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Title I, Part D Data Reporting and Evaluation: What You Need To Know

Dory Seidel and Jenna Tweedie, NDTAC

Karen Neilson, California Department of Education

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Overview

• Context Around Title I, Part D Data– Why States Must Collect and Submit Data: Statutory

Requirements– Why the Data Are Important: Federal Use of Data– Why the Data Are Important: State Use of Data

• Data Collection– What To Collect: Federal and State Requirements– How the Collected Data Can be Reviewed: Data Quality

• Data Reporting– How To Report: CSPR, EDFacts– When To Report: Federal Reporting Timeline

• Resources

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Context Around Title I, Part D Data

Statutory Requirements

Federal Use of Data

State Use of Data

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Why States Must Collect and Submit Data:Statutory Requirements

Each State agency and local educational agency shall—

(1) submit evaluation results to the State educational agency and the Secretary; and

(2) use the results of evaluations under this section to plan and improve subsequent programs for participating children and youth.

State and local agencies receiving Title I, Part D funds must evaluate their programs’ impact on the ability of students:

(1) to maintain and improve educational achievement;

(2) to accrue school credits that meet State requirements for grade promotion and secondary school graduation;

(3) to make the transition to a regular program or other education program operated by a local educational agency;

(4) to complete secondary school (or secondary school equivalency requirements) and obtain employment after leaving the correctional facility or institution for neglected or delinquent children and youth; and

(5) as appropriate, to participate in postsecondary education and job training programs.

Source: Title I, Part D Statute, Subpart 3

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Why States Must Collect and Submit Data:Statutory Requirements (cont.)

Major Federal data collections for Title I, Part D (Part D):• Annual Child Count

– Used by U.S. Department of Education (ED) to determine Title I, Part A and Title I, Part D funding allocations

• Consolidated State Performance Report (CSPR)/EDFacts – Used by ED to demonstrate the effectiveness of Part D

programs

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Why the Title I, Part D Data Are Important:Federal Uses of Data

• Program evaluation and performance assessments– Government Performance Results Act Modernization

Act of 2010 (GPRAMA) – Federal Budget Requests to Congress– In response to Congressional Requests (e.g.,

Elementary and Secondary Education Act reauthorization)

• Public dissemination/use– ED Data Express http://eddataexpress.ed.gov– NDTAC’s Fast Facts and Annual Performance

Overviews

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Why the Title I, Part D Data Are Important: State Use of Data

• To plan effective planning and improvement, including the following activities:

– Program evaluation

– Decision-making

– Goal setting

– Needs assessments

– Monitoring

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Why the Title I, Part D Data Are Important: State Use of Data−Example 1

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Why the Title I, Part D Data Are Important: State Use of Data−Example 2

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Data Collection

Federal Requirements

Data Quality

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What To Collect: Federal Requirements

All Title I, Part D-funded programs must collect data to report to ED.

Program categories:• Neglected Programs

• Juvenile Detention

• Juvenile Corrections

• At-Risk Programs—Subpart 2 only

• Adult Corrections—Subpart 1 only

• Other ProgramsResources: CSPR Forms, CSPR Guide

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What To Collect: Federal Requirements (cont.)

Each State agency and LEA program submits data

in the following areas to ED:• Student and facility counts

• Student demographics

• Transition services

• Academic and vocational outcomes

• Academic performance in reading and mathematics

Individual States may have additional requirements.

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How the Collected Data Can Be Reviewed: Data Quality

• Data quality is best achieved when timely reviews are done at each reporting level (e.g., program, subgrantee, State).

• Educating subgrantees/programs on data collection can improve data quality.

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Data Reporting Processes

CSPR/EDFacts

Federal Reporting Timeline

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How To Report: Consolidated State Performance Report 

• CSPR is a data collection instrument administered annually by ED’s Office of Elementary and Secondary Education (OESE).

• The required measures for Title I, Part D can be found in CSPR section 2.4.

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How To Report: EDFacts

• EDFacts is an ED initiative to collect, analyze, report on, and promote the use of high-quality performance data.

• Most of the Title I, Part D data are now reported through EDFacts.

• Eventually, all CSPR data will be reported through the EDFacts’ online Education Data Exchange Network (EDEN) Submission System (ESS).

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How To Report: CSPR and EDFacts

Category/Area CSPR Tables EDFacts Specification Files

Facility Counts/Programming S1=2.4.1.1 & 2.4.1.1.1S2=2.4.2.1 & 2.4.2.1.1 Not included

Student Count/Demographics S1=2.4.1.2S2=2.4.2.2

S1=C119 S2=C127

Transition Services S1=2.4.1.3.1S2=2.4.2.3.1 S1 & S2=C182

Academic/Vocational Outcomes

S1=2.4.1.3.2S2=2.4.2.3.2

S1 & S2=In Program=C180S1 & S2=Exited Program=C181

Pre- and Posttesting in Reading and Math S1=2.4.1.6.1 & 2.4.1.6.2

S2=2.4.2.6.1 & 2.4.2.6.2S1=C113S2=C125

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When To Report: Federal Reporting Timeline

* Expected date is October, but files may be made available later

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Resources

• ED’s CSPR tables: http://www2.ed.gov/admins/lead/account/consolidated/csprpart21314.doc

• ED’s EDFacts file specifications: http://www2.ed.gov/about/inits/ed/edfacts/sy-13-14-nonxml.html

• NDTAC’s data collection list: http://www.neglected-delinquent.org/sites/default/files/NDTAC_CSPR_Collection_List_2013-14_0.doc

• NDTAC’s forthcoming “CSPR Guide”• State CSPR and EDFacts coordinators