18 - ICD10 SpecialtyTips Oral Maxillofacial-2 - abeo.com · ICD$10!SPECIALTYTIPS’...

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ICD10 SPECIALTY TIPS ORAL & MAXILLOFACIAL | 1 of 6 SPECIALTY TIP #18 Oral & Maxillofacial The following information was obtained from several carrier sources: Most carriers will cover medically necessary reconstructive surgery and procedures performed on abnormal structures of the body caused by congenital defects, developmental abnormalities, trauma, infection, tumors, or disease when there is a physical functional impairment or ongoing medical complication that is expected to be improved upon with the requested procedure. They may also consider reconstructive/restorative procedures of the face to correct severe disfigurement depending on the circumstances. Reduction of any facial bone fractures is usually covered under medical plans as would the removal of tumors, treatment of dislocations, facial and oral wounds/lacerations, and removal of cysts or tumors of the jaws or facial bones, or other diseased tissues. A dental service may be a covered medical expense if the dental service is medically necessary and is incident to and an integral part of a service covered under the medical plan. Examples: o Reconstruction of a dental ridge distorted as a result of removal of a tumor (including bone grafting and dental implants if necessary to stabilize a maxillofacial prosthesis such as an obturator). o Removal of broken teeth necessary to reduce a jaw fracture Reconstructive procedures require prior authorization in order to determine the benefit coverage and/or the medical necessity of the procedure. Simultaneous procedures may be medically necessary to provide functional improvement. When more than one procedure is requested, you will probably need to provide documentation that satisfies the criteria for each procedure before services may be authorized. For some conditions, a planned staged procedure may be medically appropriate, but for most conditions, only the initial reconstructive procedure will be authorized unless a significant functional impairment or ongoing medical complication remains, and medical review criteria are met. For planned staged procedures, be sure to specify that multiple surgeries or procedures will be needed when obtaining the initial authorization. Anesthesia for Dental or OMS Services General anesthesia and MAC may be considered medically necessary for dental or OMS services if any of the following criteria is met: The patient is a child, up to 6 years old, with a dental condition (such as baby bottle syndrome) that requires repairs of significant complexity (e.g., multiple amalgam and/or resinbased composite restorations, pulpal therapy, extractions or any combinations of these noted or other dental procedures); or Patients who exhibit physical, intellectual, or medically compromising conditions, for which dental treatment under local anesthesia, with or without additional adjunctive techniques and modalities, cannot be expected to provide a successful result and which, under anesthesia, can be expected to produce a superior result. Conditions include but are not limited to mental retardation, cerebral palsy, epilepsy, cardiac problems and hyperactivity (verified by appropriate medical documentation); or Patients who are extremely uncooperative, fearful, unmanageable, anxious, or uncommunicative members with dental needs of such magnitude that treatment should not be postponed or deferred and for whom lack of treatment can be expected to result in dental or oral pain, infection, loss of teeth, or other increased oral or dental morbidity; or Patients for whom local anesthesia is ineffective (such as due to acute infection, anatomic variations or allergy); or Patients who have sustained extensive oralfacial and/or dental trauma, for which treatment under local anesthesia would be ineffective or compromised; or Patients with bony impacted wisdom teeth. According to guidelines from the American Academy of Pediatric Dentistry (AAPD, 2004 and 2005), the indications for deep sedation and general anesthesia in pediatric dental patients include: Patients with certain physical, mental or medically compromising conditions; Patients with dental restorative or surgical needs for whom local anesthesia is ineffective; Patients who are extremely uncooperative, fearful, anxious including physically resistant children or adolescents with substantial dental needs and no expectation that the behavior will improve soon; Patients who have sustained extensive orofacial or dental trauma; Patients with dental needs who otherwise would not receive comprehensive dental care. Keep in mind, documentation of inclusive conditions need to be present for consideration for reimbursement.

Transcript of 18 - ICD10 SpecialtyTips Oral Maxillofacial-2 - abeo.com · ICD$10!SPECIALTYTIPS’...

ICD-­‐10  SPECIALTY  TIPS  

ORAL  &  MAXILLOFACIAL  |  1  of  6  

SPECIALTY  TIP  #18  Oral  &  Maxillofacial    The  following  information  was  obtained  from  several  carrier  sources:  Most  carriers  will  cover  medically  necessary  reconstructive  surgery  and  procedures  performed  on  abnormal  structures  of  the  body  caused  by  congenital  defects,  developmental  abnormalities,  trauma,  infection,  tumors,  or  disease  when  there  is  a  physical  functional  impairment  or  ongoing  medical  complication  that  is  expected  to  be  improved  upon  with  the  requested  procedure.  They  may  also  consider  reconstructive/restorative  procedures  of  the  face  to  correct  severe  disfigurement  depending  on  the  circumstances.        Reduction  of  any  facial  bone  fractures  is  usually  covered  under  medical  plans  as  would  the  removal  of  tumors,  treatment  of  dislocations,  facial  and  oral  wounds/lacerations,  and  removal  of  cysts  or  tumors  of  the  jaws  or  facial  bones,  or  other  diseased  tissues.      A  dental  service  may  be  a  covered  medical  expense  if  the  dental  service  is  medically  necessary  and  is  incident  to  and  an  integral  part  of  a  service  covered  under  the  medical  plan.    

• Examples:  o Reconstruction  of  a  dental  ridge  distorted  as  a  result  of  removal  of  a  tumor  (including  bone  grafting  and  dental  implants  if  

necessary  to  stabilize  a  maxillofacial  prosthesis  such  as  an  obturator).  o Removal  of  broken  teeth  necessary  to  reduce  a  jaw  fracture  

Reconstructive  procedures  require  prior  authorization  in  order  to  determine  the  benefit  coverage  and/or  the  medical  necessity  of  the  procedure.  Simultaneous  procedures  may  be  medically  necessary  to  provide  functional  improvement.  When  more  than  one  procedure  is  requested,  you  will  probably  need  to  provide  documentation  that  satisfies  the  criteria  for  each  procedure  before  services  may  be  authorized.  For  some  conditions,  a  planned  staged  procedure  may  be  medically  appropriate,  but  for  most  conditions,  only  the  initial  reconstructive  procedure  will  be  authorized  unless  a  significant  functional  impairment  or  ongoing  medical  complication  remains,  and  medical  review  criteria  are  met.    For  planned  staged  procedures,  be  sure  to  specify  that  multiple  surgeries  or  procedures  will  be  needed  when  obtaining  the  initial  authorization.    Anesthesia  for  Dental  or  OMS  Services  General  anesthesia  and  MAC  may  be  considered  medically  necessary  for  dental  or  OMS  services  if  any  of  the  following  criteria  is  met:  

• The  patient  is  a  child,  up  to  6  years  old,  with  a  dental  condition  (such  as  baby  bottle  syndrome)  that  requires  repairs  of  significant  complexity  (e.g.,  multiple  amalgam  and/or  resin-­‐based  composite  restorations,  pulpal  therapy,  extractions  or  any  combinations  of  these  noted  or  other  dental  procedures);  or  

• Patients  who  exhibit  physical,  intellectual,  or  medically  compromising  conditions,  for  which  dental  treatment  under  local  anesthesia,  with  or  without  additional  adjunctive  techniques  and  modalities,  cannot  be  expected  to  provide  a  successful  result  and  which,  under  anesthesia,  can  be  expected  to  produce  a  superior  result.    Conditions  include  but  are  not  limited  to  mental  retardation,  cerebral  palsy,  epilepsy,  cardiac  problems  and  hyperactivity  (verified  by  appropriate  medical  documentation);  or  

• Patients  who  are  extremely  uncooperative,  fearful,  unmanageable,  anxious,  or  uncommunicative  members  with  dental  needs  of  such  magnitude  that  treatment  should  not  be  postponed  or  deferred  and  for  whom  lack  of  treatment  can  be  expected  to  result  in  dental  or  oral  pain,  infection,  loss  of  teeth,  or  other  increased  oral  or  dental  morbidity;  or  

• Patients  for  whom  local  anesthesia  is  ineffective  (such  as  due  to  acute  infection,  anatomic  variations  or  allergy);  or  • Patients  who  have  sustained  extensive  oral-­‐facial  and/or  dental  trauma,  for  which  treatment  under  local  anesthesia  would  be  

ineffective  or  compromised;  or  • Patients  with  bony  impacted  wisdom  teeth.  

 According  to  guidelines  from  the  American  Academy  of  Pediatric  Dentistry  (AAPD,  2004  and  2005),  the  indications  for  deep  sedation  and  general  anesthesia  in  pediatric  dental  patients  include:  

• Patients  with  certain  physical,  mental  or  medically  compromising  conditions;  • Patients  with  dental  restorative  or  surgical  needs  for  whom  local  anesthesia  is  ineffective;  • Patients  who  are  extremely  uncooperative,  fearful,  anxious  including  physically  resistant  children  or  adolescents  with  substantial  

dental  needs  and  no  expectation  that  the  behavior  will  improve  soon;  • Patients  who  have  sustained  extensive  orofacial  or  dental  trauma;  • Patients  with  dental  needs  who  otherwise  would  not  receive  comprehensive  dental  care.  

 Keep  in  mind,  documentation  of  inclusive  conditions  need  to  be  present  for  consideration  for  reimbursement.                

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The  Basics  Medically  necessary  oral  and  maxillofacial  surgery  and  procedures  may  be  covered  when  relevant  criteria  are  met.    

Condition   Documentation  Needed  Significant  skeletal  abnormality  that  causes  a  disabling  functional  malocclusion    Note:  Photographs  and  radiographs  must  be  taken  within  3  months  of  the  procedure.  

•Significantly  impaired  chewing  and  eating  functions  secondary  to  jaw  misalignment  with  the  potential  for  weight  loss,  inadequate  growth,  and/or  nutritional  deficiency  due  to  interference  with  eating;    •Documentation  of  the  patient  history,  symptoms  and  functional  impairment,  exam,  diagnosis,  and  proposed  treatment  plan  including  any  prior  or  dietary  advice  or  nutritionist  counseling;    •Photographs  of  the  occlusion  (right,  left,  and  center);    •Current  panorex  radiographs,  and  cephalometric  radiographs  including  lateral  and  posterior-­‐anterior  orientation  (where  indicated)  with  analysis,  and  any  other  tracings,  imaging,  or  other  information  that  support  analysis  or  treatment  plan;  and    •The  condition  cannot  be  treated  by  orthodontic  treatment  alone.  

Poor  intelligibility  when  speaking  in  sentences.    

•In  addition  to  documentation  of  the  patient  history,  symptoms  and  functional  impairment,  exam,  diagnosis,  and  proposed  treatment  plan  and  expected  improvement,    •A  Speech  Language  Pathology  evaluation  may  be  required  to  substantiate  degree  of  impairment  in  phonation  and  failed  treatment  intervention,  and  to  attest  to  the  expected  improvement  from  surgery.  

Surgical  correction  of  skeletal  abnormalities  associated  congenital  and  syndromatic  craniofacial  anomalies    

Requires  repair  for  nutritional  or  airway  compromise  or  for  brain  development,  such  as:  Pierre  Robin  syndrome,  Apert  syndrome,  or  Treacher  Collins          •There  must  be  documentation  of  the  clinical  history,  and  exam  photos,  Panorex  radiographs,  and  cephalometric  radiographs  including  lateral  and  posterior-­‐anterior  orientation  (where  indicated)  with  analysis,  and  any  other  tracings,  imaging,  or  information  that  supports  the  analysis  or  treatment  plan.    

Medically  necessary  treatment  of  an  oral/maxillofacial  tumor,  facial  fractures  and  dislocations,  or  osteoradionecrosis  of  the  jaw  due  to  head  and  neck  radiation  

•There  must  be  a  documentation  of  the  clinical  history  and  exam,  documentation  of  x-­‐rays,  CT  scan,  and/or  photographs  demonstrating  bone  involvement  when  applicable.  

Airway  dysfunction  that  is  due  to  a  significant  skeletal  abnormality  and  not  amenable  to  non-­‐surgical  treatment  

For  maxillomandibular  advancement  or  mandibular  advancement  for  sleep  apnea  there  must  be  medical  record  documentation  of  the  following:        •Moderate  or  severe  OSA  (AHI/RDI  ≥15)  ;  or  mild  apnea  (AHI/RDI  5-­‐14)  with  significant  O2  desaturations  and/or  Epworth  sleepiness  scale  of  >9          •Failure  of  PAP  titration  or  adherence  despite  coaching  and  treatment  adjustments,  or  for  mild  OSA  failure  of  an  oral  appliance  due  to  ineffectiveness  or  intolerance.          •If  the  patient  is  obese  weight  loss  must  be  discussed.          •The  requested  surgical  procedure  is  expected  to  significantly  improve  their  OSA  as  evidenced  by  lateral  cephalometric  radiographs  with  tracings,  measurements  and  predictions,  or  by  3D  CT  scan  of  the  upper  airway;  or    For  other  skeletal  abnormalities  causing  airway  compromise  there  must  be:        •Documentation  of  the  clinical  history,  photos,  Panorex  radiographs,  and  cephalometric  radiographs  including  lateral  and  posterior-­‐anterior  orientation  (where  indicated)  with  analysis,  and  any  other  tracings,  imaging,  or  information  that  supports  the  analysis  or  treatment  plan.    

Severe  temporomandibular  joint  pain  and  dysfunction  (limitation  in  mobility  or  persistent  intermittent  locking)  

When  conservative,  non-­‐surgical  interventions  have  failed,  and  when  there  is  documentation  of  these  failed  treatments,  MRI  or  other  imaging  confirming  boney  and/  or  joint  abnormalities  that  would  require  and  be  amenable  to  the  proposed  treatment,  including  therapeutic  arthroscopy,  arthroplasty/arthrotomy  and  joint  replacement        •Therapeutic  arthroscopy  for  internal  disc  derangement  requiring  internal  modification  in  the  absence  of  minimal  or  no  degenerative  disc  changes.          •Arthroplasty/arthrotomy  including  discectomy:  for  osteoarthritis,  severe  disc  displacement  associated  with  degenerative  changes  or  perforation,  or  for  severe  scarring  resulting  from  injury  or  prior  procedure.          •Joint  replacement  with  a  prosthesis  or  autologous  costo-­‐chondral  grafting:  considered  end-­‐stage  treatment  for  severe  degenerative  joint  pathology  when  other  surgical  treatment  modalities  have  been  unsuccessful.    Treatment  may  be  considered  for:  temporal  bone  without  smooth  articular  fossa,  damaged  condyles  no  longer  ball  shaped,  loss  of  mandibular  condylar  height  and/or  occlusional  relationship,  persistent  inflammatory  arthritis,  recurrent  fibrous  or  bony  ankylosis,  failed  autologous  bone  graft  or  alloplastic  reconstructive  effort.    

Trauma  to  the  face   •The  circumstances  of  the  accidental  trauma  and  the  degree  of  injury  are  well  documented  by  clinical  notes.  (Photos  may  be  required).    •The  procedure  must  be  requested  and  performed  within  12  months  of  the  accidental  injury;  or          -­‐For  children  who  have  not  reached  full  maturity  (i.e.  age  16  or  less),  the  medical  record  must  document  that  a  delay  greater  than  12  months  for  performing  the  initial  restorative  procedure  was  required  in  order  for  growth  to  be  complete;  or          -­‐For  any  other  delay  greater  than  12  months,  the  medical  record  must  document  that  the  postponement  of  the  initial  restorative  procedure  was  required  in  order  for  optimal  reconstruction,  healing,  and  remodeling.    •The  requested  procedure  can  be  reasonably  expected  to  have  a  successful  outcome.    

Lesions   ALWAYS  document  the  size,  number,  and  location  of  EACH  lesion  •Excision  is  defined  as  full-­‐thickness  including  simple  (non-­‐layered  closure)            -­‐  For  excisions  requiring  more  than  a  simple  closure,  be  sure  to  document  in    •Size  is  determined  by  measuring  the  greatest  clinical  diameter  plus  the  margin              -­‐  Do  not  depend  on  the  path  report  for  size  (it  will  shrink  thereby  defaulting  to  a  lesser  value            -­‐  If  no  size  is  given,  the  coding  must  default  to  the  lesser  code  •If  known,  document  type  of  lesion  (malignant,  benign,  epidermal,  etc.).                -­‐  Should  we  look  for  a  path  report?    Note  on  op  report  if  specimen  is  sent  to  path  

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• Your  verbiage  may  sway  the  decision  for  coverage;  therefore,  if  the  condition  meets  the  criteria  for  reconstructive/corrective  surgery,  emphasize  the  medical  necessity  rather  than  just  cosmetic  reasons  for  the  case.  

o The  H&P  or  consult  may  be  requested  for  the  medical  review,  those  documents  are  ideal  to  illustrate  the  need  for  treatment.    X-­‐rays  or  a  path  report  may  also  be  needed  support  medical  necessity  in  some  instances.  

o Do  not  forget  to  include  pertinent  information  and  diagnoses  in  your  surgical  op  report.    Often,  the  supporting  diagnosis  (contracture  from  burn  scarring,  etc.)  may  be  missing  from  the  op  reports  and  the  H&P  or  consult  are  needed  in  order  to  obtain  the  information  thus  causing  a  delay  in  submitting  the  claim.  

• Provide  adequate  history  to  identify  any  former  surgeries  or  conditions  affecting  treatment  o Often  it  is  difficult  to  differentiate  whether  the  current  surgery  is  the  initial  procedure  or  is  this  surgery:  

§ A  repeat  surgery  (-­‐76  modifier  if  same  surgeon,  -­‐77  modifier  by  a  different  surgeon),    § A  planned,  staged  procedure  (-­‐58  modifier  if  within  the  postoperative  global  period),      § For  a  different  condition  (thereby  starting  the  global  “clock”  for  a  different  condition,  -­‐79  modifier),  § A  correction  of  a  defect  (different  diagnosis  noting  a  complication)  § An  unplanned  return  to  the  operating  room  for  a  related  procedure  (-­‐78  modifier)  

o For  staged  procedures,  when  was  the  last  surgery?    § Is  this  within  the  global  period  of  the  previous  surgery?  

o Otherwise,  what  condition  has  prompted  the  current  surgery?  • When  seeing  a  patient,  the  coding  would  depend  on  the  INTENT  of  the  visit.    See  the  chart  in  Specialty  Tip  #8;  this  may  help  to  

determine  whether  a  consult  or  a  visit  code  would  be  most  appropriate.  • For  Consults,  you  cannot  self-­‐refer.    There  must  always  be  a  request  for  your  services  in  the  medical  record  in  order  to  qualify  for  a  

consult  as  well  as  documentation  of  your  response  back  to  the  requesting  provider  o If  you  assume  all  or  a  portion  of  care  for  the  patient,  it  is  no  longer  considered  a  consult  but  a  visit  

• YOUR  documentation  should  easily  clarify  the  intent  of  the  visit.    Keep  in  mind  that  Charge  Tickets  are  not  a  part  of  a  legal  medical  record.  

• When  requesting  a  prior  authorization,  check  that  the  facility  would  be  appropriate  for  the  procedure  (inpatient  versus  outpatient).    Some  procedures  can  only  be  performed  in  the  inpatient  setting.    

   

 

Diagnosis  It  is  all  in  the  details  of  your  documentation  as  to  whether  a  claim  could  be  a  “paying”  diagnosis  for  a  procedure  or  whether  it  (they)  would  not  medically  support  payment  by  an  insurance  company  with  the  expense  falling  to  the  patient.    Diagnoses  tell  a  story  of  why  a  procedure  is  needed  and  your  documentation  illustrates  that  medical  necessity.    ICD-­‐10  opens  up  a  wider  range  of  coding  opportunities.  

• If  applicable,  always  state  laterality.    o Keep  in  mind  that  it  is  now  easier  to  code  for  different  conditions  in  contralateral  locations  supporting  procedures  that  

might  otherwise  be  bundled  together.  • Location,  location,  location...always  be  site  specific  and  detail  anatomical  locations.  • Identify  acute  versus  chronic  conditions.  • For  musculoskeletal  conditions  and  injuries,  state  whether  the  patient  is:      

o In  the  treatment  phase  (surgery,  Emergency  Department,  evaluation  and  treatment  by  new  physician,  etc.),    o In  the  healing  phase  (cast  change  or  removal,  medication  adjustment,  aftercare  following  treatment),    o Or  is  this  a  late  effect/sequela  of  an  injury?  

• When  treating  a  sequela  for  an  injury  you  need  to  gather  information  on  the  mechanism  of  the  injury    o Details  of  the  original  injury  (“closed  fracture  of  the  nasal  bone  with  a  dislocation  of  the  septal  cartilage  of  the  nose”)  o When  did  the  original  injury  occur?    (Date)  o What  happened?    (“driver  in  an  MVA”,  “slip  and  fall  in  home”,  “hit  by  a  baseball”,  etc.)    

• Rather  than  a  current  condition,  are  you  treating  a  late  effect  or  should  this  be  termed  a  “history  of”?    o “History  of”  codes,  especially  malignancies  may  help  to  support  reconstruction  codes.    

• Coding  rules  dictate  that  when  coding  for  multiple  conditions,  the  more  severe  or  acute  code  is  sequenced  first  with  chronic  conditions  as  secondary.  

o Be  sure  to  qualify  the  severity  of  the  condition.    Diagnostic  sequencing  depends  on  severity  (acute  over  chronic,  etc.)  o In  addition,  for  E&M  coding,  those  descriptive  words  help  in  the  medical  decision  making  portion  of  the  visit    

• State  acute  or  chronic,  old  injury,  any  descriptive  wording  that  help  to  illustrate  the  condition.    o Example:    “Glaucoma,  early  stage”  

• State  any  “due  to”  or  precipitating  conditions.    • Include  comorbid  and  relevant  conditions  that  impact  decision  making  or  might  complicate  surgery  .  • Update  your  diagnosis  for  the  current  service  being  provided  especially  in  bringing  forward  visits  in  an  EMR:  

o While  prior  conditions  may  have  originally  prompted  the  visit,  would  they  still  be  relevant?  o Unless  a  condition  is  under  treatment  or  has  an  impact  on  the  condition  under  treatment,  it  would  not  be  considered  

relevant.  

ICD-­‐10  SPECIALTY  TIPS  

ORAL  &  MAXILLOFACIAL  |  4  of  6  

• For  chronic  patients,  new  conditions  are  relevant  and  can  impact  the  medical  decision  making  IF  they  are  addressed  (i.e.  during  the  examination,  within  the  plan,  etc.)  

• If  a  patient  is  pregnant,  always  include  trimester  and  number  of  weeks  regardless  of  the  setting.      o The  only  time  pregnancy  is  considered  incidental  is  when  it  is  documented  as  such.    Otherwise  it  is  coded  as  “Pregnancy  

complicated  by...”  • Be  sure  that  you  are  listing  as  your  diagnosis  the  condition  YOU  are  treating  (i.e.  COPD  under  treatment  by  a  Pulmonologist,  atrial  

fibrillation  treated  by  a  Cardiologist,  etc.)  • Certain  conditions  (neoplasms,  respiratory,  etc.)  ask  for  additional  information  regarding  alcohol  and  tobacco  use,  abuse,  exposure  

to,  or  history  of  (see  specifics  below).  • Codes  for  Postop  Complications  are  expanded  in  ICD-­‐10  and  a  distinction  is  made  between  intraoperative  complications  and  

postprocedural  disorders.  o Not  all  conditions  that  occur  during  or  following  medical  care  or  surgery  are  classified  as  complications  

§ There  must  be  a  cause-­‐and-­‐effect  relationship  between  the  care  provided  and  the  condition,  and  § An  indication  in  the  documentation  that  it  is  a  complication.    This  cannot  be  assumed.  

o A  condition  that  is  normal  and  expected  post-­‐operatively  is  not  a  complication    

Condition   Additional  Information  Needed  

Alcohol  dependence  –  (F10-­‐)  (Applicable  to  many  dx  codes)  

•Use,  abuse,  or  dependence  of  alcohol?      •Blood  alcohol  level  if  applicable      •With  other  related  disorders  (withdrawal,  intoxication,  in  remission,  mood  disorder,  etc.)?  

Bleeding,  post-­‐op   •Specific  to  intraoperative  or  postprocedural.      •Specific  to  system  /  location.  

Cancer  

•Site?  Laterality  when  applicable?  -­‐Example:  C50.211  Malignant  neoplasm  of  upper-­‐inner  quadrant  of  right  female  breast  •Asks  for  additional  code  to  identify  alcohol  abuse  and/or  dependence  •  Other  condition(s)  associated  with  malignancy  –  (dehydration,  anemia,  etc.)  •Complication(s)  associated  with  neoplasm  •Include  estrogen  receptor  status  (if  applicable)  

●Document  morphology:    -­‐  Malignant  (Primary)  -­‐  Secondary  -­‐  Benign    -­‐  In  situ    -­‐  Uncertain  behavior    -­‐  Unspecified  behavior  -­‐Overlapping  sites  

For  “History  of”,  document:  -­‐Has  the  malignancy  been  excised  or  eradicated?    -­‐Is  there  still  treatment  being  provided  for  the  primary  and/or  secondary  site?  -­‐Is  there  evidence  of  remaining  malignancy  at  the  primary  site?  -­‐Document  any  associated  diagnoses/conditions  

Complications:  • Internal  device,  implant,  

and  graft  • Mechanical/Hardware  • Infection  or  

inflammation  

•If  a  complication  of  surgery,  state  whether    intraoperative  or  postoperative  •Be  sure  to  designate  the  cause  and  effect  relationship  to  illustrate  the  complication  •Specify  nature  of  the  complication:  -­‐  Breakdown  -­‐  Displacement    -­‐  Hemorrhage,  seroma    

-­‐  Pain  -­‐  Stenosis    -­‐  Embolism    -­‐  Leakage  

-­‐  Obstruction    -­‐  Perforation  -­‐  Protrusion  -­‐  Stitch  dehiscence  

Tobacco  Use  Disorder  –      (Applicable  to  many  dx  codes)  

•Document  type:    -­‐  Cigarettes    -­‐  Chewing  tobacco    -­‐  Other  

 •Delineate  between:    -­‐  Tobacco  use/abuse  (Z72.0)  -­‐  Tobacco  dependence  (F17-­‐)  -­‐  History  of  (Z87.891)  -­‐  Exposure  to  environmental  tobacco  smoke  (Z77.22)  -­‐  Exposure  to  tobacco  smoke  in  the  prenatal  period  (P96.81)  

•Document  state  of  dependence:    -­‐  In  remission    -­‐  With  withdrawal    -­‐  Without  withdrawal  

Cosmetic  surgery  codes  Z41.1:  Encounter  for  cosmetic  surgery    Z41.8:  Encounter  for  other  procedures  for  purposes  other  than  remedying  health  state    Z41.9:  Encounter  for  procedure  for  purposes  other  than  remedying  health  state,  unspecified  

Fractures  

Codes  for  fractures  are  classified  on  the  basis  of  following:      • Traumatic  or  Pathologic  (+  underlying  condition)?  • Specific  anatomical  information  type  of  fracture  • Open  or  closed    • Displaced  or  non-­‐displaced?      

Right,  Left,  or  Bilateral?  • Episode  of  Care:    

-­‐  Initial  (treatment  phase)/  subsequent    -­‐  (Routine  healing/  Delayed  healing,  Non-­‐union/  Malunion)  Initial  or  subsequent  encounter?      -­‐  Or  Sequela  (detail  original  injury)?  

           

ICD-­‐10  SPECIALTY  TIPS  

ORAL  &  MAXILLOFACIAL  |  5  of  6  

 Some  diagnosis  common  to  OMS:    

ICD-10 Codes Diagnosis Q35.1   Cleft  hard  palate  Q35.3     Cleft  soft  palate  Q35.5   Cleft  hard  palate  with  cleft  soft  palate  Q35.7   Cleft  uvula  Q35.9   Cleft  palate,  unspecified  Q36.0   Cleft  lip,  bilateral  Q36.1   Cleft  lip,  median  Q36.9   Cleft  lip,  unilateral  Q37.0   Cleft  hard  palate  with  bilateral  cleft  lip  Q37.1   Cleft  hard  palate  with  unilateral  cleft  lip  Q37.2   Cleft  soft  palate  with  bilateral  cleft  lip  Q37.3   Cleft  soft  palate  with  unilateral  cleft  lip  Q37.4   Cleft  hard  and  soft  palate  with  bilateral  cleft  lip  Q37.5   Cleft  hard  and  soft  palate  with  unilateral  cleft  lip  Q37.8   Unspecified  cleft  palate  with  bilateral  cleft  lip  Q37.9   Unspecified  cleft  palate  with  unilateral  cleft  lip  C03.0  -­‐  C03.9   Neoplasm,  malignant  of  gum  C41.0  -­‐  C41.1   Neoplasm,  malignant  of  bones  of  skull  and  face  and  mandible  C76.0   Neoplasm,  malignant  of  head,  face,  and  neck  D10.30  -­‐  D10.39   Neoplasm,  benign  of  other  and  unspecified  parts  of  mouth  D16.4  -­‐  D16.5   Neoplasm,  benign  of  bones  of  skull  and  face  and  lower  jaw  bone  K09.0  -­‐  K09.1  M27.0  -­‐  M27.9   Diseases  of  jaws  

M26.211  -­‐  M26.29   Anomalies  of  dental  arch  relationship  M26.30  -­‐  M26.39   Anomalies  of  tooth  position  of  fully  erupted  tooth  or  teeth  Numerous  options   Open  wound  of  head,  neck,  and  trunk,  sequela  

S01.401+  -­‐  S01.95x+   Open  wound  of  face,  internal  structures  of  mouth,  or  other  and  unspecified,  without  mention  of  complication,  or  complicated  

S02.0xxS  -­‐  S02.92xS   Fracture  of  skull  and  face  bones,  sequela  S02.400+  -­‐  S02.42x+  S02.600  -­‐  S02.69x+   Fracture  of  malar,  maxillary,  zygoma  and  mandibular  bones,  closed  or  open  

S03.0xx+   Dislocation  or  jaw  S09.10x+  -­‐  S09.19x+  S09.8xx+,  S09.90x+  -­‐  S09.93x+  

Injury  to  head,  face,  and  neck  

T84.81x+  -­‐  T84.89x+   Other  specified  complications  of  internal  orthopedic  prosthetic  devices,  implant,  and  grafts  T85.21x+  -­‐  T85.318  T85.390  -­‐  T85.398  T85.618  

Mechanical  complication  of  other  specified  prosthetic  device,  implant,  and  graft  due  to  other  implant  and  internal  device,  not  elsewhere  classified  

T85.79x+   Infection  and  inflammatory  reaction  due  to  other  internal  devices,  implants  and  grafts  Z01.20  -­‐  Z01.21   Encounter  for  dental  examination  and  cleaning  

   Dental  ICD-­‐10  has  added  coding  that  more  specifically  details  the  extent  of  teeth  loss  and  whether  caries  is  limited  to  the  enamel,  dentin,  or  pulp.    It  asks  for  additional  codes  to  identify  alcohol  abuse  or  dependence  (F-­‐10-­‐)  and/or  use/dependence/history  of/or  exposure  to  tobacco.    There  are  a  number  of  new  ICD-­‐10  codes  for  Dental.    Note  the  Edentulism  Classifications  for  loss  of  teeth  at  the  bottom  of  the  following  diagnostic  code  list.    When  treating  situations  involving  a  traumatic  injury,  in  addition  to  the  details  of  the  condition,  you  will  need  to  also  gather  information  regarding  the  mechanism  of  injury:  

1. When  did  the  original  injury  occur?    (Date)  2. What  happened?    (“driver  in  an  MVA”,  “slip  and  fall  in  home”,  “bitten  by  a  neighbor’s  dog”,  “playing  soccer”,  etc.)    The  more  detail  

the  better. And,  yes,  this  is  where  some  of  those  really  amusing  scenarios  for  a  vast  array  of  event  codes  come  in.  More  and  more  often,  we  are  being  asked  to  provide  this  information.    When  the  information  is  not  provided,  an  extensive  amount  of  follow-­‐up  has  to  be  done  in  order  to  garner  the  information  to  complete  the  billing  (often  necessitating  obtaining  information  from  the  patient’s  primary  care).    For  every  denial  or  request  for  information,  there  is  a  time  delay  in  payment  of  the  claim.            

ICD-­‐10  SPECIALTY  TIPS  

ORAL  &  MAXILLOFACIAL  |  6  of  6  

   

ICD-­‐10  Codes   Diagnosis  

K00.2   Abnormal  Size-­‐  teeth  K00.3   Mottled  teeth  K00.4   Disturbance  of  formation  K00.5   Disturbance  of  tooth  structure  K00.6   Disturbance  of  tooth  eruption  K02.9   Dental  Caries  

K02.52   Dental  Caries-­‐    on  pit/fissure  surface  penetrating  into  dentine  

K02.62   Dental  Caries-­‐    on  smooth  surface  penetrating  into  dentine  K02.53   Dental  Caries-­‐    on  pit/fissure  surface  penetrating  into  pulp  K02.63   Dental  Caries-­‐    on  smooth  surface  penetrating  into  pulp  K03.0   Excessive  Attrition  K03.1   Abrasion  –  dental  K03.1   Abrasion-­‐  localized  K03.1   Abrasion-­‐  generalized  K03.2   Erosion  of  teeth-­‐  unspecified  K03.2   Erosion  of  teeth-­‐  localized  K03.5   Accretions  On  Teeth  M26.72   Alveolar  Mandibular  Hyperplasia  

K08.0   Exfoliation  Of  Teeth  Due  To  Systemic  Causes  –    Code  also  underlying  systemic  condition  

Complete  Loss  Of  Teeth  Due  To  Periodontal  Disease,  K08.121   Class  I   K08.123   Class  III  K08.122   Class  II   K08.124   Class  IV  

K08.129   Complete  Loss  of  Teeth  Due  to  Periodontal  Disease,  Unspecified  Class  

Partial  Los  of  Teeth  Due  to  Periodontal  Diseases,  K08.421   Class  I   K08.423   Class  III  K08.422   Class  II   K08.424   Class  IV  

K08.429   Partial  Loss  of  Teeth  Due  to  Periodontal  Diseases,  Unspecified  Class  

K08.50   Unspecified  defective  dental  restoration  K08.52   Unrepairable  overhanging  of  dental  restorative  materials  K08.531   Fractured  Dental  Restorative  Material  W/  Loss  Of    Material  K08.56   Poor  Aesthetics  Of  Existing  Restoration  K12.2   Cellulitis  And  Abscess  Of  Oral  Soft  Tissues  K13.21   Leukoplakia  Of  Oral  Mucosa,  including  tongue  K13.3   Hairy  leudoplakia  K14.8   Other  Specified  Conditions  Of  The  Tongue  

Complete  Loss  Of  Teeth  Due  To  caries,  K08.131   Class  I   K08.133   Class  III  K08.132   Class  II   K08.134   Class  IV  K08.139   Complete  Loss  of  Teeth  Due  to  Caries,  Unspecified  Class  

Partial  Los  of  Teeth  Due  to  caries,  K08.431   Class  I   K08.433   Class  III  K08.432   Class  II   K08.434   Class  IV  K08.439   Partial  Loss  of  Teeth  Due  to  caries,  Unspecified  Class  K08.51   Open  Restoration  Margins  

K08.530   Fractured  Dental  Restorative  Material  Without  Loss  of    Material  

K08.54   Contour  Incompatible  With  Oral  Health  M27.3   Alveolitis  Of  Jaw,  Alveolar  osteitis  K13.0   Diseases  Of  Lips,  Abscess  K14.5   Plicated  Tongue  

M26.30   Vertical  Displacement  Of  Alveolus  &  Teeth  Unspecified  anomaly  of  tooth  position  of  fully  erupted  tooth  or  teeth  

M26.79   Other  specified  alveolar  anomalies  Complete  Loss  Of  Teeth  Due  To  Trauma,  

K08.111   Class  I   K08.113   Class  III  K08.112   Class  II   K08.114   Class  IV  K08.119   Complete  Loss  of  Teeth  Due  to  Trauma,  Unspecified  Class  

Partial  Los  of  Teeth  Due  to  Trauma,  K08.411   Class  I   K08.413   Class  III  K08.412   Class  II   K08.414   Class  IV  K08.419   Partial  Loss  of  Teeth  Due  to  Trauma,  Unspecified  Class  K03.1   Abrasion  Of  Teeth,  Generalized  K03.5   Ankylosis  Of  Teeth  K04.0   Pulpitis  K04.4   Acute  Apical  Periodontitis  K04.7   Periapical  Abscess  Without  Sinus  K04.5   Chronic  Apical  Periodontitis  K04.6   Periapical  Abscess  With  Sinus  K05.00   Acute  Gingivitis  K05.10   Chronic  Gingivitis  K06.0   Gingival  Recession,  Unspecified  K05.21   Aggressive  Periodontitis,  Localized  K05.22   Aggressive  Periodontitis,  Generalized  K05.31   Chronic  Periodontitis,  Localized  K05.32   Chronic  Periodontitis,  Generalized  M26.71   Alveolar  Maxillary  Hyperplasia  

Other  Conditions  Influencing  Care  F70   Mild  Mental  Retardation  Q90.9   Down  Syndrome,  unspecified  F84.0   Autistic  Disorder,  Current  or  Active  State  F90.9   ADHD,  unspecified  type  G80.9   Cerebral  Palsy  NOS  R56.9   Seizure  Disorder  J45.909   Asthma,  unspecified,  uncomplicated  F71   Moderate  Mental  Retardation  F72   Severe  Mental  Retardation  F73   Profound  Mental  Retardation  F41.1   Generalized  Anxiety  Disorder  

Q04.9   Congenital  Encephalopathy    Congenital  malformation  of  brain,  unspecified  

Q06.9   Congenital  malformation  of  spinal  cord,  unspecified  Q07.9   Congenital  malformation  of  nervous  system,  unspecified  R01.1   Heart  Murmur  F41.9   Anxiety  state,  Unspecified  F41.0   Panic  Disorder  w/o  agoraphobia    

Edentulism  Classifications  Class  I   Ideal  or  minimally  compromised  Class  II   Moderately  compromised  Class  III   Substantially  compromised  Class  IV   Severely  compromised  

 The  information  provided  is  only  intended  to  be  a  general  summary  and  not  intended  to  take  place  of  either  written  law  or  regulations.