IEEE Technical Activities Volunteer Training

IEEE Technical Communities

September 2015

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Topics

Value of technical communities

Description of IEEE technical communities– Worldwide

• Societies

• Technical Councils

• Technical Communities

• IEEE Standards Association

– Local

• Chapters

Nurturing and developing a technical community

Creating a technical community

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Value of technical communities

IEEE’s efforts benefit the worldwide technological community at a global level– Aggregate people with similar technical interests to build a

vibrant community leading the field– Foster technological advancement – Disseminate knowledge– Network with professionals and students– Enable professional growth– Nurture the new generation– Feed aspirations– Develop the technical community at worldwide level

producing its leadership– Develop the technical community at local level, providing local

excellence and service to academy, industry, and society

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Core values

Inclusiveness – Embracing diversity of members and their careers. Respecting each other’s values with honesty and transparency.

Networking - Creating an engaged, interactive community of technical professionals.

Professionalism - The highest level of professional and ethical standards.

Technical Excellence – Disseminating high quality scientific and technical information in a timely, equitable and objective manner.

Volunteerism - The driving force of the organization.

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Worldwide and local technical communities

Worldwide technical communities

Defined groups in a particular technical area

• Societies, Technical Councils, Technical Communities (many structured under Technical Activities Board – TAB)

• IEEE Standards Association

Local technical communities

Defined by local geographic area

• Regions, Sections (structured under Member and Geographic Activities Board – MGA)

• Chapters (jointly structured under MGA and TAB)

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Societies and Technical Councils

Society

Promotes and fosters technical communities within a specialized field of interest through conferences, publications, events, educational activities, and services

Technical Council

Group of Societies working together in a technical areas across technological boundaries, disseminating knowledge through conferences, publications, events, educational activities, and services

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Societies

Aerospace & Electronic SystemsAntennas & PropagationBroadcast TechnologyCircuits & SystemsCommunicationsComponents, Packaging, & Manufacturing TechnologyComputational IntelligenceComputerConsumer ElectronicsControl SystemsDielectrics & Electrical InsulationEducationElectromagnetic CompatibilityElectron DevicesEngineering in Medicine & Biology

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Societies

Geoscience & Remote SensingIndustrial ApplicationsInformation TheoryInstrumentation & MeasurementIntelligent Transportation SystemsEngineering in Medicine & BiologyGeoscience & Remote SensingIndustrial ApplicationsInformation TheoryInstrumentation & MeasurementIntelligent Transportation SystemsMagneticsMicrowave Theory & TechniquesNuclear & Plasma SciencesOceanic Engineering

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Societies

PhotonicsPower ElectronicsPower & EnergyProduct Safety EngineeringProfessional CommunicationReliabilityRobotics & AutomationSignal ProcessingSocial Implications of TechnologySolid-State CircuitsSystems, Man, & CyberneticsUltrasonics, Ferroelectrics, & Frequency ControlVehicular Technology

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Technical Councils

BiometricsElectronic Design AutomationNanotechnologySensorsSuperconductivitySystemsTechnology Management

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Worldwide Membership of IEEE Societies and Technical Councils

Total Society Mem-berships (431,191)

Regions 1-6, 47%

Region 7, 4%

Region 8, 18%

Region 10, 26%

Region 9, 5%

Total Society Student Memberships (120,389)

Region 10, 43%

Regions 1-6, 27%

Region 8, 19%

Region 9, 7%

Region 7, 4%

Regions 1-6: USARegion 8: Europe, Africa, Middle EastRegion 10: Asia & Pacific

Region 7: CanadaRegion 9: Latin America(As of December 2013)

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Society Memberships by Regions (All Grades)

(As of December 2013)

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Society Memberships: top 12 Countries in Regions 7 – 10 (all Grades)

(As of December 2013)

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Technical Committees in Societies and Technical Councils

Nurture technical community interested in specific topic within the field of a Society or Technical Council

Accomplish this mission through conferences, publications, educational activities, etc., within Society or Technical Council

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Technical Communities

Nurture and foster advancement of knowledge in emerging technology and application areas

Accomplish this mission through conferences, publications, educational activities, etc. – Cloud Computing

– Internet of Things

– Smart Cities

– Rebooting Computing

– Software Defined Networks

– Transportation Electrification

– Smart Grid

– Life Sciences

– Green ICT

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IEEE Standards Association

Technical community within IEEE that nurtures, develops, and advances global technologies

Umbrella under which technical communities can work to devise standards and standards-related activities worldwide

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Chapters of Society and Technical Council

Technical community within a specific geographic area

Consist of members from one or more IEEE Societies and Technical Councils who share both technical interests and geographical proximity

Chapter activities include:– Guest speakers

– Workshops

– Seminars

– Conferences

– Tutorials

Nurturing & developing a technical community

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Goals in developing a technical community

Bring people with similar interests together

Disseminate knowledge via conferences, publications, and other activities

Motivate volunteers within technical community

Network with others within the technical community

Promote diversity within the organization

Foster leadership development and evolution

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Nurturing worldwide technical communities

Organize and participate in technical activities

Conferences– Paper submission

– Paper reviewing

– Organizing a new conference

– Participating in a technical or organizing committee

– Organizing special activities in conferences (competitions, tutorials, special sessions, keynote speakers)

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Nurturing worldwide technical communities

Journals– Participate as an editor, author, reviewer, or as a liaison

– Organize special issues of journals

Education– Organize workshops, lecture series, symposiums, webinars,

tutorials, etc.

Recognize contributors to community

Outreach– Web site

– Social media platforms

– Newsletters

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Nurturing worldwide technical communities

Ensure timeliness of activities within technical community– Incubate new and evolving technical subjects

Expand technical community– Foster relationships with other Societies and Technical Councils,

Chapters, and/or Student Branches, in interdisciplinary areas

– Foster relationships with sister societies at a worldwide level

Embrace and integrate all components of the worldwide technical community– Academy, industry, professionals, students, government

employees

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Nurturing worldwide technical communities

Nurture diversity within technical community– Technological background, employment, geographical origin,

gender, age

Nurture future leadership– Train future leaders within technical community

– Experienced leaders serve as mentors

– Develop young volunteers and provide with increasing responsibilities

– Emphasize that volunteer experience should be personally and professionally rewarding and enjoyable

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Nurturing local technical communities

Disseminate knowledge through local technical activities for the benefit of the local community:– Conferences and workshops

– Identify key players in your area (distinguished speakers, volunteers, industry partnerships)

– Cultivate educational opportunities (webinars, tutorials, etc.)

Technical activities must be organized to build interest in the community including topics and activities of interest to academics, professionals, and students

Incubate new and emerging technologies and application areas which are of special interest to local area

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Nurturing local technical communities

Promote networking of people

Regular meetings must be held (2+ per year)

Nurture diversity within local technical community

Embrace and integrate components of local community

Nurture future leaders of local community

Recognize excellence and dedication in the local community

Outreach to industry, government, educational institutions, and general public

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Nurturing local technical communities

Officers should meet regularly and stay in touch with Societies/Technical Councils to which Chapter belongs

Chapter must report annually to the Section, Society/Technical Council, and IEEE Headquarters– Reporting activities allows Sections to receive more financial support from

IEEE which may be partially transferred to Chapters to fund activities

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How to Volunteer

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How to volunteer at worldwide level (entry-level roles)

Organizer of technical activities

‒Conferences

‒Publications

‒Educational activities

‒Outreach services

‒…

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How to volunteer at worldwide level (mid-level roles)

Member of technical committees of Society/Technical Council

Member of management committees of Society/Technical Council – Conference committee– Publication committee– Membership committee– Awards committee– …

Member of TAB committees

Member of IEEE committees

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How to volunteer at worldwide level (advanced-level roles)

Chair of Committee of Society/Technical Council (technical, education, conference, publication, etc.)

Officer of Society/Technical Council(President, Vice President, Member-at-Large of the Administrative Council / Board of Governors)

Chair of TAB Committees

Division Director (also member of IEEE Board of Directors)

IEEE Vice President for Technical Activities (also member of IEEE Board of Directors)

Chair of IEEE Committees

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Available positions for mid- and advanced-level roles

For available positions and descriptions:

• Society/Technical Council: individual Society/Technical Council web sites

• TAB-level: IEEE Nominations and Appointments web site

• IEEE-level: TAB Nominations and Appointments web site

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Creating a technical community at worldwide level (advanced-level role)

Technical Committee: technical community focusing on a specific topic within a Society or Technical Council– Identify a topic

• Relevant for the Society/Technical Council• Broad enough within the scope of the Society/Technical Council• Not overlapping with existing technical communities within the

Society/Technical Council

– Create the description of topic

– Contact the Vice President for Technical Activities of the Society/Technical Council and propose the topic for the new technical committee

– Suggest people who may be interested in participating if technical committee will be established

– Suggest possible technical activities

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How to volunteer at local level (entry-level roles)

Opportunities for volunteering– Organizer of technical activities in the Chapter

• Conference, educational activity, …

– Member of committees

– Outreach services

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How to volunteer at local level (mid-level roles)

Opportunities for volunteering– Mentoring activities

– Secretary

– Treasurer

– Chair of committees

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How to volunteer at local level (advanced-level roles)

Opportunities for volunteering– Chair

– Vice Chair

– Advanced mentoring activities

– Outreach to industry, institutions, and general public

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Creating a technical community at local level (advanced-level role)

New Chapter of IEEE Society/Technical Council– Organizer must collect 12 or more signatures from IEEE members

on a petition of interest (graduate student or higher-grade members of the Society/Technical Council)

– Approval is required from Section and Society/Technical Council

New Joint Chapter of Society/Technical Council– Comprised of two or more Societies/Technical Councils with

members who share similar field of interest

– Provide broader perspective / potential events and info sharing

– Petition approval by Section and involved Societies/Technical Councils

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Creating a technical community at local level (advanced-level role)

New Joint Section Chapter– Membership across boundaries of two or more Sections

– Only one Section is the “administrative parent,” responsible for overseeing Chapter

– Provide opportunities for reaching out to communities living nearby and sharing common interests

– Petition approval by inolved Sections and Society/Technical Council

Expand an existing Chapter by adding further Societies/Technical Councils

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Contacts

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Contact Information

For activities and volunteering in Societies and Technical Councils:– Contact President or Vice President for Technical Activities of appropriate

Society or Technical Council

For volunteering in TAB and its committees:– Contact IEEE Vice President for Technical Activities; or,

– Jayne Cerone, Senior Director, Technical Activities - Volunteer Engagement (j.cerone@ieee.org)

For activities and volunteering in Chapters:– Contact Chapter Chairs or other officers of the Chapter in the desired

technical topic and your geographical area

For Chapter formation:– Rosanne Loyal, Senior Manager, Society & Committee Services (

r.loyal@ieee.org)

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Any questions?