NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Monday 4th July 2015 AGM July 20151AGM...
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Transcript of NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Monday 4th July 2015 AGM July 20151AGM...
NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673
AGMMonday 4th July 2015
AGM July 2015 1AGM July 2010
2
NORTHALL VILLAGE TRUST – AGM 2015
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 13.07.2014 Alan Tipper
4. Trustees Annual Report for 2014 Alan Tipper
5. Accounts for the year ended 31.12.14 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7. Any Other Business Alan Tipper
AGM July 2015 2AGM July 2010
3
4. Trustees Annual Report for 2014
NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE
Our MissionTo provide Northall (and local area) residents with a village hall that is suitable for community groups and
family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities,
safety - and value for money
AGM July 2015 3AGM July 2010
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4. Trustees Annual Report for 2014
Hiring Fees
No fee increase since September 2012£6.50 per hour for ad hoc users£5.00 per hour for regular usersLowest village hall hiring fees in area
AGM July 2015 4AGM July 2010
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4. Trustees Annual Report for 2014
Hall Usage & Hiring Income
2013 2014 % Change over 2013
Hall Usage (Hrs) 1,157 957 -17.3%
( regular)Hall Usage (Hrs) 420 389 -7.4%
( Ad Hoc)Hiring Income (£) 5,783 4,840 -16.4%
(regular)Hiring Income (£) 2,928 2,748 -6.1%
(Ad Hoc)
AGM July 2015 5AGM July 2010
4. Trustees Annual Report for 2014
Book Library/ Swap
6AGM July 2015
£21.88 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds
6AGM July 2010
AGM/Barbecue
Sunday July 13th 2014
Family fun day with a bouncy castle, jazz
band, children’s face painting, bar, free hot dog and hamburger
included in ticket price. The day was a great
success. £88.40 surplus achieved.
4. Trustees Annual Report for 2014
77AGM July 2010
4. Trustees Annual Report for 2014
Village Hall Grounds
The grounds are regularly
maintained by the employment of a
professional contractor, two
volunteer gardeners and the Village hall
CommitteeAGM July 2015 8
8AGM July 2010
4. Trustees Annual Report 2014
Soft Play Equipment
Purchased at a cost of £1.423.96 plus 8 mats, 2 new small “playtime” tables
and 8 chairs. £1000 grant from AVDC.
£423.96 from Village Hall funds.
9AGM July 2010
4. Trustees Annual Report 2014
New Curtains
Eight sets of new, fire retardant curtains were
purchased at a cost of £1,760, the
originals having been in use since
1993
10AGM July 2010
4. Trustees Annual Report 2015
Party Games Box
A box of “props” for some 25
games is available for hire at a cost of £5. In addition there is a free “Have a Games Party”
guide of over 70 party games
11AGM July 2010
Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”
Installation of PV Solar Panels on south facing roof of the hall:Phase 1 (7.44kWh) – August 2015 (£14,000)
Phase 2 (2.48kWh) – After Kitchen has been extended (~ Summer
’16)
Key Issues & Future Plans
9 12AGM July 2010
Kitchen Extension:
Our Vision: to have the best village hall kitchen!
2.5m x 4.0m (+ existing 3.5m x 3.0m)All new kitchen units & worktops etcCentralised electrical switch panelNew double oven cooker, double sink etcReplace metal roller shutter with wooden
sliding doors
Key Issues & Future Plans
9 13AGM July 2010
Kitchen Extension contd:
Project also includes new wheelchair accessible glazed door from Hall to ramp, patio & garden
The Committee is currently obtaining quotes for the building work and kitchen fittings
Fund raising will then commenceCurrently:
the total cost is estimated at ~£50,000 August/September ‘16 for building work
& kitchen installation
Key Issues & Future Plans
9 14AGM July 2010
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NORTHALL VILLAGE TRUST – AGM 2015
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 8.7.2014 Alan Tipper
4. Trustees Annual Report for 2014 Alan Tipper
5.5. Accounts for the year ended 31.12.2014 Accounts for the year ended 31.12.2014 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7. Any Other Business Alan Tipper
AGM July 2015 15AGM July 2010
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5. Accounts for the year ended 31st December 2014
2013 Receipts 2014
8,711 Hall Lettings 7,588
4 Interest on Reserve A/C 8
123 Donations - Cash received by NVHMC 1,901
8,838 9,497
AGM July 2015 16AGM July 2010
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2013
Payments 2014
959 Fixtures, Fittings, Equipment & Furniture 2,120193 Repairs & Maintenance 1,033
1,475 Cleaning & Materials 1,511
1,415 Electricity (Light & Heat) + Water 1,369
- AGM/Barbecue 817433 Printing, Postage, Stationery, Tel; PRS;
Sundries461
523 Insurance 584- Kitchen Extension 545
243 Play Area Phase 2 -- Soft Play & Play Time Tables and Chairs 1,424
5,241 9,864
AGM July 2015 17AGM July 2010
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2013 2014
8,838 Receipts 9,497
5,240 Payments 9,864
3,597Surplus/Deficit of receipts over payments in year
-367
21,133 Surplus B/F from previous years 24,730
24,730 Surplus C/F 24,363
AGM July 2015 18AGM July 2010
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2013Represented by:
2014
12 Petty Cash 48
13,770 NatWest - Current A/C 1,358
10,948 - Reserve A/C (Building, Project & Operating Reserves)
22,957
24,730 24,363
AGM July 2015 19AGM July 2010
• Operating Reserves, equivalent to 12 months minimum ‘normal’ expenditure (currently £4,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc.
• Building Reserves of £2,000 to carry out emergency repairs, emergency replacement of essential equipment etc.
• Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£2,000).
• Possible Hall improvement projects planned over the next few years(£16,000)
20
Reserves Policy
AGM July 2015 20AGM July 2010
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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2014
£
1Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 257,719
Hall Equipment & Furniture (current insured value) 14,041 Play Area Equipment & Seats (current insured value) 68,760
Total Fixed Assets 342,520
AGM July 2015 21AGM July 2010
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Total Fixed Assets B/F 342,520
Current Assets Stocks - no stocks are held -
Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors -
Bank & Cash - as per 'Receipts & Payments' 24,364
24,364 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors
-
Net Current Assets 24,364
TOTAL ASSETS 366,884
BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2014
AGM July 2015 22AGM July 2010
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2014
NVT is most grateful for a generous annual donation from Edlesborough Parish Council to help with the running costs
of the Hall and the Play Area
2013 2014(Nett of VAT) (Nett of VAT)
238.79 Play Equipment Insurance 313.41
110.00 RoSPA Annual Safety Inspection and Report 100.67
150.00 Grass Treatment 97.00
1,070.00 Grass and Hedge Cutting of Hall Grounds & Play Area -
(2014 invoice received after 31.12.14)
Total Donations where Edlesborough Parish Council 1,568.79 paid the Suppliers direct and recovered the VAT 511.08
18AGM July 201523AGM July 2010
NORTHALL VILLAGE TRUST-AGM 2015
Agenda
1.Welcome Alan Tipper
2.Apologies Alan Tipper
3.Minutes of the AGM held on 13.7.14 Alan Tipper
4.Trustees Annual Report for 2014 Alan Tipper
5.Accounts for the year ended 31.12.2014 Kevin Cubbage
6.6. Election of Management Committee Election of Management Committee Alan TipperAlan Tipper
7.Any Other Business Alan Tipper
19AGM July 201524AGM July 2010
6. Election of Management Committee
Committee Member
Since Representing Current OfficeWilling to continue
Alan Tipper 2005 Chairman
Susan Young 1995 Secretary
Kevin Cubbage 1989Edlesborough Parish Council Treasurer
Lorna Cubbage 1982Parochial Church Council Bookings’ Secretary
Yvonne Folds 2004
Richard Dorrance 2006
Mike Scott 2009
Rebecca Newbert 2009
Meuryn ThomasJan 2014
Age Concern
Anthony CoxJul
2014Northall Chapel
Sarah Shields 2012
25AGM July 2010
NORTHALL VILLAGE TRUST – AGM 2015
Agenda1. Welcome Alan Tipper
2. Apologies Alan Tipper
3. Minutes of the AGM held on 13.7.2014 Alan Tipper
4. Trustees Annual Report for 2014 Alan Tipper
5. Accounts for the year ended 31.12.14 Kevin Cubbage
6. Election of Management Committee Alan Tipper
7.7. Any Other Business Any Other Business Alan Tipper
26AGM July 2010
NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673
27AGM July 2010