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Transcript of 1 New Board Orientation For Chapter Officers, Directors and Chairs Northern Mariana Islands (NMI)...
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New Board Orientation
For Chapter Officers, Directors and Chairs
Northern Mariana Islands (NMI) Chapter
Dianna Gould, SPHR, CAE – PW Field Services Director, April 2014
Presenter’s Name and Credential/Title • Date
Welcome to SHRM!
• Welcome to your leadership position in our Chapter and SHRM! This presentation is designed to guide you in your new role as a volunteer leader.
• It will give you an overview of SHRM’s and our Chapter’s organization, mission, and services.
• Your work as a volunteer leader is vital in helping SHRM realize its goals as a professional human resources association.
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About SHRM
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Overview
• The Society for Human Resource Management (SHRM) is the world’s largest association devoted to human resource management.
• Founded in 1948, SHRM currently has more than 575 affiliated professional chapters and 400 student chapters.
• SHRM headquarters is in Alexandria, VA.
• SHRM has more than 275,000 professional and student members in more than 160 countries.
• SHRM has over 350 staff members and more than 7,000 volunteer leaders!
• Visit SHRM Online at www.shrm.org
About SHRM
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Overview
SHRM will be a
globally recognized
authority whose voice is heard on the most
pressing people
management issues
of the day –
now and in the future.
About SHRM
SHRM is the global HR professional organization that exists to:
Build partnerships
Provide a global community to share expertise & create innovative solutions
Provide thought leadership, education, & research
Be an advocate on the most critical issues facing workplaces & the human resource profession
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SHRM’s Mission
About SHRM
1. Provide high-value resources to existing core membership
2. Be a global organization
3. Operate as a financially sustainable organization
4. Evolve positioning to become more of an advisor and advocate
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SHRM’s Strategic Priorities
About SHRM
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SHRM’s Volunteer Leadership Structure
SHRM® Board
Staff Support
Members
MembershipAdvisory Council
RegionalCouncils
StateCouncils
Chapters
Our Chapter
• Our Chapter is one of a network of 575 affiliated SHRM chapters
• Our chapter serves to provide local networking and professional development opportunities for our members
• Each chapter reports to into a State Council; our chapter president is our representative to the State Council
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SHRM Local Chapter Affiliates
MembershipAdvisory Council
RegionalCouncils
State Councils
LocalChapters
Our State Council
• Each state is governed by a state council with a state council director, who reports up to a regional council.
• State councils typically hold quarterly meetings for members to discuss issues and challenges, pending legislation, the HR profession, and how SHRM supports these.
• State councils engage in activities that raise the visibility and credibility of the HR profession and SHRM in the state.
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SHRM State Council Affiliates
MembershipAdvisory Council
RegionalCouncils
State Councils
LocalChapters
Our State Council
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State Information
The Pacific Council is the State Council affiliate that represents Guam and the CNMI Chapters.
The Pacific Council Director is:
Joann Waki Muna, SPHR
Our Regional Council
• Each of the five geographic regions in the U.S. has a regional council, composed of the state council directors.
• The regional council provides a structure for state directors and state directors-elect to work together with SHRM staff.
• SHRM staff facilitates successful practice-sharing among state councils to achieve SHRM’s strategic priorities.
• Regional councils provide guidance and assistance to state councils and chapters.
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SHRM Regional Councils
MembershipAdvisory Council
RegionalCouncils
State Councils
LocalChapters
Our Regional Council
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SHRM’s Five Geographic Regions
SHRM Membership Advisory Council
• The MAC is composed of five elected volunteer representatives, one from each of the regions.
• Serves as an interface and two-way channel of communication between the volunteer leaders and the SHRM Board of Directors.
• Provides input from the membership to the SHRM Board of Directors and feedback from the SHRM Board to the membership; and provides operational input to SHRM to ensure optimum service/support to and from the volunteer leadership.
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MAC
MembershipAdvisory Council
RegionalCouncils
State Councils
LocalChapters
2014 Membership Advisory Council
North Central Region• Steve Browne, SPHR (Cincinnati, OH
Northeast Region• Kristine Avery, SPHR (Standish, ME)
Southeast Region• Paula H. Harvey, MBA, SPHR, GPHR, ASC (Charlotte, NC)
Southwest Central Region• Rebecca Briley (Baton Rouge, LA)
Pacific West Region• Debbie Horne, SPHR (Santa Barbara, CA)
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MAC
http://www.shrm.org/Communities/VolunteerResources/ResourcesforStateCouncils/Pages/MACOperatingGuidelines.aspx
SHRM Board of Directors
The Board of Directors provides leadership for SHRM by:
•Upholding SHRM's vision, purpose and values;
•Setting the broad policies, direction and priorities of the organization;
•Ensuring that SHRM has highly effective leadership;
•Providing fiduciary oversight; and
•Maintaining the integrity of SHRM services and products developed for the benefit of SHRM members.
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http://www.shrm.org/about/boardofdirectors/Pages/default.aspx
Bette Francis, SPHR2013-2014
SHRM Board Chair
SHRM Executive Team
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Henry (Hank) Jackson, CPAPresident/CEO
J. Robert Carr, JD, SPHRSVP, Membership, Marketing &
External Affairs
SHRM Regional Teams
• Main point of contact for State Councils, Chapters, and other SHRM members in their respective states/territories
• Communicate and promote SHRM vision, mission and strategic priorities
• Ensure that chapters maintain affiliation standards and guide them in growing membership and achieving excellence
Find our FSD at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx
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Field Services Directors (FSDs)
SHRM Regional Teams
Are the primary contact for:
•Chapter rosters and member lists; audits •At-large labels•Primary Chapter Designation forms•Auditing and CFSP payment issues•Any documents you need mailed to you•Promotional materials•General questions
Find our RA at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx
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Regional Administrators (RAs)
SHRM Staff – Regional Teams
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Pacific West Regional Team
Scott FerrinScott Ferrin, , SPHR, PMPSPHR, PMP
Field Services Director – Pacific West Region Field Services Director – Pacific West Region HI & NVHI & [email protected]
Dianna Gould, Dianna Gould, SPHR, CAESPHR, CAEField Services Director – Pacific West Region Field Services Director – Pacific West Region AK, ID, MT, OR, WA, WY &AK, ID, MT, OR, WA, WY &Pacific Council (Guam & N. Mariana Islands)Pacific Council (Guam & N. Mariana Islands)[email protected]
Kimberly GoodwinKimberly GoodwinRegional Administrator – Pacific West RegionRegional Administrator – Pacific West [email protected]@shrm.org
Jon DecoteauJon DecoteauDivisional Director -West Divisional Director -West CACA
SHRM Affiliated Chapters
• Two-way channels of communication between SHRM and members.
• Forums for personal and professional development of members.
• Opportunities to develop leadership, managerial, public-speaking and group decision-making skills.
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MembershipAdvisory Council
RegionalCouncils
State Councils
LocalChapters
SHRM Affiliated Chapters
Small 25–100 members
Medium 101–300 members
Large 301–500 members
Mega 501–1,000 members
Super Mega 1,001+ members
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Chapters are categorized into five sizes
SHRM Affiliated Chapters
By 12/31/16
25 in-chapter SHRM members and
51% of total chapter membership must be SHRM members
[Membership in a SHRM local chapter is separate and apart from membership in the national SHRM organization.]
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Chapter affiliation requirements
Three years
Three years
remaining
remaining
to meet new
to meet new
requirements
requirements
Use of the SHRM “Affiliate of” Logo
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INCORRECT LOGO USAGE
CORRECT LOGO USAGE
Our Chapter’s Logo
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• Newly updated “Graphics Standards Manual for Affiliates” available on the VLRC. • Use your chapter logo together with the “Affiliate of” SHRM logo.• Both logos must be the same size to denote a partnership.• If “SHRM” or the “Society for Human Resource Management” is part of your legal
name or “also known as” name, as specified in your bylaws, your chapter/state council must submit to SHRM for approval when creating or revising your logo.
• All other chapters/state councils are encouraged to submit their logo for approval.• Receiving pre-approval could save time, effort and expense.
A checklist and convenient submission form can be found at http://fs16.formsite.com/robgatesshrmorg/form17/index.html
Expectations for All Board Directors
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Governance Know and understand the purpose of the chapter charter Know and understand the purpose of the chapter bylaws Know and understand what constitutes a quorum for board decisions Review Roberts Rules of Order
Planning Be present and engaged in chapter board meetings Participate in setting goals and carrying out plans for
your specific area (organizational goals) Develop specific area objectives for the year
(maintenance goals)
Budgeting Develop specific area annual budget Operate responsibly within that budget Track and report
Our Chapter’s Charter
• Documents the relationship between SHRM and the chapter
• Spells out the legal use of the SHRM name, logo, and acronym
• A copy of our chapter charter is available at SHRM; contact our Regional Administrator
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Our Chapter’s Bylaws
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• Sample available online in the Volunteer Leaders’ Resource Center (VLRC) at http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRadmin.aspx
• A copy of our chapter bylaws is available at SHRM; contact our RA
• Chapter bylaws should be reviewed annually.
• Revisions must be sent to FSD for review and SHRM approval
• Any bylaws changes must be approved by SHRM before the chapter members vote (ratify)
Expectations for All Board Directors
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Board Meetings
Presence at scheduled meeting or written report of progress
Submit agenda items (reports, documentation, metrics, etc.) in advance
Review and Update SHAPE Planning Worksheet to ensure tasks are on tract with year-end goals
Learn something new, Get to know someone better, and
Be sure to have some FUN!
Expectations for All Board Members
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Monthly Board Meetings
A minimum of 4 board meetings are required each year.
Does everyone know the dates for the 2014 board meetings?
Our Chapter Board Directors’ Responsibilities
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• Nora Mae Sablan, Chapter President• Maria Luisa "Malou" Ernest, SPHR, GPHR Immediate Past
President• Maricel Cascasan, Vice President/President-Elect• Micah Parico-Acuavera, Chapter Secretary• Ernesto "Ernie" Lacorte, Chapter Treasurer• Evan Hunsberger, Board Member• Bertha C. Leon Guerrero, Board Member• Frank L. Gibson, SPHR, GPHR Advisor
Discuss and understand the specific role of each board director
SHRM Core Leadership Areas (CLAs)
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MembershipMembershipSHRM FoundationSHRM Foundation
College RelationsCollege Relations
DiversityDiversityCertificationCertification
Government AffairsGovernment Affairs
Workforce ReadinessWorkforce Readiness
Seven CLAs
SHRM Core Leadership Areas (CLAs)
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Structure
SHRM Staff CLA SHRM Staff CLA Contact Contact
(Headquarters)(Headquarters)
SHRM Staff CLA SHRM Staff CLA Liaison Liaison
(Field Services Reps)(Field Services Reps)
State-Level CLA State-Level CLA DirectorDirector
Chapter CLA ChairChapter CLA Chair
SHRM Resources for CLA Volunteers
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Volunteer Leaders’ Resource Center (VLRC)
Ongoing and Archived Webinars
and Conference
Calls for each CLA
ww
w.s
hrm
.org
/vlrc
Resources for each CLA
Expectations for CLA Chairs
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Set goals and direction Provide a two-way channel of communication between the Chapter
Board and CLA Committee Provide support and resources to CLA Committee Address Committee members’ concerns immediately Recruit and fill Committee positions Develop leadership skills and succession on your Committee
CLA Chairs will:
SHRM Affiliate Program for Excellence (SHAPE)
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All SHAPE resources are available on the VLRC
• 2014 SHAPE Workbook
• 2014 SHAPE Worksheet
• SHAPE FAQs
• Online Year-End Reporting Tool
www.shrm.org/vlrc
SHRM Affiliate Program for Excellence (SHAPE)
SHAPE Planning Workbook• Use as a planning tool for your chapter and state council
• Review at each meeting to assure initiatives are on track
• Look to the SHAPE Center on the VLRC for resourceshttp://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/SHAPE.aspx
SHAPE Worksheet• Use this tool to track progress throughout the year at each board meeting
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All SHAPE resources are available on the VLRC
Chapter Financial Support Payment (CFSP) Program
• Submit a completed SHAPE Year-End Report by 1/31 of each year and your membership roster when requested.
• Meet the applicable membership affiliation requirements.
• Have a chapter president who is a SHRM member in good standing throughout his/her term of office.
• Have SHRM-approved ratified bylaws on file at SHRM.
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Eligibility Criteria
SHRM pays chapters and state councils several millions of dollars each year in financial support. To be eligible for CFSP, the chapter must:
The amount of financial support will eventually be tied to affiliation percentages.
Chapter Financial Support Payment (CFSP) Program
• $6.25 four times a year ($25 annually) per member for 100% chapters
• $5 twice a year ($10 annually) per member for non-100% chapters
• Net Gain payment rewards chapters for growth of SHRM membership during the year
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CFSP currently pays
http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/cfsp.aspx
Chapter Financial Support Payment (CFSP) Program
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Example:Example: Chapter’s 12/31 SHRM
Membership Count
2014 2502013 -200Difference 50
Net Gain Payment (50 X $25) = $1,250
Net Gains formula
Volunteer Leaders’ Resource Center (VLRC)
– Chapter Leader Resource Guide– Chapter Best Practices– Sample Bylaws– Chapter Toolkits– Non-Dues Revenue Ideas – Fundamentals of Chapter Operations– Chapter Leader Position Descriptions– Guide to Chapter Financial Management– Core Leadership Areas– Volunteer Leaders’ Webcast Series– Membership Recruitment & Retention Toolkit– Programming Ideas– Web Site Resources– Resources for Working with Volunteers– AND MUCH MORE!!!
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Online at www.shrm.org/vlrc
SHRM Resources for Volunteer Leaders
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Chapter Activities by Month
Available on VLRC:
http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Documents/
Chapter%20Activities%20by%20Month%202011%201116.docx
SHRM Resources for Volunteer Leaders
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Monthly SHRM Update for volunteer leaders
SHRM Resources for Volunteer Leaders
– Target audience is the incoming chapter presidents are encouraged to attend– FREE for incoming chapter presidents; includes hotel, designated meals and conference registration; chapter
pays travel expenses– If the incoming president cannot attend, the current president or another member of the chapter board may
attend in his/her place– Attendance is tied to SHAPE award levels
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SHRM Annual Leadership Conference
Held each November for key volunteer leaders:
•Chapter President or President-Elect•State Council Director or State Council Director-Elect •State Council Membership Director•Chapter Management Professional (CMP)•Member Advisory Council (MAC) Representative
Provides opportunities to gain information about your volunteer role, enhance your leadership development skills, network with peers, share effective practices and challenges across region and engage with SHRM staff!
Nov. 20-22, 2014Nov. 20-22, 2014
SHRM Resources for Volunteer Leaders
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Conference calls and webinars
• Quarterly CLA webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/Pages/clas.aspx
• Chapters by Size webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/ChapterBySizeConfCall.aspx
• Volunteer Leaders Webcast Series http://www.shrm.org/Communities/VolunteerResources/WebcastArchivesforVolunteerLeaders/Pages/VLWebcastSchedule.aspx
Also refer to monthly SHRM Update and/or VLRC Master Calendar
www.shrm.org/vlrc
• SHRM Connect http://community.shrm.org/Home/
Form a chapter discussion group on SHRM Connect
Questions?
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Thank you for volunteering!
Dianna Gould, SPHR, CAEDianna Gould, SPHR, CAEPW Field Services DirectorPW Field Services Director
[email protected]@shrm.org
703-535-6267 (W)