35,000 less than a standard appliancewith similar firefighting and rescue equipment.

ln Suffolk, part-time on-call firefighters make up 66% of the total fire serviceworkforce and crew 86% of our fire engines. Suffotk has more than 400 on-callfirefighters working at the 35 fire stations across the county, and they play a vital rolein ensuring people are safe from fires and other incidents. They do a fantastic joband are highly regarded in their local communities.

The fire service is always looking to recruit more on-callfirefighters. After lobbying ofGovernment by Suffolk and other fire and rescue services, the Home Office will soonbe launching a national video and promotional literature to encourage the

recruitment of more on-call firefighters, particularly focussing on female and BMEapplicants. This national support recognises the increasing challenges fire and

rescue services face with the recruitment and retention of on-call firefighters and thatthese challenges exist right across the country.

People interested in becoming an on-callfirefighter must be 18 or older,

and live or work within five minutes (or possibly up to ten minutes) of a fire station.

They'll need enthusiasm, willingness to work in a team environment, and a desire to

support their local community. They will also need to get consent from their main

employer to be available when they are working. They will earn about f5,000 per

year for attending calls, any training undertaken, and for maintenance work carried

out on the fire engine and at the station.

Suffolk residents are invited to come along and chat with our Leader, other county

councillors and senior managers about their concerns and ideas for the county of

Suffolk.

o Wednesday 9 May - Halesworth, Thoroughfare

. wednesday 30 May and Thursday 31 May (all day) suffolk show

4

More information on the role of on-call firefighters can be found at

fo r-fi re-and-rescue/h ow-to-become-an-on-call-fi refi q hterl

Police and Crime Commissioner Public Meetings and On-TourEvents

The Police and Crime Commissioner (PCC) has now confirmed dates for his 2A18series of Public Meetings and on-tour events, to be held in each of the sevendistricUborough areas across the County.

The Chief Constable, Deputy Chief Constable or Assistant Chief Constable willjointhe PCC at each of the public meetings. The on-tour events will involve the PCC andthe Chief Constable.

Dates, times and venues are listed below, starting with lpswich on 10 May, and canalso be viewed on the PCC's website: http://www.suffolk-pcc.gov.uk/

Public Meetinqs - 7pm - 8:30pm

o Thursday 10 May, lpswichVenue: Nansen Road Baptist Church, Nansen Rd, lpswich lP3 9HN

. Wednesday 20 June, BaberghVenue: Hadleigh Town Hall, Hadleigh, lP7 SDN

o Wednesday { I July, Mid SuffolkVenue: Cedars Hotel, Needham Road, StowmarketlPl4 ZAJ

o Thursday 12 July, St EdmundsburyVenue: The Newbury Community Centre, St Olaves Road, Howard Estate, BurySt Edmunds lP32 6RW

On Tour Events - 11:30am - J:30pm

o Thursday 9th August, SudburyVenue: Market Hill CO10 2EA

o Wednesday 1Sth August, lpswichVenue: Giles Circus, Princes Street lP1 1PN

a nne.whybrow@suffolk.gov. u kSuffolk County CouncillorThe Old RectoryRingshalllP14 zHZ07525288635

District Councillor Report to Offton and Witlisham Parish Meeting 26th Aprit 2018

o planning

Work is still underway in the preparation of a new Joint Local Plan. The first round of publicconsultation generated over 1000 responses. lt is important to have a new plan in place so that theDistrict can be deemed to have a five year land supply, however we are seeking clarity on the issue

that the housing number targets would be Joint' in a joint plan, yet the Councils remain separateand sovereign - we could be responsible for meeting the 'joint' target but not have authority toachieve this. The next draft is expected for consultation in the summer. A Community lnfrastructureLevy Expenditure Policy has been agreed and a first round of bidding is due in May 2018.

. ls the merger with Babergh still likely?

Mid Suffolk and Babergh District Council proposed a merger and this was approved by both councilssubject to a detailed business case showing that the merger would be beneficial in terms of financeand service delivery. Two weeks ago, Colin Noble (Leader of SCC) appointed consultants to consideralternative local government structures for Suffolk including disbanding all District and Borough

Councils within the county and setting up unitary authorities (or a single county-wide unitary). This

has caused the proposal to join MSDC with BDC to be called into question. However, District Council

Leaders across Suffolk have asked Colin Noble to halt the work of the consultants to allow acollaborative review involving all district councils, the police authority and the health sector as wellas the county council. Colin Noble has refused to do so and there appears to be a stalematesituation. lt is therefore almost certain that there will be no merger before the May 2019 DistrictCouncil elections.

o Housing

A new joint in-house maintenance team (BMBS) has been formed to oversee all the repairs and

improvements to the council housing stock. lt is hoped that this will eventually create savings forboth councils and an improved level of service for tenants.

o Boundary Review

The Boundary Commission are currently reviewing the ward boundaries within the district and therewill be a reduction in the number of councillors for the election in 2019. The final round ofconsultation ended on 3O April and it looks likely that our ward will be divided three ways, with,Offton and Willisham and Barking being with Ringshall and Bricett.

o Finance and Organisation

Core funding from the Government has decreased again and will reduce to zero by 2Ot9/2O, so

there has been another O.5% increase in Council Tax to create a balanced budget for next financlalyear. The Council has moved its offices to Endeavour House in lpswich and is making claims that thiswill save €5.8M over the next L0 years. However this figure is for both Mid Suffolk and Babergh

District Councils so is actually only approximately f2.9M and that's for both capital and running

costs. And it isn't saving we will see. lf the councils hadn't moved to lpswich, they would have

retained only one office as a head office so the true "saving" is even less. And had the two councils

moved into a single office in either district there would also have been some considerable savings

made.

A Capital lnvestment strategy to create 'profit for purpose' is now underway, borrowing at lowinterest to invest in property or projects to provide an income to support council provided services.

Some of the proposed f 25M has been invested in commercial and retail premises outside of the

district.

MSDC has again not spent its budget (underspending has been on average f700,000 for each of the

last seven years).

r Enterprise

Land earmarked for the Stowmarket Enterprise Zone has been purchased by the Council as an

investment.

The Council have invested f 2.56M into the Regal Theatre in Stowmarket to create two more screens.

A new joint Economic and Tourism strategy has been created to help attract businesses to thedistricts.

. Communities

Over f81,000 was awarded in capital grant projects across the district, which has enabled another

f500,000 of external funding to be allocated. lndividual members of the council were given a

locality budget of f 5,250 to allocate to projects within their wards. ln Offton this fund contributedto the bar in the village hall. There was also a contribution to the Rural Coffee Caravan and the Link

magazine. I hope there will be an allocation again in the next financial year so do keep this in mind

for any projects with a community benefit.

Anne Killett

Mid Suffolk District Councillor

Barking and Somersham Ward

01,473 658127

o

lco.ln{ormatlon Cmmissions! Ofllce

Instruction to your Bank or

()s'sErI

FOR INFORMATION COMMISSIONER'SOFFTCE OFFICIAL USE ONLY

This is not part of the Instruction to your Bank or Building Society

Building Society to pay by Direct Debit

Please fill in the whole form using a ball point pen and send it to:

Data Protection Notification DepartmentPO Box 66WILMSLOWCheshireSKg 5AF

Name(s) of Account Holder(s)

c-i -{ s1 d" {,,J I t/ r S la c. i1,<

0an-i sI" Cott4<*) I

Name and full postal address of your Bank or Building SocietyTo The Manager _ Bank/Building Sciety

Baec.lctVsAddres I \ iLLt<-e-S"fetL

Postcode

LES+.d8g

Instruction to your Bank or Buildirg SocfetyPlease pay the Information Commissioner Direct Debits fromthe account detailed in this Instruction subject to thesafeguards assured by the Direct Debit Guarantee. Iunderstand that this Instruction may remain with TheInformation Commissioner and, if so details will be passed

Reference Number

Originator's Identifi cation Number

I o I 6 3 4

Branch Sort Code

Z o (f 2 -( 5-Bank/Building Society account number

: o €, + 5-. 6 +electronically to my -Qank/Building Society.

sisnature('

,ff,,*/, lffii/s;v \_l

Telephone Number

Date

Z -1-t13

Banks and Building Societies may not accept Direct Debit instructions for some types of account

The Direct Debit Guarantee

This Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits

. If there are any changes to the amount, date or frequency of your Direct Debit the Information Commissionerwill notify you 10 working days in advance of your account being debited or as otherwise agreed. If you requestthe Information Commissioner to collect a payment, confirmation of the amount and date will be given to you atthe time of the request

. If an error is made in the payment of your Direct Debit, by the Information Commissioner or your bank or buildingsociety you are entitled to a full and immediate refund of the amount paid from your bank or building society

- If you receive a refund you are not entitled to, you must pay it back when the Information Commissionerasks you to

. You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmationmay be required. Please also notify us.

@s'srir

This guarantee shoulci be deiached and retained by the payer

4., / to t^t

Offton & Willisham Parish Council- Annual Meeting - 30 April 2018

AFFORDABLE HOUSING PROJECT UPDATE

1'. At the annual parish meeting held here last year on 15 May, I gave a detailed updateon the Affordable Housing Project. I will not repeat what I said then. This report follows ondirectly from that last meeting when I notified parishioners that no suitable sites had beenfound in Willisham with land owners willing to sell land for this purpose, and that ourattention had turned to possible sites in Offton.

2. The parish council sub-committee for the AH project, comprising Chairman KeithEarl, Cllr Andrew Cox and myself Cllr Mike Bolton, met with representatives from theAffordable Housing Provider Hastoes, Mid-Suffolk District Council planning officers andother interested parties on the following dates: 28 June, 4 September,2g November, 16January and 12 April.

3. During this period, the group has considered possible Offton sites close to the LimeBurners PH and close to the top of Castle Lane. However, further options were alsoconsidered by a development proposal coming forward at Willisham Barns site, and onagricultural land opposite to Middlewood cottages accessed from Bildeston Road. The siteon lpswich Road close to the Lime Burners proved to be too difficult for several reasons, andthe Willisham Barns site did not meetthe requirernents of a Rural Exception site which is

what we need for affordable houses linked directly to the villages.

4. At our last meeting, the agent acting for the land by Bildeston Road brought forwardproposals which are being considered by Hastoes and MSDC. The proposals were general innature, and detailed proposals are being prepared before our next meeting which is stilltobe scheduled. ln generalterms, this proposal will most likely involve a site for six affordablehomes for the villages to be built by Hastoes, co-located with a number of open markethomes and possible space for other activities including allotments. But we are nowhere nearto any conclusions on this yet, and any development and planning decisions will be taken byHastoes and MSDC. Until the issue of this site is resolved, no further consideration to anyother site is being considered, such as that at the top of Castle Lane. As parish councilors,we are facilitators of the process as required by the Housing Needs Survey that wasundertaken in 201,4.|t has taken a long time to get this far.

5. I will be happy to answer any questions.