16+ Learning Choices data hub

State of Play

scotXed - 7 April 2011

Simon Marshall – Information Manager

Skills Development Scotland

Background to 16+ Learning Choices data hub

• Challenge of maintaining engagement with young people at points of transition

• Caused by incomplete / different data held by partners, and limited data sharing

• Address by developing and sustaining 16+ Learning Choices data hub

– enable secure multi-partner data sharing between key partners

Skills Development Scotland

Benefits

• Use a better data set to provide a more consistent and personalised service:

more young people in positive destinations

• Remove data duplication and gaps to help front-line delivery staff:

more effective working

• Gather and analyse more comprehensive management information:

well-informed service delivery decisions

• Extract information for reporting to Scottish Government and other partners:

demonstrate effective contribution to 16+ LC

Skills Development Scotland

Stakeholders

• Local Authorities, Colleges, SDS (data sharing)

• Young people (customer service / privacy and data protection)

• Scottish Government (policy and information & jointly-chaired SG/SDS Programme Board)

• Voluntary sector organisations (possible future data sharing)

• SQA, SFC, UCAS, JcP (possible future data sharing)

Skills Development Scotland

Strategic Fit

• SG Policy– Integral part of 16+ Learning Choices (15-19 age group)

• SDS Projects– Close fit

• Insight Replacement• Enterprise Reporting

– Wider fit• My World of Work• 16 19 Choices

Skills Development Scotland

Skills Development Scotland

16+ LC data hub components

• Technical framework (the data store itself)

• Data exchange technology (into and out of store)

• Legals (data sharing agreements, privacy notices)

• Governance (policies and processes)

• Relationships (with multiple stakeholders)

Skills Development Scotland

Current State of Play (1)

• Data exchange technology– Engagement with the four main

suppliers of systems to our partners– Short term approach agreed with LAs– Detailed work on short term approach

due to complete by end of April 2011– Agreement in principal to long term

solution with LAs– Questionnaires sent to all Colleges to

determine best way forward

Skills Development Scotland

Architecture

SDS 16+ DATA HUB

Datasharing

Externalreport access

EnterpriseReporting

Local Authorities Colleges

Insight / CSSSingle Customer Record

Other ExternalPartners

Manualreport

generation

Manualreport

distribution

16+ Staging Data

16+ DataExchange Portal

Internal Systems

Skills Development Scotland

Current State of Play (2)

• Legals– Data sharing agreements with LAs

• 17 signed• 10 ‘close’• 5 ‘significant discussions’

– Data sharing agreements with colleges in conjunction with Scotland’s Colleges

• Governance– Privacy Impact Assessment complete– Governance structures (SG, SDS,LA, College) in place – Data sharing capacity building events for LAs & SDS Ops

• 21 delivered, 11 to do in May

• Relationships• Working relationships established and sustained with the key data sharing

partners • Communication plan in operation• Strong relationships with SG: jointly-chaired Programme Board plus on the

ground engagement with partners

Skills Development Scotland

Key Milestones

• First areas pilot data sharing into and out of the hub – May 2011

• Start roll out of data sharing – June 2011

• Complete roll out (data sharing with all key partners) – end August 2011

• Evaluation – September 2011

• Project close and handover to business

(to become part of Business as Usual) – October 2011

Skills Development Scotland

What will success look like

• Multi-partner data sharing between SDS, LAs, College

• Satisfied stakeholders

• Better service for young people

• More effective working for front line staff

• Better management information

• Better reporting on 16+ Learning Choices to SG and others