14 February 2017

Compiled by :

Tender number: 59CON 1805-R : The construction of substations (Civil work and primary plant) for various zones within the Limpopo Operating Unit, on an “as and when” required basis

Quality Objective Criteria Clarification

Tender Information

• Scope of Work: The construction of substations (Civil work and primary plant) for various zones within the Limpopo Operating Unit, on an “as and when” required basis

• Detailed scope under “ Goods Information” on the NEC

• Type of contract: NEC 3- ECSC

• Buyer: Motsatsi Magwele

• Date of Issue: 06 February 2017

• Clarification date: 14 February 2017

• Closing date: 28 February 2017

• Quality Requirements: Pages 17 of the Tender Enquiry – Latest QM58 document-Category 2 – requirements on Appendix E, not Annexure E.

• Quality evaluation to be done after Technical/ Price & BBBEE - only on successful supplier shortlisted for award.

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C 3. 1 Works information page 42 in the tender NEC

The scope of work / specification for the construction of all Distribution Substations (Civil work and primary plant) for Polokwane, Thohoyandou, Lephalale, Groblersdal and Tzaneen zones within the Limpopo Operating Unit, on an “as and when” required basis over a period of 36 months. In general, the scope of work covered by this contract includes: Civil works; Earthworks; Earth mat; Foundations; Control room; Water Drainage system; Cable trenching; Concrete runway; Access road; Oil Drainage system; Yard stone; Equipment Earthing; Fire wall; Steelwork.

Supply of all steel work and material as per the bill of quantities (BOQ); Assembling of steelwork and erection of steelwork including torqueing of bolts and installation of chemical bolts; Supply and install of substation fencing; Equipment installation; Installation of all substation primary plant equipment including setting of equipment on top of steel ; supports and properly bolting and torqueing; Supply and install signs and labels; Primary plant cable work; Supply and installing of cables including termination and glanding. Cable work shall include opening and closing of trench covers; Stringing - Supply and stringing of conductors as per the BOQ; De-commissioning. The

scope of work will further require the contractor to perform de-commissioning such as: Removal of old cable; Removal of all equipment and supports; Demolishing of existing wall and foundations as per the BOQ; Removal of exiting yard stone.

Inclusions:The Contractor will be responsible for the storage and transportation of redundant cables, conductors, and equipment off site once remove to the specified location by the Employer. The Contractor will be responsible for the safe guarding of material once delivered to site.

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Quality requirements for the tender (based on new QM 58- Category 2 )

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Specification

Apply 1111

4

Apply

111111

11

8

SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 or 240-51544462)Apply

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7Section B Score

A.5 Internal Audits ProcedureA.6 Procedures for Control of Nonconforming Product A.7 Corrective Action Procedure A.8 Preventive Action Procedure.

Sub-Section A Score Option 2

B.6 Copy of Customer satisfaction surveys- 3 clients minnimumB.7 Copy of a Quality Plan (incl ITP's) on previous project < 2yrsB.8 Historical Information (list) of similar work performed < 2yrs

B.4 Copy of an internal management system audit report (with NCR, corrective

B.1 Copy of appointment letter & CV/ resume of a Quality Representative for B.2 Signed Organisational structure & Quality dept reporting structure.B.3 Copy of procedure for control of suppliers & subcontractors

A.1 Product / Service Scoping on ISO 9001 certificate is defined and relevant

SECTION A : Quality Management System Requirements ISO 9001:2008

Supplier Quality Management:

List of Tender Returnables

Documents

SECTION A : Quality Management System Requirements ISO 9001:2008 (Option 1) Valid certification of Quality Management System by an ISO accredited body

Weights

Unique

IdentifierRevisionEffective Date

QM-5

8.0018/07/2013

QM 58

25%

25%

Deliverables to be evaluated indicator = 1

A.4 Procedure for Control of Records

A.2 Certificate by Approved and Authorized certification authorityA.3 Certification Authority has Recognized International Accreditation A.4 Validity (expiry date) of certificate

Section A Score

(Option 2) Objective evidence of documented QMS that is not certified but complies with

A.1 QualityManagement System (QMS) Manual A.2 Copy of Quality Policy signed by top management.A.3 Procedure for Control of Documents

Category 2: Quality Requirements

Quality requirements Cont’d

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Apply

0

Apply 1

1

Apply 1

1

QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 / 35-59 / 39-71)

NB!!!! draft QCP/ITP (jobcards) haves important QC deliverables20%

Section D ScoreSimulated QCP required for tender evaluation

Section E Score

Customer specific requirements & other standards and required can be listed and evaluated

E.1 Form A is completed and signed.

SECTION E : User defined additional Requirements & miscellaneous (Ref QM-58)

Section C Score

SECTION D : Quality Control Plan Requirements (Ref QM-58 Annexure I or 240-51544462)

Contract Quality Plan as per Scope of Works (Ref ISO 10005)

NB!!!! draft Contract/Project Quality Plan has important QA deliverables20%

10%

SECTION C : Contract Quality Plan Requirements (Ref QM-58 and 240-109253698)

Common mistakes made by tenderers on Quality submissions

1. After this clarification presentations, during evaluations, evaluators picks up that

1. Quality requirements are not submitted as per specified requirements, please note Quality requirements are unique to a tender as products/ services are not the same;

2. CQP and QCP submitted are based on previous projects whilst the template provided allows you to complete the required information;

3. QCP fields are not completed with relevant information ( QCP must simulate the SOW task order);

4. Wrong Form A completed ( see next 2 slides)

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When completing CQP & ITP/QCP

• Complete the scope of work as described on the NEC- ECSC Works Information ;

• complete other information as indicated in the Index, some requirements are not applicable. If any section on CQP not applicable indicate so and reason why.

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End of clarification Presentation

• Any clarification questions to be emailed to the buyer 5 days before closing date of the tender;

• The buyer will also publish the responses on the tender bulletin page.

• Thank you

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