1 PE-course Project Organised Learning (POL) Mm 3: Project Management Master of Science –...

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PE-course Project Organised Learning (POL)

Mm 3: Project Management

Master of Science – Introductory Semester (E7 + M7 – Intro)

Lecturer: Lars Peter Jensen Xiangyun Du

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Project ManagementSchedule:8.15 Lecture 1: About projects and

management of people

8.45 Team exercise

9.30 Lecture 2: Management of time

10.15 Group exercise

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About projects and management of people

Contents:

• Defining a project

• The project settings and goal

• Code of conduct/team charter

• Exercise: Team health assessment

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ProjectWhat ?

• A unique task

• Have a lot of complex activities

• Needs several people with different skills

• Have a final goal/objective

• Limited resources (time, money, people)

• Have to deliver a result at a given time:– As a minimum a written report

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Project goal and settings

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Agree on the goal, or you won’t reach it!

-OR GET ON ADESERT WALK

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Be aware of your differences

YOU ARESTUPID !

WE DON’T KNOW

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Project Management

Includes :

• Management of people

• Management of time

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Team charter or code of conduct

Why ?• Create common expectations • Secure clear agreements

What?• Contract with supervisor• Group contracts:

– Task strategies– Process strategies

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Code of conduct (group contract)– A tool for managing people

• Expectations and ambitions ?• Meetings – How often ? – What if somebody is late ?• Organizing meetings , chairman, referee, use of

blackboard ? • Division of labor ?• What kind of response do you give within the group ?• To what extent will we socialize together, and when ?

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Contract with supervisor

• DRAFT Contract between project group XX and supervisor NN

• What I am willing to do (if you want me to)– Help… Meet… Discuss…. Read….

• What I prefer not to do– Meet…. Read….

• What I expect of you– write a memo, send the memo, chair

meetings etc.

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Group contract – an example

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Team assessment

How ’well’ is your Team ?

Self and group exercise on assessment of

Team ”Health Profile”

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Break

Adams trust building exercise

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Management of time

Contents:

• Introduction

• Activity diagram

• How long time do we need for a given activity? - how to make a qualified guess

• The Gantt chart

• Project monitoring

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Management of timeIs management of (often unpredictable)

change via• project planning and• project monitoring

Project planning – what is it?

• 50 % thinking ahead

• 25 % communication

• 25 % milestones

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Project Planning- What does it consist of?

A model of the project, including all activities = tasks, that together constitute the complete project

How can the model be used?• To experiment with, without actually carrying out the

timing and scheduling of activities of the project• As a yardstick against which to measure progress

and monitor the project• As a basis for a regular review and update process,

e.g. Plan the remaining part of the project

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Planning in different levels

• Top level:– Big tasks, few milestones – gives you overview

• Activity level:– Where you are right now– Detailed activity plan with many smaller tasks– Deadlines

• Daily level:– What are we going to do today

221st Semester 2000 – P0 Project – Group 00792 – TETRA System

P1 Planning

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P1 PeriodPlanning

Motor selection

Battery selection

Design of Control Strategy Weekly report

Simulation

Implement the Strategy

Module report

Supervisor meeting

Test

Practical Work

P1 Report

No

Yes

No

Yes

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P1 PeriodTime schedule

8th. Oct. 15th. Oct 15th. Nov 19th.Dec

Programming

the controller and

implement the strategy

Choose motor and supply

Control Stategy Design

Practical Work and

Documentation

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Control strategy design

Analysing controllers Modelling the motor

Matlab simulation of motor

Matlab simulation of Control system and motor

Choosestrategy

OK?No

Yes

TOTAL: 10X

2X

2X

3X

X2X

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How to find X ?• We need 10 X• There is 6 members of the group• There are 15 half project day until finish of activity

What is X then ?

• X = 15/10 [½project day] = 1½ [½project day] ?• X = (15/10)x6 [½man day] = 9 [½man day]

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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19 20/10 21 27/10 28 3/11 4 9 10/11 11 12






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19 20/10 21 27/10 28 3/11 4 9 10/11 11 12






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19 20/10 21 27/10 28 3/11 4 9 10/11 11 12






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19 20/10 21 27/10 28 3/11 4 9 10/11 11 12






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19 20/10 21 27/10 28 3/11 4 9 10/11 11 12






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Gannt chart (Timescedule)

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Project Monitoring

• Why has some activities taken to long time?• Can we compensate for the delay by working

harder?• Is it possible to reorganize the work schedule• If we are to cut out some activities, which one?

What are the consequences of each of these choices?

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Exercises in groups:

• Make a code of conduct for your group.

• Make a top level plan for your project.

• Make a detailed plan at the activity level where you are right now, using post-it’s to make an activity diagram.

• Plan how to monitor your time schedule.

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Code of conduct – questions to ask

Task strategies• What is the purpose, process, and timing of meetings?• What does ’on time’ mean?• What is the priority of time?• What are the importance and priority of deadlines?• Is it more important to achieve time deadlines, or to delay for higher quality?• What do we do about missing commitments?• To what extent do roles and responsibilities need to be formalized and

written?• Who needs to attend, when?• What is the role of the leader? Of team members?• How will the task be divided up and the integrated?• What work can be done together or apart?• How will information be passed? To whom? When? Formally or informally?

Within the team or outside?• How, where and when do we make decisions? Consensus, majority rule,

compromise?

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Code of conduct – questions to askProcess strategies• How will we manage relationships – dive right into business versus take

time to socialize?• To what extent will we socialize together, and when?• What is trust and how is it earned?• How formal or informal will we be?• What language(s) will we use?• How will differences in language fluency be managed?• To what extent does participation reflect potential contributions?• Who dominates?• Who listens to whom?• Who talks to whom?• How are interruptions managed?• How is conflict managed? Forcing, accommodating, avoiding,

collaborating, compromising?• How is negotiation viewed? Win/lose, or win/win?• How is feedback provided? Face to face, third party, direct?

1 PE-course Project Organised Learning (POL) Mm 3: Project Management Master of Science –...

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