150305 AGENDA LOCAL PAPUNYA - macdonnell.nt.gov.au · Advancement Strategy (IAS) and the 2015 IAS...

AGENDA

PAPUNYA

LOCAL AUTHORITY MEETING

TUESDAY 24 MARCH, 2015

The Local Authority meeting will be held in the MacDonnell Service Delivery Office,

Papunya at 10.30am

PAPUNYA LOCAL AUTHORITY MEETING 24 MARCH 2015

- 1 -

AGENDA

ITEM SUBJECT

1 MEETING OPENING

2 WELCOME AND ATTENDANCE

2.1 Welcome to Country 2.2 Attendance – members / Staff / Visitors 3 APOLOGIES / ABSENTEES / RESIGNATIONS

3.1 Apologies / Absentees 3.2 Resignations 4 COUNCIL CODE OF CONDUCT (MEETING RULES)

4.1 Council Code of Conduct 4.2 Conflict of Interest 5 DEPUTATIONS / GUEST SPEAKERS

5.1 Cate Povey – Dept. of Corrections: Community Work Orders Partnership with MRC 5.2 Heimo Schober – KABCNT: Tidy Town 6 MINUTES OF LOCAL AUTHORITY MEETINGS

6.1 Confirmation of Minutes of previous Meeting 6.2 Issues / Actions arising from Minutes 7 COUNCIL LOCAL GOVERNMENT

7.1 Standing Items Report – Actions Register 7.2 Complaints 7.3 Council Service Coordinator Report 7.4 Community Services Reports 7.5 MacDonnell Regional Council 2013/14 Annual Report 7.6 MacDonnell Regional Council Communications & Engagement Plan LOCAL AUTHORITY PLANS

8.1 Local Authority Plan 9 BUDGETS

9.1 Review – Community Expenditure Report as at 31 December 2014 1 OTHER BUSINESS

10.1 Local Authority Meeting Room Upgrades 10.2 Lighting – Basketball Court 10.3 Housing Reference Groups 10.4 Training Workshop 11 NEXT MEETING – THURSDAY 30TH APRIL, 2015

12 MEETING CLOSE

PAPUNY

4. MA

ITEM N

TITLE AUTHO RECOM (a) Tha Con SUMMA This rep BACKG M 1 Inter

A me 2 Hone

A medutie

3 Takin

A meinflue

4 Polit

A mepubli

5 Cond

A me

6 Resp

A meand

7 Conf

A me(othe

Whepart

YA LOCAL A

ACDONNE

NUMBER

OR

MMENDATI

at the Localnduct.

ARY:

port contain

GROUND

MacDonnell

rests of the

ember must

esty

ember muses.

ng care

ember musence of alco

teness/Cou

ember music.

duct towar

ember must

pect for cu

ember musnot be unfa

flict of inte

ember muster job, busin

ere a conflicin the discu

AUTHORITY

LL COUNC

4.1 MacDoHelen

ION

l Authority

ns all of the

l Regional

e Council a

t act in the b

st be hones

st be carefuohol or illeg

urtesy

st be polite

rds council

t not direct,

lture

st respect dair towards o

rest

t, if possibleness etc.) a

ct exists, theussion or vo

Y MEETING

CIL CODE

onnell CounSmith, Man

note and a

details abo

Council Co

and Commu

best interes

st and act

l to make gal drugs, w

e to other m

staff

reprimand,

ifferent cultothers, or th

e, avoid connd duties.

e member mote

- 2 -

E OF CON

ncil Code ofnager – Gov

accept the

out the MacD

ode of Con

unity come

sts of the co

the right w

good decisihen perform

members, c

, or interfere

tures, familihe opinions

nflict of inte

must inform

DUCT

f Conduct vernance a

MacDonne

Donnell Cou

nduct

e first

ommunity, it

way (with in

ons (diligenming official

council staf

e in the man

ies and lanof others, b

rest betwee

the Counc

nd Planning

ell Council

uncil Code

ts outstation

tegrity) whe

nce), and mduties.

ff, electors

nagement o

guage groubecause of

en the mem

il or Local A

24 MARC

g

Code of

of Conduct

ns and the C

en perform

must not be

and memb

of council st

ups (culturatheir backg

mber's privat

Authority an

CH 2015

.

Council.

ming official

under the

bers of the

taff.

al diversity)round.

te interests

nd not take


- 3 -

8 Accountable

A member must be able to show that they have made good decisions for the community. 9 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents. ATTACHMENTS: There are no attachments for this report.

PAPUNY

ITEM N

TITLE

AUTHO RECOM (a) Tha Pro SUMMA

What to Details Registe

1. Foroffic

2. For

3. For

in

4. For

acc

5. For

6. For

rep

7. For

YA LOCAL A

NUMBER

OR

MMENDATI

at the Localocedure and

ARY: This r Confl

o disclose

of relevant er of Interes

r a corporatcer

nam the the

r a benefici the the the

r all land or

nam the the

r debts or licounts

the

r shares an the nam

r membershresentation

nam pos

r undertakin deta natu

AUTHORITY

4.2

ConflicHelen

ION

l Authority d declare a

report contailicts of Intere

particulars sts can relat

tion or org

me of organinature of thnature of th

al interest name of thenature of thnature of th

r real estate

me of localitapproximatpurpose fo

iabilities ov

name of the

nd similar innature of th

me of the co

hips of polnal associa

me and addsition held (i

ng secondails of emplure of emplo

Y MEETING

cts of IntereSmith, Man

note and aany conflic

ins all of the est Procedure

to be disclote to any or

anisation o

isation or cohe office helhe corporati

in a familye Trust he Trust’s ahe interest i

e in which

y of the lante size of thr which the

ver $ 10,00

e creditor

nvestmentshe investmeorporation a

itical partieation ress of the f any).

employmeoyer oyment or c

- 4 -

est nager – Gov

accept thects of intere

details aboue.

osed on botall of the fo

of which a

orporationld on or organ

y or busine

activities n the Trust

a Councill

d or real eshe land or ho

land or rea

00, other th

s ent nd type of b

es, trade u

organisatio

ent

consultancy

vernance a

Local Authest.

ut the MacDo

th the Counollowing;

Councillor

nisation’s ac

ess trust

.

or or relev

state ouse/unit

al estate is/ o

han credit c

business it i

nion or pro

n

y.

nd Planning

hority Conf

onnell Counc

ncillor and C

r or relevan

ctivities.

ant employ

or is intende

card accou

s involved i

ofessional,

24 MARC

g

flict of Inte

cil Local Auth

Council Emp

nt employe

yee has an

ed to be us

nts includi

in.

, business

CH 2015

erest

hority

ployee

ee is an

n interest

ed.

ing store

or

PAPUNY

6. M

ITEM N

TITLE

AUTHO RECOM (a) Tha as r SUMMA

1. MEE The me 2. WEL

2.1 Wel2.2 Atte2.3 Atte Local A Council Staff: GEngageService Visitors

3. APO 3.1 Apo Apologi Absente 3.2 Res No mem 4. COU 4.1 Mac

YA LOCAL A

MINUTES O

NUMBER

OR

MMENDATI

at the Minutread and ac

ARY: D

TING OPE

eeting was d

LCOME AN

lcome to Coendance – Mendance – S

Authority Me

llors: Lance

Graham Muement), Races Coordina

s: Rohan M

OLOGIES A

ologies / A

ies: Denis Karen M

ees:

signations

mbers anno

UNCIL COD

cDonnell C

AUTHORITY

OF LOCAL

6.1 MinuteMeetinRache

ION

tes of the Lccepted as

DRAFT MIN

ME

NING

declared op

D ATTEND

ountry – SyMembers anStaff and Vi

embers: Sy Iso

e Abbott, Si

rnik (Directchel Walsh ator), Barry L

athews (GE

ND ABSEN

bsentees

Minor, LancMcDonald,

ounced that

E OF CON

Council Cod

Y MEETING

L AUTHOR

es of the preng el Walsh, Go

Local Auths a true rec

NUTES OF TEETING HE

pen at 11.00

DANCE

lvana Marknd Councillositors

ylvana Markobel Gorey,

id Anderson

or Service D(GovernancLysaght (Ma

EC)

NTEES

ce McDonalCr Irene Na

they would

DUCT (ME

de of Cond

- 5 -

RITY MEET

evious Pap

overnance

ority Meeticord of the

THE PAPUELD ON 16

0am

ks ors

ks (Chair), P Sammy Bu

n

Delivery), Hce Support anager – Fi

ld, Grahamangala

d like to resi

ETING RUL

duct

TING

unya Local

Support Off

ing held onmeeting.

NYA LOCAOCTOBER

Punata Stocutcher

Helen SmithOfficer), Rhinance)

Poulson, S

gn.

LES)

Authority

ficer

n 16 Octobe

AL AUTHORR 2014

ckman, Lind

(Manager –honda Wilco

Sheila Dixon

24 MARC

er 2014 be

RITY

da Anderson

– Governanomes (Coun

n,

CH 2015

taken

n,

nce and ncil


- 6 -

Motion: (a) That the Local Authority note the MacDonnell Council Code of Conduct.

MOVED: Sammy Butcher SECONDED: Lance Abbott CARRIED Action: The Local Authority requests that the MacDonnell Council Code of Conduct to be written in language (luritja). 4.2 Conflict of Interest Motion:

(a) That the Local Authority note the Conflicts of Interest Report. MOVED: Punata Stockman SECONDED: Isobel Gorey CARRIED No conflicts of interest were declared at this meeting Action: The Local Authority requests that the Conflicts of Interest policy to be written in language (luritja). 5. OTHER BUSINESS 5.1 Revision – Number of LA meetings per year The Local Authority are happy with having six of meetings per year. The Idigenous Advance Strategy (IAS) was discussed Indigenous Advancement Strategy (IAS) The IAS funding application for Papunya was discussed.

The Local Authority was briefed on the Commonwealth Government’s Indigenous Advancement Strategy (IAS) and the 2015 IAS Funding Round. The Local Authority was also briefed on the proposals being developed by the MacDonnell Regional Council for the IAS 2015 Funding Round in Youth, jobs mentoring, early childhood and night patrol.

Resolution: The Local Authority note and strongly support the aim to achieve indigenous jobs in all their programs and will continue to work with MRC and other stakeholders to involve the community in the following MRC IAS funded programs. The Local Authority also strongly supports the aims of increasing school attendance, improving community safety, supporting local indigenous governance and respecting country and culture.

Youth Services - MacYouth Early Childhood

Indigenous Jobs Mentoring Community Night Patrol

MOVED: Syvlana Marks SECONDED: Punata Stockman CARRIED


- 7 -

Governance Training The Local Authority discussed the whether all local authority members could receive governance training. Central Australian Waste Management The Local Authority were advised that Papunya has received a $5,000 grant for the the purpose of education on waste management. The following ideas were discussed by the Local Authority –

An education program regarding picking up rubbish and what rubbish does to the environment.

Recycling and waste initiatives. A clean up Papunya Day/Week. Posters in language to educate what rubbish does to their totem - honey ants, with this

as something the children can create. A community BBQ to promote this program.

A plan will be set based on the ideas discussed and taken to the next meeting for the Local Authority to approve. Funds needs to be spent by 31 December 2014, and reported on in January 2015.

Meeting broke for lunch at 12.15pm meeting resumed at 12.50pm 6. DEPUTATIONS / GUEST SPEAKERS 6.1 NT Housing No representative from NT Housing attended this meeting 7. LOCAL AUTHORITY PLANS AND BUDGETS 7.1 Training – Finance Training session conducted by Barry Lysaght Review of last training on Governance which covered

o the 3 levels of government o links from Community → Local Authority → Council → CEO → Staff o roles of Local Authority, Council and Staff – separation of powers o Code of Conduct

Understanding Council reports Council Budget

o Where does your community fit? o What reports ou will get from Council o What the numbers could be telling you

MacDonnell Regional Plan – Priorities for Community Balancing what Community wants & what Council can afford Where Council gets its money for Services in Community

o Expenditure o Money spent so far YTD o What could have been spent YTD o Difference – Variance YTD o What we can spend – budget for the full year

Meeting break 1.54pm meeting resumed: 2.10pm


- 8 -

7.2 Finance and Budgets – Review the Financial Report for July 2014 Motion:

(a) That the Local Authority note and accept the Financial Report as at 31 July 2014. MOVED: Lance Abbott SECONDED: Punata Stockman CARRIED 7.3 Local Authority Plan – Confirm priorities and approve plan Motion:

(a) That the Local Authority confirm priorities and approve the Local Authority Plan MOVED: Sid Anderson SECONDED: Sammy Butcher CARRIED With an amendment to changing Sorry Camp to be Priority One. A Laundromat is not a service delivered by Council. The Local Authority allocates all funding be spent on Priority One. Papunya has been allocated $74k for infrastructure projects in the community. Priority 1 – Upgrade sorry camp. The Local Authority would like two shade structures instead of four shade structures. One shade structure for men, and one for women with the one large camp to be turned into three camps. The location of the three camps were identified on a map of the community. Priority 2 – Laudromat - Local Authority accepts the gifted washing machines. The Local Authority will discuss with the Store Committee about setting up machines in the store. 8. MINUTES OF LOCAL AUTHORITY MEETINGS 8.1 Confirmation of the minutes of the last Local Authority Meeting. Motion:

(a) That the minutes of the Local Authority Meeting held on 21 August 2014 be taken as read and be accepted as a true record of the meeting.

MOVED: Sid Anderson SECONDED: Sylvana Marks CARRIED 8.2 Issues / Action arising from Minutes Nil 9. COUNCIL LOCAL GOVERNMENT 9.1 Standing Items Report – Actions Register


- 9 -

Motion: (a) That the Local Authority note and accept the Standing Items Report – Action Register.

MOVED: Sammy Butcher SECONDED: Punata Stockman CARRIED Item 1. Whipper snipper and lawnmowers – ITEM CLOSED Item 2. Road Grading – ITEM CLOSED Item 3. Sports Weekend – ONGOING Action: Put on the agenda for the first meeting in the new year for further discussion. Item 4. Road Trains – ONGOING Item 5. Discretionary funds – ITEM CLOSED Item 6. Outstations – ONGOING The Local Authority commented that assistance is needed with helping to clean up rubbish at 5 mile and 3 mile outstations. Possibly a truck and works assistants to go to the stations to help with the clean up. Can outstation residents be employed to do this work? The Local Authority were advised that a budget will be put to the next Ordinary Council Meeting for additional staff – a Senior outstation worker and two outstation assistants. Item 7. Housing – ITEM CLOSED Item 8 Recreation Area – ONGOING The Local Authority will discuss this item at a later meeting. 9.2 Complaints received Motion:

(a) That the Local Authority note and accept the complaints received. MOVED: Sylvana Marks SECONDED: Isobel Gorey CARRIED Nil complaints received. 9.3 Council Services Coordinator Report Motion:

(a) That the Local Authority note and accept the Council Services Coordinator Report. MOVED: Sid Anderson SECONDED: Sammy Butcher CARRIED 9.4 Community Services Report Motion:

(a) That the Local Authority note and accept the Community Services Report.


- 10 -

MOVED: Sammy Butcher SECONDED: Isobel Gorey CARRIED 10. DEPUTATIONS/GUEST SPEAKERS 11. NEXT MEETING Thursday, 27th NOVEMBER 2014 Isobel Gorey submits her apology for the next meeting, as she will be away at another meeting on this day. 12. MEETING CLOSE The meeting closed at 5.05pm. THIS PAGE AND THE PRECEEDING 5 PAGES ARE THE DRAFT MINUTES OF THE PAPUNYA LOCAL AUTHORITY MEETING HELD ON 16 OCTOBER 2014 AND UNCONFIRMED.

PAPUNY

7. C

ITEM N

TITLE AUTHO

RECOM (a) Tha

Rep

SUMMA

21/08/2 Local Auadvertiscontact sports wweekendImparja with the 16/10/1meeting

21/08/2 Road Trasites) arconcernthrough

31/5/12 Signs an ACTION

YA LOCAL A

COUNCIL L

NUMBER

OR

MMENDATI

at the Local

port.

ARY:

2014 – Sport

uthority woued and be opthe NTG abo

weekend, advd. Possibly inTV, newspape sports wee

14 Action: Pug in 2015 for

2014 – road a

ains driving tound the ed for the child.

2 ‐ Outstatio

nd equipmen

1: signs are

AUTHORITY

LOCAL GO

7.1 StandiHelen

ION

l Authority

ACTIONS s Weekend

ld like the Sppen to everyout getting revertising for n through ICTpers, ABC TVkend in Sept

ut on the agefurther discu

access by ro

through cultge of the comdren when ro

ons:

t needed for

needed at th

Y MEETING

OVERNME

ing Items RSmith, Man

note and a

ports Weekeyone, possiblecognition fothe next spoTV and CAAMV and Radio. tember 2015

enda for the ussion.

ad trains

ural sites (hommunity. Moad trains dr

r Outstations

he turn off to

- 11 -

ENT

Report – Actnager – Gov

accept the

end to be ly or the orts MA, To start 5.

first

F

P

2And

Lsw

oney ant ajor rive

2tInb

P1Dtewswfo

s

o Green

2uJ

tions Registvernance a

Standing I

U

FOR DISCUSS

PREVIOUS UP

29/09/14 UPAuthority to dnot providingdiscussing fur

Local Authoritill a priorityweekend.

26/02/15 UPhis request anfrastructurebudgeting.

PREVIOUS UP10/10/14: MDepartment ohe request wendorsementwill then be significant amwill need to gor future wo

2/2/2015 UPup at outstato Rawson ha

ter nd Planning

Items Actio

PDATES / S

SION

PDATE:

DATE: We wdo this next g updates onrther next ye

ity to advise y after the m

IN PROGR

DATE: Counand it is nowe for inclusio

PDATE: MRC have conof infrastructwill go to Cout at the Octosent to DOI. Tmount of mogo in forwardork.

IN PROGR

DATE: Signions. as been emp

24 MARC

g

ons Regist

STATUS

will support tyear. We sugn this item anear.

on whether ost recent sp

RESS

ncil have endw with Dept. oon in future

ntacted the ture to requuncil for ober meetingThe work wioney if it procd estimates w

RESS

s have starte

ployed to do

CH 2015

er

he Local ggest nd

this is ports

dorsed of

est this,

g which ll cost a ceeds so with DOI

ed to go


- 12 -

Valley, Town Bore, Ulumbara, Blackwater, 3 Mile and Atji Creek Outstations. ACTION 2:

Town Bore outstation request a shed to store the generator or equipment.

Green Valley Outstation request solar power and a phone for emergency purposes.

ACTION 3: Department of Regional Development to be invited to attend next Local Board meeting to discuss Outstation Policy.

outstation work with local civil team PREVIOUS UPDATE: 6/10/14: Signs will be put up shortly now that we have finished the sports carnival.

28/11/13 – recreation area: Local Board request the open space between houses is developed into a recreation area for camping with shade structures, water and/or trees. ACTION: Council to check the community maps re: boundaries. 16/10/14 Action: The Local Authority will discuss this item at a later meeting.

ONGOING 25/02/15 UPDATE: We suggest potentially including this on next year’s Local Authority Plan, if not integrating with the Sorry Camps (this was discussed at the last Local Authority meeting) PREVIOUS UPDATE: 19/08/14: There has been no further feedback on this action from the LA and is beyond budget allocations for the 2014/15 FY. It is suggested due to the nature of the request that this be incorporated into the LA Plan.

16/10/14 – Translation of Policies The Local Authority requests that the Code of Conduct and the Conflicts of Interest policies to be written in language (12uritja) so members can read and understand them. Action: MRC to translate the Code of Conduct and Conflicts of Interest Policies to language.

ONGOING

25/02/15 UPDATE: We have given this to the Local Authority Chair to have a look at doing. However, we may have some money to get this done professionally if the Chair will not have enough time – or there is difficulty translating.

PAPUNY

ITEM N

TITLE AUTHO RECOM (a) Tha Serv

ITEM N

TITLE AUTHO RECOM (a) Tha SUMMA Staffing

Local G

YA LOCAL A

NUMBER

OR

MMENDATI

at the Localvice Delive

___

NUMBER

OR

MMENDATI

at the Local

ARY: This re standa

g update We have NPresley WaGraham Maalso startedhave all leftMinor and M

Governme

Cemetery Our

ropewonat trconEasgardquitcomsom

Companio Dr B

date

Local Road No

AUTHORITY

7.2

CompRhond

ION

l Authority ery in Papu

__________

7.3 CouncRhond

ION

l Authority

eport is a suards and gui

Nathan Robeard and Doualbunka, Trd in our Civt our Civil TMalcolm Ka

ent Servic

Managemer cemetery ne. It will be n’t have anyrying to get tacted ICV

ster to compdens, weedte a lengthy

mpleted andme valuable

on Animal WBob should e.

d Maintenachange

Y MEETING

laints Receda Wilcome

note that nnya.

__________

cil Servicesda Wilcome

note and a

mmary of acdelines in Pa

erts who hauglas Lane evor Rice, Til Team. Ca

Team as wearpa.

ces Update

ent now has a slocked up a

y more issuethe cemeteand they ar

plete the ceds, connectiy project for d hopefully t

information

Welfare Cobe due to v

ance

- 13 -

eived es, Council S

no Compla

_________

Coordinatoes, Council S

accept the

chievements apunya and

as started whave starteThelick Malaleb Campb

ell as Tyron

e

small shed after funeraes with mis

ery done bure going to metery withon of the wICV but at

the fellows tn from the I

ntrol visit in the n

Services Co

aints have b

__________

or Report Services Co

Council Se

relating to Kdocuments a

with us doinged as our Wbunka and bell, Sabie Anderson,

where we wal ready for sing ropes t have not hsend out so

h 4 or 5 of owater tank an

least it will that are woCV mentor.

next month.

oordinator

been receiv

__________

oordinator

ervices Co

Key Council Sany other rele

g the fencinWaste Manag

Keven MulkInkamala anRosanna M

will keep thethe next timetc. We hahad any sucomeone we our Civil Teand seating tbe good to rking on the

A sign will

24 MARC

ved relatin

_______

oordinator R

Service Delivevant issues

g contract. gement Offkatana havnd Brogus M

McCormack,

e shovels, rme and hopeave had sevccess. I ha are hoping

am. With feto be done have the ce

e cemetery

go up once

CH 2015

ng to

Report.

very s.

Also icers. e now McDonald , Lionel

akes and efully we veral goes ve

g after encing, it will be emetery will gain

e I have a


- 14 -

Maintenance of Parks and Open Spaces We have had problems with the plants and the children either hitting some with

sticks and killing them or pulling them out. Not sure what we can do about this. The children don’t realise that the trees will grow and give them nice shade in years to come. However we still do have some growing so hopefully they will be safe and grow up nicely. Trevor Rice has been hired to look after our park and also the space outside this office and the park with the Landrover in it. I am looking at putting a second person on to assist Trevor as it is important to have the park looking its best, so the community and the visitors can have an enjoyable place to relax.

Outstation MES Services

We are working on having an Outstation Team Leader assistant who will work with a couple of our Civil Team. They will travel to each of our Outstations and work only on them nothing else. Hopefully we will be able to start this soon so we can catch up on our outstations and keep them to a standard that Macdonnell Regional Council desire. We have Joe Rawson to be our Outstation Team Leader. Joe has been helping out as Team Leader Civil with Tjilpi joining in once his ESO duties are completed. Les Jago resigned after Xmas leaving the Team Leader Civil open. Once we have appointed our new Team Leader Civil then Joe can start his position in fixing up our Outstations.

Waste Management

As mentioned above we now have two Waste Management Officers to work only on our dump management. This will include rubbish collection, maintaining the dump, assisting with contractors who are using the dump facilities and anything else relating to waste management within the dump. This is a very important position and extremely important to have the management done correctly for the health of Papunya Community, these two men I am sure will do a great job and perhaps they might even win the Waste Management award next year for Papunya. I have been told that we are the first community to attempt this so it is great that Papunya is attempting to lead the way in something that is very important to community life. We now have our Waste Management Facility locked and should contractors and others need to take rubbish to the dump then our Waste Management Officers go and unlock the gates and work out how much waste the contractor has so we can charge them for dumping in our facility.

Weed Control and Fire Hazard Reduction

No change. Other Service Delivery Updates

No change Our Civil Team have started on the construction of fences for the 19 houses that Territory Housing chose to be done. The lot numbers are:- Lots 283, 286, 287, 288, 299, 404, 425, 427, 429, 430, 431, 432, 433, 434, 435, 436, 438, 451, 466, Lots 428, 284 and 450 to be finished off. We had Josh from Roustabout Construction come and mentor the men for two weeks and they completed 3 fences during that time. They now have started to do two fences unsupervised and so far they are doing a great job and looks like they have learnt a lot from Josh. It has taken us a while to get back onto the fencing with xmas, then business and lots of other things that stop our team working. I have just been to a two day conference with Leaders of Macdonnell Regional Council and one thing became very obvious, we need to concentrate on having all our staff understand and know the values of Macdonnell Regional Council. I have decided to start by having one value


- 15 -

on our TV playing on and off for a couple of weeks and also have a meeting with my staff explaining to them what each value means. I am hoping that this will be a good start in having the Council’s values known and understood by all of Papunya’s Service Delivery Centre and I am sure that the other Community Services in Papunya will also commence this very important part of Macdonnell Regional Council. I also am going to start a training morning once every two weeks on Works Ethics and why we need them to keep Papunya moving and hopefully we wont have so many abandoned workers. The Local Authority requested to have a “Clean up Papunya” day and this has been dealt with in relation to the funding. The planning of it is yet to be done. I have sent an email to Graham Murnik our Director requesting he sends an email to the Department of Health in relation to an extension of time so we can organise the clean up completely rather than rush it so it is done before mid December. Attached is the plan I thought we could use which I have sent to Guy Price Environmental Health Officer and Graham showing how we need to have the mid to end of February as our Clean Up day allowing the lead up to happen slowly so we have the communities interest prior to the actual pick up day. We need Papunya to embrace this clean up day and everyone do their bit for their community so it can be a successful project. Please see below. Clean up Papunya Community Plan:

1. Get Heimo down to speak with the school children in relation to the litter problem and perhaps get them to do some signs to put around the community for the Litter Clean Up Day. Organise a prize 1st, 2nd and 3rd for the best poster. .

2. Have Heimo speak at a community meeting in relation to litter and how we should be dealing with it. Heimo would be the best person to do this as this is his area of expertise. Also get the Local Board involved with the meeting to explain about the Litter Clean Up Day and what they expect to achieve.

3. Divide the community up into North, South, East and West and put it on a few large posters so people can see at the meeting where there street is so far as the division goes. This will be also shown at the meeting explaining that each area will be judged to find the cleanest and then the area that is the cleanest will be presented with 1 or 2 plants per house (depending on the amount of houses and the cost per plant) as a prize with also a sign saying that the particular area was the best.

4. Play the litter jingle on the office TV several times a day with the Keep Papunya Beautiful message. (this can be put together by perhaps the Sport and Rec guys, with local kids and adults) Either talking or doing a production about litter.

5. At the Local Board meeting check that the Local Board is happy with the arrangements and if they are then begin with the organising – a date needs to be set etc. Set up a committee to keep this all rolling. You would not only have a couple of Local Board members, there would be a member from each of the stake holders i.e. Clinic, School, Shop, Police, GEC, RJCP, Regional Council. Then once the Local Board decides they are happy with the arrangements then the committee can carry out the plan.

6. Have one full week of cleaning up the areas culminating in the judging and a BBQ at

the end of the week.

7. All this needs to be sorted so far as the cost goes so we keep within the $5,000.


- 16 -

24/2/2015:

Have spoken with some of the Local Authority and have set the date for the last week in March, with the judging and the BBQ on the Saturday the 28th March;

Have had a quick talk with the stakeholders in relation to the clean up week and will proceed to another meeting once the Local Authority meet (5th March);

Also have started to speak to community members in relation to the clean up; Have spoken with Heimo in relation to the clean up and the BBQ and judging. I must

admit I was quite confused by the time I hung up. A lot of what he was saying was in relation to Tidy Towns, which I understand is his work, however, a lot of the ideas came the week of the clean up which I thought really needed to be a few weeks prior. Perhaps I misunderstood him. One thing he did say was that he was going to get a perpetual trophy for the child who did the best poster for the clean up which I thought was great;

Also I have asked our Youth co-ordinator Jules if she could do a short video with the kids about cleaning up Papunya. Jules has completed this now and it will be shown at the Local Authority meeting and then on the TV in our office as well as asking if the store would show the video perhaps 3 times a day for maybe 5 or 10 minutes per showing. It is a great video and Jules and the children are to be congratulated;

I also have the division on the map which I will show at the Local Authority meeting to check to make sure they are happy with it and then also arrange for a date when I can get a couple of the members to a meeting with the rest of the stakeholders to discuss the rest of the plans;

Next update will be after the Local Authority meeting on the 5th March.

PAPUNY

ITEM N

TITLE AUTHO

RECOM (a) Tha SUMMA

Childre

Staf

Pro

Ave

Tra

Home Staf

Ser

YA LOCAL A

NUMBER

ORS

MMENDATI

at the Local

ARY: en’s Servi ffing Vacanc

o 2 x o 1 x

Kara BlcommeChildhoprogram

ogram Deliv Childca

the 12th Outside

Decemfinishing

erage No of An aver

School

ining All Edu Safe fo

from En

Care Rep

ffing There a

rvice Disru Service

service

AUTHORITY

7.4 CommChildre

Homec

Comm

Youth

ION

l Authority

ices Repo

cies: Early ChildOutside Sc

lair has beeenced work ood and hasms.

very are closed foh January. e School Hober and rang at the end

f Children rage of 10 cHours Care

cators remaod handlingnvironmenta

ort

are no curre

ptions es were disr

is guarante

Y MEETING

munity Servien’s Services

care – Nina B

unity Safety

Services – J

note and a

ort

hood Educachool Hours

en appointedon the 9th F

s over 10 ye

or three wee

ours Care &n activities td of January

children attee program w

ains focusedg training waal Health, D

ent vacancie

rupted in eaeed, deliver

- 17 -

ces Reports – Helen Me

Bullock

– RJ (Bob) A

Jules (Julia) G

accept the

Re

ator (19 hou Care Facil

d as PapunFebruary. Kaears experie

eks over th

& vacation chroughout ty.

ended Childwas well att

d on their Cas undertak

Department

R

es

arly Februarry requires t

s eredith

Allen

Galliers

Communit

eporting Perio

urs per weeitator (casu

nya Childrenara holds a ence as a te

e Christmas

care programthe normal

dcare progratended with

Cert III Earlyken by educof Health.

Reporting Pe

ry due to stathe support

ty Services

od: Decembe

ek) al)

n Services TBachelor o

eacher in ea

s/New Year

ms commenChristmas c

ams per daup to 20 ch

y Childhoodcators as pr

eriod: 01 / 12

aff absenteeof other Co

24 MARC

s Reports.

er 2014 – Ja

Team Leadeof Educationarly years le

r period res

nced in midclosure per

ay and the Ohildren each

d Education rovided by G

2 / 2014 – 19

eism. Whileouncil staff o

CH 2015

nuary 2015

er and n, Early earning

suming on

iod

Outside h day.

training. Guy Price

/ 02 / 2015

e a meal or the


- 18 -

local store. Other services such as laundry, transport, personal and domestic care are not delivered.

Management planned to close the Service for one week over Christmas. Unfortunately, due to staff absenteeism, the Service was closed for 2.5 weeks and clients had to rely on dry good hampers over this period with no other services. Materials were supplied for laundry and showers.

Opening hours remain: 8am – 2pm due to funding constraints.

No of Clients Client numbers are steady at 25 per day. The Service has been working with the NT Health Physiologist to start exercise

classes at the centre. The Service asks the Local Authority to encourage older family members to attend as a way of keeping strong and fit.

Training NIL training during the reporting period. Accredited training is due to start in March.

Other successful partnerships and strategic matters of importance

The Service will work with the Troopy Program to resume operations in Papunya. This program supports carers to access a troopy for personal trips.

The Service is well along the path to implementing the national reforms in aged care. The reforms mean that high care clients can direct their own care and will receive regular expenditure statements. Trials are being conducted in a number of communities and the staff are being consulted. The reforms must be in place by 1 July, 2015.

Community Safety Report Reporting Period: 14 / 11 / 2014 – 19 / 02 / 2015 Staffing

Vacancies: o 1 x Night Patrol Officer (0.8) (30 hours per week)

Service Disruptions

There was considerable disruption to the service in Papunya during this period due to ceremonial business and unauthorised leave.

The situation with leave was compounded by adverse weather conditions and one team member being stranded due to road conditions.

No of People assisted

Papunya Night Patrol assisted 237 people this reporting period; o 138 Men and 99 Women were assisted o 61 School Aged Children returned to family o 100 School aged children refused Night Patrol transport.

Training

Routine training delivered by Zone Coordinator during field support. Cert III in Community Night Patrol training will commence 22/03/15 to 27/03/15,

which means the team will be out of community for their 1st week long block of training.

Computer training is due to commence shortly at HaastsBluff with C.D.U. Papunya will receive this training following.

Other Patrol Updates of relevant The relationship with local police needs development which the team is committed

to undertaking


- 19 -

The night Patrol team will be out of the community for one week a month during March, April and May to undertake the Cert III in Community Night Patrol training

Youth Services Report Reporting Period: December 2014 – February 2015 Staffing

Vacancies: o 1 x Youth Development Officer (19 hours per week)

Service Disruptions Services disrupted between 24/12/2014 to 06/01/2015 due to Jules (Team Leader)

away on leave and no other staff available

Average No of Youth accessing programs January

o 161 – 13 to 17 year olds accessed activities o 31 - 18+ year olds accessed activities o 75 - all ages accessed activities o 267 - Total youth accessing the program throughout the month

Youth programs Main programs delivered throughout period include: basketball (male & female),

swimming, bush activities including goanna hunting & collecting honey ants, cooking, indoor soccer, kungka softball, movie nights & school sports. (see photo’s below)

Training Opportunities available for staff to undertake a Cert III in Sport and Recreation

Other successful partnerships and strategic matters of importance

Youth Program has been working closely with Papunya Police ensuring all youth due to attend court are present on court day, with a guardian, and are aware of & willing to participate in Youth Diversion.

Team has been working together with Papunya School on school sports & encouraging youth school attendance.

Other services joint services were delivered with include: MosPlus (protective behaviours learning for young kungkas), Children Services holiday program (numerous combined activities over holiday period), Papunya School (school sports, senior fellas class music), Indigenous Marathon Project (time trail for 3 applicants from Papunya on March 12th), Tim Fitzpartick – Exercise Physiologist (Kungka Exercise, IMP stretches & running program).

PAPUNY

ITEM N

TITLE

AUTHO

RECOM (a) Tha Rep

Attachm

ITEM N

TITLE

AUTHO

RECOM (a) Tha and

Attachm

YA LOCAL A

NUMBER

OR

MMENDATI

at the Localport.

ment:

___

NUMBER

OR

MMENDATI

at the Locald Engagem

ments:

AUTHORITY

7.5 MacDoReporHelen

ION:

l Authority

Inform

__________

7.6 MacDoEngagHelen

ION:

l Authority ment Plan.

Informa

Y MEETING

onnell Regirt Smith, Man

note the M

mation Hand

__________

onnell Regigement Plan

Smith

note the M

ation Hando

- 20 -

onal Counc

nager Gove

MacDonnel

dout on the A

_________

onal Councn

MacDonnel

out on the C

cil’s 2013/14

ernance & P

l Regional

Annual Rep

__________

cil’s 2013/14

l Regional

Communicat

4 Annual

Planning

Council’s

port

__________

4 Communi

Council’s

tions and En

24 MARC

2013/14 An

___

ications and

Communic

ngagement

CH 2015

nnual

d

cations

t Plan

PAPUNY

8. L

ITEM N

TITLE AUTHO SUMMA RECOM (a) T(b) T

fo BACKG The Locimplempreviou We wouyear asprojects This me Next ye Looking

YA LOCAL A

OCAL AU

NUMBER

OR

ARY: We a seek

MMENDATI

hat the Lochat the Loc

or these pr

GROUND/D

cal Authoritentation ths financial y

uld like to ss it will mes sooner. W

eans they a

ear’s funding

g at the curr

Are these pAre there oOf the prior

AUTHORITY

UTHORITY

8.1 Local AHelen

are seeking toadvice on pr

ION

cal Authorical Authoriorities to b

DISCUSSIO

ty Plans for is financial year the pro

start consideean prioritie

We can then

are more like

g for Papun

rent Local A

priorities stilother prioritierities, which

Y MEETING

PLANS

Authority PSmith, Man

o inform the riorities for n

ity note theity considebe conside

ON

each commyear. As w

ocess of ap

ering Local es can be

also cost it

ely to be su

nya Local A

Authority Pla

ll current? es now?

h 2 or 3 are

- 21 -

lan nager – Gov

Local Authoext year.

e updates ters prioritieered in bud

munity havewe did not proving and

Authority Pbuilt into otems so tha

uccessful an

uthority will

an, we wou

the most im

vernance a

rity of progre

to Local Aues for the c

dgets and R

e been devehave fund

d starting pr

Plans and cour Regionaat they are r

nd be implem

be: $74,69

ld like to kn

mportant to

nd Planning

ess on their R

uthority Placoming finRegional Pl

eloped overding certainrojects took

community pal Plans aneady for the

mented in th

94.

now:

you?

24 MARC

g

Regional Pla

ans. nancial yealanning.

r the last 6 nty at the sk a while.

priorities eand work cae budget.

he timefram

CH 2015

n and

r, in order

months for start of the

arlier in the an start on

me.

E

CO

SerManBui

WEmp

O

Mai

WEmp

O

ManDel

WEmp

O

Civ

WEmp

O

Par

O

Was

O

Stre

O

PAPUNY

9. B

ITEM N

TITLE

AUTHO RECOM (a) Tha 31

Expenditure Ca

OUNCIL SERV

rvice Centre Denage Council ldings & Facili

Wages and Otheployee Costs

Other Operationa

intain Roads


Other Operationa

nage Council Sivery


Other Operationa

il Works


Other Operationa

rks and Public

Other Operationa

ste Manageme

Other Operationa

eet & Public Li

Other Operationa

YA LOCAL A

BUDGETS NUMBER

OR

MMENDATI

at the LocaDecember

ategory CoA

VICES

elivery

ities er

al

er

al

Service

er

al

er

al

Spaces

al

ent

al

ghting

al

AUTHORITY

9.1 Review31 DeChris K

ION:

al Authorityr 2014.

MacDoExpend

All ommunities Actual YTD

142,196

30,430

111,766

489,191

192,714

296,477

1,243,948

985,150

258,798

1,620,681

1,602,919

17,763

7,727

7,727

0

0

24,060

24,060

Y MEETING

w of Commcember 201Kendrick, D

y note and

onnell Regioniture by Com

Actual YTD

B

3,695

0

3,695

59,790

47,655

12,135

76,877

63,214

13,663

167,185 2

131,476 1

35,709

4,017

4,017

0

0

2,295

2,295

- 22 -

unity Expen14

Director – Co

accept the

nal Council - Pmmunity as at

Budget YTD

VariaYT

15,400 11

0

15,400 11

39,695 (20

6,755 (40

32,940 20

87,375 10

69,040 5

18,335 4

206,790 39

164,605 33

42,185 6

0 (4

0 (4

4,250 4

4,250 4

6,140 3

6,140 3

nditure Rep

orporate Se

e Expenditu

Papunya (Wa31st Decemb

anceTD

BudgFull Ye

1,705 30,8

0

1,705 30,8

,095) 79,3

0,900) 13,5

0,805 65,8

0,498 174,7

5,826 138,0

4,672 36,6

9,605 413,5

3,129 329,2

6,476 84,3

4,017)

4,017)

4,250 8,5

4,250 8,5

3,845 12,2

3,845 12,2

port as at

ervices

ure Report

arumpi) ber 2014

et ear Notes on

800

0

800

Repairs awhen Marepaired

390

510

Wages angrader oplocation.

880

Additionabuilding mAdditionareport.

750

080 Retentionyet.

670

Fuel costagainst pbudgeted

580

210

Salaries BCasual Precruited utilised.

370

0

0

500

500

280

280

24 MARC

as at

n variations gr$10,00

and maintenancaintenance Requ

nd other employperators were in al purchases ofmaterials etc wilal costs will app

n Bonus budget

ts for 2nd quarteprogram.No expd employee ben

Budgeted for HPosition - Positio

may run surplu

CH 2015

reater than 10%00

ce costs occur uests reported a

yee costs of thencorrectly coded

f road furnituresll be made. ear in the next

ted and not paid

er not charged enditure agains

nefits.

MESP programons have been us until hours are

% or

are

e d by

,

d as

st

m

re


- 23 -

Council Engagement Local Authorities 195,060 4,020 87,046 83,026 95,398

Wages and Other Employee Costs 3,933 0 1,734 1,734 3,469

Other Operational 191,127 4,020 85,311 81,292 91,929

This funding reflects progress on the Local Authority priority projects - funding has been budgeted in full for the year, but most activity has not been completed - please see the Local Authority Plan for an update on projects.

Support and Administration Staff Housing 214,623 21,356 22,845 1,489 45,690

Wages and Other Employee Costs 22,901 0 620 620 1,240

Other Operational 191,722 21,356 22,225 869 44,450

Training & Development 180,845 191 3,795 3,604 7,590 Wages and Other

Employee Costs 48,519 191 3,795 3,604 7,590

Other Operational 132,326 0 0 0 0

SUB-TOTAL:- COUNCIL SERVICES 8,055,609 339,513 473,336 133,822 867,978

NON-COUNCIL SERVICES Outstations Civil Works 447,777 127,307 139,130 11,822 278,260

Wages and Other Employee Costs 212,792 38,693 63,275 24,582 126,550

Staff are not working allocated hours in the program

Other Operational 234,984 88,615 75,855 (12,760) 151,710

b/f invoice for tyres and over spend on operational items has resulted in defecit at 31/12/14

Outstations Housing Repairs & Maintenance 175,087 52,064 67,095 15,031 134,190

Wages and Other Employee Costs 34,768 0 1,720 1,720 3,440


Repairs and maintenance costs occur when Maintenance Requests reported are repaired

Broadcasting 1,171 75 65 (10) 130

Other Operational 1,171 75 65 (10) 130

Commercial Operations Essential Services 569,871 36,614 53,200 16,586 106,400

Wages and Other Employee Costs 455,722 27,760 43,150 15,390 86,300

Salaries have been incorrectly posted to 107.005 journal adjustments have been authorised. On call allowances have been incorrectly posted to the ledger, journal adjustments authorised.


Centrelink 184,130 11,007 22,690 11,683 45,380 Wages and Other

Employee Costs 184,011 11,007 22,615 11,608 45,230 Staff are not working allocated hours in the program

Other Operational 119 0 75 75 150

Manage Projects 599,612 76,499 0 (76,499) 0 Wages and Other

Employee Costs 36,160 174 0 (174) 0


- 24 -

Other Operational 509,252 76,325 0 (76,325) 0

Budgeted for in total within Head Office, with cost against each location, will be amended in April budget review.

Capital 54,200 0 0 0 0

HMESP 1,300,238 61,218 89,450 28,232 178,900 Wages and Other

Employee Costs 77,572 9,626 2,875 (6,751) 5,750

Other Operational 1,222,666 51,592 86,575 34,983 173,150 All costs do not occur thoughout the year evenly

Airstrip Maintenance 46,010 384 935 551 1,870

Other Operational 46,010 384 935 551 1,870

Community Services Community Safety 1,166,853 51,460 98,005 46,545 196,010

Wages and Other Employee Costs 1,011,404 45,176 84,210 39,034 168,420

This team recently lost a team member and recruiting has been difficult in this community, we anticipate employing two new female patrollers in the 3rd qrter so underspend trend is expected to reverse in qrters 3&4


Youth Development 1,243,274 103,263 106,565 3,301 213,130 Wages and Other

Employee Costs 800,712 76,767 73,420 (3,347) 146,840


Aged Care Services 1,014,603 130,578 100,695 (29,883) 201,390 Wages and Other

Employee Costs 621,806 68,953 62,515 (6,438) 125,030

Other Operational 392,797 61,625 38,180 (23,445) 76,360

Due to funding constraints, a Coordinator has not been employed at Papunya since October, 2014. It is difficult to manage food stocks and expenditure and Client contribution fees from afar, however the Manager continues to negotiate with the Dept to resolve this issue.

Children's Services 1,325,184 80,125 165,825 85,700 331,650 Wages and Other

Employee Costs 949,063 56,163 84,310 28,147 168,620 Budget current under review, to be revised.

Other Operational 376,122 23,962 81,515 57,553 163,030 Budget current under review, to be revised.

Self Funded Sport and Rec 5,925 182 500 318 1,000

Other Operational 5,925 182 500 318 1,000

SUB-TOTAL:- NON-COUNCIL SERVICES 8,711,140 730,776 844,155 113,377 1,688,310

TOTAL 16,766,749 1,070,289 1,317,491 247,199 2,556,288

The variance is over 10% or $10,000 due to more money being spent than budget. The variance is over 10% or $10,000 due to less money being spent than budget. Please note the figures above include internal allocations between functions, so that the program expenditure shown is the true cost to Council's budget.

PAPUNY

10. O

ITEM N

TITLE AUTHO SUMMA MacDonrooms s RECOM (a) Tha the BACKG The Pamoney other no Sugges

Does th Is the L

ITEM N

TITLE:

Tedisw

YA LOCAL A

OTHER BU

NUMBER

OR

ARY:

nnell Regioso that they

MMENDATI

at the Papueir meeting

GROUND/D

apunya Locais for meeton-related p

stions to upgShelving (foPainting the

he Local Au

Local Author

___

NUMBER:

echnical Sisconnectedwitch to be

The p

The p

AUTHORITY

USINESS 10.1 MeetinHelen

onal Counciy reflect the

ION

unya Localg rooms.

DISCUSSIO

al Authoritying places purposes.

grade the roor trophies e meeting r

thority have

rity happy w

_________

10.4

Lighting a

Services asd, or would paid for by

prepaid met

push button

Y MEETING

ng Room UpSmith, Man

l has someimportant r

Authority

ON

y has a totaonly and ca

oom from Cand awardsoom

e any other

with the sug

__________

at the Bask

sks the Lothey like ththe commu

ter will cost

timer switc

- 25 -

pgrades fornager Gove

e funding avrole of the L

consider a

al of $2,500annot be us

Council Servs)

ideas for h

ggestions of

__________

ketball Cou

ocal Authoe installatio

unity?

$483.30 pl

ch will cost $

r Local Authernance and

vailable to uLocal Autho

and approv

0.00 availabsed to upgra

vice Coordin

ow they cou

f Council sta

__________

rt, Lot 223.

ority if theyon of a pre-p

us $200.00

$748.00.

horities d Planning

upgrade Lority and are

ve options t

ble for their ade other C

nators and A

uld improve

aff?

__________

.

y wish forpaid meter a

for an elec

24 MARC

ocal Authorie functional

to upgrade

r Local AuthCouncil faci

Area Mana

e the meetin

________

r the lightand push b

ctrician to in

CH 2015

ty meeting as rooms.

e

hority. This lities or for

gers are:

ng rooms?

ing to be utton timer

stall.


- 26 -

ITEM NUMBER: 10.3

TITLE: Housing Reference Groups

Attachment: Letter – Reformation of Housing Reference Groups

____________________________________________________

ITEM NUMBER: 10.4

TITLE: Training Workshop

Discussion and feedback from Local Authority

does this date suit everyone? would you consider doing a combined workshop with Mt Leibig Local Authority?

_____________________________________________________

11. NEXT MEETING

Thursday 30 April 2015 12. MEETING CLOSE

150305 AGENDA LOCAL PAPUNYA - macdonnell.nt.gov.au · Advancement Strategy (IAS) and the 2015 IAS...

Documents

Transcript of 150305 AGENDA LOCAL PAPUNYA - macdonnell.nt.gov.au · Advancement Strategy (IAS) and the 2015 IAS...