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MIP PALT Tool Training

WebEx Training (2 hours)Introduction to the PALT Tool

Monday 4/17/2006 & Tuesday 4/18/2006Updated Monday 6/18/2007

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Outline

• Overview of the MIP PALT Tool• Workflow Process• Access to the Tool• User Experiences – Regional PALT User• Exercises• PALT Reports• Feedback & Change Control Process

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Overview of the MIP PALT Tool

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Use the filter to refine the data in view

Manually scroll through the list of counties

Overview of the MIP PALT Tool

Click on the task name to perform task

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Workflow Process

• FEMA HQ sets the Regional budget in MIP Sequencing Tool

• MIP Sequencing Tool populated by Region

• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment of Funds

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Workflow Process

• FEMA HQ sets the Regional budget

• MIP Sequencing Tool populated by Region

• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment

of Funds

Exercise 1

Exercise 2

Exercise 3

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Accessing Tools

• A role is assigned for each user– Regional PALT User– FEMA HQ staff in Washington, DC*– MOD Team staff in Alexandria, VA*

• Username – testing– mvieirapalt = Regional PALT User for R4

• Navigating within site to access tools

* user views reports only

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Accessing Tools

url – website address

MIP O (test)

http://170.224.42.142/omportal/wps/portal/

MIP

http://hazards.fema.gov

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First Click on “Log in”

Accessing Tools

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Enter User Name

Accessing Tools

Enter Password m2pm0dt32m

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First Click on “Tools & Links”

Accessing Tools

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Next Click on “Sequencing & PALT”

Accessing Tools

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Next Click on “PALT Tracking Tool”

Accessing Tools

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• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment

of Funds

User ExperienceRegional PALT User

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Overview of the MIP PALT Tool

Click on the task name to perform task

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• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment

of Funds

Exercise 1

User ExperienceRegional PALT User

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Click county name to edit a project

Exercise 1

Define County Mapping Activities

These Total Planned Cost values are constantly pulled from the Last Approved FEMA Funds values in the Sequencing Tool. This is the only place in the PALT Tool where the data is linked to the Sequencing Tool.

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Exercise 1

Summary

Click “Continue” to modify, add, or delete an activity

Click “Cancel” to select a new county and not save changes

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Exercise 1

Edit Data

A

B

Both sections will be examined more closely.

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Enter in required information (Planned Cost, Activity, and Mapping Partner) to add an activity.

Exercise 1

A – Add Activity

Click “Add Activity” to complete additions

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New activity has been added

Exercise 1

A – Add Activity

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Exercise 1

B – Modify or Delete Activities

Click “Modify” or “Delete” to modify or delete activities

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Exercise 1

B – Modify Activities

Click “Modify” to change the activity

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Exercise 1

B – Modify Activities

Modify the activity and click “Add Activity” to complete changes

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Exercise 1

B – Modify Activities

Modified activity is updated.

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Exercise 1

B – Delete Activities

Click “Delete” to Delete Activity

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Exercise 1

B – Delete Activities

Activity was deleted.

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Exercise 1

B – Modify Activities

Click “Continue” to review changes

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Exercise 1

Review

Click “Continue” to finish making changes

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Exercise 1

Confirm Changes

Click “Complete” to complete the task and save changes

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• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment

of Funds

Exercise 2

User ExperienceRegional PALT User

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Exercise 2

Modify/Group Selected Activities

Click “Activity Groupings”

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Exercise 2

Select Mapping Partner

Select Mapping Partner

Click “Search”

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Exercise 2

Select Activity Grouping

Click “Modify Selected Activity Groupings”

Select Mapping Partner

In this tab, the sum of the Planned Costs associated with each Group ID is the Total Planned Cost for that Group ID. Note that this “Total Planned Cost” is the sum of user entered data values from within the PALT Tool, and is NOT the Total Planned Cost from the “County Mapping Activities” tab, which comes from the Sequencing Tool.

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Exercise 2

Summary of Selection

Click “Continue”

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Exercise 2

Create New Group

Click Check Box

Click “Regroup”

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Create New GroupExercise 2

New Group

“new” Activity Group ID will be generated by the system

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Move To/Move FromExercise 2

3- Click “Regroup”

1- Click Move From Box 2- Click Move To Box

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Move To/Move FromExercise 2

Now only one group

Click “Continue” to Review

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ReviewExercise 2

Click “Continue” to finish making changes

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ReviewExercise 2

Click “Complete” to finish task

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• Regional PALT User Tasks– Define County Mapping Activities– Modify/Group Selected Activities– Schedule & Record Commitment

of FundsExercise 3

User ExperienceRegional PALT User

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Schedule & Record Commitment of FundsExercise 3

Click “Schedule & Record Committed Funds”

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Select Mapping PartnerExercise 3

Click “Schedule & Record Committed Funds”

Select Mapping PartnerIn this tab, the sum of the Planned Costs associated with each Group ID is the Total Planned Cost for that Group ID. Note that this “Total Planned Cost” is the sum of user entered data values from within the PALT Tool, and is NOT the Total Planned Cost from the “County Mapping Activities” tab, which comes from the Sequencing Tool.

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SummaryExercise 3

A

C

B

This page will be displayed once a partner is selected. Each section (A-C) will be examined more closely.

Click “Continue” to edit data.

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A - InformationExercise 3

This section is for informational purposes only and cannot be edited.

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B – Scheduled Due DatesExercise 3

In this section, the scheduled due dates are inserted or edited.

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C – Actual Due DatesExercise 3

In this section, the actual due dates and actual obligated funds ($) are inserted or edited.

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ReviewExercise 3

Click “Continue” to review the changes.

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ReviewExercise 3

Click “Continue” to finish making changes

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ReviewExercise 3

Click “Complete” to complete the task.

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To access PALT Reports, click on “Tools & Links.”

PALT Reports

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Then click on “Public Reports.”

PALT Reports

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Select “Planning and Budgeting Reports.”

PALT Reports

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Select reports beginning with “PALT…”

PALT Reports

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The “PALT Mapping Activity and Partners Report” reflects PALT data contained in the “County Mapping Activities” and “Activity Groupings” tabs of the PALT Tool. Group IDs and counties / Special Projects may be listed multiple times in this report if a county has multiple Group IDs associate with it, and vice-versa.

Total Planned Cost values listed here come from the “County Mapping Activities” tab (ultimately, from the Sequencing Tool).

Mapping Activity and Partners - LEFT

PALT Reports – Mapping Activity and Partners

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The Activity Description and Mapping Partner associated with each Group ID – county/Special Project pair is listed here.

Each Activity Cost listed is associated with a particular Activity, with a particular Mapping Partner, with a particular Group ID, with a particular county/Special Project. The Activity Cost is the value PALT users enter within the County Mapping Activities tab for a particular county/Special Project.

Mapping Activity and Partners - RIGHT

PALT Reports – Mapping Activity and Partners

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The PALT Planned and Due Dates report contains data found in the “Activity Groupings” tab and the “Schedule & Record Committed Funds” tab. Each Group ID is listed only once. The Group ID Total Planned Cost is displayed to provide a point of comparison with the Actual Obligated Cost associated with that Group ID.

In this report, the Group ID Total Planned Cost comes from the user-entered PALT values (the sum of the planned costs for all the activities associated with a particular Group ID).

Planned and Due Dates - LEFT

PALT Reports – Planned and Due Dates

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Within the Planned and Due Dates Report, the Actual Obligated Cost associated with a Group ID is pulled from the “Schedule & Record Committed Funds” tab and is used as a point of comparison with the Group ID Total Planned Cost.

Planned and Due Dates – RIGHT

PALT Reports – Planned and Due Dates

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The PALT Map Modernization and Management Support (MMMS) report contains data found in the “Activity Groupings” tab and the “Schedule & Record Committed Funds” tab. Each Group ID is listed only once. The Group ID Total Planned Cost (here called “MMMS Total Planned Cost”) is displayed to provide a point of comparison with the Actual Obligated Cost associated with that Group ID.

Note that the MMMS report shows similar information to the Planned and Due Dates report. No MMMS Group IDs show up on the Planned and Due Dates report; likewise, no non-MMMS Group IDs show up on the MMMMS report.

In this report, the MMMS Total Planned Cost comes from the user-entered PALT values (the sum of the planned costs for all the activities associated with a particular Group ID).

MMMS - LEFT

PALT Reports – MMMS

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Within the MMMS Report, the Actual Obligated Cost associated with a Group ID is pulled from the “Schedule & Record Committed Funds” tab and is used as a point of comparison with the Group ID Total Planned Cost.

MMMS – RIGHT

PALT Reports – MMMS

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The Actions over $250,000 report counts how many Group IDs have a Total Planned Cost over $250,000. This information is grouped by Mapping Partner type.

PALT Reports – Actions over $250,000

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In this example, Region 2 has a Group ID with a Total Planned Cost > $250K. For this reason, this Group ID is counted in the $250K report. Note that a Mapping Partner may be counted multiple times if they have multiple Group IDs with a Total Planned Cost > $250K.

PALT Reports – Actions over $250,000

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Deployment Support

• Feedback

• Change Control Process

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Questions?