1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.
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Transcript of 1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.
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NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673
AGMSunday 14th July 2013
AGM July 2013
2
NORTHALL VILLAGE TRUST – AGM 2013
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 15.07.2012 Alan Tipper
4. Trustees Annual Report for 2012 Alan Tipper
5. Accounts for the year ended 31.12.12 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7. Any Other Business Alan Tipper
AGM July 2013
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4. Trustees Annual Report for 2012
NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE
Our MissionTo provide Northall (and local area) residents with a village hall that is suitable for community groups and
family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities,
safety - and value for money
AGM July 2013
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4. Trustees Annual Report for 2012
Hiring Fees
In September 2012 there was an increase in hiring fees for the first time in three years. Regular users were increased from £4.50 to £5.00 per hour and Ad Hoc users from £6.00 to £6.50 per hour. Allowing for the increase we believe we still offer the lowest village hall hiring fees in the area, and certainly the best value for money.
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4. Trustees Annual Report for 2012
Hall Usage & Hiring Income
2011 2012 % Change
over 2010
Hall Usage (Hrs) 1,590 1,580 -0.6%
Hiring Income (£) 7,715 8,007 +3.8%
AGM July 2013
4. Trustees Annual Report for 2012
Book Library/ Swap
6AGM July 2013
£39.98 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds
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Key Issues & Future Plans
Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”
Refurbishment and modernisation of the kitchen to include new sink, cooker and fridge. The Committee is currently obtaining quotes for the work.
Provision of a projector, screen, sound equipment and new blackout curtains to enable films/videos to be shown and audio visual presentations.
AGM July 2013
Wheelchair Access Toilet
Total Cost £15,276
Funded by £7,170 AVDC/VAHT
£6,806 Big Lottery ‘Awards for All’
£1,300 Village Hall Reserves
Completed early 2012
Final decorating and finishing touches undertaken by Village Hall Committee
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NORTHALL VILLAGE TRUST – AGM 2013
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 8.7.2012 Alan Tipper
4. Trustees Annual Report for 2012 Alan Tipper
5.5. Accounts for the year ended 31.12.2012Accounts for the year ended 31.12.2012 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7. Any Other Business Alan Tipper
AGM July 2013
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5. Accounts for the year ended 31st December 2012
2011 Receipts 2012
7,777 Hall Lettings 8,007
4 Interest on Reserve A/C 4
51849 Donations - Cash received by NVHMC 140
59,630 8,151
AGM July 2013
AGM July 2010 11
2011
Payments 2012
215 Fixtures, Fittings, Equipment & Furniture 146215 Repairs & Maintenance 593
1,273 Cleaning & Materials 1,452 1,017 Electricity (Light & Heat) + Water 1,115
2 Toilets Project 14,099
280Printing, Postage, Stationery, Tel; PRS; Sundries 321
506 Insurance 517
35,366 Play Area Phase 2 2,245
38,874 20488
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2011 2012
59,630 Receipts 8,151
38,874 Payments 20,488
20,756Surplus/Deficit receipts over payments -12,337
12,714 Surplus B/F from previous year 33,470
33,470 Surplus C/F 21,133
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2011Represented by:
2012
89 Petty Cash
189
22,441 NatWest - Current A/C 10,000
10,940 - Reserve A/C (Building, Playground & Operating Reserves)
10,944
33,470 21,133
AGM July 2013
• Operating Reserves, equivalent to 12 months minimum expenditure (currently £4,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc.
• Building Reserves of £6,000 to carry out emergency repairs, emergency replacement of essential equipment etc.
• Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£4,000).
• Possible Hall improvement projects planned over the next few years(£6000)
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Reserves Policy
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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2012
£
1Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 242,925
Hall Equipment & Furniture (current insured value) 11,600 Play Area Equipment & Seats (current insured value) 68,760
Total Fixed Assets
325,285
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Total Fixed Assets 325,285
Current Assets Stocks - no stocks are held -
Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors -
Bank & Cash - as per 'Receipts & Payments' 21,133
21,133 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors
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Net Current Assets
21,133
TOTAL ASSETS
346,418
BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2012
AGM July 2013
NORTHALL VILLAGE TRUST-AGM 2013
Agenda
1.Welcome Alan Tipper
2.Apologies Alan Tipper
3.Minutes of the AGM held on 8.7.12 Alan Tipper
4.Trustees Annual Report for 2012 Alan Tipper
5.Accounts for the year ended 31.12.2012 Kevin Cubbage
6.6. Election of Management Committee Election of Management Committee Alan TipperAlan Tipper
7.Any Other Business Alan Tipper
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6. Election of Management Committee
Committee Member
Since Representing Current OfficeWilling to continue
Alan Tipper 2006 Chairman
Susan Young 1995 Secretary
Kevin Cubbage 1989Edlesborough Parish Council Treasurer
Lorna Cubbage 1982Parochial Church Council Bookings’ Secretary
Yvonne Folds 2004
Richard Dorrance 2006
Mike Scott 2009
Rebecca Newbert 2009
Julie KillenJan 2010
(Age Concern) X
Roger SmallridgeJul
2011Northall Chapel
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6. Election of Management Committee
Committee Member
Since Representing Current OfficeWilling to continue
Sarah ShieldsJul
2012
Marlene BennettJul
2012
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NORTHALL VILLAGE TRUST – AGM 2012
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 8.7.2011 Alan Tipper
4. Trustees Annual Report for 2011 Alan Tipper
5. Accounts for the year ended 31.12.11 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7.7. Any Other Business Any Other Business Alan Tipper
AGM July 2012
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NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673
AGM July 2013