1 SP3.0 Supporting Students with Information Ivan Webb 2005.
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Transcript of 1 SP3.0 Supporting Students with Information Ivan Webb 2005.
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SP3.0 Supporting Students
with Information
Ivan Webb2005
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Background
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Basic assumptions
1. Key outcomes success and well-being
2. Requires knowledge
3. It is everyone’s job to– Know what is happening
– Work with others to improve what is happening
– Make it easier for the next person to do well
4. And it is the school’s job to make this easier!!
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Core tasks
Management: • Working with people on ‘the
system’• Strategy = ‘easier first’Operations – everyone’s job1. Know what is happening2. Work with others to improve what
is happening3. Make it easier for the next person
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Support CycleStudent Support
Information(tools)
Success & Well-being
help ensure
reduce needfor
Improve what is happening
aim
Make it easier for the next person
strategy
inform
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Supporting Activities: SP3.0
Collecting dataProcessing data informationMonitoring knowledgeResponding planning,
coordinating, informing, contacting, implementing …
Managing documentation
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Quality of data
Depends on many factors• Currency• Accuracy• Completeness• Significance (meaning)• Usefulness (can be applied & is
timely)• Accessibility• …
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Improving quality
To improve the quality of the data1. use the data extensively and widely2. engage others with the data in
– gathering– entry– organizing– presenting – considering
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Today’s Agenda
Qs: What’s working, what’s not and what else?
1. Stories (experiences) to share 2. Integration into school practices3. How are you measuring your progress?4. Histories wrt. other data5. Performance ratings – what’s happening?6. ‘Clever’ coding easier and better7. Information for midyear reporting 8. Controlling access
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Agenda items (cont.)
9. New in 3.0 10. The future: Version 3.0 & the
DoE11. Language & confidentiality
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Progress – think first
TO TOP THINGS RIGHT OFF, VINCENT NOW FOUND THAT HIS SIGHT WAS GOING
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1. Stories to share
Illustrations of• What’s working• What’s not• What else• Insights – ‘things we didn’t know’
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2. Integration
New or improved:• Awareness• Practices • Terminology• Roles• Documentation• Relationships
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3. Measuring progress
How do you know its worth the effort?
•
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4. Histories
A common initial confusionBasic idea snapshot – quick readKey ‘events’ in the (educational) life
of the studentNot just events (incidents, actions)
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5. Performance Ratings
What’s happening and why?• Categories?• Possibilities?• Integration?
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6. ‘Clever’ coding
What’s working? •
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7. Informing Midyear reporting
What’s in the pipeline?•
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8. Controlling access
• Best done at the folder/report level• Options: discuss with tech support• Read access
– expand slowly, – risks include duty of care
• Write access – be conservative, risks to data quality
Current practices and experiences?
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9. New in 3.0
• Three views – same data– Support, incidents and monitoring
• Hyperlinking• Fast entry / update /checking• Quick search incidents and actions• Time and place• Contacts
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Three Views
Go straight to the view you need• Incidents• Support• Monitoring (high support students)
Example
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Hyperlinking
Hyperlink to any document available thru the network
• Letters, IEPs, applications & reports • Programs on the internet• Rapid access and easy annotation !!, • Reveals/maps existing
documentation• Places sensitive info outside the
database!!Example
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Linking to other data
• Folder setup – for easy ‘document management’
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Linking to other data
• Student support files
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Fast entry / checking
From Main Menu• Pluses
– Faster, easier (ideal for clerical staff)• Minuses
– Limited view – reduced monitoring– Removes entry from view of student– Can promote task over knowledge
Example
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Search incidents & actions
New from Main Menu• Enter bit of text to find
– Incident description– Incident resolution– Support actions (description)
Example
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Place and time
• Add a code at the begining of an incident, eg,
“N/1 defiance of duty teacher”• Run last report on report page
Example
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Contacts
Associate contact details with students• Aides, family, back up• Work arrangements• Temporary
Example
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10. SP3.0 and SIMS
Situation: negotiated engagementRecommendations1. Upgrade all current users to 3.02. Hold further development of 3.03. Identify and remove bugs4. Capture experiences, issues &
strategies for sharing with DoE5. Work to ensure full functionality in
DoE project
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Technology and Databases
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Knowledge & technology
Technology
We continually (co-)construct
and (co-)reconstruct our knowledge*
as we act and interact
Devices
embedded in
Activities
mediate
Practices
organized as utilize
* Knowledge is both situated & emergent