SUPERVISOR WORK FOLDER RECORD KEEPING N ational G uard T echnician P ersonnel M anagement C ourse.
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Transcript of SUPERVISOR WORK FOLDER RECORD KEEPING N ational G uard T echnician P ersonnel M anagement C ourse.
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SUPERVISOR SUPERVISOR WORK FOLDER & WORK FOLDER & RECORD KEEPINGRECORD KEEPING
National Guard Technician Personnel Management Course
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Provides easy access to subordinate information to help…~you, the supervisor, to meet personnel management obligations, and~ your subordinate personnel by recording their career accomplishments as well as their job performance
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Supervisor’s Checklist Supervisor Record of Personnel
Employment (Supervisor's Employee Brief)
Emergency Information Performance-related Records Conduct-related Records
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Leave Schedule Requests for
Personnel Action (SF-52)
Training-related documents
Current position description
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Special qualifications verification documents
Awards or Commendations
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Personnel Action Forms (SF-50)
Pre-employment Information/ Resumes
Security Employee’s
photograph
Self-ID of Medical Disability (SF-256)
Training Certificates of Completion
Personal Medical Information
Letters of Indebtedness
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Maintained as temporary memory joggers
Not under agency/organizational control
For Your Eyes Only (FYEO) You decide when they are to
be destroyed7
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Maintained in lockable file/desk at supervisor’s work site or nearby
Retained indefinitely if relevant to supervisory responsibilities
Moved to a new supervisor when employee is reassigned
Destroyed 90 days after employee separates or is separated
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The subject employee any other(s) she/he authorizes in writing
Supervisors/managers in the direct chain
Persons with official conducting authorized activities
Persons acting IAW state union contract(s)
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QQuestionuestionss
SPC Rachel Hewitt, (518) 786-4681