1 Leave Administration Module 10 N ational G uard T echnician P ersonnel M anagement C ourse.
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Transcript of 1 Leave Administration Module 10 N ational G uard T echnician P ersonnel M anagement C ourse.
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Leave Leave AdministratiAdministrati
ononModule 10Module 10
NNational ational GGuard uard TTechnician echnician PPersonnel ersonnel MManagement anagement
CCourseourse
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OVERVIEW• Hours of Duty• Types of Leave• Excused Absences• Comp Time• Record Keeping Requirements• Timekeepers Responsibilities• Supervisors Responsibilities
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HOURS OF DUTY• 80 hours per two week pay period• Work schedules/ changes made by Adjutant
General in conjunction with local union(s)• Typically (but subject to exceptions):
~2 15min. Rest breaks - Paid; part of workday
~30 min. Lunch breaks – Not paid~ “Make-ready”/Clean up – paid; part of workday
~ Changing/showering – not paid
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TYPES OF LEAVE• Annual Leave• Sick Leave• Court Leave• Excused Leave• Leave Without Pay
(LWOP)
• Military Leave• Compensatory
Time• Enforced Leave• Absence Without
Leave (AWOL)
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ANNUAL LEAVEAccrual Rates: full-time,
permanent employees• 1-3 years:4hrs/pay period• 3-15 years: 6 hrs/pay period• 15+ years: 8 hrs/pay• Maximum of 30 days (240
hours) of annual leave can accumulate.
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ANNUAL LEAVEAccrual Rates: Temporary employees(after 90 days, same as full-time permanent
employees)• 1-3 years ~4 hrs/pay period• 3-15 years ~6 hrs/pay period• 15 + years ~8 hrs/pay period• If initial appointment is less than 90 days,
no leave is earned.
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ANNUAL LEAVESome criteria/rules:• Service computation date (SCD)
determines leave category• Maximum annual carryover – 240 hrs• Separated employees may be paid lump
sum for unused annual leave• May be advanced if requested
in writing
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More...ANNUAL LEAVE• May be taken in the pay period earned• Public Law 93-181 provides for restoration
of forfeited annual leave• Employee’s right; subject to approval of
the supervisor• Can be denied based on mission
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SICK LEAVEAccrual rates• All full-time: 4 hrs/pay period
Note: Category above include temporary employees
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SICK LEAVECovers• Medical, dental, optical exams/treatments• Personal incapacitation• Health risk• Family Care
– Family Medical Leave Act (FMLA)– Birth of a child-mother/father-12 wks unpaid– Sick Leave to Care for Family Member (SLTCFFM)– Adoption
• Bereavement/Family funeral (Limited – FMLA/SLTCFFM- 13 days or 104 hours)
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SICK LEAVESome criteria/rules:• Unlimited carryover balance• May be advanced- HRO Approval• Medical certification may be required• May use while on Annual Leave
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COURT LEAVE5 USC 6322(a)
Covers an employee who is summoned due to a judicial proceeding, as a…
• Juror• Witness on behalf of a
state or local government
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EXCUSED ABSENCE• Also referred to as Administrative Leave• Authorized absence for a variety of personal and
other non-Technician duty reasons• Supervisor can excuse absence of one hour or
less• TAG may grant up to 3-days per Calendar Yr.• Other excused absences may consist of - Blood donation (4 hours), Bone Marrow (7
days) and Organ Donor (30 days).
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Presidential Leave• 5 day excused absence - granted to those returning from GWOT - authorized regardless of location - only 5 days authorized and must be used all at once• 5 days only granted once in 12-month period. - 5 days is authorized whether deployment is CONUS
or OCONUS
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LEAVE WITHOUT PAY (LWOP) (NTE)
• Temporary non-paid status by OPM Form 71 request
• Not a right• 80 hours accumulated LWOP affect the
employee’s Annual and Sick Leave accrual within the leave year
• Service Computation Date (SCD) – Leave must be recomputed when an employee returns to duty from an aggregate LWOP of more than six months in a calendar year
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ABSENT-US• Paid leave may be used intermittently• No harm, leave & SCD not affected.• Absent-US military above 30 days NOA
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Military Leave
• 15 days – 120 hoursActive/Inactive Training
• 22 days – 176 hoursSupport of Civil Auth.
• 44 days – 352 hoursOverseas Operations
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MILITARY LEAVE• Charged in hourly increments• No same-day dual scheduling
on Title 32 orders and as technicians
• Military leave is not charged on intervening non-workdays (e.g. holidays,
weekends, scheduled days off)
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MILITARY LEAVE (15 days)• Paid leave when ordered to active
duty, inactive duty training or training
• 120 hours (15 days) each FY – permanent & temporary employees appointed for more than 1 year
• Annual Carryover 120 hrs – NTE 240 hrs yearly
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MILITARY LEAVE – 22 days• Paid leave for aid in support of civil
authorities in protection of life & property, or military duty in support of contingency operations.
• Permanent and indefinite employees only• 22 days (176 hours) per calendar year;
charged in hours• Non-workdays/holidays not charged• No excused absences
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Military Leave – 44 days
• Operations outside the U.S.• Must be on active duty without pay• Orders must identify period of leave• 44 days (352 hrs) per calendar year charged in hours
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COMPENSATORY TIME• Time off with pay, in lieu of overtime pay• Earned at a rate of 1 hour for 1 hour and
used in increments determined by local policy
• Advance approval required (NGB Form 46-14)
• Use within 26 pay periods of earning or forfeit
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COMP TIME TRAVEL• FWS employees - when travel is required
on and off-duty, only the travel hours are comp time
• GS employees do get comp time for travel during regular and non-duty hours as per policy
• Technicians are not entitled to receive lump sum payment for compensatory leave. Upon separation, leave is forfeited
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ENFORCED LEAVETemporary status to document absences
for employees…
• Who are not ready, willing and able to perform
• Whose continued presence is undesirable or poses a threat
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ABSENCE WITHOUT LEAVE (AWOL)
• Without supervisor’s prior knowledge/approval
• Status can change with explanation
• AWOL status NOT a disciplinary action
• Can become the basis for initiating an adverse action
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DONATED LEAVE• A voluntary leave transfer program under which the unused accrued leave of
one employee may be transferred for use by another employee who needs such leave because of a medical emergency
• Can be used for the employee or a family member
• Fill OPM 630 to become a Leave Recipient
• An individual must have leave donors in order to be in the donated leave program
• To donate leave to another individual, you must fill out a OPM 630a (for members in the same payroll office number) or a OPM 630b (for members outside of the Leave Recipients payroll office number)
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RECORDKEEPING REQUIREMENTS
Time Cards: leave recorded sequentially (copies filed at unit)-Each directorate, AW, and GOCOM should have sign in/out policies and procedures.
Military Leave: copy of orders/certificate of performance
Court Duty: Letter from courtLWOP: Signed OPM Form 71Compensatory Time: Documented at unit
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TIMEKEEPER’S RESPONSIBILITIES
• Record leave/absences• Prepare input for Pay
Office• Submit schedule changes• Submit time cards to pay
office
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SUPERVISOR’S RESPONSIBILITIES
• Approve leave• Certify time cards,
if not official timekeeper• Certify
changes/corrections
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QQuestionuestionss
SSG JOHN AMIRAULT II, (518) 786-4737