· 1 GENDER LINKSWORK PLAN 2012/2013 OBJECTIVE/ OUTCOMES INDICATORS BASELINE TARGET ACTIVITIES...
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1 GENDER LINKSWORK PLAN 2012/2013 OBJECTIVE/ OUTCOMES INDICATORS BASELINE TARGET ACTIVITIES TIME FRAME OUTPUTS MOV WHO FUNDER/ PARTNER STRATEGIC POSITIONING AND PLANNING VISION AND MISSION Integrate cross cutting issues into vision and mission Relevance of vision and mission Annual review Keep vision and mission current and relevant at all times Draft additional clauses Board meeting in April Revised vision and mission Website CEO/ Board RISK ANALYSIS Regularly updated financial risk analysis and plan Adjustment of plans to reflect political/ economic realities Conducted annually prior to board meeting Conduct every quarter ahead of Exco Conducting of financial risk analysis August Environment scan Report and adjustment to plans; Protocol Barometer CLM/ BM GEOGRAPHICAL POSITIONING Enhancing and consolidating GL’s presence and legitimacy in the region No of FO that become SO 8 satellite offices; 1 FO At least nine SO Complete registration process in Swd June Registration requirements Registration requirements BM/NM STRATEGIC PLANNING Complete extending 2013 strategy to 2015 Up to date and relevant strategy Three year strategic plans Five year strategic plans Integrate all inputs from board meetings; country strategies June 2012 GL Strategy 2010 to 2015, updated June 2012 Strategy document CLM ANNUAL PLANNING
Transcript of · 1 GENDER LINKSWORK PLAN 2012/2013 OBJECTIVE/ OUTCOMES INDICATORS BASELINE TARGET ACTIVITIES...
1
GENDER LINKSWORK PLAN 2012/2013
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
STRATEGIC POSITIONING AND PLANNING
VISION AND MISSION
Integrate cross cutting issues into
vision and mission
Relevance of vision and mission
Annual review
Keep vision and mission
current and
relevant at all times
Draft additional clauses
Board meeting
in April
Revised vision and mission
Website CEO/ Board
RISK ANALYSIS
Regularly updated financial risk
analysis and plan
Adjustment of plans to reflect political/
economic realities
Conducted annually
prior to board
meeting
Conduct every quarter
ahead of Exco
Conducting of financial risk
analysis
August Environment scan Report and adjustment to
plans; Protocol Barometer
CLM/ BM
GEOGRAPHICAL POSITIONING
Enhancing and
consolidating GL’s
presence and legitimacy in the
region
No of FO that
become SO
8 satellite
offices; 1 FO
At least nine
SO
Complete
registration
process in Swd
June Registration
requirements
Registration
requirements
BM/NM
STRATEGIC PLANNING
Complete extending 2013
strategy to 2015
Up to date and relevant strategy
Three year strategic
plans
Five year strategic
plans
Integrate all inputs from board
meetings; country strategies
June 2012
GL Strategy 2010 to 2015, updated
June 2012
Strategy document
CLM
ANNUAL PLANNING
2
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Complete year plan and budget
lines to December.
Starting 2013 GL will go with
calendar year.
Plan and budget aligned to funding
agreements
Done annually
Annual plan and budget
lines done consistently
each year
Compile all agreements,
proposals into one annual plan and
logframe
April Year plan Year plan CLM
SEMESTER PLANNING
Clear strategy and direction to the
work of GL and affiliated bodies
Clarity of direction and deliverables
Semester plan
Semester plans
Semester plan and related
planning documents
May Semester plans Monthly tracking sheets
CLM/ manager
s/ NMan
MANAGEMENT MEETINGS
Monthly management
meetings
Monthly Agenda Management meeting
notes
Management meeting
notes
Meetings held once a month in
the middle of the
month
Monthly Management notes Management notes circulated
to management
NMan
GL GOVERNANCE
LEGAL AND STATUTORY MATTERS
Ensure compliance of GL
Section 21 with
new companies act
Compliance Compliant with old act
Compliant with new act
Finalise and register New MOI
May-June
New MOI Extent of compliance
BM
Adapt matrix
availed by KG for comparing the
Companies act provisions with
the MOI clauses
to ensure all is covered
Board and
members meeting minutes
Compliance 2011 Board
minutes
Minutes to be
finalised and filed
Prepare the
minutes for the board and
members meeting
May Minutes Minutes BM
3
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Trustees of GTI aligned with GL
Board; amend beneficiaries
Compliance Clauses missing from
Trust Deed
Clear link between GL
and GTI
Amendments to Trust Deed
June Amendments to Trust Deed
Clear link between GL and
GTI
BM
Trustees of AWT
aligned with GL Board; amend
beneficiaries
Compliance Clauses
missing from Trust Deed
Clear link
between GL and AWT
Amendments to
Trust Deed; Attorney to
establish the existing deed and
variations and
amend accordingly
June Amendments to
Trust Deed
Clear link
between GL and AWT
BM
BOARD AND EXCO MEETINGS
Board membership kept
up to date
Compliance GL Board records have
always been current.
All new Board
members registered
within one
month of appointment
Finalise the changes as
necessary – All board members to
be registered with
CIPC
June New CM 29 Records BM
Communicating
with Mr Bennet and inviting him
to join the GL
Board
May Correspondence Correspondence BM/
CLM
Regularising the
board members
contracts and declaration of COI
Transparency New All Board
members
have contracts and
they are declared
Finalise Country
based board
members contracts and
record them in the red book
June Contracts Contracts BM
New trustees
added to GTI
Compliance Three GTI
7 GTI
Add: PM, EN, PM,
TM
June Registration forms Records BM
New trustees
added to AWT
Compliance Two AWF 3 AWF Add: FH June Registration forms Records BM
4
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Exco meeting Clarity on Board proceedings
Four times a year
Hold meeting End of June
Programme review and
financial reports
End of June
Minutes Minutes CLM/BM
Audit committee Transparency and
support on
sustainability
New Set up
committee
Finalise the
members of the
AC and draft formal invitations
and TOR for considerations at
the EXCO
June Invitation letters
and responses
Invitation letters
and responses
BM
GL POLICIES AND REGULATIONS
Policies and
regulations for
2012/2013
Clarity on policies Annual Annual Update the
Gender Links
Policies
June Final policies and
regulations in PLV
Stored on P Drive VB/BM
Periodically Periodically Issue Circulars to
update policies
and regulations on a need basis
On-
going
Up to date policies
and circulars
Up to date
policies
VB/BM
ANNUAL REPORT
Finalising 2011-2012 annual
report
GL programmes implementation is
reviewed and informs planning
Annual Produce the annual report
before the end of June
2012
Editing, photos, layout and
printing of 2011-2012 Annual
Report
May/June
Annual report Annual report CLM/ MMM
PROGRAMMES
SADC GENDER PROTOCOL
Project 1: Institutional – strengthening the Alliance
Civil society
organisations and
Alliance annual
meeting
5
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
the women’s movement in
particular, is strengthened
through the campaign for the
adoption of the
Protocol and its implementation.
Strengthened Alliance Network
Capacity building
workshops linked to
annual Alliance
meetings
since 2005.
Capacity building
workshop linked to
each annual meeting (20
people
trained x 5 meetings)
Annual meeting with a capacity-
building component.
July-August
Successful annual meeting with
forward looking strategy
Evaluation forms LM/LM
Logistics for the
Alliance Steering Committee and
Think Tank meetings
June -
August
Meeting report Evaluation forms LM
Invitations to the
Alliance steering committee
28 June Invitations sent out
to all
Confirmed
participants list
LM
(LJN)
Follow up on
invitations and arrange travel
1 – 11
July
Travel for all people
attending alliance meetings secured
Travel for
participants secured
SC (LM)
Hold Barometer launch and
Alliance annual
meeting
8 – 12 August
Meeting report Evaluation forms LJN
Report for
Alliance annual
meeting
30
August
Meeting
report/Year plan
Report/ Alliance
cluster year plan
LJN
Country MOUs
6
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
National chapter established
No national chapter in
Angola.
Faith based cluster and
Men’s Network
cluster sign MOUs.
Angola signs
MOU
MOU signed by PMA
June MOU for Angola Reports, correspondence
LJN/EN NCA Church
Evidence of
strengthened
coordination at country level; no.
of organisations brought together
by the campaign; no of national
activities organised
12 country
MOUs
signed;
15 country
MOU’s by
2014, one left, 14
concluded
MOU with
Angola’s PMA
concluded
May –
August
Number of MOUs
signed
MOU, photos LJN/LM DFID PPA
Address focal point in
Swaziland; Sign
MOU
May – June
MOU signed MOU signed LM DFID GTF
Finalise the
change of focal point in
Mozambique; sign
MOU with organisation that
has capacity
May MOU signed MOU signed LM DFID GTF
Theme cluster MOUs
7
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Formation of theme clusters in areas of
the SADC Gender Protocol
Seven cluster MOUs
10 sector MOUs by
2014; 8 sector MOUs
concluded, 2 to conclude
and others
that may be relevant.
Theme groups: Sign MOU with
care work, men’s cluster, FBOs and
launch a climate change subtheme
group
May - August
MOU signed MOU signed LM DFID GTF
Work in
progress but case studies
emerging in Malawi and
Zimbabwe
At least
three clusters at country
level: GBV, Governance,
peace and security
Mapping of NGOs
in- country to champion targets
of Protocol and gather case
studies
May-
August
Mapping matrix. Matrix LM DFID
GTF/FES Botswana
Strengthening Alliance national focal networks
To strengthen the
national Alliance focal networks
SA:
Buy in obtained from local Gender
NGOs; Number of SA specific Alliance
meetings
Reference
group meeting held
in 2010; SAWID
identified as national focal
network
Buy in from
SA stakeholders;
MOU signed with SAWID;
Meeting with
SAWID
July
2012
MOU signed Robust SA
Alliance Network
LJN (SA
Prog officer)
EU
1st meeting of the
Alliance
national network
Mapping and holding meeting
with potential
Alliance members to map
champions for the 28 targets
October 2012
Mapping matrix of gender champions
Report of meeting held
LJN (SA Prog
officer
EU
Launch of SA
Barometer
Meeting report Report LJN (SA
Prog Officer
EU
8
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
14 SADC countries:
All countries hold a national Alliance
Network meeting linked to Sixteen
Days planning
Alliance national focal
network
Buy in from country
stakeholders and mapping
exercise; A country level
robust
advocacy strategy on
the 28 targets, at
least six
national clusters per
country
Planning, teleconferences
and meetings with country
stakeholders by the Alliance focal
networks and
providing feedback to the
Secretariat (GL)
By 14 August
(Plans and
report back on
progress
at Alliance
annual meeting
)
Minutes from engagements with
partners; Champions matrix
Minutes circulated LJN (LM)
Alliance National
focal points
FES Botswana
and FES country
offices (TBC)
Logistics for
meeting: Venue,
invitations
August –
Septemb
er
Successful meeting; Confirmed venue;
participants list
Alliance
focal
network (LM)
Hold 2 day
working meetings linked to 16 Days
planning and M and E training
Septemb
er – October
Report; Country
advocacy strategy; clusters lead
organisations nominated
Report circulated;
workshop evaluation
LJN;
Alliance focal
network
Launch of country
barometer
Septemb
er – October
Launch report Report circulated LJN;
Alliance focal
network
Plan for joint campaigns – 5050
and Gender and Climate Change
Addendum
September –
October
Action plan for joint campaigns
allocating resources and responsibilities
Action plan in place
LJN; Alliance
focal network
E-newsletter
9
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Governments demonstrate
commitment to implementing the
28 targets of the SADC Gender
Protocol
Four issues of the Roadmap to
equality e-newsletter
produced
26 issues of the Roadmap
to Equality
Contribute to six issues of
the newsletter
Write up and send out Issue 27 of
the e-newsletter
10 May Four quality E Newsletters
Four Newsletters uploaded on the
GL website
LJN/LM DFID GTF/DFID
PPA
Editorial outline 21 May Editorial plan for June e-newsletter
Editorial plan LM/LJN
Draft sent to CLM 25 May Draft sent to CLM Dear e-newsletter LJN
Write up and send out Issue 28 of
the e-newsletter
1 June E-newsletter sent out
E-newsletter on website
LJN (LM)
Send Alliance inputs to JB
20 June Draft sent to JB Draft e-newsletter LJN (LM)
Send Alliance
inputs to JB
20 July Draft sent to JB Draft e-newsletter LJN
(LM)
Send Alliance
inputs to JB
20
August
Draft sent to JB Draft e-newsletter LJN
(LM)
Send Alliance inputs to JB
20 Sept Draft sent to JB Draft e-newsletter LJN (LM)
Send Alliance
inputs to JB
20
October
Draft sent to JB Draft e-newsletter LJN
(LM)
Send Alliance
inputs to JB
20
Novemb
er
Draft sent to JB Draft e-newsletter LJN
(LM)
2. Research Holding governments accountable
Country barometers
10
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Governments in Southern Africa
demonstrate commitment to
achieving MDG 3 through
implementation of
the 28 targets of the SADC Protocol
on Gender and Development.1
At least 15 country reports finalised
and e-launched
2010 country reports
15 2012 country
reports completed
Finalise editing of 2012 reports
31 July 2012 Country Reports; E launches
2012 Barometer country Reports;
e-launch
LJN/LM/Country
researchers
DFID/NCA Church/Oxf
am GB
Botswana 2012 Barometer report
2010 country report
2012 country reports
completed
Send first edit of report to CLM
22 June 2012 Country report printed;
launch report
2012 Country Barometer report
LJN/RvD DFID/FES Botswana
Final edited report 28 June 2012 Country
report
2012 report
edited
CLM DFID/FES
Botswana
Launch 2012 report
Set date for launch of report
in Botswana &
Hold successful launch
TBC 2012 country report launched
Launch report KB (RvD/LJ
N)
FES Botswana
Zimbabwe 2011 Barometer report
2010 country report
2012 country report edited
First edit of report 3 July 2012 country barometer that is
edited
2012 Zimbabwe report edited
LJN DFID/NCA Church/UN
Women
1SADC covers: Angola, Botswana, DRC, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, Seychelles, South Africa, Swaziland, Tanzania, Zambia and Zimbabwe.
11
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
2012 country report
reference group
meeting
Reference group meeting;
29 June 2012 country barometer
canvassed
2012 Barometer reference group
meeting
LJN (PatM)
DFID/UN Women
Final edit of Zimbabwe report
7 July 2012 barometer 2012 Barometer LJN (HG)
DFID/UN Women
2012 country
report laid out and
printed
Design, Layout
and Printing of report
By
August
Report laid out and
printed
2012 Zimbabwe
report that is printed
LJN DFID/NCA
Church/UN Women
2012
Zimbabwe
Barometer launched and
dissemination of findings
Launch of
Zimbabwe 2012
Barometer
TBC
Report launched
and findings
disseminated
Launch report LJN
(PrisM/
PatM)
DFID/NCA
Church/UN
Women
Lesotho 2012
Barometer report
2010 country
report
2012 country
reports completed
Edit report; put in
publishable format
7 July 2012 country report
printed; launch report
2012 Country
Barometer report
LJN
(HG)
Mozambique 2012
Barometer
2010 country
report
2012 country
reports completed
Send first edit of
report
29 June 2012 country
report; e-launch
2012 report sent
to editor
LM/EN(L
JN)
DFID/NCA
Church/Diakonia
Final edited report
received
10 July 2012 country
report, e-launch
2012 report on
website
EN (LM) DFID/NCA
Church/Diakonia
DRC 2010 country report
2012 country reports
completed
Report sent to LV for final edit
29 June 2012 country report; e-launch
2012 DRC report LM DFID/NCA Church/Dia
konia
Final edit of report sent to GL
HQ
10 July 2012 report edited 2012 DRC report on website
MAS (LV)
DFID/NCA Church/Dia
konia
12
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Seychelles 2012 Barometer report
2010 country report
2012 country reports
completed
Send first cut of report to
6 July 2012 Country report
2012 Seychelles Barometer
LJN DFID/NCA Church/Dia
konia
Final edit of
report; layout and
print for National Gender
Machinery; do an e-launch of the
book (TBC)
10 July 2012 country report
edited, then sent
for layout
2012
Seychelles report
on website
LJN
(HG)
DFID/NCA
Church/Dia
konia
Angola 2010 country report
2012 country reports
completed
Final edit of report; layout and
e-launch
29 June 2012 country report; e-launch
2012 Angola report sent to
editor
LM DFID/NCA Church/Dia
konia
Final report sent back
16 July 2012 country report, e-launch
Angola report edited
EN (LJN)
Madagascar 2010 country
report
2012 country
reports completed
Final edit of
report; layout and e-launch
3 July 2012 country
report; e-launch
2012 Madagascar LM/LV DFID/NCA
Church/Diakonia
20 July 2012 country report Madagascar report on website
MAS
South Africa 2011
Barometer report
2010 country
report
2012 country
reports completed
Send first edit of
report to CLM; layout
13 July
June
2012 country report
e-launch
2012 South Africa
report sent to editor
LM/LJN DFID/NCA
Church/UN Women
2012 country
report completed
Final edit of
report and e-launch
By 30
June
2012 country report 2012 South Africa
report on website
HG (LM) DFID/NCA
Church/Diakonia
Mauritius 2012
Barometer report
2010 country
report
2012 country
reports completed
Send first edit of
report to editor
10 July 2012 Country
report; e-launch
2012 Mauritius
report
LJN DFID/NCA
Church/Diakonia
2012 country
report completed
Final edit of
report and e-launch
14 July 2012 Country
report
2012 Mauritius LJN DFID/NCA
Church/Diakonia
13
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Malawi 2012 Barometer report
2010 country report
2012 country reports
completed
Send first edit of report to DG
12 July 2012 Country report; e-launch
2012 Malawi report
LM (LJN)
DFID/NCA Church/Dia
konia
Final edited report
sent back; laid
out and e-launch
16 July 2012 country report
on website
2012 Malawi
report
HG (LM)
Zambia 2011
Barometer report
2010 country
report
2011 country
report
completed
First edit of report
to editor
16 July 2012country e-
launch
2012 Zambia
report
LM
(LJN)
DFID/NCA
Church/UN
Women
Final edited report
uploaded on website
19 July 2012 country e-
newsletter
2012 Zambia
report
HG (DL)
Swaziland 2011
Barometer report
2010 country
report
2011 country
report completed
Report sent to
editor
18 July 2012 country report
and e-launch
2012 Swaziland LM
(LJN)
DFID/NCA
Church/UN Women
Final edit of
report
22 July 2012 country report
and elaunch
2012 country
Barometer on website
CLM
Namibia 2011
Barometer report
2010 country
report
2011 country
report completed
Final edit of
report
20 July 2012 country and
e-launch
2012 Namibia
report
LM
(LJN)
DFID/NCA
Church/UN Women
Final edit of
report
25 July 2012 country report
and e-launch
2012 HG DFID/NCA
Church/UN Women
Tanzania 2011 Barometer report
2010 country report
2011 country report
completed
Final edit of report
26 June 2012 country report and e-launch
2012 Tanzania report
LM (LJN)
DFID/NCA Church/Dia
konia
Final edit of report
30 June 2012 country report and elaunch
2012 Tanzania report
HG DFID/NCA Church/Dia
konia
Regional Barometer
14
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Governments in Southern Africa
demonstrate commitment to
achieving MDG 3 through
implementation of
the 28 targets of the SADC Protocol
on Gender and Development.2
SADC Gender Protocol Barometer
launched in at least 13 countries; raise
red flags; and share best practices.
Three regional
issues produced to
date
Five issues of the SADC
Gender Protocol
Barometer tracking and
scoring
progress; overall score
increasing over the
period to at
least 65%; citizen
engagement
Ensure all country reports are
received from Researchers
By 30 May
All 15 Country reports are
received
Updated 2012 country reports
LM/LJN DFID/NCA Church/FE
S Botswana/
Diakonia
Write up of Education chapter
to LJN
By 4 July
Updated educated chapter with case
studies
Education Chapter completed
LJN DFID/NCA Church/FE
S Botswana/
Diakonia
Updating GBV chapter to LJN
By 4 July
Updated GBV chapter of the
Barometer
GBV chapter SBN DFID/NCA Church/FE
S Botswana/
Diakonia
Updated GBV chapter to CLM
By 6 July
Updated GBV chapter
CBV chapter up to date
LJN
Write up of
Governance chapter to LJN
By 6
July
Updated
governance chapter with case studies
Governance
chapter completed
SBN
(LJN)
DFID/NCA
Church/FES
Botswana/ Diakonia
Governance
chapter to CLM
By 10
July
First edit of
governance chapter
Governance
chapter gone through first edit
LJN
Write up of
Constitutional and legal rights to
CLM
By 12
July
Updated
constitutional and legal rights chapter
Constitutional and
legal rights cha
LJN DFID/NCA
Church/FES
Botswana/ Diakonia
2SADC covers: Angola, Botswana, DRC, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, Seychelles, South Africa, Swaziland, Tanzania, Zambia and Zimbabwe.
15
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Updating Economy,
Productive Resources and
employment (including climate
change)
By 13July
Updated Economy, Productive
Resources chapter of the Barometer
Economy, Productive
Resources and employment
SBN DFID/NCA Church/FE
S Botswana/
Diakonia
Updated Economy chapter to CLM
By 17 July
Edited economy chapter
Economy chapter LJN
Edited of Peace
and Security chapter to CLM
By 13
July
Updated Peace and
Security Chapter
Peace and
Security chapter edited
LJN
(CH)
DFID/NCA
Church/FES
Botswana/ Diakonia
Write up of health
Chapter to CLM
18 July Updated health
chapter
Health chapter LJN
Write up of HIV
and AIDS
By 19
July
Updated HIV and
AIDS chapter
HIV and AIDS
Chapter
LJN DFID/NCA
Church/FES
Botswana/ Diakonia
Updating Media
chapter (including attitudes analysis)
to CLM
By
24July
Updated Media
chapter
Chapter on Media
completed
LM
(LJN)
DFID/NCA
Church/FES
Botswana/
Diakonia
Updating
Implementation chapter
By 26
July
Updated
Implementation chapter
Implementation
chapter completed
LJN DFID/NCA
Church/FES
Botswana/
Diakonia
16
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Executive Summary
completed
By 28 July
Executive summary completed
Executive Summary of the
Barometer
LJN (CLM)
DFID/NCA Church/FE
S Botswana/
Diakonia
All chapters edited and layout
completed
By 29 July
All chapters laid out Completed 2012 SADC Gender
Protocol Barometer
LJN (CLM)
DFID/NCA Church/FE
S Botswana/
Diakonia
Proofing completed
30 July Barometer proofed Barometer free from errors
LM/LJN (CLM)
DFID/NCA Church/FE
S Botswana/
Diakonia
Report sent for printing
By 31 July – 7
August
Barometer printed High quality Barometer printed
LJN (CLM)
FES Botswana
Editing of the Barometer – as
each of the chapters are
completed
1-31 July
All chapters are edited
Edited 2012 Barometer
CLM DFID/NCA Church/FE
S Botswana/
Diakonia
Translation of Barometer into
Portuguese as
chapters are completed
July- 1 August
Regional Barometer translated into
Portuguese as each
of the chapters is completed
2012 Barometer translated into
Portuguese
LJN Oxfam GB
17
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Care work section updated
2009 baseline
report; 2011 Audit of
Carework policies in
SADC
Making care work count
campaign contributes
to six countries
adopting
care work policies
Country research conducted in six
countries: Botswana,
Malawi, Mauritius, Mozambique,
South Africa,
Zambia, Zimbabwe
By 29 June
Six 2012 progress reports
Updated country reports finalised
LM/LJN DFID GTF
Editing of six
countries care work progress
reports; regional synthesis of the
progress reports
25 June Six country
progress reports; regional report
Regional chapter LM/LJN DFID GTF
Knowledge creation on the
SADC Gender Protocol @ work
No of case studies on the Protocol @
work showing its active application
and the difference
this is making.
44 case studies from
12 countries; two regional
in the 2011
SADC Progress
Barometer
474 done, 120 for the
year, 60 for the semester
to reach
target of 840
Commission 4 X 15 case studies
for the 2012 SADC Gender
Protocol
Barometer
May Case studies 60 Case studies LM DFID PPA
120 for the
year, 60 for
the semester
At least 120 good
case studies of
the SADC Gender Protocol @ Work
archived from the Summit
May Case studies
archived
80 case studies
uploaded on the
Gender Links website
LM/Cynt
hia
DFID PPA
3. Action plans – Costing of National Action Plans
18
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
The SADC Gender Protocol moves
into implementation
mode with targets integrated into
government
gender policies; planning and
budgets.
No of countries that give buy in to
process
Two countries
have aligned national
gender policies and
action plans
to the SADC Gender
Protocol
At least ten governments
cost implementati
on of the SADC Gender
Protocol
Canvassing with and obtaining
buy-in from national gender
machineries: targeting
Swaziland and
Zambia started; Seychelles is
completed in this trimester
April – August
2012
Correspondence sent to new gender
machineries to buy into the process
Correspondence
LJN (CLM)
UN Women/
DFID PPA
No. of in-country
workshops held to identify gaps
against the Protocol provisions and align
national policies
against the SADC gender protocol
targets.
No of
country action plans
Namibia,
Seychelles, Swaziland
and Zambia have costed
national
gender action plans
that are aligned to
the SADC
Protocol on Gender and
Dev
Namibia:
Approval of the National Gender
Action Plan by Permanent
Secretary and
Cabinet
May –
Aug
Namibia’s gender
action plan approved by
cabinet and launched
Costed gender
action plan approved
MMM/LJ
N
UN
WOMEN/DFID PPA
Seychelles
Finalising costing
of national gender action
plan and national
gender policy
By June Second draft
gender action plan
2nd draft
Seychelles gender action plan
LJN/MM
M/CLM
UN Women
Plan is adopted,
approved and
launched
August Costed gender
action plan
launched
Printed gender
policy and costed
gender action plan
LJN
(CLM)
DFID
PPA/UN
Women
19
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Zambia
Get buy in from
Zambia
May
2012
Report on buy in Feed back LJN DFID
PPA/UN Women
Gender
mainstreaming and gender action
planning
workshop
June
2012
First draft of
gender action plan
Draft gender
action plan; report
LJN
(MMM/CLM)
DFID
PPA/UN Women
Assist in finalising
the costed gender action plan
August Final draft of
costing gender action plan
Final draft of
costed gender action plan sent
for approval
LJN
(MMM/CLM)
DFID
PPA/UN Women
Swaziland
Get buy in from Swaziland
July 16 2012
Report on buy in Feed back LJN DFID PPA/UN
Women
Gender
mainstreaming
and gender action planning
workshop
Septemb
er 2012
First draft of
gender action plan
Draft gender
action plan;
report
LJN
(MMM/C
LM)
DFID
PPA/UN
Women
Assist in finalising the costed gender
action plan
October 2012
Final draft of costing gender
action plan
Final draft of costed gender
action plan sent for approval
LJN (MMM/C
LM)
DFID PPA/UN
Women
DRC, Angola and
Mozambique
Obtain buy in
from the three
countries for the next phase.
Sept –
Novemb
er 2012
Feedback from
consultations
Feedback from
consultations
LJN/CLM
/SADC
GU
DFID
PPA/UN
Women
4. Advocacy – Signing, ratification and materials
Signing and ratification
20
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Governments demonstrate
commitment to achieving gender
equality by 2015 through the
ratification and
implementation of the SADC Protocol
on Gender and Development
Two countries that have not signed the
Protocol that do so by the end of the
project period.
Ten out of 14 (Seychelles
rejoined in October
2008) signed in August
2008.
Madagascar, Malawi, and
Seychelles have signed;
Botswana
and Mauritius have not.
15 countries sign the
Protocol
Mauritius Meeting with
Prime Minister; Letters to the
Attorney General and other
relevant
authorities; Opinion and
Commentary Service articles
written
May – Decemb
er 2012
Letters, media coverage; agenda
for meetings; strategy document
Letters, media coverage;
feedback from relevant
authorities
LV DFID PPA
Botswana: Meetings with civil
society for
solidarity; meetings with
relevant authorities;
letters; Opinion
and Commentary service articles
April – Decemb
er 2012
Letters, media coverage; agenda
for meetings
Letters, media coverage;
correspondence
with relevant authorities
KB DFID PPA
21
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
No of countries that ratify the Protocol
during the project period.
Nine countries
Angola, DRC, Lesotho,
Mozambique, Namibia,
Seychelles,
Tanzania and Zimbabwe
have ratified the SADC
Gender
Protocol; SA to deposit
their instruments
13 countries ratify the
Protocol
Advocacy for South Africa and
DRC to deposit their instruments
so that the Protocol can come
into force.
April – August
Newspaper cuttings;
correspondence
Newspaper cuttings;
correspondence
LJN/LM DFID PPA
Alliance focal
points with support from the
regional secretariat, to
meet with
Ministries of Gender and
Justice in Malawi, Madagascar,
Swaziland; Zambia
May –
December 2012
Minutes;
corresondence
Agenda for
meetings, Articles, letters written
LJN DFID PPA
Climate change
22
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
overnments are committed to
addressing gender and climate
change as a priority area
Progress towards the adoption of an
Addendum to the SADC Gender
Protocol on gender and climate
change. 3
Second edition of
policy brief on gender
and climate change
The Alliance mounts a
regional campaign on
gender and climate
change.
New section in all country
barometers on gender and
climate change Collection of
signatures
Country Networks to approach
Ministries of Gender
May – August
2012
New section on climate change in
country barometers,
Number of signatures collected
Correspondence,
feedback
Report; areas of advocacy
identified
LJN/ LM/SBN
DFID PPA, NCA
The idea of
an Addendum
on Climate Change to
the SADC
Gender Protocol is
taken on at SADC level
Canvass the
petition; petition handed to
ministries of gender once 9
countries have
deposited their instruments of
ratification
May –
August
Petition with at
least 100 signatures from
every country handed to the
Ministry of Gender
Number of
women and men who sign up to
the petition
LM DFID PPA
Translate the
Gender and Climate change
policy brief into Portuguese and
print 500 copies
June Policy brief
translated into Portuguese
Policy brief in
Portuguese up on GL website
EN (LJN) DFID PPA
3 Following the adoption of the SADC Gender Protocol by Heads of State in August 2008, gender activist groups that form part of the Alliance structures in Mozambique, a coastal country affected and threatened by climate change, have observed that the Protocol is silent on gender and climate change, and are motivating for an addendum. This will be an important test case with regard to the flexibility and responsiveness of governments to critical current concerns.
23
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Use the Civil Society Forum to
make recommendations
in the communique to
the SADC HOS
Summit for Member States to
adopt the Addendum
8 -12 August
Gender and climate change reflected in
civil society communique to the
SADC HOS
Communique LJN (alliance
network)
DFID PPA/FES
Botswana
Materials
Citizens, especiallywomen,
become aware of,
and are empowered
toclaim their rightsand make
demands of their
governments through the SADC
Gender Protocol campaign.
Increase in the number of citizens,
especially women,
who acquire and apply new
knowledge about their rights as a
result of the
campaign.
Extent of improvement in
knowledge
23 Indigenous
pamphlets
developed and
distributed
25 language pamphlets
Dissemination of simplified version
translated into 25
languages; website, reprints
etc
Over the year
Number of village meetings,
Quiz, attitudes, personal
testimonies,
Personal testimonies
LM/ LJN/
SO/ FO
DFID GTF
Village meetings
24
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
261 village meetings
held reached 15 755
community members
(58% women
and 42% men) to raise
awareness on the
Protocol
140 this financial
year) 22 000
community members
reached
At least 80% of women
and men answer
protocol quiz
correctly
Village level meetings held
through the Governance COE
programme
May - Aug
140 village meeting reports
Meeting reports AJW (LJN)
DFID
Monitoring and evaluation
Monthly tracking
sheets
Quality of reports
and corrective action taken
Monthly Monthly Updated monthly Monthly Updated monthly GL Tracking
Sheets
LM/LJN DFID
Protocol quiz,
score card
Indication on
extent of knowledge of
Protocol and how attitudes have
shifted in SADC countries
2010 and
2011 knowledge
and attitudes analysis
2011/2012 Data capturing of
M and E received
30 June Knowledge and
attitudes forms captured
Monthly reports Cynthia
(LM)
DFID
Analysis of
knowledge and attitudes
22 June Analysis of
knowledge and attitudes received
Extent of
knowledge of the SADC Gender
Protocol Report
Gender attitudes report
MTM
(LJN)
DFID
Capturing of
Citizen score cards for each
country
By 15
June
Citizen score card
captured
M and E reports Cynthia
(LM)
DFID
25
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Analysis of citizen score cards
By 22 June
Analysis of citizen score card
Perception of citizens of
countries’ progress towards
the meeting the 28 targets set for
2015
LJN DFID
Deployment of M and E tools for
2013 Barometer
during Sixteen Days campaign
September –
Decemb
er 2012
Attitudes, Citizen Score Card and
Knowledge Quiz
Number of forms deployed
LM (LJN)
DFID
Website
All relevant products up in the
right place, correctly tagged
Up to date and relevance of
website
Ad hoc Monthly Monthly updating Monthly Monthly audit Spot checks LM/LJN DFID
List-serve
Communication improved within
the Alliance
steering committee and
theme clusters
All clusters with a critical mass of
members has a
listserve
Governance, Alliance
committee
Monthly Peace and security
Monthly Monthly audit Listserves created TP/LM DFID
OBJECTIVE/ OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME FRAME
OUTPUTS MOV WHO FUNDER/ PARTNER
P Drive
All relevant documents
backed up
Monthly Monthly Monthly Monthly updating and checking
Ongoing P Drive Audit Spot checks LM/LJN All donors
Donors
26
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
All donors reports and
communciation submitted on time
Donors’ requirements are
met.
Reporting requirements
and targets have always
been met
Reporting requirements
and targets continue to
be been met
May - August
Report Report LJN DFID/NCA Church/FE
S Botswana/
Un Women
UN WOMEN SA New agreement signed; money
released
Part contract All planned activities on
contract completed by
March
Reporting on new contract
June Costed gender action plans,
country reports feature costing
Correspond. LJN
UN WOMEN Zimbabwe
New agreement signed
New New contract Complete Zimbabwe
Barometer and have published
By 30 June
Correspondence, Gender forum mtg
Correspondence, Gender forum
mtg
LJN/PM
FES Botswana New contract 2009 edition Print
annually until 2015
Finalise Botswana
Barometer already paid for.
Send new
regional based proposal
By 22
June
Regional proposal
for 2012 Barometer accepted
Correspond. LJN FES
Botswana
Sigrid Rausing Way forward New New contract Follow up on concept note
submitted
July (after
their
board mtg to
be held in June)
Mtgs; request for full proposal
Correspond.; Proposal
submitted
LJN Sigrid Rausing
Trust
NCA Church Continue reln 6 yrs Honour
contract, explore
further
Follow up on
disbursement of money; review
proposal to
include the FBOs
May
New Agmt Correspond. LJN NCA
Church
27
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Report September
Report Corresp LJN
EU Global New agreement New Approved proposal
Write full proposal 22 July New agreement Proposal sent LJN EU Global
Oxfam GB Long term strategic
agreement
New New contract Proposal for
Alliance meeting in Mozambique –
2012;
strengthening country focal
networks in six countries
By 30
May
Agreement Correspond. LJN Oxfam GB
Trust Africa New agreement
New
New contract Send full proposal 14 May New agreement Correspondence LJN Trust
Africa
Donor reports
Timely reporting
on all funds
Reports on time
and done to required standards
GL has filed
reports timeously in
the past
All reports
filed on time
UN Women 30 June Donor report Correspondence LJN/BM/
CLM
UN Women
DFID PPA (Alliance inputs)
30 May Donor report Correspondence LJN DFID
DFID GTF
(Alliance inputs)
30 June Donor report Correspondence LJN DFID
GENDER AND GOVERNANCE
5. CENTRES OF EXCELLENCE OF GENDER MAINSTREAMING IN LOCAL GOVERNMENT
To build the gender analysis
skills of local
councillors across Southern Africa
through the development of
gender action
plans, including
Gender built into policy and practise
at local level
So far similar processes
have been
completed in four
countries.
300 COEs in 10 countries
by end 2012
Developing of tool kit; training of
trainers.
Policy and implementation
roll out and development of
gender and GBV
action plans in
Over the three
years
COEs in at least 300 localities
Action plans in at
least 300 localities, 30 in each country
See project 18 AJW/ CMs/
PAs
DFID PPA, DFID GTF,
DANIDA
28
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
action plans to end gender
violence and To embed gender
mainstreaming at the local level
through sustained
interventions with an initial one
hundred councils in ten countries.
districts in ten countries; on the
job support and backstopping in
ten countries.
Greenfields project
Mobilising communities:
taking the Protocol to
villages
Over the three
years
140 village level meetings
Records of village level meetings
conducted and evaluation forms
after each of
these. Knowledge and attitude
surveys carried out in tandem
with the mid-term evaluation.
Increase the
proportion of women in local
and national
government
Current level of
women in local government is 23%
and at national
government is 23.6%.
Local
government 20.8%
National
government 22%
representation of women
Local
government is 35%
National
government 31.4%
Conduct a series
of debates on the 50/50 in all
countries having
elections to relaunch the
50/50 campaign in all countries.
Come up with country strategies
that will be
managed by local government and
alliance 50/50 focal points.
Over the
next three
years
Reports, strategies,
election reports
Increase in the
number of women in local and
national
government
AJW;
LJN
Both political and
management teams of councils
buy into COE
Previous COE
framework
Stage 1: meetings
with management and political
teams and
Over the
three years
Stage one meetings
conducted and COE concept adopted
Stage one reports
Number of LG
scorecards, participants lists,
and KAS
CMs/
FAs
DFID PPA,
DFID GTF, DANIDA
29
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
process and this allows for
ownership of all COE activities and
initiatives
adoption of COE concept
formadministered Number of stage
one report submitted
Councils have a quantitative and
qualitative overview – in the
form of situational
analyses - as to where they are
and stand wrt gender issues in
their councils.
Stage 2: GL managers/ gender
focal persons do situational
analyses of the
identified councils
Over the three
years
Situational analyses conducted
Stage two reports
Number of LG scorecards, IT
needs assessments and
Local government
gender and policy checklist
administered Number of stage
two reports submitted
CMs/ FAs
GPFs
Communities and
councils are informed and
empowered
around the SADC Protocol on
Gender and Development
through the village level
workshops.
Previous COE
framework
Stage 3: SADC
protocol – GL/ gender champions
host village/
community level workshops around
on the SADC protocol on
gender and development
Over the
three years
Village level
workshops conducted
Online SADC village
level reports Online workshop
evaluation forms
Number of SADC
protocol quizzes, LG scorecards,
evaluation forms,
GMDC forms, Citizen scorecards
administered Online SADC
village level reports
Online workshop
evaluation forms
CMs/
Pas GCs
DFID PPA,
DFID GTF, DANIDA
KAS - Knowledge,
Attitude,
(Planning) Skills
Previous COE
framework
Stage 4: inception
workshop: key
gender concepts, gender and
governance, transformative
leadership,
Over the
three
years
Stage four
workshop reports
Number of
participants lists,
GMDC forms and evaluation forms
administered Stage four
workshop reports
CMs/
PAs
DFID PPA,
DFID GTF,
DANIDA
30
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
conflict resolution
KAS - Knowledge,
Attitude, (Planning) Skills
Previous COE
framework
Stage 5: action
planning workshop: gender
policy and
planning concepts; gender,
the economy and budgeting, Local
Economic
Development (LED), care work,
sustainable development
(climate change), GBV
Over the
three years
Stage five
workshop reports Gender and GBV
action plans
Number of
participants list, GMDC forms and
evaluation forms
administered Stage five
workshop reports
CMs/
FAs
DFID PPA,
DFID GTF, DANIDA
Implementation
and management of action plan
Previous COE
framework
Stage 6: Adoption
of action plan and signing of
statement of
commitment
Over the
three years
Signed statement
of commitments Media reports
Stage six report
forms
Number of
participants lists, GMDC forms and
evaluation forms
administered Number if signed
statements of commitment
Media reports Stage six report
forms
CMs/
PAs
DFID PPA,
DFID GTF, DANIDA
Strategic communication -
(reinforce skills
through campaigns)
Previous COE framework
Stage 7: Media skills - campaigns
planning skills
(reinforce skills through
campaigns)
Over the three
years
Stage seven workshop reports
Campaign plans
Communication plans
Number of participants lists,
evaluation forms,
GMDC forms and publications
feedback forms administered
Stage seven
Media COE CFs
DFID PPA, DFID GTF,
DANIDA
31
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
workshop reports
Strategic
communication - (reinforce skills
through
campaigns)
Previous COE
framework
Stage 8: IT for
advocacy (including use of
cell phones)
Over the
three years
Stage eight
workshop reports Campaign plans
Communication
plans
Number of
participants lists, evaluation forms,
GMDC forms and
publications feedback forms
administered Stage eight
workshop reports
Media
COE CFs
DFID PPA,
DFID GTF, DANIDA
Councils are given the opportunity to
review their action plans
through a SWOT
analysis and are also able to build
in the new COE modules where
outstanding
Previous COE framework
Stage 9: M&E Over the three
years
COE verification reports
Number of LG scorecards,
participants lists administered
COE verification
reports
CMs/ PAs
DFID PPA, DFID GTF,
DANIDA
Practical good practises for the
next local government and
gender justice
summit are identified at an
early stage and therefore the
documentation
and verification process can start
early
Previous COE framework
Stage 10: Annual GJLG summit and
awards
Over the three
years
Application forms Case studies
Summit reports Pre-summit
workshop reports
Number of participants lists
and KAS forms administered
Summit DVD
viewed Number of
application forms submitted
Number of case
studies collected Number of
participants at summits
Number of mini
CMs/ PAs
DFID PPA, DFID GTF,
DANIDA
32
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
summits held Summit reports
Pre-summit workshop reports
Number of evaluation forms,
WIP and
Changing lives stories collected
and written up
LESOTHO
Training of
trainers for district gender
officers, gender
champions, gender focal
persons as GL country
managers
Fully trained district
gender officers, gender champions
and gender focal
persons to assist with the roll out of
the COE initiative to other councils
Gender
champions that have
attended
previous GL COE training
workshops and district
GFPs who
have co facilitated
COE workshops
with the CM
10 fully
trained gender
champions
10 fully trained
district GFPs
Host training of
trainers with identified gender
champions,
district gender officers and GFPs
to assist with cascading the
COE model
4 - 8
June
TOT hosted
Workshop report
Training
materials, workshop report,
participants list
MM, NL GIZ
Old COE councils
Ramapepe
(Motati) CC
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stage 1 – 4
complete
Complete
stage 5
Stage 5 1 – 3
August
Workshop report
Action plan
Participants list,
KAS form, action
planning framework,
workshop evaluation,
workshop report
MM, NL MGYSR
All logistical Stage 1 – 5 Complete Stage 6 1 – 3 Signed statement Signed statement MM, NL MGYSR
33
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
arrangements done in time and all
relevant local government
stakeholders present at
workshops
complete stage 6 August of commitment of commitment
All logistical arrangements done
in time and all
relevant local government
stakeholders present at
workshops
Stage 1 – 6 complete
Complete stage 7
Stage 7 Nov - Dec
Workshop reports Campaign plans
Communication
plans
Participants lists Evaluation forms
GMDC forms and
publications feedback forms
administered Workshop reports
Media COE CFs
MM, NL
All logistical arrangements done
in time and all relevant local
government
stakeholders present at
workshops
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Workshop reports Campaign plans
Communication plans
Participants lists Evaluation forms
GMDC forms and publications
feedback forms
administered Workshop reports
Media COE CFs
MM, NL
Makhoarane CC Stage 1 – 4
complete
Complete stage 5 21 - 23
Aug
MM, NL MGYSR
Stage 1 – 5 complete
Complete stage 6 21 - 23 Aug
MM, NL MGYSR
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs MM, NL
MGYSR
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs MM, NL
MGYSR
Ts’ana-talana Stage 1 – 4 Complete stage 5 14 - 16 MM, NL MGYSR
34
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
(Makholane) CC complete Aug
Stage 1 – 5
complete
Complete stage 6 14 - 16
Aug
MM, NL MGYSR
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
MM, NL
MGYSR
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
MM, NL
MGYSR
Tsoelikana
(Rats’oleli) CC
Stage 1 – 4
complete
Complete stage 5 19 – 21
June
MM, NL MGYSR
Stage 1 – 5 complete
Complete stage 6 19 – 21 June
MM, NL MGYSR
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs MM, NL
MGYSR
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
MM, NL
MGYSR
Sanqebethu (Mateanong) CC
Stage 1 – 4 complete
Complete stage 5 26 - 28 June
MM, NL MGYSR
Stage 1 – 5 complete
Complete stage 6 26 - 28 June
MM, NL MGYSR
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs MM, NL
MGYSR
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs MM, NL
MGYSR
Likila CC Stage 1 – 4
complete
Complete stage 5 24 - 26
July
MM, NL MGYSR
Stage 1 – 5
complete
Complete stage 6 24 - 26
July
MM, NL MGYSR
35
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
MM, NL
MGYSR
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs
MM, NL
MGYSR
Senekane CC Stage 1 – 4
complete
Complete stage 5 6 – 8
Aug
MM, NL MGYSR
Stage 1 – 5 complete
Complete stage 6 6 – 8 Aug
MM, NL MGYSR
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs MM, NL
MGYSR
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
MM, NL
MGYSR
Mashaleng CC Stage 1 – 4
complete
Complete stage 5 18 - 20
July
MM, NL MGYSR
Stage 1 – 5
complete
Complete stage 6 18 - 20
July
MM, NL MGYSR
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
MM, NL
MGYSR
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs MM, NL
MGYSR
Qomo Qomong CC
Stage 1 – 4 complete
Complete stage 5 10 - 12 July
MM, NL MGYSR
Stage 1 – 5
complete
Complete stage 6 10 - 12
July
MM, NL MGYSR
36
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
MM, NL
MGYSR
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs MM, NL
MGYSR
Thaba-Tseka Urban
Stage 1 – 4 complete
Complete stage 5 3 - 5 July
MM, NL MGYSR
Stage 1 – 5 complete
Complete stage 6 3 - 5 July
MM, NL MGYSR
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs MM, NL
MGYSR
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
MM, NL
MGYSR
New COE councils
Mohlakeng
Politicians and
management teams
buy into the COE concept
New COE
council
Complete
stage 1
Stage 1 Aug -
Oct
LG scorecards
administered
Stage one meeting report
Participants list,
KAS form, Stage
one meeting report
MM, NL,
PDGO,
GFP, GC
MGYSR
Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 Aug - Oct
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
MM, NL, PDGO,
GFP, GC
MGYSR
Politicians and management teams
buy into the COE
concept
Stage 1 – 2 complete
Complete Stage 3
Stage 3
Aug - Oct
Stage 3 report (online)
Participants list, KAS form, LG
scorecard, action
planning framework,
workshop evaluation,
MM, NL, PDGO,
GFP, GC
MGYSR
37
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
workshop report
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Aug -
Oct
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation,
workshop report
MM, NL,
PDGO, GFP, GC
MGYSR
Kanana New COE
council
Complete
stage 1
Stage 1 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1
complete
Complete
stage 2
Stage 2 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 3 complete
Complete stage 4
Stage 4 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Maoa – mafubela New COE council
Complete stage 1
Stage 1 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 complete
Complete stage 2
Stage 2 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 2 complete
Complete Stage 3
Stage 3
Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 3 complete
Complete stage 4
Stage 4 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Ts’a – le – moleka New COE Complete Stage 1 Aug – MM, NL, MGYSR
38
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
council stage 1 Oct PDGO, GFP, GC
Stage 1 complete
Complete stage 2
Stage 2 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 2 complete
Complete Stage 3
Stage 3
Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 3 complete
Complete stage 4
Stage 4 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Mokhotlong Urban New COE council
Complete stage 1
Stage 1 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 complete
Complete stage 2
Stage 2 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
Aug –
Oct
MM, NL,
PDGO,
GFP, GC
MGYSR
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Aug –
Oct
MM, NL,
PDGO,
GFP, GC
MGYSR
Bokong New COE
council
Complete
stage 1
Stage 1 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1
complete
Complete
stage 2
Stage 2 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Aug –
Oct
MM, NL,
PDGO,
MGYSR
39
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
GFP, GC
Qacha’ Nek Urban New COE
council
Complete
stage 1
Stage 1 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1
complete
Complete
stage 2
Stage 2 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Quithing Urban New COE
council
Complete
stage 1
Stage 1 Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 complete
Complete stage 2
Stage 2 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 2 complete
Complete Stage 3
Stage 3
Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 3 complete
Complete stage 4
Stage 4 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Silia New COE council
Complete stage 1
Stage 1 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 complete
Complete stage 2
Stage 2 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Stage 1 – 2 complete
Complete Stage 3
Stage 3
Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
40
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 3 complete
Complete stage 4
Stage 4 Aug – Oct
MM, NL, PDGO,
GFP, GC
MGYSR
Mamantso New COE
council
Complete
stage 1
Stage 1 Aug –
Oct
MM, NL,
PDGO,
GFP, GC
MGYSR
Stage 1
complete
Complete
stage 2
Stage 2 Aug –
Oct
MM, NL,
PDGO,
GFP, GC
MGYSR
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
Aug –
Oct
MM, NL,
PDGO, GFP, GC
MGYSR
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Aug –
Oct
MM, NL,
PDGO, GFP, GC
In-country
fundraising and donor relations
for in-country summits,
cascading of the
COEs and local level GBV
indicators
In country donor
and funding opportunities
explored and concretised
Audit of
possible in country
donors, funders
EU LES, GIZ,
UNDP, UNPFA, Irish
Aid
CM’s to review
and establish current
relationships Compile resource
lists Arrange
meetings
June –
Dec
In-country resource
lists compiled, networks and
relationships concretised in-
country, meetings
held, Income generation/
fund raining initiative held.
Resource lists,
minutes of meetings, MOUs,
reports and agreements,
proposals,
applications
MM,
AJW
MGYSR
NAMIBIA
Training of trainers for
gender
champions and gender focal
persons
Fully trained gender champion and GFPs
to assist with the
roll out of the COE initiative to other
councils
Gender champions
that have
attended previous GL
COE training workshops
10 fully trained
gender
champions 10 fully
trained GFPs
Host training of trainers with
identified gender
champions and GFPs to assist
with cascading the COE model
23 – 27 July
TOT hosted Workshop report
Participants list Training materials
Workshop report
SXE, LG, AJW
ALAN, NALAO
Old COE councils
41
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Gobabis All logistical arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stages 1 – 4 complete
Complete new modules
with council and update
action plan
Workshop on new modules and
updating council action plans
28 - 30 May
Workshop report
Participants list, KAS form, action
planning framework,
workshop evaluation,
workshop report
SXE, LG ALAN/ NALAO/
NEDPAD
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 28 - 30
May
Signed statement
of commitment
Signed statement
of commitment
ALAN/
NALAO/
NEDPAD
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 6
complete
Complete
stage 7
Stage 7 Nov -
Dec
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications
feedback forms administered
Workshop reports
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications feedback forms
administered
Workshop reports
Media
COE CFs MM, NL
ALAN/
NALAO/ NEDPAD
Outjo Stages 1 – 4
complete
Complete
new modules with council
Workshop on new
modules and updating council
21 - 23
May
SXE, LG ALAN/
NALAO/ NEDPAD
42
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
and update action plan
action plans
Stage 1 – 5 complete
Complete stage 6
Stage 6 21 - 23 May
SXE, LG ALAN/ NALAO/
NEDPAD
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
SXE, LG
ALAN/ NALAO/
NEDPAD
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Aroab Stages 1 – 4 complete
Complete new modules
with council
and update action plan
Workshop on new modules and
updating council
action plans
11 - 13 June
SXE, LG ALAN/ NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 11 - 13 June
SXE, LG ALAN/ NALAO/
NEDPAD
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
SXE, LG
ALAN/ NALAO/
NEDPAD
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Keetmanshoop Stages 1 – 4 complete
Complete new modules
with council
and update action plan
Workshop on new modules and
updating council
action plans
13 - 15 June
SXE, LG ALAN/ NALAO/
NEDPAD
43
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 5 complete
Complete stage 6
Stage 6 13 - 15 June
SXE, LG ALAN/ NALAO/
NEDPAD
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs
SXE, LG
ALAN/
NALAO/
NEDPAD
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Mariental Stages 1 – 4
complete
Complete
new modules
with council and update
action plan
Workshop on new
modules and
updating council action plans
18 - 20
June
SXE, LG ALAN/
NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 18 - 20 June
SXE, LG ALAN/ NALAO/
NEDPAD
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs
SXE, LG
ALAN/
NALAO/
NEDPAD
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Rehoboth Stages 1 – 4
complete
Complete
new modules
with council and update
action plan
Workshop on new
modules and
updating council action plans
21 - 22
June
SXE, LG ALAN/
NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 21 - 22 June
SXE, LG ALAN/ NALAO/
44
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
NEDPAD
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
SXE, LG
ALAN/ NALAO/
NEDPAD
Windhoek Stages 1 – 4
complete
Complete
new modules with council
and update
action plan
Workshop on new
modules and updating council
action plans
5 - 7
June
SXE, LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5
complete
Complete
stage 6
Stage 6 5 - 7
June
SXE, LG ALAN/
NALAO/
NEDPAD
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs SXE, LG
ALAN/
NALAO/ NEDPAD
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
SXE, LG
ALAN/ NALAO/
NEDPAD
Henties Bay Politicians and
management teams buy into the COE
concept
New COE
council
Complete
stage 1
Stage 1 June -
Dec
LG scorecards
administered Stage one meeting
report
Participants list,
KAS form, Stage one meeting
report
SXE,LG ALAN/
NALAO/ NEDPAD
Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
SXE,LG ALAN/ NALAO/
NEDPAD
Politicians and management teams
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June - Dec
Stage 3 report (online)
Participants list, KAS form, LG
SXE,LG ALAN/ NALAO/
45
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
buy into the COE concept
scorecard, action planning
framework, workshop
evaluation, workshop report
NEDPAD
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation,
workshop report
SXE,LG ALAN/
NALAO/ NEDPAD
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
Workshop report
Action plan
Participants list,
KAS form, action planning
framework, workshop
evaluation,
workshop report
SXE,LG ALAN/
NALAO/ NEDPAD
All logistical arrangements done
in time and all
relevant local government
stakeholders present at
workshops
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
Signed statement of commitment
Signed statement of commitment
SXE,LG ALAN/ NALAO/
NEDPAD
Walvisbay New COE council
Complete stage 1
Stage 1 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 complete
Complete stage 2
Stage 2 July-Dec SXE,LG ALAN/ NALAO/
46
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 3
complete
Complete
stage 4
Stage 4 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 4
complete
Complete
stage 5
Stage 5 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5
complete
Complete
stage 6
Stage 6 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Omaruru New COE
council
Complete
stage 1
Stage 1 July-Dec SXE.LG ALAN/
NALAO/ NEDPAD
Stage 1 complete
Complete stage 2
Stage 2 July-Dec SXE.LG ALAN/ NALAO/
NEDPAD
Stage 1 – 2 complete
Complete stage 3
Stage 3 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 3 complete
Complete stage 4
Stage 4 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 4 complete
Complete stage 5
Stage 5 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Tsumeb Stage COE council
Complete stage 1
Stage 1 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
47
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 complete
Complete stage 2
Stage 2 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 July-Dec SXE,LG ALAN/
NALAO/
NEDPAD
Stage 1 – 3
complete
Complete
stage 4
Stage 4 July-Dec SXE,LG ALAN/
NALAO/
NEDPAD
Stage 1 – 4
complete
Complete
stage 5
Stage 5 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5
complete
Complete
stage 6
Stage 6 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Grootfontein New COE
stage
Complete
stage 1
Stage 1 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1
complete
Complete
stage 2
Stage 2 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 July-Dec SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 3 complete
Complete stage 4
Stage 4 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 4 complete
Complete stage 5
Stage 5 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 July-Dec SXE,LG ALAN/ NALAO/
NEDPAD
Otavi New COE Complete Stage 1 Sept SXE,LG ALAN/
48
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
stage stage 1 NALAO/ NEDPAD
Stage 1 complete
Complete stage 2
Stage 2 Sept SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 2 complete
Complete stage 3
Stage 3 Sept SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 3 complete
Complete stage 4
Stage 4 Sept SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 4 complete
Complete stage 5
Stage 5 Sept SXE,LG ALAN/ NALAO/
NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 Sept SXE,LG ALAN/ NALAO/
NEDPAD
Khorixas New COE
stage
Complete
stage 1
Stage 1 Sept SXE,LG ALAN/
NALAO/
NEDPAD
Stage 1
complete
Complete
stage 2
Stage 2 Sept SXE,LG ALAN/
NALAO/
NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 Sept SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Sept SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 4
complete
Complete
stage 5
Stage 5 Sept SXE,LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5
complete
Complete
stage 6
Stage 6 Sept SXE,LG ALAN/
NALAO/
49
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
NEDPAD
Maltahohe New COE
stage
Complete
stage 1
Stage 1 Oct SXE.LG ALAN/
NALAO/ NEDPAD
Stage 1
complete
Complete
stage 2
Stage 2 Oct SXE.LG ALAN/
NALAO/ NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 Oct SXE.LG ALAN/
NALAO/ NEDPAD
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 – 4
complete
Complete
stage 5
Stage 5 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Berseba New COE stage
Complete stage 1
Stage 1 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 complete
Complete stage 2
Stage 2 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 2 complete
Complete stage 3
Stage 3 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 3 complete
Complete stage 4
Stage 4 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 4 complete
Complete stage 5
Stage 5 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
50
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 5 complete
Complete stage 6
Stage 6 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Tses New COE
stage
Complete
stage 1
Stage 1 Oct SXE/ LG ALAN/
NALAO/
NEDPAD
Stage 1
complete
Complete
stage 2
Stage 2 Oct SXE/ LG ALAN/
NALAO/
NEDPAD
Stage 1 – 2
complete
Complete
stage 3
Stage 3 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 – 3
complete
Complete
stage 4
Stage 4 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 – 4
complete
Complete
stage 5
Stage 5 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 – 5
complete
Complete
stage 6
Stage 6 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Klein Aub New COE
stage
Complete
stage 1
Stage 1 Oct SXE/ LG ALAN/
NALAO/ NEDPAD
Stage 1 complete
Complete stage 2
Stage 2 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 2 complete
Complete stage 3
Stage 3 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 3 complete
Complete stage 4
Stage 4 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
Stage 1 – 4 Complete Stage 5 Oct SXE/ LG ALAN/
51
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
complete stage 5 NALAO/ NEDPAD
Stage 1 – 5 complete
Complete stage 6
Stage 6 Oct SXE/ LG ALAN/ NALAO/
NEDPAD
In-country fundraising and
donor relations
for in-country summits,
cascading of the COEs and local
level GBV indicators
In country donor and funding
opportunities
explored and concretised
Audit of possible in
country
donors, funders
Finish Embassy
Namibia, US
Embassy Namibia, EU
Namibia, Spanish
Development Cooperation
in Namibia,
CM’s to review and establish
current
relationships Compile resource
lists Arrange meetings
June – Decemb
er
In-country resource lists compiled,
networks and
relationships concretised in-
country, meetings held,
Income generation/ fund raining
initiative held.
Resource lists, minutes of
meetings, MOUs,
reports and agreements,
proposals, applications
AJW/ SXE
ALAN/ NALAO/
NEDPAD
SOUTH AFRICA
Old COE councils
West Rand Politicians and
management teams buy into the COE
concept
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
Stage 3 report
(online)
Participants list,
KAS form, LG scorecard, action
planning
framework, workshop
evaluation, workshop report
NM SALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation, workshop report
NM SALGA
All logistical Stage 1 – 4 Complete Stage 5 June - Workshop report Participants list, NM SALGA
52
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
arrangements done in time and all
relevant local government
stakeholders present at
workshops
complete stage 5 Dec Action plan KAS form, action planning
framework, workshop
evaluation, workshop report
All logistical arrangements done
in time and all
relevant local government
stakeholders present at
workshops
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
Signed statement of commitment
Signed statement of commitment
NM SALGA
All logistical arrangements done
in time and all relevant local
government
stakeholders present at
workshops
Stage 1 – 6 complete
Complete stage 7
Stage 7 Nov - Dec
Workshop reports Campaign plans
Communication plans
Participants lists Evaluation forms
GMDC forms and publications
feedback forms
administered Workshop reports
Media COE CFs
NM
SALGA
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans
Communication plans
Participants lists
Evaluation forms
GMDC forms and publications
feedback forms administered
Workshop reports
Media
COE CFs
NM
SALGA
Sedibeng Stage 1 – 2
complete
Complete
Stage 3
Stage 3
24 May NM SALGA
Stage 1 – 3 complete
Complete stage 4
Stage 4 June- Dec
NM SALGA
53
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 4 complete
Complete stage 5
Stage 5 June- Dec
NM SALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June- Dec
NM SALGA
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs NM
SALGA
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM
SALGA
Capricorn All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
Signed statement
of commitment
Signed statement
of commitment
NM SALGA
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
NM
SALGA
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
NM
SALGA
Mossel Bay Stage 1 – 5 complete
Complete stage 6
Stage 6 June- Dec
AJW
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs NM
SALGA
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM
SALGA
Witzenberg Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
AJW
54
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
NM
SALGA
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs
NM
SALGA
Phokwane Stage 1 – 5
complete
Complete
stage 5
Stage 5 June-
Dec
Workshop report
Action plan
Participants list,
KAS form, action
planning framework,
workshop evaluation,
workshop report
NM SALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
Signed statement of commitment
Signed statement of commitment
NM
SALGA
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs NM
SALGA
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs
NM
SALGA
Emalahleni Stage 1 – 5
complete
Complete
stage 5
Stage 5 June-
Dec
NM SALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
NM SALGA
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs NM
SALGA
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM
SALGA
New COE councils
Eden Politicians and New COE Complete Stage 1 June- LG scorecards Participants list, AJW SALGA
55
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
management teams buy into the COE
concept
council stage 1 Dec administered Stage one meeting
report
KAS form, Stage one meeting
report
Situational analysis
of the council done
Stage 1
complete
Complete
stage 2
Stage 2 June-
Dec
LG scorecards
administered
Stage 2 report
LG scorecards
administered
Stage 2 report
AJW SALGA
Politicians and
management teams
buy into the COE concept
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June-
Dec
Stage 3 report
(online)
Participants list,
KAS form, LG
scorecard, action planning
framework, workshop
evaluation, workshop report
AJW SALGA
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June-
Dec
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation,
workshop report
AJW SALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June-
Dec
Workshop report
Action plan
Participants list,
KAS form, action planning
framework, workshop
evaluation,
workshop report
AJW SALGA
All logistical
arrangements done in time and all
relevant local government
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
Signed statement
of commitment
Signed statement
of commitment
AJW SALGA
56
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
stakeholders present at
workshops
Polokwane New COE
council
Complete
stage 1
Stage 1 June–
Dec
NM SALGA
Stage 1 complete
Complete stage 2
Stage 2 June- Dec
NM SALGA
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June-
Dec
NM SALGA
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June-
Dec
NM SALGA
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June-
Dec
NM SALGA
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
NM SALGA
Aganang New COE
council
Complete
stage 1
Stage 1 June-
Dec
NM SALGA
Stage 1 complete
Complete stage 2
Stage 2 June-
Dec
NM SALGA
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June-
Dec
NM SALGA
Stage 1 – 3 complete
Complete stage 4
Stage 4 June-
Dec
NM SALGA
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June-
Dec
NM SALGA
57
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-
Dec
NM SALGA
Emalahleni
(Eastern Cape)
New COE
council
Complete
stage 1
Stage 1 June-
Dec
NM SALGA
Stage 1
complete
Complete
stage 2
Stage 2 June-
Dec
NM SALGA
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June-
Dec
NM SALGA
Stage 1 – 3 complete
Complete stage 4
Stage 4 June-
Dec
NM SALGA
Stage 1 – 4 complete
Complete stage 5
Stage 5 June-
Dec
NM SALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-
Dec
NM SALGA
Emfuleni New COE
council
Complete
stage 1
Stage 1 June-
Dec
NM SALGA
Stage 1
complete
Complete
stage 2
Stage 2 June-
Dec
NM SALGA
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June-
Dec
NM SALGA
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June-
Dec
NM SALGA
58
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 4 complete
Complete stage 5
Stage 5 June-
Dec
NM SALGA
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
NM SALGA
SWAZILAND
Training of
trainers for gender
champions and gender focal
persons
Fully trained gender
champion and GFPs to assist with the
roll out of the COE initiative to other
councils
Gender
champions that have
attended previous GL
COE training workshops
10 fully
trained gender
champions 10 fully
trained GFPs
Host training of
trainers with identified gender
champions and GFPs to assist
with cascading the COE model
June-
Dec
TOT hosted
Workshop report
Training
materials, workshop report
NM SWALGA
Old COE councils
Manzini All logistical
arrangements done in time and all
relevant local government
stakeholders present at
workshops
Stages 1 – 4
complete
Complete
new modules with council
and update action plan
Workshop on new
modules and updating council
action plans
June-
Dec
Workshop report
Participants list,
KAS form, action planning
framework, workshop
evaluation, workshop report
NM,TD SWALGA
All logistical arrangements done
in time and all
relevant local government
stakeholders present at
workshops
Stage 1 – 5 complete
Complete stage 6
Stage 6 June- Dec
Signed statement of commitment
Signed statement of commitment
NM,TD SWALGA
All logistical arrangements done
in time and all
Stage 1 – 6 complete
Complete stage 7 –
50/50
Stage 7 – 50/50 campaign
July – Sept
Workshop reports Campaign plans
Communication
Participants lists Evaluation forms
GMDC forms and
Media COE CFs
NM, TD
SWALGA
59
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
relevant local government
stakeholders present at
workshops
campaign plans
publications feedback forms
administered Workshop reports
All logistical arrangements done
in time and all relevant local
government
stakeholders present at
workshops
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Workshop reports Campaign plans
Communication plans
Participants lists Evaluation forms
GMDC forms and publications
feedback forms
administered Workshop reports
Media COE CFs
NM, TD
SWALGA
Mbabane Stages 1 – 4
complete
Complete
new modules
with council and update
action plan
Workshop on new
modules and
updating council action plans
June -
Dec
NM,TD SWALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
NM,TD SWALGA
Stage 1 – 6 complete
Complete stage 7 –
50/50
campaign
Stage 7 – 50/50 campaign
July – Sept
Media COE CFs
NM, TD
SWALGA
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop re Media
COE CFs
NM, TD
SWALGA
Piggs Peak Stages 1 – 4 complete
Complete new modules
with council
and update action plan
Workshop on new modules and
updating council
action plans
June - Dec
NM,TD SWALGA
Stage 1 – 5 Complete Stage 6 June - NM,TD SWALGA
60
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
complete stage 6 Dec
Stage 1 – 6
complete
Complete
stage 7 – 50/50
campaign
Stage 7 – 50/50
campaign
July –
Sept
Media
COE CFs NM, TD
SWALGA
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
NM, TD
SWALGA
Siteki Stages 1 – 4
complete
Complete
new modules with council
and update
action plan
Workshop on new
modules and updating council
action plans
June -
Dec
NM,TD SWALGA
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
NM,TD SWALGA
Stage 1 – 6 complete
Complete stage 7 –
50/50 campaign
Stage 7 – 50/50 campaign
July – Sept
Media COE CFs
NM, TD
SWALGA
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM, TD
SWALGA
Vuvulane Stages 1 – 4 complete
Complete new modules
with council and update
action plan
Workshop on new modules and
updating council action plans
June - Dec
NM,TD SWALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
NM,TD SWALGA
Stage 1 – 6
complete
Complete
stage 7 – 50/50
Stage 7 – 50/50
campaign
July –
Sept
Media
COE CFs NM, TD
SWALGA
61
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
campaign
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM, TD
SWALGA
Lavumisa Stages 1 – 4 complete
Complete new modules
with council
and update action plan
Workshop on new modules and
updating council
action plans
June - Dec
NM,TD SWALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
NM,TD SWALGA
Stage 1 – 6
complete
Complete
stage 7 – 50/50
campaign
Stage 7 – 50/50
campaign
July –
Sept
Media
COE CFs NM, TD
SWALGA
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
NM, TD
SWALGA
Ngwenya Stages 1 – 4
complete
Complete
new modules with council
and update
action plan
Workshop on new
modules and updating council
action plans
June -
Dec
NM,TD SWALGA
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
NM,TD SWALGA
Stage 1 – 6 complete
Complete stage 7 –
50/50 campaign
Stage 7 – 50/50 campaign
July – Sept
Media COE CFs
NM, TD
SWALGA
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM, TD
SWALGA
62
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Mankayane Stages 1 – 4
complete
Complete
new modules with council
and update
action plan
Workshop on new
modules and updating council
action plans
June -
Dec
NM,TD SWALGA
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
NM,TD SWALGA
Stage 1 – 6 complete
Complete stage 7 –
50/50 campaign
Stage 7 – 50/50 campaign
July – Sept
Media COE CFs
NM, TD
SWALGA
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs NM, TD
SWALGA
Matsapha Town Board
Politicians and management teams
buy into the COE concept
Stage 1 – 2 complete
Complete Stage 3
Stage 3
24 May Stage 3 report (online)
Participants list, KAS form, LG
scorecard, action planning
framework,
workshop evaluation,
workshop report
NM,TD SWALGA
All logistical arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stages 1 – 4 complete
Complete new modules
with council and update
action plan
Workshop on new modules and
updating council action plans
June - Dec
Workshop report Signed statement
of commitment
Participants list, KAS form, action
planning framework,
workshop evaluation,
workshop report
NM,TD SWALGA
All logistical
arrangements done
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
Signed statement
of commitment
Signed statement
of commitment
SWALGA
63
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
in time and all relevant local
government stakeholders
present at workshops
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 6
complete
Complete
stage 7 – 50/50
campaign
Stage 7 – 50/50
campaign
July –
Sept
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications
feedback forms administered
Workshop reports
Media
COE CFs NM, TD
SWALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications feedback forms
administered
Workshop reports
Media
COE CFs NM, TD
SWALGA
Nhlangano Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
NM,TD SWALGA
Politicians and management teams
buy into the COE
concept
Stage 1 – 2 complete
Complete Stage 3
Stage 3
24 May Stage 3 report (online)
Participants list, KAS form, LG
scorecard, action
planning framework,
workshop evaluation,
workshop report
NM,TD SWALGA
All logistical arrangements done
Stages 1 – 4 complete
Complete new modules
Workshop on new modules and
June - Dec
Workshop report
Participants list, KAS form, action
NM,TD SWALGA
64
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
in time and all relevant local
government stakeholders
present at workshops
with council and update
action plan
updating council action plans
planning framework,
workshop evaluation,
workshop report
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
Signed statement
of commitment
Signed statement
of commitment
SWALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 6
complete
Complete
stage 7 – 50/50
campaign
Stage 7 – 50/50
campaign
July –
Sept
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications feedback forms
administered
Workshop reports
Media
COE CFs NM, TD
SWALGA
All logistical arrangements done
in time and all
relevant local government
stakeholders present at
workshops
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Workshop reports Campaign plans
Communication
plans
Participants lists Evaluation forms
GMDC forms and
publications feedback forms
administered Workshop reports
Media COE CFs
NM, TD
SWALGA
New COE councils
Ezulwini Town Board
Politicians and management teams
buy into the COE concept
New COE council
Complete stage 1
Stage 1 June - Dec
LG scorecards administered
Stage one meeting report
Participants list, KAS form, Stage
one meeting report
NM/TD SWALGA
65
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
NM/TD SWALGA
Politicians and
management teams
buy into the COE concept
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
May Stage 3 report
(online)
Participants list,
KAS form, LG
scorecard, action planning
framework, workshop
evaluation,
workshop report
NM/TD SWALGA
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation,
workshop report
NM/TD SWALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
Workshop report
Action plan
Participants list,
KAS form, action planning
framework, workshop
evaluation,
workshop report
NM/TD SWALGA
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
Signed statement
of commitment
Signed statement
of commitment
NM/TD SWALGA
66
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
All logistical arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stage 1 – 6 complete
Complete stage 7 –
50/50 campaign
Stage 7 – 50/50 campaign
July – Sept
Workshop reports Campaign plans
Communication plans
Participants lists Evaluation forms
GMDC forms and publications
feedback forms administered
Workshop reports
Media COE CFs
NM, TD
SWALGA
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at workshops
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans
Communication plans
Participants lists
Evaluation forms
GMDC forms and publications
feedback forms administered
Workshop reports
Media
COE CFs
NM, TD
SWALGA
Hlatikulu New COE
council
Complete
stage 1
Stage 1 June -
Dec
NM/TD SWALGA
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
NM/TD SWALGA
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June - Dec
NM/TD SWALGA
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
NM/TD SWALGA
Stage 1 – 4 complete
Complete stage 5
Stage 5 June - Dec
NM/TD SWALGA
Stage 1 – 5 complete
Complete stage 6
Stage 6 June - Dec
NM/TD SWALGA
Stage 1 – 6
complete
Complete
stage 7 – 50/50
campaign
Stage 7 – 50/50
campaign
July –
Sept
Media
COE CFs NM, TD
SWALGA
Stage 1 - 7 Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
SWALGA
67
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
NM, TD
In-country fundraising and
donor relations
for in-country summits,
cascading of the COEs and local
level GBV
indicators
In country donor and funding
opportunities
explored and concretised
Audit of possible in
country
donors, funders
UNFPA, UNDP, MTN,
US Embassy
Swaziland, OSISA
Swaziland
CM’s to review and establish
current
relationships Compile resource
lists Arrange meetings
Three year
plan
In-country resource lists compiled,
networks and
relationships concretised in-
country, meetings held,
Income generation/
fund raining initiative held.
Resource lists, minutes of
meetings, MOUs,
reports and agreements,
proposals, applications
NM, AJW
SWALGA
ZAMBIA
Training of trainers for
gender champions
Number of GFP and GC trained.
Stages 1 – 10 of the
COE model
All the modules of
the COE training
manual
Training of GC, GFP for COE roll
out in the ten new councils.
June Participants list, KAS form, LG
scorecard, action planning
framework,
workshop evaluation,
workshop report
Participants list, KAS form, LG
scorecard, action planning
framework,
workshop evaluation,
workshop report
FN,SL,AJW
UNICEF,MGCD,LGAZ,
MLGH
Old COE councils
Kapiri Mposhi All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
Signed statement
of commitment
Signed statement
of commitment
FN, AN LGAZ
All logistical
arrangements done in time and all
relevant local government
Stage 1 – 6
complete
Complete
stage 7
Stage 7 Nov -
Dec
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications feedback forms
Media
COE CFs FN
LGAZ
68
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
stakeholders present at
workshops
administered Workshop reports
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans
Communication plans
Participants lists
Evaluation forms
GMDC forms and publications
feedback forms administered
Workshop reports
Media
COE CFs
FN
LGAZ
Ndola Stage 1 – 5
complete
Complete
stage 6
Stage 6 June –
Dec
FN, AN LGAZ
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
FN
LGAZ
Complete stage 8
Stage 8 Nov – Dec
Media COE
CFs, FN
LGAZ
Monze Stage 1 – 5
complete
Complete
stage 6
Stage 6 June –
Dec
FN, AN LGAZ
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
FN
LGAZ
Complete stage 8
Stage 8 Nov – Dec
Media COE
CFs, FN
LGAZ
Chingola Stage 1 – 5 complete
Complete stage 6
Stage 6 June – Dec
FN, AN LGAZ
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs FN
LGAZ
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE
LGAZ
69
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
CFs, FN
New COE councils
Chipata Municipal
Council
Politicians and
management teams buy into the COE
concept
New COE
council
Complete
stage 1
Stage 1 June -
Dec
LG scorecards
administered Stage one meeting
report
Participants list,
KAS form, Stage one meeting
report
FN, AN LGAZ
Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
FN, AN LGAZ
Politicians and
management teams
buy into the COE concept
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
Stage 3 report
(online)
Participants list,
KAS form, LG
scorecard, action planning
framework, workshop
evaluation,
workshop report
FN, AN LGAZ
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
Stage four
workshop report
Participants list,
KAS form, workshop
evaluation,
workshop report
FN, AN LGAZ
All logistical
arrangements done in time and all
relevant local government
stakeholders
present at workshops
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
Workshop report
Action plan
Participants list,
KAS form, action planning
framework, workshop
evaluation,
workshop report
FN, AN LGAZ
Kitwe City Council New COE Complete Stage 1 June - FN, AN LGAZ
70
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
council stage 1 Dec
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June - Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
FN, AN LGAZ
Mansa Municipal Council
New COE council
Complete stage 1
Stage 1 June - Dec
FN, AN LGAZ
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
FN, AN LGAZ
Stage 1 – 3 complete
Complete stage 4
Stage 4 June - Dec
FN, AN LGAZ
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
FN, AN LGAZ
Livingstone City
Council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
FN, AN LGAZ
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4 complete
Complete stage 5
Stage 5 June - Dec
FN, AN LGAZ
Solwezi Municipal
Council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2 Complete Stage 3 June - FN, AN LGAZ
71
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
complete Stage 3 Dec
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4 complete
Complete stage 5
Stage 5 June - Dec
FN, AN LGAZ
Kasama Municipal
Council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June - Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
FN, AN LGAZ
Nakonde District Council
New COE council
Complete stage 1
Stage 1 June - Dec
FN, AN LGAZ
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
FN, AN LGAZ
Stage 1 – 3 complete
Complete stage 4
Stage 4 June - Dec
FN, AN LGAZ
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
FN, AN LGAZ
Mongu Municipal
Council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
FN, AN LGAZ
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4 Complete Stage 5 June - FN, AN LGAZ
72
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
complete stage 5 Dec
Kalomo District
Council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1 complete
Complete stage 2
Stage 2 June - Dec
FN, AN LGAZ
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4 complete
Complete stage 5
Stage 5 June - Dec
FN, AN LGAZ
Chibombo District
council
New COE
council
Complete
stage 1
Stage 1 June -
Dec
FN, AN LGAZ
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
FN, AN LGAZ
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June - Dec
FN, AN LGAZ
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
FN, AN LGAZ
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
FN, AN LGAZ
In-country fundraising and
donor relations for annual in-
country summits,
cascading of the COEs and local
level GBV indicators
In country donor and funding
opportunities explored and
concretised
Audit of possible in
country donors,
funders
Irish Aid Zambia,
UNICEF Zambia,
SIDA
Zambia, NCA Church
Zambia
CF’s to review and CM’s to review
and establish current
relationships
Compile resource lists Arrange
meetings
June - Dec
In-country resource lists compiled,
networks and relationships
concretised in-
country, meetings held,
Income generation/ fund raining
initiative held.
Resource lists, minutes of
meetings, MOUs, reports and
agreements,
proposals, applications
FN, SL
ZIMBABWE
Training of
trainers for
Fully trained gender
champions and
Gender
champions
fully trained
gender
Host training of
trainers with
July TOT hosted
Workshop report
Training
materials,
CLM,
AJW,
SIDA,ZILG
A, Min of
73
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
gender champions and
gender focal persons
gender focal persons to assist
with the roll out of the COE initiative to
other councils
and gender focal persons
that have attended
previous GL COE training
workshops
champions and gender
focal persons
identified gender champions and
gender focal persons to assist
with cascading the COE model
Participants list Workshop
evaluation forms Workshop report
PM, TZ
Local Gvt
Old COE councils
Chitungwiza All logistical arrangements done
in time and all relevant local
government stakeholders
present at
workshops
Stage 1 – 4 complete
Complete stage 5
Stage 5 1 – 3 August
Workshop report Action plan
Participants list, KAS form, action
planning framework,
workshop evaluation,
workshop report
PM, TZ ZILGA, UCAZ,
ARDC
All logistical
arrangements done
in time and all relevant local
government stakeholders
present at workshops
Stage 1 – 5
complete
Complete
stage 6
Stage 6 1 – 3
August
Signed statement
of commitment
Signed statement
of commitment
PM, TZ ZILGA,
UCAZ,
ARDC
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stage 1 – 6
complete
Complete
stage 7
Stage 7 Nov -
Dec
Workshop reports
Campaign plans Communication
plans
Participants lists
Evaluation forms GMDC forms and
publications
feedback forms administered
Workshop reports
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
All logistical
arrangements done in time and all
Stage 1 - 7 Complete
stage 8
Stage 8 Nov –
Dec
Workshop reports
Campaign plans Communication
Participants lists
Evaluation forms GMDC forms and
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
74
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
relevant local government
stakeholders present at
workshops
plans
publications feedback forms
administered Workshop reports
Chegutu Stage 1 – 5 complete
Complete stage 5
Stage 5 June - Dec
PM, TZ ZILGA, UCAZ,
ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
PM, TZ ZILGA, UCAZ,
ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs
PM, TZ
ZILGA,
UCAZ,
ARDC
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs
PM, TZ
ZILGA,
UCAZ,
ARDC
Gweru Stage 1 – 5
complete
Complete
stage 5
Stage 5 June -
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Harare Stage 1 – 5
complete
Complete
stage 5
Stage 5 June -
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
PM, TZ ZILGA,
UCAZ,
75
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Zvimba Stage 1 – 5
complete
Complete
stage 5
Stage 5 June -
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Bulawayo Stage 1 – 5 complete
Complete stage 5
Stage 5 June - Dec
PM, TZ ZILGA, UCAZ,
ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
PM, TZ ZILGA, UCAZ,
ARDC
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Masvingo Stage 1 – 5 complete
Complete stage 5
Stage 5 June - Dec
PM, TZ ZILGA, UCAZ,
ARDC
76
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
PM, TZ ZILGA, UCAZ,
ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs
PM, TZ
ZILGA,
UCAZ,
ARDC
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs
PM, TZ
ZILGA,
UCAZ,
ARDC
Beitbridge Stage 1 – 5
complete
Complete
stage 5
Stage 5 June -
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June-
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Complete
stage 7
Stage 7 Nov -
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Complete
stage 8
Stage 8 Nov –
Dec
Media
COE CFs PM, TZ
ZILGA,
UCAZ, ARDC
Kariba Stage 1 – 5
complete
Complete
stage 5
Stage 5 June -
Dec
PM, TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
PM, TZ ZILGA, UCAZ,
ARDC
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Victoria Falls Stage 1 – 5 Complete Stage 5 June - PM, TZ ZILGA,
77
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
complete stage 5 Dec UCAZ, ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June-Dec
PM, TZ ZILGA, UCAZ,
ARDC
Complete stage 7
Stage 7 Nov - Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
Complete stage 8
Stage 8 Nov – Dec
Media COE CFs
PM, TZ
ZILGA, UCAZ,
ARDC
New COE councils
Kwekwe
Politicians and
management teams
buy into the COE concept
New COE
council
Complete
stage 1
Stage 1 June-
Dec
LG scorecards
administered
Stage one meeting report
Participants list,
KAS form, Stage
one meeting report
PM, TZ ZILGA,
UCAZ,
ARDC
Situational analysis of the council done
Stage 1 complete
Complete stage 2
Stage 2 June -Dec
LG scorecards administered
Stage 2 report
LG scorecards administered
Stage 2 report
PM,TZ ZILGA, UCAZ,
ARDC
Politicians and management teams
buy into the COE
concept
Stage 1 – 2 complete
Complete stage 3
Stage 3 June -Dec
Stage 3 report (online)
Participants list, KAS form, LG
scorecard, action
planning framework,
workshop evaluation,
workshop report
PM,TZ ZILGA, UCAZ,
ARDC
All logistical arrangements done
in time and all relevant local
government
stakeholders present at
Stages 1-3 complete
Complete stage 4
Stage 4 June -Dec
Stage four workshop report
Participants list, KAS form,
workshop evaluation,
workshop report
PM,TZ ZILGA, UCAZ,
ARDC
78
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
workshops
All logistical
arrangements done in time and all
relevant local
government stakeholders
present at workshops
Stages 1-4
complete
Complete
stage 5
Stage 5 June -
Dec
Workshop report
Action plan
Participants list,
KAS form, action planning
framework,
workshop evaluation,
workshop report
PM,TZ ZILGA,
UCAZ, ARDC
All logistical
arrangements done in time and all
relevant local government
stakeholders
Stages 1-5
complete
Complete
stage 6
Stage 6 Signing of statement of
commitment
June -
Dec
Signed statement
of commitment, action plan adopted
Signed statement
of commitment
PM,TZ ZILGA,
UCAZ, ARDC
Umguza RDC New COE council
Complete stage 1
Stage 1 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 complete
Complete stage 2
Stage 2 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 3 complete
Complete stage 4
Stage 4 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Goromonzi RDC New COE Complete Stage 1 June - PM,TZ ZILGA,
79
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
council stage 1 Dec UCAZ, ARDC
Stage 1 complete
Complete stage 2
Stage 2 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 3 complete
Complete stage 4
Stage 4 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 4 complete
Complete stage 5
Stage 5 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Chimanimani RDC New COE
council
Complete
stage 1
Stage 1 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
PM,TZ ZILGA,
UCAZ,
80
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
ARDC
Hurungwe
RDC/Karoi Town
New COE
council
Complete
stage 1
Stage 1 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5 complete
Complete stage 6
Stage 6 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Tongogara RDC /Shurugwi Town
New COE council
Complete stage 1
Stage 1 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 complete
Complete stage 2
Stage 2 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 2 complete
Complete Stage 3
Stage 3
June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 3 complete
Complete stage 4
Stage 4 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
Stage 1 – 4 complete
Complete stage 5
Stage 5 June -Dec
PM,TZ ZILGA, UCAZ,
ARDC
81
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 1 – 5 complete
Complete stage 6
Stage 6 June -Dec
PM, TZ ZILGA, UCAZ,
ARDC
Kadoma New COE
council
Complete
stage 1
Stage 1 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Stage 1
complete
Complete
stage 2
Stage 2 June -
Dec
PM,TZ ZILGA,
UCAZ,
ARDC
Stage 1 – 2
complete
Complete
Stage 3
Stage 3
June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 3
complete
Complete
stage 4
Stage 4 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 4
complete
Complete
stage 5
Stage 5 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
Stage 1 – 5
complete
Complete
stage 6
Stage 6 June -
Dec
PM,TZ ZILGA,
UCAZ, ARDC
In-country
fundraising and donor relations
for in-country summits,
cascading of the COEs and local
level GBV
indicators
In country donor
and funding opportunities
explored and concretised
Audit of
possible in country
donors, funders
UN Habitat
Zimbabwe, UNICEF
Zimbabwe, UN Women
Zimbabwe, UNDP
Zimbabwe,
SIDA Zimbabwe
CM’s to review
and establish current
relationships Compile resource
lists Arrange meetings
June -
Dec
In-country resource
lists compiled, networks and
relationships concretised in-
country, meetings held,
Income generation/
fund raining initiative held.
Resource lists,
minutes of meetings, MOUs,
reports and agreements,
proposals, applications
PM,
CLM, AJW
ON THE JOB SUPPORT TO NAMIBIAAND LESOTHO COUNTRY MANAGERS DURING TOTs
Provide on the job support to LES
Confidence of new country manager
Previous trimester
MM Attend training workshop with
4 – 8 June
Evaluations PAs
Report back forms AJW
82
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
country manager improved evaluations TOT in June
2012
MM and do on the job capacity
building
Provide on the job
support to NAM
country manager
Confidence of
country manager
improved
Previous
trimester
evaluations TOT in June
2012
SXE Attend training
workshop with
MM and do on the job capacity
building
23 – 27
July
Evaluations
PAs
Report back forms AJW
GJLG SUMMIT AND AWARDS
Finalise reports Reports finalised
and uploaded on Governance
website
Previous
summit reports
Seven
summit reports
completed
Finalise in country
summit reports for BOTS, MADA,
MAU, NAM, ZAM,
ZIM
June 6 in country
summit reports 1 regional report
6 in country
summit reports 1 regional report
KB,
RVD, IT, LV, SXE,
FN, PM
Report finalised and
uploaded on
Governance website
Previous
summit
reports
Finalise regional
summit report
June Regional report 6 in country
summit reports
AJW
Reports finalised and uploaded on
Governance
website
Previous summit
reports
Put final summit reports of website
July Reports on website
1 regional report AJW
Regional and
country specific
reports sent to delegates
Previous
summit
reports
Send final reports
to participants
July Reports sent 6 in country
summit reports
AJW
MONITORING AND EVALUATION
Updated monthly country specific
M&E tracking sheets
Current M&E reports
Monthly updated
country specific M&E
reports:
dated COE roll-out
Ensure that all country specific
electronic online M&E forms are
captured every
month at the back end of the
June - Dec
All country managers
electronic/ online M&E forms
captured
timeously and pick up at the back end
Workshop reports, minutes
of meetings, scorecards, SADC
Protocol quiz,
evaluation forms, participants lists,
AJW/CMs/ PAs
83
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
tracking sheet,
consolidated COE tracking
sheet
website, Check at the
website backend that all forms are
uploaded and captured
correctly,
Verify reports with the weekly
calendars Check contacts
database that all
contacts uploading is done
timeously and correct,
Collect and handover over all
Governance
related M&E forms to the M&E
unit
All country managers’ M&E
forms timeously submitted to the
M&E unit
KAS forms, Tracking sheets
WEBSITE
Gender and
Governance website hits
Website
audit
Monthly
updated webpage
To explore further
applications that will make it easier
to manage the
Governance section of the
website; ensure routine updates
and maintenance
June -
Dec
Workshop reports
uploaded, workshop photos
uploaded
Website hits wrt
to Governance issues
AJW
Interactive COE council pages
Current COE pages
Interactive updated
webpages
Collecting updated council
blurbs, collecting
June - Dec
150 interactive COE council
webpages
Website hits AJW, Pas/ JS
84
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
GPS coordinates of the councils,
action photos of councils
LIST SERVE
Updated and accurate
Governance
contacts database
Contact database
audit
Updated and accurate
Governance
contacts database
To continuously update the
Governance
programme list serve and ensure
that contact details are correct
and our partners receive our offers
frequently
June – Dec
Monthly Governance
contacts database
updated
New contacts added and
contacts updated
Pas/ JS
PHOTOS
Improvement in the quality of
governance related photos on the
gallery
N/A N/A Routine uploading and captioning of
photos
June - Dec
Number of photos uploaded
Photo gallery Pas/ JS
P DRIVE
Updated P drive
folders
Previous
monthly P
drive audits
Monthly
updated P
drive audits
To ensure that all
finalised
Governance documents are
put on the P - drive as well as
the G drive for the Governance
team
June -
Dec
All workshop
reports, forms,
templates, publications, etc.
pertaining to Governance is
accessible on the P - drive
P drive audits AJW
DONORS
In-country donor opportunities
Audit of possible in-
At least one in-country
Review and establish current
June - Dec
In-country resource lists
Resource lists, minutes of
AJW, CMs
85
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
explored country donors and
potential funders
donor or fundraising
initiative to support the
annual in-country
summits,
cascading of the COEs and
local level GBV
indicators
initiatives
relationships Compile resource
lists Arrange meetings
compiled, networks and
relationships concretised
between GL and donors/ funders.
Meetings held,
income generation/
fundraising initiatives held.
meetings, MOUs, reports,
proposals, applications and
agreements
Donor reports -
Timely reporting on all funds
Report on time and
done to required standards
GL has filed
reports timeously in
the past
All reports
filed on time
DFID PPA End of
May
Reports Correspondence
Final reports
AJW,
KR, BM, CLM
DFID PPA
Report on time and done to required
standards
GL has filed reports
timeously in
the past
All reports filed on time
DFID GTF End of June
Reports Correspondence Final reports
AJW, KR, BM,
CLM
DFID GTF
Report on time and
done to required standards
GL has filed
reports timeously in
the past
All reports
filed on time
DANIDA End of
June
Reports Correspondence
Final reports
AJW,
KR, BM, CLM
DANIDA
GENDER JUSTICE
7. GBV Indicators Research
To conduct a
baseline study on the extent, effect
and response to
Extent to which
concrete targets and indicators are
integrated into
Data
collection complete in
Mauritius,
Review and
finalise draft report.
Mauritius
Review the
editorial plan for Mauritius
Week
11June 2012
Reviewed editorial
plan for Mauritius
Research tracking
sheets
MTM,KR DFID GTF,
DFID PPA,
86
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
GBV across the SADC region so as
to be able to measure progress
in reducing GBV
National Action Plans to end gender
violence as a result of testing and
applying a comprehensive set
of indicators for
tracking gender violence.
Kwazulu Natal (KZN)
and Western Cape(WC).
Finalising second draft report sent
to MRC
28 June 2012
Report Report saved on p drive
MTM
Validation of
Mauritius Draft by stake holders
TBC Minutes of meeting.
Comments from draft review
Comments from
draft review
KR; LV
Finalisation of
report
TBC Mauritius GBV
Final report in MSWord
Word document
saved on p drive
MTM; LV
Publication of indicators
and targets
for gender violence
measured in Mauritius
Editing By 20 July
2012
Mauritius GBV Final report in
MSWord
Final word document saved
on p drive
Editor
Layout and design By 28 July
2012
Mauritius GBV Final report in PDF
Final PDF documents saved
on p drive
DL
Printing By 3 August
2012
1000 printed copies of WC GBV report
1000 printed copies of
Mauritius GBV report delivered
to GL SO
Dragon
Launch August 2012
Launch report Event reflected in GL consolidated
event tracking
sheet. Photos and report uploaded
LV
South Africa
Western Cape DFID GTF;DFID
PPA Complete
data
collection of all research
Meeting of
government
stakeholders
July
2012
Minutes of meeting.
Political buy in and
local ownership of project
Participant
registration form
KR;
MTM
87
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
components in Western
Cape.
Liase with relevant
stakeholders and collect
administrative data
May-July 2012
Administrative data on GBV services in
the province
Contacts of different
stakeholders, administrative
data leads
MTM; Program
me Officer
Drafting report By 10
July 2012
WC GBV Final
report in MSWord
Word document
saved on p drive
MTM;
Programme
Officer
Publication of indicators
and targets for gender
violence
measured in Western
Cape
Editing By 24 July
2012
WC GBV Final report
Final word document saved
on p drive
KR; editor
Layout and design By 31 July
2012
WC GBV Final report
Final PDF documents saved
on p drive
DL
Printing By 6 August
2012
1000 printed copies of WC GBV report
1000 printed copies of WC GBV
report delivered to GL HQ
TBC
Launch August
2012 (Women
’s day re-
launch??
??)
Launch report Event reflected in
GL consolidated event tracking
sheet. Photos and report uploaded
MTM;
KR
Kwazulu Natal
Complete
data collection of
all research
Meeting of
stakeholders
July
2012
Minutes of meeting.
Political buy in and local ownership of
project
Participant
registration form
MTM;
KR
88
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
components in KZN.
Collect I stories June- July
2012
Written up I stories I stories guidelines
KR
Liase with
relevant
stakeholders and collect
administrative data
May-July
2012
Administrative data
on GBV services in
the province
Contacts of
different
stakeholders, administrative
data leads
MTM
Drafting report By 27
July 2012
Final report Word document
saved on p drive
MTM;
Programme
Officer
Stake holder validation
August Comments and feedback
Comments incorporated into
final document
KR; MTM
Publication of indicators
and targets for gender
violence measured in
KZN
Editing By 20 august
2012
KZN GBV Research report
Final word document saved
on p drive
KR; Editor
Layout and design By 30
August
KZN GBV Research
report
Final PDF
documents saved
on p drive
DL
Printing Septemb
er
1000 printed copies
of KZN GBV
research report
1000 printed
copies of KZN
GBV research report delivered
to GL HQ
TBC
Launch Septemb
er 2012
Launch report Event reflected in
GL consolidated
event tracking sheet. Photos and
report uploaded
MTM;
KR
Limpopo
89
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Contract Umhlaba for Limpopo
Prevalence study
May 2012
Contract with clear deliverables and
timelines
GL contract template
KR; MTM
Irish Aid
Stakeholder
meeting
23 May
2012
Minutes of meeting.
Political buy in and
local ownership of project
Participant
registration form
KR;
MTM
Survey
preparations
May-
June 2012
Revised tools and
sound logistical arrangements
Smooth
implementation of survey
MTM;
Programme
Officer
Prevalence and
attitudes Survey
June-
July
2012
Minutes of meeting.
Political buy in and
local ownership of project
Participant
registration form
KR;
MTM
PDA data entry May
2012
Completed
database
Research tracking
sheets
Program
me Officer
PDA data analysis June 2012
Graphs and tables of results
Consultant contract
MTM; Program
me
Officer
First cut write up
of the PDA
June
2012
PDA report write up Report Program
me
Officer
Identify and
contract organisation to
assist with “I”
stories
May
2012
Contract with clear
deliverables and timelines
GL contract
template
MTM
Collection of I
stories
May -
July
2012
Written up I stories I stories
guidelines
TVEP,
Munna
ndinyi
90
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Collect administrative
data through Premier’s office
May – July
2012
Administrative data on GBV services in
the province
MOU and contracts
MTM; Program
me Officer
Stakeholder
meetings
Monthly Minutes of
meetings.
Participant
registration form
KR/MTM
/Limpopo staff
Drafting report August
2012
Final report Word document
saved on p drive
MTM;
Programme
Officer
Validation of draft
report by stake
holders
October
2012
Minutes of meeting.
Comments from
draft review
Comments from
draft review
KR;MTM
Finalisation of
report
Week 15
October
2012
Limpopo GBV Final
report in MSWord
Word document
saved on p drive
MTM
Editing Week 22
October 2012
Limpopo GBV Final
report in MSWord
Final word
document saved on p drive
KR;
Editor
Layout and design Week 5
November 2012
Limpopo GBV Final
report in PDF
Final PDF
documents saved on p drive
DL
Printing Week 12
November 2012
1000 printed copies
of Limpopo GBV report
1000 printed
copies of Limpopo GBV
report
TBC
Launch 25 Novemb
er 2012
Launch report Event reflected in GL consolidated
event tracking sheet. Photos and
report uploaded
MTM; Program
me Officer
91
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Findings dissemination
resources
Number of articles produced
Research findings from
Mauritius, western
Cape, KZN and Limpopo
4 commentary
pieces 4 launch
press releases
4 extent fact
sheets 4 Attitudes
fact sheets Country local
government
concepts
Producing different
accessible resources
December 2012
Resources Resources available on the
GL website and p drive
MTM
Cascading the
GBV Indicators to local level
Number of councils
and signed MOUs committed to
implementing the
GBV Indicators research
Commitment
and funds are available
for SA and
Zimbabwe. Promised
funds in Zambia.
Potential
funding in Botswana
10 provinces
of Zimbabwe (=20
councils;
sample sixe =4800)
16 districts of
Botswana (
sample size =6400)
MOUs with
councils and implementing
partners for
the GBV Indicators.
Zimbabwe
Conduct in
country strategic explorative
meetings on partnering in the
GBV indicators
June
2012
Meeting reports
and recommendations
Documents saved
on the p drive
MTM,
PM
Obtaining ethical clearance and
sampling frame
June- July
2012
Ethical clearance, sampling frame
Documents saved on the p drive
MTM
Signing MOUs. Producing work
plans.
June- July
2012
MOUs, work plans, resources
Documents saved on the p drive
PM,CLM
Conduct project briefing meetings
with the 20 anchoring
councils
July Minutes of meetings
Documents saved on the p drive
MTM
Mobilising human, financial and
infrastructural resources
June- July
2012
MOUs, work plans, resources
Documents saved on the p drive
PM, MTM
92
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Translation to Shona and
Ndebele
July Translated questionnaires and
consent forms
Documents saved on the p drive
MTM, Consulta
nt
Obtain Ethics
clearance
June-
July
2012
Revised tools and
sound logistical
arrangements
Smooth
implementation of
survey
PM,
MTM
Inception
Stakeholder
meeting
July
2012
Minutes of meeting.
Political buy in and
local ownership of project
Participant
registration form
PM,
MTM
Contract field researchers
August 2012
Contract with clear deliverables and
timelines
GL contract template
TBC
Field researcher training and
survey
preparation
August 2012
Good quality questionnaire;
sound logistics plan
Questionnares saved on the p
drive
MTM; Program
me
Officer
Prevalence and
attitudes Survey
Septemb
er-October
2012
Minutes of meeting.
Political buy in and local ownership of
project
Participant
registration form
Researc
hers, MTM
Survey data analysis
November 2012
Results tables and graphs
Documents saved on the p drive
MTM; Program
me
Officer
PDA data entry July
2012
Completed
database
Research tracking
sheets
TZ
PDA data analysis August 2012
Graphs and tables of results
Results tables saved on p drive
MTM, TZ
First cut write up
of the PDA
Septemb
er2012
PDA report write up Report TZ
93
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Identify and contract
organisation to assist with “I”
stories e.g Padare and Musasa
June-July2012
Contract with clear deliverables and
timelines
GL contract template
PM, MTM
Training of
trainers for I stories facilitators
July Well trained
facilitators
Training report KR,
MTM
Collection of I
stories
July-
August 2012
Written up I stories I stories
guidelines
PM,
Consultant
Collect
administrative data through
MWAGCD
June–
August 2012
Administrative data
on GBV services
MOU and
contracts
PM
Collection of institutional case
studies on GBV response,
support, prevention and
integrated
approaches
August GBV Institutional case studies with
good quality high res pictures
Case studies submitted and
saved on p drive
PM/TZ
Interrogation and
analysis of
administrative data
Septemb
er2012
Analysis write up-
Chapter 6,7 of draft
report
Draft Chapters
saved on p drive
MTM;
Program
me Officer
Stakeholder briefing /
reference group
meeting
November
Minutes of meetings.
Participant registration form
PM
94
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Drafting report December
2012
Final report Word document saved on p drive
MTM,PM, TZ;
Programme
Officer
Validation of draft report by stake
holders
Week 10 February
2013
Minutes of meeting. Comments from
draft review
Comments from draft review
PM
Finalisation of report
Week 17 February
2013
Zimbabwe GBV Final report in
MSWord
Word document saved on p drive
KR, MTM
Editing Week 24
February
2013
Zimbabwe GBV
Final report in
MSWord
Final word
document saved
on p drive
Editor
Layout and
printing
Week 3
March
2013
Zimbabwe GBV
Final report in pdf
Final word
document saved
on p drive
DL
Botswana
Develop Botswana
GBV at local level technical note and
budget
May
2012
Technical note,
budget
Documents saved
on the p drive
MTM
Meet and share technical note
with BALA, WAD and Ministry of
Local Government
June Meeting notes Documents saved on the p drive
CLM, KB
Meeting with potential councils
e.g Mogoditshane,
Kathleng and
Kweneng
June Meeting reports Documents saved on the p drive
KB,CLM
95
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Obtaining ethical clearance and
sampling frame
June- July
2012
Ethical clearance, sampling frame
Documents saved on the p drive
KB, MTM
Signing MOUs.
Producing work
plans.
June-
July
2012
MOUs, work plans,
resources
Documents saved
on the p drive
KB,CLM
Mobilising human,
financial and
infrastructural resources
June-
July
2012
MOUs, work plans,
resources
Documents saved
on the p drive
KB
Zambia
Follow up on UNICEF proposals
May- June
Feedback from Ministry and from
donor
Communication and Documents
saved on the p drive
FN, MTM
UNICEF
Identify and
approach anchoring
councils
June Meeting reports Documents saved
on the p drive
FN,
MTM
Obtaining ethical clearance and
sampling frame
June- July
2012
Ethical clearance, sampling frame
Documents saved on the p drive
FN,MTM
Signing MOUs. Producing work
plans.
June- July
2012
MOUs, work plans, resources
Documents saved on the p drive
FN
Mobilising human,
financial and
infrastructural resources
June-
July
2012
MOUs, work plans,
resources
Documents saved
on the p drive
FN
8. Action plans
– NAPS
96
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Limpopo Department of
Health Prevention
Promote
Stakeholders that address Gender
Based Violence (GBV) in Vhembe
.
Training of 10 GBV
structures on Community
Capacity Enhancement
Methodology (CCE).
Currently there are 30 GBV structures
indentified the district.
Selection of local Stakeholders
Thulamela=4
Mutale=2 Makhado=3
Musina=1
Community
Capacity Enhancemen
t training Manual is
available and
the training programme
is available Two people
have been trained in the
district.
Villages were
incidents of SGBV is high
are available
One training
of trainers workshop
Arrange Logistics
(venues, catering, invites and
promotional material)
Profiling SGBV structures in
Vhembe for training including
names of people to be trained.
7 days Training facilitation.
June
10 representatives
from GBV structures trained.
Training report NMb Irish Aid
10 GBV
structures trained on
CCE methodology
Trainees
implement the CCE methodology
to the identified Villages.
July-
September
10 GBV structures
trained on CCE methodology
Training report NMb
Develop
comprehensive report on GBV
prevention through CCE
methodology.
October-
November
Report on GBV
prevention through CCE methodology
Report on GBV
prevention through CCE
methodology
NMb
10 Community dialogues on
identified villages
Villages were incidents of
SGBV is high
10 community
dialogues
Negotiating entry to identified
villages
June Community buy in to process
Support letters from community
leaders
NMb
97
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
by implementing CCE Methodology
training.
are available (Cd) facilitated.
Thulamela=4 Cd
Mutale=2 Cd Makhado=3
Cd
Musina=1 Cd.Each
dialogue group will be
comprised by
20 people and each
group will have 3
session. Target
Number=300
people.
Trainees implement the
CCE methodology to the identified
Villages.
July-Sept
Villages trained on CCE methodology
Training report NMb
Develop comprehensive
report on GBV prevention
through CCE
methodology.
October-Novemb
er
Report on GBV prevention through
CCE methodology
Report on GBV prevention
through CCE methodology
NMb
Traditional Leaders
Workshop on
Gender sensitization which
will address prevention of SGBV
(femicide).
Structures of
Traditional
Leaders exist.
2 days
workshop for
20 Traditional
leaders capacitated
on Gender Based
Violence
prevention to address
SGBV (femicide).
Profiling villages
where there is
high incident of SGBV including
femicide.
June 20 traditional
leaders capacitated
Workshop report NMb
2 days facilitation
of the workshop
by Sonke Gender Justice.
July NMb
Review Gender
Sensitization workshop report
Monitor and Evaluate Progress
August-
September
Revised workshop
report.
Draft and Revised
workshop report.
NMb
98
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Develop and Profile
Comprehensive Report
October-Novemb
er
Comprehensive report
Draft and Revised Comprehensive
workshop report.
NMb
Gender
sensitization training to
Men’s football clubs on prevention of
SGBV (femicide)
through One Men Can Campaign.
Men’s
Forums exist in one local
Area. Soccer
Teams are
available.
2 days
training for 15(TOR) Men
Team Leaders from
Football
Teams are capacitated
on Prevention of
SGBV (femicide)
through One
Men Can Campaign(O
MC) by Sonke
Gender
Justice
Profiling and
Identifying Soccer Team Leaders to
be trained on One Men Can
Campaign.
June 15 team leaders
capacitated
Workshop report NMb
Arrange Logistics (venues, catering,
invites and promotional
material)
June NMb
Facilitation of One Men Can
Campaign
Monitor and Evaluate Progress
July-August
NMb
Develop and Profile
Comprehensive
Report Monitor and
Evaluate Progress
September-
October
Comprehensive Report
Comprehensive Report
NMb
Strengthening Stakeholders
Coordination on prevention of SGBV
including femicide
Stakeholders forum in
place
3 GBV Stakeholders
meetings are facilitated
Facilitate GBV Stakeholders
meeting
July-Novemb
er
Meeting reports Registration forms
Meeting reports
NMb
99
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Reference group meetings on
Research Report and GBV Prevention
Strategy
Reference group in
placetion registration
form, event reportsto
door
campaign reports on
terms of reference for
the
partnership.
3 Reference Group
meetings are facilitated
Facilitate Reference group
meeting
July - Novemb
er
Draft Research Report
Draft Research Report
NMb
Promote
Structures that address Gender
Based Violence
(GBV) in Mopani
.
4 dialogues
facilitated at targeted
communities
affected by high incidences of witch
burning and witch craft accusations
SAPS
Records available
Social Services
Report available
Correctional Services
Report available
VEP reports
available
4 dialogues
on witch burning
facilitated at
4 different villages
targeted at 150 people
per village.
(Mopani).
Develop concept
document to outline the
plan.(27/03/2012)
June Concept paper Concept paper NMb
Establish working
committee(14/04/2012)
Facilitate 4
community
dialogues (Mopani)
Metze Village Makgaung Village
Kanana Village Enable Village
July Draft Dialogue
reports
Draft Dialogue
reports
NMb
Review Dialogue
report
August Final dialogue
report
Final dialogue
report
NMb
100
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Monitor and Evaluate Progress
Sept-Dec
Conclusions and recommendations
from dialogues
Final dialogue report
NMb
3 community
dialogues facilitated
at targeted communities
affected by high incidences of
femicides
SAPS
Records
available
Social Services
Report
available
VEP reports
available
3 community
dialogues on
femicides conducted in
villages around
Greater
Giyani targeting 250
people per village.
Develop concept
document to
outline the plan
June Concept paper Concept paper NMb
Establish working
committee
June List of working
committee
members
Signed TORs by
committee
members
NMb
Facilitate 3
dialogues in Ndhambi &
Mageva Village
Mphagani Village Jim Nghalalume
Village
August Event report Participation
registration form, event report
NMb
Review Dialogue report
August Final dialogue report
Final dialogue report
NMb
Monitor and Evaluate Progress
September-
Novemb
er
Conclusions and recommendations
from dialogues
Final dialogue report
NMb
Door to door
programmes
facilitated at
SAPS
Records
available
7 door to
door
campaign
Develop concept
document to
outline the plan.
June Concept paper Concept paper NMb
101
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
affected areas creating awareness
around witchcraft accusations
Social
Services Report
available
Correctional
Services Report
available
VEP reports
available
facilitated in affected
communities addressing
the impact of witch craft
accusations
targeted at 200 people
per activity.
Establish working committees
July List of working committee
members
Signed TORs by committee
members
NMb
Facilitate
community outreach
programme
through door to door campaigns in
Ga Rapitsi village Modubong Village
Shotong Village
Masoma Village Mogapeli Village
Julliesburg Village Review door to
door reports Monitor and
Evaluate the
progress
Septemb
er
Village reports Village reports NMb
102
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Facilitate Community
outreach programme
thorough door to door campaigns
In Namakgale
Village
October Village reports Village reports NMb
Review door to door reports
Monitor and
Evaluate the
progress
October-Novemb
er
Revised reports Conclusions and recommendations
in final door to door campaign
reports
NMb
Girl empowerment
programmes
facilitated at rural schools with the
intention to reduce the vulnerability
towards GBV amongst girls
Teenage
pregnancy
reports.
4 dialogues
empowering
girl children in the rural
schools and addressing
the impact of cultural
practices in
disempowering girl
children conducted
Develop concept
document to
outline the plan.(27/03/2012)
Concept paper Concept paper NMb
Identify affected
disadvantaged
rural schools ( 30/04/2012/)
List of identified
schools and
strategy for accessing schools
Signed
commitment for
participation by school committee
NMb
Establish working committee(13/06/
2012
List of working committee
members
Signed TORs by committee
members
NMb
103
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
targeting 150 learners per
school.
Facilitate the event with
identified schools.
Facilitate the event at
Khethonxulalo
High-7/08/2012
Gijangove- 4/09/2012
(school names
subject to change)
Giyani High-20/09/2012
Event reports Participant registration forms,
Event reports
NMb
Review progress
report
Monitor and evaluate the
progress
Recommendations
based on report
Conclusions and
recommendations in progress report
NMb
104
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Gender sensitization
dialogue for people with disability
facilitated creating awareness around
the myth of
disability and witchcraft
Policy for People with
Disability in place
150 People with
Disability sensitized on
Gender and Gender
Based
Violence as it result from
the status of being
disabled
(Mopani)
Develop concept paper to outline
the plan.(27/03/2012)
June Concept paper Concept paper NMb
Facilitate the event 24/10/2012
October Event reports Participant registration forms,
Event reports
NMb
Strengthening stakeholder relation
Established reference
groups
Signed TORs
3 reference group
meetings
facilitated for effective
progression of the GBV
programme
1st quarter meeting
June Minutes of meeting Meeting reports NMb
2nd quarter
meeting
August Minutes of meeting Meeting reports NMb
3rd quarter
meeting-
Review activity
report.
Monitor and
Evaluate progress.
Novemb
er
Minutes of meeting Meeting reports NMb
Donor reports
105
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
All donors reports and
communication submitted
timeously
Donors requirements are
met.
Reporting requirements
and targets have always
been met
Reporting requirements
and targets continue to
be been met
Writing DFID annual reports
May 2012
Report Report KR,MTM DFID GTF; DFID PPA
Fundraising Amount of funds awarded
EU call for proposals.
Interest expressed by
UNICEF
Zambia UNWomen
Malawi Seychelles
government
Extend the GBV
Indicators project to
local level in
Zimbabwe, Botswana
and Zambia
Develop a technical note for
the local level work.
Apply for donor
funding for the GBV indicators
research implementation at
local level
Ongoing Filled application forms submitted
timeously
Correspondence KR, MTM
P Drive
All relevant
documents
backed up
Monthly Monthly Monthly Monthly updating
and checking
Ongoing P Drive Audit Spot checks MTM;
Program
me Officer
Website
All relevant products up in the
right place, correctly tagged
Updated and relevant website
Ad hoc Monthly Monthly updating Monthly Monthly audit Spot checks MTM; Program
me Officer
Monitoring and
Evaluation
Planning Trimester plan
Weekly priority lists
Calendar entry Event programmes
Editorial plans Publications
distribution plan
GL templates All planning
documents
submitted timeously
Development and
timely submission
of all plans to COO and
Executive assistant
Trimester plan
Weekly priority lists
Calendar entry Event programmes
Editorial plans Publications
distribution plan
Trimester plan
Weekly priority
lists Calendar entry
Event programmes
MTM;
Program
me Officer
N/A
106
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Reporting progress in
implementation of research activities
-Project review report for senior
management -Overall project
tracking sheet -Survey research
tracking sheet
-Political discourse tracking sheet
-Workshop tracking sheet and statistics
Project tracking
sheet templates
All reporting documents
submitted timeously
Compiling and submitting
documents to COO and M and E
Unit
Monthly -Project review report for senior
management -Overall project
tracking sheet -Survey research
tracking sheet
-Political discourse tracking sheet
-Workshop tracking sheet and statistics
-Project review report for senior
management -Overall project
tracking sheet -Survey research
tracking sheet
-Political discourse tracking sheet
-Workshop tracking sheet
and statistics
MTM; Program
me Officer
N/A
GENDER AND MEDIA = SN MEDIA
Project 10: Centres of Excellence for gender in the media
To ensure that at least 100
newsrooms in the
Southern African region have
gender policies that include
targets for gender parity and
sensitivity in the
work place as well as in editorial
content
Increase in the number of
newsrooms that
develop commit to be part of the COE
project.
Increase in the representation and
participation of
women in the media in line with
SADC target of 50% women in all
areas of decision-
making by 2015
31 media houses have
signed
MOUs.
100 newsrooms
who have
committed to the COE
process for three years.
Complete stage 1 with all 100
newsrooms
July-July 100 newsrooms sign MOUs
Situation analysis reports
Opinion and
commentary pieces written up
Stories written by journalists
Updated media
house profiles
Number of signed MOUs In-depth
follow up case
studies of newsrooms that
are implementing their gender
policies
SN (KR) DFID PPA
Complete stage 2 will all 100
newsrooms
July
On the job training and
support: reporting Southern Africa
May-Decembe
r
COE verification
for all participating
media
Septemb
er
107
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
BOTSWANA Increase in the representation and
participation of women in the
media
20% women news sources
7 new media house
profiles
In-house monitoring of all 7
newsrooms
August 2012
7 newsroom profiles updated
7 newsroom profiles on P drive
and website
RvD DFID PPA
Media houses with gender policies
0 newsrooms with gender
policies
7 media houses
complete stages 2,
3,4,5 of the
COEs and adopt gender
policies
Drafting workshops for 7
newsrooms
May-July 7 Gender policies adopted
7 policies signed and adopted
COE verification Gender in
institutional
practice
Action plan 7 media
houses go
through verification
process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media
house score cards
Gender action
plan, core cards
GL DFID PPA
The Echo Gender in media content and
institutional practice
Newsrooms with
gender policies
22% women sources
32% women sources
Stages 4,5 and 6 workshop
May- August
7 gender policies adopted
Stories written by
journalists
Gender policies signed and
adopted; Knowledge and
attitudes surveys Situation analysis
forms for 7 media
houses Media house
score cards
RvD/BK/SN
DFID PPA
Stage 7: Climate change and
sustainable
development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and AIDS
15 Novembe
r
Mmegi 18% women sources
30% women sources
Stage 4,5 and 6 workshop
May- August
108
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Climate change and
sustainable development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and
AIDS
15
Novembe
r
Duma FM 7% women
sources
30% women
sources
Stages 4,5 and 6
workshop
May-
August
Stage 7: Climate change and
sustainable development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and
AIDS
15
Novembe
r
Gabz FM 9% women
sources
30% women
sources
Stages 4,5 and 6
workshops
May-
August
Stage 7: Climate change and
sustainable development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and AIDS
15 Novembe
r
Sunday Standard 19% women sources
30% women sources
Stages 2,4,5 and 6
May- August
109
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Climate change and
sustainable development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and
AIDS
15
Novembe
r
Yarona FM 25% women
sources
35% women
sources
Stages 4,5 and 6 May-
August
Stage 7: Climate change and
sustainable development
31 July
The Voice 17% women
sources
30% women
sources
Stages 4,5 and 6 May-
August
Stage 7: Climate
change and
sustainable development
31 July
Stage 7:Gender
based violence
12
October
Stage 7: HIV and
AIDS
15
November
LESOTHO Increase in the
representation and participation of
women in the
media
33% women
news sources
7 new media
house profiles
In-house
monitoring of all 7 newsrooms
August 6 newsroom
profiles updated
6 newsroom
profiles on P drive and website
SN/Leso
tho office
COE verification Situation
analysis reports and
media house
profiles
7 media
houses go through
verification
process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media house score cards
Gender action
plan, core cards
GL DFID PPA
110
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Lesotho Times/Sunday
Express
25% women sources
35% women sources
Stage 1, 2,3,4 and 5
June-August
Gender policies adopted
MOUs signed
Stories written by
journalists
Gender policies and MOUs on P
drive
Knowledge and attitudes surveys
Situation analysis
forms for 7 media houses
Media house score cards
SN/Lesotho
office
DFID PPA
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and
governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7: Gender based violence
12 Novembe
r
Harvest FM 43% women sources
50% women sources
Stage 1, 2 and 5 June-August
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and
Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7: Gender based violence
12 Novembe
r
LENA Stage 1, 2, and 5 June-August
Stage 7:
Understanding the context
4 August
111
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7: Gender
based violence
12
Novembe
r
Informative
Newspaper
Stage 1, 2,4 and
5
June-
August
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender
based violence
12
Novembe
r
Public Eye 12% women
sources
30% women
sources
Stage 1, 2 and 5 May-
August
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
112
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7:Gender based violence
12 Novembe
r
PC FM 38% women
sources
48% women
sources
Stage 1, 2 and 5 May-
August
Stage 7: Understanding
the context
4 August
Stage:7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender based violence
12 Novembe
r
MoAfrika 44% women
sources
50% women
sources
Stage 1, 2 and 5 May-
August
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender based violence
12 Novembe
r
LTV 46% women sources
50% women sources
Stage 1, 2,3,4 and 5
May-August
113
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Understanding
the context
4 August
Stage 7:
Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender
based violence
12
November
Radio Lesotho 33% women
sources
43% women
sources
Stage 1, 2,3,4
and 5
May-
August
Stage 7: Understanding
the context
4 August
Stage 7:
Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender
based violence
12
November
Lesotho Today 40% women
sources
50% women
sources
Stage 1, 2,3,4
and 5
May-
August
Stage 7: Understanding
the context
4 August
114
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender
based violence
12
Novembe
r
Catholic Radio Stage 1, 2,3,4
and 5
May-
August
Stage 7: Understanding
the context
4 August
Stage 7: Constitutional and
legal rights and Governance
5 August
Stage 6: Opinion
and commentary
31
August
Stage 7:Gender
based violence
12
Novembe
r
DRC Increase in the
proportion of women sources in
newsrooms and
participation in decision making
19% women
sources
30% women
sources
In-house
monitoring of all 6 newsrooms
August Updated media
house profiles
Profiles on P drive
and website
DS/LV DFID PPA
COE verification Situation
analysis
reports and media house
profiles
7 media
houses go
through verification
process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media
house score cards
Gender action
plan, core cards
GL DFID PPA
Forum de As Newsrooms that 13% women 30% women Stages 1,2 May-June MOUs Gender policies DS/LV DFID PPA
115
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Uhuru
develop gender policies
sources sources Stage 6: Opinion and commentary
28 March Situation analysis
reports
Opinion and commentary
pieces written up
Stories written by
journalists
signed and adopted;
Knowledge and attitudes surveys
Situation analysis forms for 7 media
houses
Media house score cards
Stage 7: Understanding
the context
27 March
Stage 7: Climate change and
sustainable
development
31 July
Stage 7:
Constitutional and legal rights and
governance
28
August
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and AIDS
13 Novembe
r
Sango Malamu 7% women sources
30% women sources
Stages 1,2 May-June
Stage 6: Opinion
and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate
change and sustainable
development
31 July
Stage 7: Constitutional and
legal rights and
governance
28 August
116
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
Top Congo
20% women
sources
30% women
sources
Stages 1,2 May-
August
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate
change and sustainable
development
31 July
Stage 7:
Constitutional and
legal rights and governance
28
August
Stage 7: gender
based violence
12
November
Stage 7: HIV and AIDS
13 Novembe
r
RTGA
24% women sources
34% women sources
Stages 1,2 May-August
Stage 6: Opinion
and commentary
28 March
Stage 7: Understanding
the context
27 March
117
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Climate change and
sustainable development
31 July
Stage 7:
Constitutional and legal rights and
governance
28
August
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
Agence
Congolaise de
Presse
10% women
sources
30% women
sources
Stages 1,2,3,4
and 5
May-June
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate
change and sustainable
development
31 July
Stage 7:
Constitutional and
legal rights and governance
28
August
Stage 7: gender
based violence
12
November
118
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: HIV and AIDS
13 Novembe
r
Numerica
30% women
sources
40% women
sources
Stages 1,2 May-June
Stage 6: Opinion
and commentary
28 March
Stage 7: Understanding
the context
27 March
Stage 7: Climate
change and
sustainable development
31 July
Stage 7:
Constitutional and legal rights and
governance
28
August
Stage 7: gender
based violence
12
Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
Le Potential, 14% women
sources
30% women
sources
Stages 1,2 May-June
Stage 6: Opinion
and commentary
28 March
Stage 7:
Understanding
the context
27
March
Stage 7: Climate
change and
sustainable development
31 July
119
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and governance
28 August
Stage 7: gender
based violence
12
November
Stage 7: HIV and
AIDS
13
November
L’Observeteur
10% women sources
30% women sources
Stages 1,2 May-June
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate change and
sustainable
development
31 July
Stage 7:
Constitutional and
legal rights and governance
28
August
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and AIDS
13 Novembe
r
La reference
19% women sources
30% women sources
Stages 1,2 May-June
Stage 6: Opinion
and commentary
28 March
120
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Understanding
the context
27 March
Stage 7: Climate
change and
sustainable development
31 July
Stage 7:
Constitutional and legal rights and
governance
28
August
Stage 7: gender
based violence
12
Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
Digital Congo
9% women
sources
30% women
sources
Stages 1,2 May-June
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate change and
sustainable
development
31 July
Stage 7:
Constitutional and
legal rights and governance
28
August
121
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
RTNC Radio
27% women
sources
37% women
sources
Stages 1,2 May-June
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
Stage 7: Climate
change and sustainable
development
31 July
Stage 7:
Constitutional and
legal rights and governance
28
August
Stage 7: gender
based violence
12
November
Stage 7: HIV and AIDS
13 Novembe
r
RTNC TV
27% women sources
37% women sources
Stages 1,2 May-June
Stage 6: Opinion and commentary
28 March
Stage 7:
Understanding the context
27
March
122
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Climate change and
sustainable development
31 July
Stage 7:
Constitutional and legal rights and
governance
28
August
Stage 7: gender based violence
12 Novembe
r
Stage 7: HIV and
AIDS
13
Novembe
r
MADAGASCAR Gender in media
content and
institutional practice
Newsrooms with
gender policies
26% women
news sources
36% women
sources
In-house
monitoring of all 7
newsrooms
May-
August
6 newsroom
profiles updated
6 newsroom
profiles on P drive
and website
DS/LV/S
N
DFID PPA
4 media
houses with gender
policies
7 media
houses with gender
policies
Stage 3 ,4 and 5
for 4 media houses
May-
August
4 gender policies
adopted
8 MOUS signed
8 Updated
newsroom profiles
Stories written up
Gender policies
on P drive and website
MOUs on p drive
Situation analysis forms
Media house score cards
IT/Claud
ia/LV
DFID PPA
COE verification Situation analysis
reports and
media house profiles
7 media houses go
through
verification process
COE verification in all newsrooms
September 2012
Frequence Plus Gender in media content and
institutional
practice
14% women sources
30% women sources
Stages 2 4 June
Stage 6 August
Stage 7:
Understanding
the context
30
Septemb
er
Stage 7: Climate
change
30
October
123
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Gender based violence
15 October
Stage 7: Constitutional and
legal rights
30 Novembe
r
Stage 7: HIV and AIDS
November
Snic-Midi 14% women
sources
30% women
sources
Stages 1 31 May
Stage 2 15 June
Stage 5 30 June
Stage 6 August
Stage 7:
Understanding the context
30
September
Stage 7: Climate
change
30
October
Stage 7: Gender
based violence
15
October
Stage 7: Constitutional and
legal rights
30 Novembe
r
Stage 7: HIV and AIDS
November
The Express 58% women
sources
58% women
sources
Stages 1 30 June
Stage 2 15 June
Stage 6 August
Stage 7:
Understanding the context
30
September
Stage 7: Climate
change
30
October
Stage 7: Gender based violence
15 October
124
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights
30 Novembe
r
Television
Madagascar
28% women
sources
38% women
sources
Stages 1 30 June
Stage 2 15 June
Stage 6 August
Stage 7: Understanding
the context
31 May
Stage 7: Understanding
the context
30 Septemb
er
Stage 7: Climate change
30 October
Stage 7: Gender based violence
15 October
Stage 7:
Constitutional and legal rights
30
November
RNM 29% women
sources
39% women
sources
Stages 1 30 June
Stage 2 30 June
Stage 6 30 June
Stage 7:
Understanding
the context
30
Septemb
er
Stage 7: Climate
change
30
October
Stage 7: Gender based violence
15 October
Stage 7:
Constitutional and legal rights
30
November
Evitras 26% women 36% women Stages 1 1 June
Stage 2 14 June
125
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 6 30 August
Stage 7: Understanding
the context
31 May
Stage 7: Understanding
the context
30 Septemb
er
Stage 7: Climate change
30 October
Stage 7: Gender
based violence
15
October
Stage 7:
Constitutional and
legal rights
30
Novembe
r
MALAWI Gender in media
content and institutional
practice
26% women
news sources
36% women
sources
In-house
monitoring of all 12 newsrooms
August 10 newsroom
profiles updated
10 newsroom
profiles on P drive and website
DN/SN DFID PPA
5 media houses with
MOUS
6 media
houses with updates
situation analysis
10 Media house MOUS
10 situation
analysis forms
24/25 May May-June 6 media house MOUs
6 updated media house profiles
Opinion and
commentary pieces written up
Stories written by journalists
MOUs
Score cards
Opinion and
commentary pieces
TBC/SN DFID PPA
COE verification Gender in
institutional practice and media
house content
Situation
analysis reports and
media house
profiles
10 media
houses go through
verification
process
COE verification in
all newsrooms
Septemb
er 2012
126
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Joy Radio Gender in media content and
institutional practice
14% women
sources
30% women
sources
Stage 6 17/18 May
Stage 7: Understanding
the context
31 August
Stage 7: gender based violence
31 October
Stage 7: HIV and
AIDS
30
November
Guardian
Newspapers
13% women 30% women
sources
Stages 1 30 June
Stage 6 15 June
Stage 7: Understanding
the context
31 August
Stage 7: gender
based violence
31
October
Stage 7: HIV and AIDS
30 Novembe
r
Radio Islam 25% women sources
35% women sources
Stages 1,2 30 June
Stage 6 24/25
May
Stage 7: Understanding
the context
31 August
Stage 7: gender based violence
31 October
Stage 7: HIV and
AIDS
30
November
MIJ FM
Stages 1,2 30 June
Stage 5 30 June
127
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 6 24/25 May
Stage 7: Understanding
the context
31 August
Stage 7: gender based violence
31 October
Stage 7: HIV and
AIDS
30
November
Radio Maria
Stages 1,2 30 June
Stage 6 15 June
Stage 7: Understanding
the context
31 August
Stage 7: gender
based violence
31
October
Stage 7: HIV and AIDS
30 Novembe
r
Dzimwe
Stages 1,2 30 June
Stage 6 15 June
Stage 7:
Understanding the context
31
August
Stage 7: gender
based violence
31
October
Stage 7: HIV and
AIDS
30
Novembe
r
Trans World
Radio
Stage 6 24/25
May
128
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Understanding
the context
31 August
Stage 7: gender
based violence
31
October
Stage 7: HIV and AIDS
30 Novembe
r
Nation/Nation on Sunday
18% 30% Stages 1,2,3,4,5 May-July
31% 41% Stage 6 24/25
May
Stage 7: Understanding
the context
31 August
Stage 7: gender based violence
31 October
Stage 7: HIV and
AIDS
30
November
Capital FM 9% women 30% women
sources
Stage 6 24/25
May
Stage 7:
Understanding the context
31
August
Stage 7: gender
based violence
31
October
Stage 7: HIV and AIDS
30 Novembe
r
FM 101
Stage 6 24/25
May
Stage 7: Understanding
the context
31 August
129
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: gender based violence
31 October
Stage 7: HIV and AIDS
30 Novembe
r
Radio Zodiak 16% women 30% women sources
Stage 6 15 July
Stage 7: Understanding
the context
31 August
Stage 7: gender
based violence
31
October
Stage 7: HIV and AIDS
30 Novembe
r
MAURITIUS Gender in media content and
institutional practice
19 % women news sources
30% women sources
In-house monitoring of all 4
media houses
August Newsroom profiles updated
Newsroom profiles on P drive
and website
TBC/SN DFID PPA
COE verification Situation analysis
reports and media house
profiles
7 media houses go
through verification
process
COE verification in all newsrooms
September 2012
Verification reports, media
house score cards
Gender action plan, core cards
GL DFID PPA
MBC Gender in media content and
institutional practice
28% women 38% women sources
Stage 2 August Updated newsroom profiles
Opinion and
commentary
pieces written up
Stories written by journalists
Score cards, Knowledge and
attitudes forms Knowledge and
attitudes forms
LV DFID PPA
Stage 7:
Understanding the context
July
Stage 7: Media
management and editing
August
Stage 7:
Constitutional and legal rights and
governance
Septemb
er
130
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Education
September
Stage 7: Productive
resources,
employment and economy
October
Stage 6: Opinion
and commentary
October
Stage 7: Health
and HIV and AIDS
Novembe
r
Le Mauricien 14% women 30% women sources
Stage 2 August
Stage 7:
Understanding
the context
20 June
Stage 7: Media
management and editing
15 July
Stage 7:
Education
Septemb
er
Stage 7: Productive
resources, employment and
economy
October
Stage 6: Opinion and commentary
October
Stage 7: Health
and HIV and AIDS
Novembe
r
La Sentinelle 20% women 30% women
sources
Stage 2 July
Stage 6 31 May
Stage 7: Understanding
the context
25 June
131
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Media management and
editing
20 July
Stage 7:
Education
Septemb
er
Stage 7: Productive
resources,
employment and economy
October
Stage 6: Opinion and commentary
October
Stage 7: Health
and HIV and AIDS
Novembe
r
Le Defi Plus 21% women 31% women sources
Stage 2 15 June
Stage 6 25 May
Stage 7:
Understanding the context
30 June
Stage 7: Media
management and editing
25 July
Stage 7: Education
September
Stage 7:
Productive resources,
employment and
economy
October
Stage 6: Opinion
and commentary
October
Stage 7: Health and HIV and AIDS
November
132
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
MOZAMBIQUE Gender in media content and
institutional practice
14% women
sources
30% women sources
Stage 8 : In-house monitoring
for all 10 media houses
August 10 updated media house profiles
Updated profiles EN
DFID PPA
COE verification Situation
analysis reports and
media house profiles
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media house score cards
Gender action
plan, core cards
GL
Television de
Mocambique 19% women
Stage 1 31 May 10 MOUs signed
Updated media
house profiles
10 gender policies
adopted
MOUs on P drive
and website
Scorecards KAS forms
EN/SN
30% women sources
Stage 2 15 June
Stage 3 and 4 30 June
Stage 5 and 6 31
August
Stage 7:
Understanding the context
30 May
Radio Mozambique 12% women
30% women
sources
Stage 1 31 May
Stage 2 15 June
Stage 3 and 4 30 June
Stage 5 and 6 31
August
Stage 7:
Understanding
the context
30 May
Stage 7:
Education and
training
15
Septemb
er
Stage 7:
Productive resources,
employment and
economy
30
September
133
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and governance
October
Stage 7: Gender
based violence
10
November
Stage 7: HIV and
AIDS
11
November
Stage 7: Peace building
15 Decembe
r
Noticias 11% women 30% women sources
Stage 1 31 May
Stage 2 15 June
Stage 3 and 4 30 June
Stage 5 and 6 31
August
Stage 7:
Understanding
the context
31 July
Stage 7:
Education and training
15
September
Stage 7:
Productive resources,
employment and
economy
30
September
Stage 7:
Constitutional and
legal rights and governance
October
134
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Gender based violence
10 Novembe
r
Stage 7: HIV and
AIDS
11
Novembe
r
Stage 7: Peace
building
15
Decembe
r
Domingos 12% women 30% women
sources
Stage 1 31 May
Stage 2 10 June
Stage 3 and 4 31 May
Stage 5 and 6 31 August
Stage 7: Understanding
the context
30 May
Stage 7: Education and
training
15 Septemb
er
Stage 7: Productive
resources, employment and
economy
30 Septemb
er
Stage 7: Constitutional and
legal rights and
governance
October
Stage 7: Gender
based violence
10
Novembe
r
135
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: HIV and AIDS
11 Novembe
r
Stage 7: Peace
building
15
Decembe
r
Zambeze 16% women 30% women
sources
Stage 1 31 May
Stage 2 15 June
Stage 3 and 4 31 May
Stage 5 and 6 31 August
Stage 7:
Understanding the context
30 May
Stage 7: Education and
training
15 Septemb
er
Stage 7: Productive
resources,
employment and economy
30 Septemb
er
Stage 7: Constitutional and
legal rights and
governance
October
Stage 7: Gender
based violence
10
Novembe
r
Stage 7: HIV and
AIDS
11
Novembe
r
136
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Peace building
15 Decembe
r
Savanna 19% women
sources
30% women
sources
Stage 1 31 May
Stage 2 30 June
Stage 3 and 4 31 May
Stage 5 and 6 31 August
Stage 7:
Understanding the context
30 May
Stage 7:
Education and training
15
September
Stage 7: Productive
resources,
employment and economy
30 Septemb
er
Stage 7:
Constitutional and legal rights and
governance
October
Stage 7: Gender
based violence
10
Novembe
r
Stage 7: HIV and
AIDS
11
Novembe
r
Stage 7: Peace
building
15
Decembe
r
Radio Muthyana
Stage 1 31 May
Stage 2 10 June
137
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 3 and 4 31 May
Stage 5 and 6 31
August
Stage 7: Understanding
the context
30 May
Stage 7: Education and
training
15 Septemb
er
Stage 7:
Productive
resources, employment and
economy
30
Septemb
er
Stage 7: Constitutional and
legal rights and governance
October
Stage 7: Gender
based violence
10
November
Stage 7: HIV and
AIDS
11
November
Stage 7: Peace building
15 Decembe
r
Magazine Independente
Stage 1 30 May
Stage 2 10 June
Stage 3 and 4 31 May
Stage 5 and 6 31
August
138
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Understanding
the context
30 May
Stage 7:
Education and
training
15
Septemb
er
Stage 7:
Productive
resources, employment and
economy
30
Septemb
er
Stage 7:
Constitutional and
legal rights and governance
October
Stage 7: Gender
based violence
10
November
Stage 7: HIV and AIDS
11 Novembe
r
Stage 7: Peace building
15 Decembe
r
Canal de Mocambique
12% women sources
30% women sources
Stage 1 31 May
Stage 2 20 June
Stage 3 and 4 31 May
Stage 5 and 6 31
August
Stage 7:
Understanding
the context
30 May
139
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Education and
training
15 Septemb
er
Stage 7:
Productive
resources, employment and
economy
30
Septemb
er
Stage 7: Constitutional and
legal rights and governance
October
Stage 7: Gender
based violence
10
November
Stage 7: HIV and
AIDS
11
November
Stage 7: Peace building
15 Decembe
r
Diario de Mocambique
10% women sources
30% women sources
Stage 1 31 May
Stage 2 15 June
Stage 3 and 4 31 May
Stage 5 and 6 31
August
Stage 7:
Understanding
the context
30 May
Stage 7:
Education and
training
15
Septemb
er
140
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Productive
resources, employment and
economy
30 Septemb
er
Stage 7: Constitutional and
legal rights and governance
October
Stage 7: Gender
based violence
10
November
Stage 7: HIV and
AIDS
11
November
Stage 7: Peace
building
15
December
NAMIBIA Gender aware media content and
institutional
practice
Increase in the
representatio
n and participation
of women in the media
33% women news sources
In-house monitoring of all 4
newsrooms
August 4 newsroom profiles
4 newsroom profiles updated
EB/SN
COE verification Situation
analysis reports and
media house profiles
7 media
houses go through
verification process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media house score cards
Gender action
plan, core cards
GL
NBC TV and Radio 25% women
sources
35% women
sources
Stage 1 June 4 signed MOUs
Situation analysis
MOUs on p drive
KAS forms Update media
EB/SN
Radio Live 10% women 30% women Stage 2 July
141
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
sources sources Stage 3 and 4 July- August
reports
Gender policies adopted
house profiles
Stage 5 August
Stage seven: Understanding
the context
20 August
Stage6: Opinion and commentary
21 August
Stage 7: Media Management and
editing
27 Septemb
er
Stage 7: Constitutional and
legal rights and
governance
28 Septemb
er
Stage 7:Gender
based violence
30
October
Stage 7: HIV and AIDS
30 Novembe
r
Base FM 23% women sources
33% women sources
Stage 1 May-June
Stage 2 June
Stage 3 and 4 June-July
Stage 5 July-August
Stage seven:
Understanding the context
20
August
Stage6: Opinion
and commentary
21
August
Stage 7: Media
Management and
editing
27
Septemb
er
142
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and governance
28 Septemb
er
Stage 7:Gender
based violence
30
October
Stage 7: HIV and
AIDS
30
Novembe
r
NAMPA
Stage 1 May-June
Stage 2 June
Stage 3 and 4 June-July
Stage 5 July-August
Stage seven: Understanding
the context
20 August
Stage6: Opinion and commentary
21 August
Stage 7: Media
Management and editing
27
September
Stage 7:
Constitutional and legal rights and
governance
28
September
Stage 7:Gender based violence
30 October
Stage 7: HIV and AIDS
30 Novembe
r
143
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
SOUTH AFRICA Gender aware media content and
institutional practice
20% women sources
30% women sources
Stage 8 : In-house monitoring
for all media houses
August 10 updated media house profiles
Updated profiles SN
3 community
media houses with
gender policies
16 media
houses with draft gender
policies
10 media
houses with gender
policies
Stage 5 for the 10
community radio stations
May-June 10 gender policies
adopted
Adoption reports SN/TN
Lebowakgomo
community radio
Stage 1 meeting 23 May
2012
Meeting report Participants’ list KR
Greater Tzaneen
Community Radio
Stage 2: situation
analysis
30 June Situation analysis
reports
Media house
scorecards
Scorecards and
reports on P drive and website
TN (SN)
Palaborwa Radio In-house
monitoring
training
29 June Training reports Participants’ lists TN
Univen radio Stage 5: policy
adoption
31 July Gender policies
adopted and action plans
developed
Policies on P drive
and website
SN/TN
Zebediela Radio Baseline in-house monitoring
1-31 July Baseline data for all community
media
Databases and profiles
TN/SN
Sekgosese Radio Stage7: Understanding
the context: SADC Protocol
31 August
Training reports
Stories written by journalists
Participants lists, KAS forms
SN/TN/Sheila
Musi Radio Turf
Musina FM
Moletsi FM
GT FM
Botlokwa FM
Stage 7: Media
management and
editing
31
August
144
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Constitutional and
legal rights and governance
1 Septemb
er
Stage 7: Climate
change and sustainable
development
1
September
Stage 7: gender based violence
15 October
Peace building 15 October
Stage 7: HIV and
AIDS
16
October
Kaya FM 29% women 39% women sources
Stage 1 June Signed MOUs Situation analysis
reports Adopted gender
policies
MOUs on P drive KAS forms
Scorecards
SN/TN
Stage 2 July
Stage 3 July-
August
Stage 4 July-
August
Stage 5 September
Stage 7:
Understanding the context
October
Stage 7: Media
Management and editing
Novembe
r
Stage 7: Gender based violence
November
City Press 21% women 31% women
sources
Stage 1 June
Stage 2 July
Stage 3 July-August
145
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 4 July-August
Stage 5 September
Stage 7:
Understanding the context
October
Stage 7: Media
Management and editing
Novembe
r
Stage 7: Gender
based violence
Novembe
r
SEYCHELLES:
Seychelles
Nation
Gender in media
content and
institutional practice
31% Women
sources
Seychelles
Nation 21% women
sources
41% women
sources
31 % women
sources
Inception
workshop and
situation analysis
July Workshop report Participants’ lists
and KAS forms
LV/SN
(KR)
DFID PPA
Drafting workshop July Draft Gender Code
of ethics
Draft code
Adoption of gender policy
31 August
Gender Code of ethics
Code on website and p drive
Stage 8 : In-
house monitoring for Seychelles
Nation
July Updated media
house profiles
Updated profile
Stage 7:
Understanding
the context
August Training reports
Stories written by journalists
Participants’ lists
and KAS forms
Stage7: Media
management and
editing
August
Stage 7: Gender
based violence
October
Stage 7: Health and HIV and AIDS
November
146
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
SWAZILAND Gender in media content and
institutional practice
19% women
sources
30% women
sources
Stage 8 : In-house monitoring
for all 6 media houses
August 6 updated media house profiles
Updated profiles HDS/SN
DFID PPA
COE verification Situation
analysis reports and
media house profiles
6 media
houses go through
verification process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media house score cards
Gender action
plan, core cards
SBIS 30% women
sources
40% women
sources
Stage 1,2 May-July MOU, updated
media house profile
MOU and profile
on p drive Gender policy on
p drive and website
Stories written by
journalists
Stage 3 and 4 July-
August
Draft gender
policy
Stage 5 August Policy adopted
Stage 7:
Understanding the context
31
August
Stories written by
journalists
Stage 7:Media
management and editing
31
August
Stage 7: Gender
based violence
Novembe
r
Stage 7: HIV and
AIDS
Novembe
r
Times of Swaziland
15% women 30% women sources
Stage 1 and 2 May-July MOU, updated media house
profile Draft gender
policy
Policy adopted
MOU and profile on p drive
Stage 3 and 4 July-
August
Score cards KAS forms
Gender policy on p drive and
website
Stage 5 August
Stage 7:
Understanding the context
31
August
147
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7:Media management and
editing
31 August
Stage 7: Gender
based violence
Novembe
r
Stage 7: HIV and AIDS
November
Swazi Observer 22 % women 32% women
sources
Stage 1 and 2 May-July MOU, updated
media house profile
Draft gender policy
Policy adopted
MOU and profile
on p drive
Stage 3 and 4 July-
August
Scorecards
KAS forms Gender policy on
p drive and website
Stage 5 August
Stage 7: Understanding
the context
31 August
Stage 7:Media
management and
editing
31
August
Stage 7: Gender
based violence
Novembe
r
Stage 7: HIV and AIDS
November
Swazi TV 18% women 30% women
sources
Stage 1 and 2 May-July MOU, updated
media house profile
Draft gender policy
Policy adopted
MOU and profile
on p drive Gender policy on
p drive and website
Stage 3 and 4 July-August
Stage 5 August
Stage 7: Understanding
the context
31 August
Stage 7:Media management and
editing
31 August
Stage 7: Gender based violence
November
148
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: HIV and AIDS
November
Voice of the Church
Stage 1 and 2 May-July MOU, updated media house
profile
MOU on p drive HDS/SN
Stage 3 and 4 July-August
Draft gender policy
Score cards KAS forms
Stage 5 August Policy adopted Adoption report
Stage 7: Understanding
the context
31 August
Stories written up Stories written up
Stage 7:Media management and
editing
31 August
Stories written up Stories written up
Stage 7: Gender based violence
November
Stories written up Stories written up
Stage 7: HIV and
AIDS
Novembe
r
Stories written up Stories written up
Channel Swazi 18% women
sources
30% women
sources
Stage 1 and 2 May-July MOU, updated
media house
profile
MOU
Stage 3 and 4 July-
August
Draft gender
policy
Score cards
KAS forms
Stage 5 August Policy adopted Adoption report
Stage 7:
Understanding
the context
31
August
Stories written up Stories written up
Stage 7:Media
management and editing
31
August
Stories written up Stories written up
Stage 7: Gender
based violence
Novembe
r
Stories written up Stories written up
Stage 7: HIV and AIDS
November
Stories written up Stories written up
149
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
TANZANIA Gender in media content and
institutional practice
21 % women sources
31% women sources
In-house monitoring for 8
media houses
August Newsroom profiles updated
Newsroom profiles on P drive
and website Scorecards
KAS forms Participants lists
Stories written up
AO/GM/SN
COE verification Situation
analysis
reports and media house
profiles
7 media
houses go
through verification
process
COE verification in
all newsrooms
Septemb
er 2012
Verification
reports, media
house score cards
Tanzania Broadcasting
Television (TBC)
22% women 32% women sources
Stage 5 31 May
Gender policy adopted
Stage 7: Climate change
21 May Updated media house profiles
Opinion and commentary
pieces written up
Stage 7:
Education and training
22 May
Stage 7:
productive resources,
employment and economic
resources
23 May
Stage 7: Gender based violence
12-13 Novembe
r
Health and HIV and AIDS
14-16 Novembe
r
Mwananchi Communications
17% women 30% women sources
Stage 7: Climate change
21 May
Stage 7:
Education and training
22 May
150
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: productive
resources, employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV
and AIDS
14-16
November
Free media
Stage 7: Climate
change
21 May
Stage 7:
Education and
training
22 May
Stage 7:
productive resources,
employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV and AIDS
14-16 Novembe
r
Clouds Entertainment
23% women 33% women sources
Stage 7: Climate change
21 May
Stage 7:
Education and training
22 May
151
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: productive
resources, employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV
and AIDS
14-16
November
Radio Tumaini Stage 1 31 May
Stage 7: Climate change
21 May
Stage 7:
Education and training
22 May
Stage 7:
productive resources,
employment and economic
resources
23 May
Stage 7: Gender based violence
12-13 Novembe
r
Health and HIV and AIDS
14-16 Novembe
r
Upendo Radio Stage 7: Climate change
21 May
152
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Education and
training
22 May
Stage 7:
productive
resources, employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV
and AIDS
14-16
November
Uhuru
Publications
33% women 43% women
sources
Stage 7: Climate
change
21 May
Stage 7:
Education and training
22 May
Stage 7:
productive resources,
employment and
economic resources
23 May
Stage 7: Gender based violence
12-13 Novembe
r
Health and HIV and AIDS
14-16 Novembe
r
BTL Stage 7: Climate change
21 May
153
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Education and
training
22 May
Stage 7:
productive
resources, employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV
and AIDS
14-16
November
The Express 22% women 32% women
sources
Stage 7: Climate
change
21 May
Stage 7:
Education and training
22 May
Stage 7:
productive resources,
employment and
economic resources
23 May
Stage 7: Gender based violence
12-13 Novembe
r
Health and HIV and AIDS
14-16 Novembe
r
Lady Band Stage 7: Climate change
21 May
154
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: Education and
training
22 May
Stage 7:
productive
resources, employment and
economic resources
23 May
Stage 7: Gender
based violence
12-13
November
Health and HIV
and AIDS
14-16
November
ZAMBIA Gender in media
content and institutional
practice
14% women
sources, situation
analysis reports and
action plans
30% women
sources
In-house
monitoring for 6 media houses
August Newsroom profiles
updated
Newsroom
profiles on P drive and website
PS/SN
COE verification 6 media houses go through COE
verification
process
September 2012
Media house profiles, score
cards, verification
reports
Score cards
Christian Voice Stages 3 and 4 28/29
May
6 gender policies
adopted
3 MOUS signed
Gender policies
on p drive and
website Stage 5 16 June
Stage 6: Opinion
and commentary
31
August
Stage 7: Understanding
the context
12 October
Stage 7:Media Management and
editing
15 Novembe
r
155
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 7: HIV and AIDS
16 Novembe
r
New Vision
26% women 36% women
sources
Stages 3 and 4 28/29
May
Stage 5 16 June
Stage 6 31 August
Stage 7: Understanding
the context
12 October
Stage 7:Media Management and
editing
15 Novembe
r
Stage 7: HIV and AIDS
16 Novembe
r
Yatsani radio 13% women 30% women sources
Stages 3 and 4 28/29 May
Stage 5 16 June
Stage 6 31 August
Stage 7:
Understanding the context
12
October
Stage 7:Media
Management and editing
15
November
Stage 7: HIV and AIDS
16 Novembe
r
Times of Zambia 12% women 30% women sources
Stage 1 and 2 30 June
Stage 3 and 4 15 July
156
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Stage 5 15 August
Stage 6: Opinion and commentary
30 August
Stage 7:
Understanding the context
12
October
Stage 7:Media
Management and editing
15
November
Stage 7: HIV and
AIDS
16
November
ZNBC radio and
TV 14% women
30% women sources
Stage 1 and 2 30 June
Stage 3 and 4 15 July
Stage 5 15
August
Zambia Daily Mail 16 % women 30% women sources
Stage 1 and 2 30 June
Stage 3 and 4 15 July
Stage 5 15
August
Stage 6: Opinion and commentary
30 August
Stage 7:
Understanding the context
12
October
Stage 7:Media Management and
editing
15 Novembe
r
ZIMBABWE Gender in media content and
institutional
17 % women news sources
30% women sources
Stage 7: HIV and AIDS
16 Novembe
r
Newsroom profiles updated
Newsroom profiles on P drive
and website
TM/SN
DFID PPA
157
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
COE verification practice Situation analysis
reports and media house
profiles
11 newsrooms
go through verification
process
COE verification in all newsrooms
September 2012
Verification reports, media
house score cards
Gender action plan, core cards
Radio Dialogue 24% women 34% Stage 7: media Management and
editing
15 June Radio programmes and opinion and
commentary pieces produces
Stage 7: Constitutional and
legal rights and governance
18-22 June
Stage 7: Peace
building
6-10
August
Updating stage 2 15 June Updated media
house profile
Profile on P drive
Zimpapers Draft gender policy
Policy adoption
Stage 5 30 June Gender policy adopted
Policy on P drive and website
Herald 13% women
30% women sources
Stage 7: Media
management and editing
16-20
July
Score cards,
Knowledge and attitudes forms,
opinion and commentary
pieces
Tracking sheet,
participants lists, score cards
Sunday Mail 14% women 30% women
sources
Stage 7: Constitutional and
legal rights and governance
10-14 Septemb
er
Manica Post 22% women 32% women
sources
Stage 7: Peace
building
10-14
September
H-Metro 49% women 50% women
sources
Stage 7: Gender
based violence
29 Oct-2
November
158
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
B Metro 19% women 30% women sources
Stage 7: HIV and AIDS
29 Oct-2 Novembe
r
Zim-travel 45% women 50% women
sources
Stage 1,2,3,4 30 June
Chronicle 15% women 30% women sources
Stage 5 31 July
Sunday News 20% women
30% women sources
Stage 7:
Constitutional and legal rights and
governance
27-31
August
Umthunywa 27% women 37% women sources
Stage 7: Peace building
27-31 August
Kwayedza 14% women
30% women sources
Stage 7: Gender
based violence
22-26
October
Stage 7: HIV and
AIDS
22-26
October
Standard 22% women 30% women Stage 1,2,3,4 June-July
Stage 5 31 July
Stage 7:
Understanding the context
16-20
July
Stage 7:
Constitutional and legal rights
10-14
September
Stage 7: Peace
building
10-14
September
Stage 7: Gender based violence
29 Oct-2 Novembe
r
Stage 7: HIV and AIDS
29 Oct-2 Novembe
r
159
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Zim Independent 12% women sources
30% women sources
Stage 1,2,3,4 June-July
Stage 5 31 July
Stage 7:
Understanding the context
16-20
July
Stage 7: Gender
based violence
29 Oct-2
November
Stage 7: HIV and AIDS
29 Oct-2 Novembe
r
News day 13% women sources
30% women sources
Stage 1,2,3,4 30 June
Stage 5 31 July
Stage 7:
Understanding the context
16-20
July
Stage 7: Gender
based violence
29 Oct-2
November
Stage 7: HIV and
AIDS
29 Oct-2
November
Project 11: Advocacy-Gender Summit 2013
Gender and Media Summit and
awards 2012
Profiling Centres of excellence for
gender in media
and in local government
Past summits
N/A Concept paper
30 June Concept paper
Summit pamphlets
Concept paper on website
Summit checklist
SN/AJW (KR)
N/A N/A Identification of
venue
15 June Booking
confirmation
Booking
confirmation to CEO
SN/AJW
160
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
N/A All media and local
government facilitators
trained
Planning meeting for
media and local government
facilitators
25-31 August
16 Days country action plans
Action plans and training report
SN/AJW (KR)
M and E Number of score cards and KAS
forms collected from all media
COES. Up to date
media tracking sheet
N/A N/A Media COE monthly tracking
sheet measuring progress against
set timelines
May-December
Tracking sheet Monthly reports TN/SN
Media house scorecards
May-December
Scorecards that indicate change in
media house employees
perception of
performance on gender
Monthly hard files with country and
media house breakdown
TN/SN
KAS forms May-
December
KAS forms for all
media COE indicating changes
in knowledge and attitudes around
gender
KAS forms in hard
files every month
TN/SN
Website Visibility for media programme work
N/A N/A Creating and maintaining
pages for all media COEs
All reports of
activities uploaded on the
website
31 May 100 media COE pages
Media sections of the website
TN/SN
Revising media main pages and
sub pages
30 June Revised pages Write ups SN
161
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Photos Increase in the number of media
photos on the GL photo gallery
Good country spread of photos
N/A N/A Collecting and uploading media
COE photos for all stages of the
COE process.
May-December
Good quality marketable photos
from across the SADC region
Photos on the GL photo gallery on a
monthly basis
TN
P drive Improvement in the
P drive filing system
N/A N/A On-going filing
of final media programme
documents
May-
December
Up to date p drive P drive TN/SN
Donors Sustainability for the media
programme
N/A N/A DFID PPA report 31 May Report Report to COO SN
N/A N/A
Explore funding
opportunities in
the region
May-
December
Funding
applications
Applications SN
Gender in Media Regulation
To use the SADC
Protocol on Gender and
Development to advance gender
equality in and
through the media, especially
the target of 50% women by 2015;
the imperative to
ensure equal voice by women
and men in the media and the
provisions for
mainstreaming gender in media
laws, policies and in media training.
Strengthening of
efforts to promote gender equality in
and through the media at a macro
level
No of
regulators with Gender
Codes of Ethics
Seychelles
Media Commission
adopting Gender Code
of Ethics
Draft gender
code of ethics for Seychelles Media
Commission
June-
August
Gender codes of
ethics adopted
Adoption report
SN/LV FES
Inception workshop and
situation analysis
July-August
Workshop report Participants’ lists and KAS forms
LV/SN (KR)
Drafting workshop July Draft Gender Code of ethics
Draft code
Adoption of code 31 August
Gender Code of ethics
Code on website and p drive
162
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
12. GENDER AND MEDIA DIVERSITY CENTRE (SC/ DK)
MOUs
To ensure proper
coordination and management of
the GMDC
No of new
partnerships and MOU’s signed with
media training institutions.
The GMDC
has signed ten MOUs,
seven with academic
institutions
and three with media
NGOs
Midlands
State University
Finalise six MOUs
June Monthly
institutional audit
M&E reports;
website
SC DANIDA
lovelife June
PANOS July
University of
Zambia
August
University of Swaziland
September
Malawi Polytechnic
October
Telcon with GMDC institutional
members
Eight advisory
group meetings at
the start of
the period
GMDC advisory
group, members,
international
members
Sending out note to all proposing
date
Annotated agenda
Confirm telephone
numbers
Minutes of the meeting
July Minutes of the telcon – 9th
advisory group meeting
Annotated agenda; Minutes
on website
SC DANIDA
163
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Advisory group meeting
Advisory group
meetings
One physical meeting
Discuss the work of the GMDC
July/ August
Report-10th advisory group
meeting; GMDC workplan
Reports SC DANIDA
GEM Networks
Gender and Media
Networks
Telcon with Gender
and Media networks
Seven
country networks
registered
Seven
country networks
Sending out note
to all proposing date
Agenda
Confirm telephone numbers
Minutes of the
meeting
July Minutes of the
telcon
Minutes on the
website
SC DFID/
DANIDA
Number of partnerships and
MOUs signed with the GEM networks
GEMSA network
members who are
registered in-
country’s
1. GEM Tanzania
2. GEM Zambia
3. GEM Plus
4. MWO – Mauritius
5. UCOFEM 6. FPPE
7. Bomwa
Sign GEM Networks as
GMDC members
July MOUs; Work plans MOUs SC DFID/ DANIDA
E-resources
To produce an
informative monthly
newsletter
No of newsletters
produced; feedback
12 produced
each month for the last
two years
1 x monthly
Diversity Exchange
newsletter
Editorial plan
Writing up
content
July 1 Diversity
Exchange newsletters this
period
Newsletters DK (SC)
164
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
To produce an informative
monthly newsletter
No of newsletters produced; feedback
12 produced each month
for the last two years
5 x monthly Gender
Justice – 2015 Yes we
can newsletter
Editorial plan
Writing up content
Aug - Dec
5 newsletters this period
Newsletters DK/ SC
Seminars
To host monthly
seminars that stimulate debate
on topical gender and media issues
Extent to which
GMDC generates debate and
influences discourse on critical gender
issues.
At least 12
seminars a year have
been conducted
Reports on
12 seminars x 3 years =
36 seminars. No of
participants in the
seminars
(target 20 x 12 x 3) =
720 No of
participants
in cyber dialogues
(target 20 x 12 x 3) =
720
Provision of
contraception to teenagers
12 July Reports from
seminars; partnerships
Records of
seminars Documenting of
debates generated as a
result of seminars (e.g. media
clippings).
Products from these debates
and how they are circulated, e.g.
checklist of
progressive leadership.
DK
Traditional Courts Bill
25 July
Launch of the SADC Protocol
Barometer 2012
Aug-Sep
SA Women’s Day 9 August
Harmful
traditional
practices – “Changing the
rivers flow”
24
Septemb
er
Gender and
decriminalisation
of freedom of expression laws in
South Africa
19
October
165
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Sixteen Days debates (climate
change; violence against WIP;
maternal health)
28 Novemb
er – 10 Decemb
er
Internships
To provide the
opportunity for students to grow
and develop in
this area of work through
structured internships
Impact of
internships on career and
development
12 interns
trained during the
period 2011/
2012
8 interns for
the period 2012/ 2013
Putting out advert
for interns
June Call for internships Response to
adverts
SC
Recruiting interns from three
academic institutions (DUT;
MIJ; Wits)
June Internship recruitment forms
Recruitment forms
Engage with institutions on
expectations
June Assessments Diaries
Job descriptions for interns
June Job descriptions Contracts
Intern orientation July Three interns secured
Website
Exit interviews
with current interns (Loverage
Nhamoyebonde;
Goderich Sikwana; Cynthia
Kalizinje; Juliane Bockmuhl)
June Exit interviews Learning journey SC/
Interns/ Prog
Manager
s
13. Opinion and Commentary Service and VRC
English
Editorial planning Editorial plans Editorial plans for
Editorial plan 1
Youth month 21 May Editorial plan P-drive SC
166
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
each month over the past
years
Editorial plan 2
Father’s Day 12 June Editorial plan
Put out a call for articles on
Phenomenal
Women to be published in
August
June Phenomenal women booklet
Editorial plan 3
Women’s Month series
HOS series
12 July Editorial plan
Editorial plan
4
Heritage month
series
12
August
Editorial plan
Editorial plan
5
SA Press Freedom
Day; Heritage
Day; climate change
10
Septemb
er
Editorial plan
Editorial plan 6
Sixteen Days; World Food Day;
climate change
10 October
Editorial plan
Editorial plan 7
Climate change; Sixteen Days
10 Novemb
er
Editorial plan
Writers supported in writing and
publishing opinion pieces in the
mainstream
media
Extent to which articles are used
Feedback on articles and case
studies on how
these generate debate
Feedback from writers
Approximately 120 articles
produced each year
used 1.5
times
40 articles used an
average of 3.5 times
Commissioning opinion pieces
from SADC and beyond
Monthly At least ten articles a month; 120 per
year; 50 per year on Protocol
average; 30 on
climate change; usage x 4 (up from
2.5); at least two new writers per
Continuous Records of usage;
reflections by writers; case
studies of debates
generated.
SC Hivos
DFID PPA
Giving feedback
to writers
Publishing articles on the platform;
tracking usage
167
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
month.
Capacity building for journalists and
marketing the service to editors
Number of journalists trained
Zimbabwe and SA
dominate the list of
writers; South Africa
dominates
the list of newspapers
that republish
opinion
pieces
Malawi Stage 6 Media COEs training
24-25 May
Increased usage of opinion pieces;
Increased number of new writers
Opinion and Commentary
Service tracking sheet
SC DFID PPA
Zambia August (TBD)
French
Editorial planning Editorial plans Editorial
plans for each month
over the past years
Editorial plan
1
Various themes;
climate change
21 May Editorial plan P-drive MAS
(SC)
HIVOS
DFID –
PPA Editorial plan
2
Fathers Day; LG
election series;
climate change
10 June Editorial plan
Editorial plan
3
HOS series;
climate change
10 July Editorial plan
Editorial plan 4
Climate change 10 August
Editorial plan
168
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Editorial plan 5
Climate change 10 Septemb
er
Editorial plan
Editorial plan
6
Climate change;
Sixteen Days
10
October
Editorial plan
Editorial plan 7
Climate change; Sixteen Days
10 Novemb
er
Editorial plan
Write French opinions and
commentaries
Extent to which there is public
debate on the Protocol as well as
climate change
issues.
72 new articles per
year and 24 translated
articles
24 new and 8 translated
articles used an average
of 3 times
Commissioning opinion pieces
from DRC, Mauritius and
Madagascar
Monthly At least five articles a month; 60 per
year; 25 per year on Protocol average
usage x 3 (up from
1.5); at least one new writer per
month
Continuous Records of usage;
reflections by writers; case
studies of debates
generated
MAS
Giving feedback to writers
Publishing articles on the platform;
tracking usage
Portuguese
Editorial planning Editorial plans One editorial
plan since service was
launched
Editorial plan
1
Various themes;
climate change
21 May Editorial plan P-drive BV (SC) HIVOS
DFID PPA Editorial plan
2 Fathers Day; climate change
10 June Editorial plan
Editorial plan 3
HOS series; climate change
10 July Editorial plan
Editorial plan
4
Climate change 10
August
Editorial plan
169
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Editorial plan 5
SA Press Freedom Day; Heritage
Day; climate change
10 Septemb
er
Editorial plan
Editorial plan
6
Sixteen Days;
World Food Day; climate change
10
October
Editorial plan
Editorial plan
7
Climate change;
Sixteen Days
10
November
Editorial plan
New Portuguese speaking
audience, the
work of GL is leveraged through
new media service
New Francophone and English
Service.
20 articles per annum
(including
climate change) used
an average of 3 times.
Commissioning opinion pieces
from Mozambique
and Angola
Monthly Will anchor Lusophone Service
from Maputo
Feedback from stories, feedback,
tracking of usage.
BV
Giving feedback
to writers
Publishing articles on the platform;
tracking usage
Liaise with potential writers
and editors in Mozambique and
Angola
Ongoing New writers and editors
(Mozambique and Angola).
Continuous Records of usage;
reflections by writers; case
studies of debates generated
BV
170
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Cross cutting
Sustainability and
growth of GL Commentary
service
Increase in number
of sales of commentaries
One a month Two a month Marketing plan
Budget and fundraising
Publicising
Lusophone Service
May -
December
Six-month
commentary service plan that
incorporates
training initiatives, marketing and
promotion and fundraising.
Plan, correspond,
response to this
SC
Increased
outreach across SADC
No of new writers
and outlets 51 new
writers in 2011/ 2012
for the English
Service
Get 75 new
writers for English
Service; 30 for
Portuguese
Service; 10 for
Francophone Service
Country visits and
opinion and commentary
training workshops and
capacity-building
Over the
year
New outlets, new
writers
Stories written
after trainings, workshop reports,
media usage
SC/
MAS/ BV
Virtual Resource Centre
To develop and
maintain the VRC
and make it a useful tool for
trainers
No of VRC
produced on
relevant themes, extent to which
used by trainers
3000
clippings on
the database
20 a month
from HQ
5 in French 5 in
Portuguese 5 from each
country
office
Daily media
monitoring
Classifying
clippings and uploading on the
database
Monthly 60 clippings per
month
Website DK/
Country
PAs/ POs
Hivos
171
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Analysis of VRC similar
to commentary
service needed
5 a month from HQ, 4
in French (Mauritius
and Madagascar),
2 in
Portuguese
2 each from each country
office
Gather and put up case studies,
publicise these
Monthly 20 VRC’s per month Website DK/ Country
PAs/ POs
Hivos
Taking the media to task through
Gender and media networks
Media Alerts and highlights
To be established
One from each country
Lodging complaints, filing
responses; writing up case studies
June - Decemb
er
Number of complaints taken
up
Case studies SC/ Network
facilitators
14. GMDC Journal
Issue 10 routinely distributed to
strategic partners,
libraries and donors
Who receives publications, in
what time frame
Strategic distribution
list (2011)
All publications
distributed in
this way
Distribution of 500 copies of
GMDJ 10
June GMDJ strategic distribution list
Spot checks and feedback
DK (TP)
172
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Aligning the next journal to the
next GEMSA/GJLG summit
Send out an email to the GMDC
advisory group to suggest theme
Suggested theme(s)
Theme Fine-tuning the theme and
drafting concept
August Sending out a call for contributions
Editorial plan SC
15. Training - Gender and media literacy
South Africa
To run one
strategic local media literacy
with a key partner – Love Life
No of participants
from GL and Love Life
In the past
GL has run media
At least 20
participants trained;
produce popular
education materials for
the Sixteen
Days
Gender
mainstreaming module
29 May Projects Report; Website SC/ KR
Monitoring and Evaluation
30 May
Projects 3 July
Graduation 12 July
Regional
To replicate media literacy
projects in all
SADC countries and to segment to
different targets:
No of letters to the press; call in to
radio talk shows.
No of complaints taken up.
New forms of
4 countries in the region
have run
media literacy
courses.
8 countries x 20 media
literacy
graduates each year=
160 each
Revising training manual
June KAS Reports
Projects
Assessment of the level of gender
and media
knowledge and skills and changes
in attitudes at
SC DANIDA; DFID
Updating pack July
173
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
general public; schools; women
decision-makers; local government.
alternative media developed
year TOT; establishing partnerships
between institutions and
GEM networks
July/ August
three levels
Implementation September;
October; Novemb
er
Graduation 10 Decemb
er
M and E
Automation of
M&E reports
Online forms Automated
reports
Automation
of the Media
alerts and highlights;
French, English and
Portuguese reports
Designing of
forms
May Online forms Automated
reports
VN (SC)
Opinion and
commentary tracking sheet
and comments on
website
Quality of reports
and corrective action taken
Monthly
reports
Monthly Updated monthly Monthly Updated monthly GL Tracking
Sheets
SC (FH);
MAS; BV
Case studies on
how articles spark debate
Extent to which the
service moves gender discourse
forward
Monthly
reports
Monthly Updated monthly Monthly Updated monthly GL Tracking
Sheets
SC
GL in the News Quality of reports and corrective
action taken
Monthly reports
Monthly Updated monthly Monthly Updated monthly GL Tracking Sheets
DK
174
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Media Literacy monthly tracking
sheets
Quality of reports and corrective
action taken
Monthly reports
Monthly Updated monthly Monthly Updated monthly Media Lit Tracking Sheet
SC
Queries Quality of reports
and corrective
action taken
Monthly
reports – 50
queries responded to
in 2011/2012
Ten queries
responded to
every month
Updated monthly Monthly Queries report Monthly report DK
GMDC Institutional
Quality of reports and corrective
action taken
Monthly reports – ten
institutions and media
NGOs with MOUs
Two academic
institutions and two
media NGOs
Updated monthly Monthly GMDC Institutional audit
SC
Virtual Resource
Centre - Clippings
Quality of reports
and corrective action taken
Monthly
reports – 3475
clippings
2011/ 2012
60 clippings
per month
Updated monthly Monthly Clippings report DK
Media Alerts and
Highlights
Quality of reports
and corrective action taken
Monthly
reports – 61 case studies
2011/2012
20 case
studies per month
Updated monthly Monthly Media Alerts and
Highlights
DK
Website
All relevant products up in the
right place, correctly tagged
Currency and relevance of GMDC
website
Ad hoc Monthly Weekly updates Over the year
Monthly audit Spot checks SC/ DK
List serve
Updating GMDC specific list serves
Contacts database Over 10 000 contacts
Updating the GMDC specific
listserves
Monthly SA media list
GMDC
Institutional
List serves SC/ MAS/
BV/ DK
175
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Ensuring the list serves are being
used
Monthly lists Francophone
lists
Lusophone lists Sending in new
contacts to be
added to the list-serve
Monthly
Photos
Uploading all GMDC photos on
the gallery
Over 5000 photos
At least 10 photos
uploaded every month
Uploading photos from GMDC
events
May-August
Photos Photo gallery DK
P-drive
All relevant documents
backed up
Monthly Monthly Monthly Monthly updating and checking
Ongoing P Drive Audit Spot checks DK (SC)
Donors
All donors reports
and
communication submitted
timeously
Donors
requirements are
met.
Reporting
requirements
and targets have always
been met
Reporting
requirements
and targets continue to
be been met
DFID PPA/ DFID 22 May Report Report SC
GTF 30 June
HIVOS 30 June
DANIDA 30 June
176
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Explore funding opportunities
DANIDA/ HIVOS/ DFID
funding
1. Ford Foundati
on 2. ANIC –
African Innovatio
n News
Challenge
3. Kellogg 4. ACBF
5. UNESCO
6. OSF-SA
Researching on issues that are
funded
Submit proposals
June-Decemb
er
Proposals; funding Proposals submitted
SC/ KR
MONITORING AND EVALUATION; KNOWLEDGE AND LEARNING
Tools and Systems
Finalise GMDC automated
reports
Well-functioning automated report
Manual reports
All reports automated
Finalise all GMDC reports
31 May Automated reports Analysis VN/FH/KR
Automate partnership report
Well-functioning automated report
Manual reports
All reports automated
Finalise all GMDC reports
31 May Automated reports Analysis VN/FH/KR
Enter data for
attitudes and knowledge
All data entered
and ready for analysis
2011 data 4500 each
for the region
Data entering 1 June Data Analysis FH/SM/L
P
Analysis of
attitudes and knowledge
Analysis included in
Barometer
2011
Barometer
Analysis for
2012 Barometer
Data analysis in
SPSS
Week 4
June
Report Analysis included
in Barometer
MTM
Enter data for citizen score cards
All data entered and ready for
analysis
2011 data 3140 for the region
Data entering 1 June Data Analysis FH/SM/LP
Analysis of score cards
Analysis included in Barometer
2011 Barometer
Analysis for 2012
Barometer
Data analysis from Excel
Week 4 June
Spreadsheet Analysis included in Barometer
LM/ LJN
Monthly and annual reports
177
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Timeous monthly reports
Previous months reports
2011 reports Four sets of reports
Reports run 1st of month
Reports Analysis FH/KR
Reports sent to managers for
verification
2nd-6th of the
month
Reports returned and checked by
ME manager
7th of the
month
Reports generated and
filed
8th-10th of the
month
Files circulated to managers, CEO,
COO
11th-14th of the
month
ME discussed at management
meet
15th of the
month
Audio visual resources
To archive GL
audio visual resources
No of clips filed New All audio clips
filed
Find a good
archiving system
By Jan Audio visual archive Reports on clips AN (JS)
Photolibrary
To archive and track GL
photographs
Increase in captioned high
resolution images
To be added At least 60 new high
quality
images per country
Liaise with country staff to
gather images
every month
By Decemb
er 2012
Photographs MandE reports JS
GL website
Up to date website
All sections of the GL website up to
date and increase
in unique visits
To be added A 10% increase in
unique visits
Develop and implement a
marketing
By Decemb
er2012
Monthly reports MandE reports JS
New media
178
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
To leverage GL website,
resources and profile using new
media
Extent to which GL’s website visits
increase through new media tools
Baseline to be added
Increased hits on
website, more “likes”
and “follows”
Keep Facebook and Twitter
updated.
New Facebook campaigns: Holla
Back and 16 Days
Monthly New media report GL website report
Website hits
JS (Creativ
e Spark)
List serve and contacts database
Regularly updated data bases
Monthly statistics 7330 contacts in
data base
At least 30 new contacts
per month.
Ensure contacts from forms are
uploaded into database
Monthly Contacts database Tracking sheets and monthly
reports; annual analysis.
FH
Knowledge products
JS
Knowledge networks
Research
Populating the
research portal
Monthly research
dataset report
483 research
items
At least 10
new research
links per month; work
on backlog (34 missing
for target)
Contact
institutions of
higher learning and locate
research.
Monthly Research database Monthly research
database report
JS
Publications
179
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Up to date database
2011 year end report
1146 publications
At least 10 new
publications per month;
work on backlog (36
needed to
reach target) and clean
Mona’s old office
Search for unique resources
Monthly Publication database
Monthly research database report
JS
All GL pubs are
routinely distributed to
strategic partners, libraries and
donors
Who receives
publications, in what time frame
Strategic
distribution list (2011)
All
publications distributed in
this way
GMDJ 10
Barometer
June
August
Strategic
distribution
Spot checks and
feedback
JS/
Programme
Managers
E storage Routine E filing A few gaps but mostly
there
All pubs on P drive – word,
low res, high
res
File every time new item
produced and
delivered.
upon delivery
JS (DL)
Resource Centre
To maintain a
state of the art unique reference
library
No of new
acquisitions.
661 books
(unique collection) in
library
The GMDC
library is being used
At least five new
users a month
June-
August
Various physical
products
Track no of
acquisitions; library usage and
queries.
JS
P-DRIVE
All relevant documents
backed up
Monthly Monthly Monthly Monthly updating and checking
Ongoing P Drive Audit Spot checks JS/FH
180
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
INSTITUTIONAL STRENGTHENING
IT
Software
Software Asset
Management System
Monthly Software
management reviews
Trimester
reports for Software
Assets
Trimester
reports for Software
Assets
Software Licences
tracking, deployment list
Monthly Software Asset
register
Software Asset
register
TP/MM
Hardware
Equipment
cupboard
Equipment is well
kept and equipment losses are
minimised
Equipment
has not always been
checked out
Equipment
always signed for
Issuing out
equipment to staff
On-
going
Staff must sign for
all equipment issued to them and
all equipment must
be returned in good working condition.
Record book TP
Routine maintenance
In- house IT matters at GL and
the Cottages
Functional systems at all times and
staff are able to carry on with their
duties
Three days a week visits
by the consultants.
One day a week visits
by the consultants.
Coordinate the in-house IT queries;
manage the consultant
On-going
IT Queries dealt with on time.
Number of queries each
month is reduced and dealt with
effectively and
timeously
TP (MM)
Feedback on
tasks performed by IT Consultant
and IT Systems manager
On-
going
Written record of
Feedback to staff on IT tasks
Performed on each computer
Feedback and
confirmation of items working
from the responsible staff
member to IT dept (reciprocal)
TP (all
staff)
Disaster Recovery
Planning
Back Up E mail , File
Server Back up
Sustainable
Data Back up
Daily, Weekly and
monthly back up
On-
going
Back up Back up TP/MM
Investigate online backup options
June Online backup proposal
Online backup proposal
TP/MM
181
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Creation of every user on the
domain to have supporting
documentation
Update profiles and produce Monitoring
reports per IT Policy
New Adherence to IT Policy
CEO to approve all users created
on Domain and their access levels
CEO to sign off server generated
report for users in
the domain
Monthly Audit trails for all activities
Monthly users and access levels
reports
No unknown users on the
server
TP
Equipment audit Functioning
equipment
New 2012
Equipment
audit
Finalise the
equipment audit
and submit proposal to
procure new equipment where
these are old or non-functional
May-
June
Equipment audit Procurement TP
Skype Functional systems
at all times and staff are able to
carry on with their
duties
Being used
effectively one on one
by
governance; not yet for
groups
All staff;
teleconferences
To ensure that all
staff have access to, training in and
use Skype; that
we can have Skype teleconf
with FO/SO
On-
going
Reduced costs;
increased efficiency Functional VPN
Record of
problems Phone bills; staff
comments
TP
Implementation of
Pastel stock
system for publications
Regular accurate
reports on stock ,
distribution list
Excel spread
sheet
Fully
automated
system in pastel
Investigate and
institute system
May Functional system Monthly reports TP/MM/
KR
Monitoring and evaluation
Generating IT reports to inform
management of
the IT activities
Regular accurate reports on stock
IT reports have always
been
produced monthly
Monthly IT reports
Produce Internet Usage reports
Monthly Monthly IT reports Monthly IT reports
TP/MM
Produce updated
Mailing lists
Produce Domain
Activity reports
182
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
PHYSICAL ASSET MANAGEMENT
Physical infrastructure
Compliance with council by laws
GL Offices are regularised by
Johannesburg City Council
Council approval
Compliance with council
by laws
Follow up with town planning
consultant on regularising the
GL offices – 9 Derrick Avenue
and 28 Marcia
Street
June Council approval Council approval VB
Insurance
All Assets for Regional and
Satellite offices are insured
Insurance cover for all assets
Insurance policy , Asset
List
Insurance policy
Update insurance policy per every
purchase, adherence to
insurance
requirements
On-going
Insurance Policy Insurance Policy VB
Routine office maintenance
Routine office
maintenance
Clean and healthy
environment.
Good but not
enough attention to
green office
Green office Ensuring that the
offices are properly
maintained and kept clean at all
times.
Staff training on green office
On-
going
Offices and all
public spaces are cleaned by 8.30
every morning. The fridge, cupboards,
storerooms and
windows are cleaned once a
week and all the plants are watered
twice a week. Waste sorted.
Paper recycled
Compliance with
policy
VB, JC
183
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Security Proper security at all times.
No break ins for several
years; no one hurt or
injured
No break ins; no one hurt
or injured
Ensuring that the premises are kept
secure at all times
Ongoing The last person to leave must alarm
the offices and properly lock up.
The front security door must be
closed at all times.
Safety records All
Administration
Stationery Sufficient stock at all times.
Orders on time
Maintain orders on
time
Ordering and issuing stationery
to staff members
Ongoing Stationery stock are monitored and
replenished in good time. All staff must
sign for stationery issued to them.
Timely delivery Reqn forms
Receptionist
Photocopying
carried out in cost effective manner
Paper wastage
Back and front copies
Colour copies
Tracking per dept
System not
well adhered to
System clear
(strengthen policies).
Clear policy and
implementation
Ongoing Photocopy reports Photocopy
tracking sheet to be established
VB/ MM
Reception Client satisfaction Phone
always answered
during office
hours after three rings;
answer phone on
after office
hours
Phone always
answered during office
hours after
three rings; answer
phone on after office
hours
Answering calls
and receiving visitors
Ongoing Calls must be
answered within three rings and
must be effectively
dealt with. Visitors must be well
received and helped promptly.
Spot checks on
reception
LP / VB
HUMAN RESOURCES
Strategy HR 2012/2013
Strategic plan, including budget,
staff deployment, capacity building
Draw up HR
Strategy plan for GL
Report
submitted to Senior
Management
HR strategy plan June HR 2012/2013
Strategic plan
HR strategy plan VB
184
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Compliance
Compliance
with statutory requirements
Compliance 2012 UIF,
SARS and UIF
Submission
of returns
Follow up with
Workmen’s compensation and
finalise
registration and reporting SM case
May Registration Registration VB
Register new staff with UIF
Ongoing
Registration certificate
Registration certificate
VB
Submission of EMP501 to SARS
31 May EMP501 return EMP501 return BM
Submission of EMP201 monthly
Monthly EMP201 returns EMP201 returns YM/BM
Recruitment and retention
Managing recruitments and
retention
All adverts are given enough time
to circulate and all applications are
treated as
important and are considered.
All posts advertised
except internal
promotions;
head hunting
All posts advertised
except internal
promotions;
head hunting
Sending out adverts; Log all
applications on the tracking
sheet; creating
the files for the posts; divide the
files per country and in alphabetic
order. File all
applications as they are received
in the order of letter, CVs then
samples of work.
As required
Adverts prepared on time and allow
two weeks before closing. Files
created on the day
the adverts are published
Recruitment files and records
VB
185
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Selected candidates are given a chance
and vacancies are filled in the least
possible time and with the best
available candidates
Interviewees notified a
week in advance.
Written assignment
sent out in
advance. Interviewees
notified of the outcome
as soon as
possible and offer letters
prepared for successful
candidates
Interviewees notified a
week in advance.
Written assignment
sent out in
advance. Interviewees
notified of the outcome
as soon as
possible and offer letters
prepared for successful
candidates
Setting up interviews
As required
Interview records Feedback from staff, evaluators,
HR expert
VB
Recruit the Senior Accountant
None Recruitment to be
finalised by June
Finalise compilation of
CVs and shortlisting and
schedule
interviews
June Shortlisting, interviews, score
sheets
Recruitment files and records
VB
186
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Issuing new contracts to staff
and updating personnel
records.
Complete personnel files and accessible
staff information
All Staff contracts
scanned, registered
and filed both in the
files and on
R drive. Contracts
tracking sheet and
staff files
updated regularly
All Staff contracts
scanned, registered
and filed both in the
files and on
R drive. Contracts
tracking sheet and
staff files
updated regularly
Renewing of new contracts for staff
members. Scanning, filing
and recording the on the contracts
tracking sheet as
well as updating the staff file
documents checklist
Ongoing Contracts Feedback VB
Salaries
Payroll and staff leave
administration.
Staff paid on time, accurate leave
records at all times.
Staff paid on time.
Staff paid on time,
accurate leave records
at all times.
Monthly pay run, bonus pay run,
Updating Staff Leave, producing
monthly pay
summaries and leave summaries
for review
Ongoing Payslips, leave records,
Staff paid on time, accurate
leave records at all times.
VB
GL Workman’s
Compensation
Workman’s
compensation
forms with Dep. Labour
All outstanding
information with
the Department of Labour
Leave
Annual and Time in Lieu leave
administration
Leave reconciliation Annual leave and time in
lieu leave
reconciliation
Reconcilled leave
Monthly annual and time in lieu
leave
reconciliation
Monthly Leave reports
Leave reports VB
Induction
187
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Induction: New staff, interns and
consultants feel welcome and
settled in
Extent to which new staff, interns
and consultants settle in
comfortably and understand what
Gender Links does
and where they fit in the whole
picture.
Keep updating GL in brief
Ongoing Updated GL in brief GL in brief 2012 VB/BM
1 induction every
trimester and as needed.
Staff induction and orientation.
Ongoing The induction pack handed to each
person as they arrive. New staff
introduced to everyone and given
a brief of each
programme area by the responsible
programme managers
Induction pack VB
Performance management
Performance agreements
signed and
evaluations held regularly,
providing feedback loop,
improving
performance
No evaluation forms are lost and
accessibility of
evaluations
Filing of performance
agreements and
evaluations in staff files and R
drive
June All PA s are filed as soon as they are
ready both in staff
Files and on R drive
VB
Capacity
building
188
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Staff development plan
Targeted support and growth
Ad hoc Comp well-
coordinated plan
Managers reports from evaluations
Draw up staff development plan
June Plan Quality of plan; staff motivation
VB/ BM/ CEO/PM
Staff development
budget and fund raising
Finances for staff
development
Ad hoc 1% of staff
salaries
Implement staff
capacity building plan per approved
Danida budget
June Staff training Staff training VB/BM
Key on the job training
undertaken in response to gaps
identified
No who complete module
New All GL managers
HR for managers August Classes No who graduate and feedback
No who graduate None All GL staff Gender training feedback and
graduation
Ongoing Certificates No who graduate and feedback
KR/PM trained
as
assessors
No who complete
module
All managers
helped to design
manual
All managers
and programme
staff
Writing Once a
trimester
Improvement in
writing
Staff awards CLM
No who graduate 12 completed
basic French
course
TBD –
voluntary
Languages:
French,
Portuguese
This
trimeste
r
Determine next
steps
Degree of
proficiency
VB
Well being
More formal
approach to team building leads to
stronger teams
Well planned and
implemented programme
2012 Plan Team
building
Reviving the
wellness programme and
preparing the plan and budget
May Wellness plan and
budget
Wellness plan and
budget, meetings
VB/Com
mittee
Sense of belonging
among staff members
All Staff’s
Birthdays celebrated in
the first year
All Staff
Birthdays are celebrated
Celebrating staff
members birthdays
Monthly All staff members’
birthdays celebrated; gifts &
cakes purchased
Staff birthday
celebrations
VB
189
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Better team spirit Only one unit lunch held in
the last year
3 Unit lunches
Unit lunches Quarterly
3 Unit lunches Unit lunches taking place
Committee
Fun activities Good team and
relationships
building
Walking New
activities as
proposed by WC
To be determined This
trimeste
r
To be determined Staff feedback VB,
Committ
ee
Internal communication-Intranet
Gender Linked Intranet First intranet was
established in 2008
Updated intranet at all
times
Finalise the intranet with
consultant
Weekly Updated intranet Updated intranet and staff
feedback
VB/ staff
Review Corporate
Services forms
Reviewed forms 2012 forms 2013 forms Review all forms
for Corporate services and
upload on the
intranet and on the P drive
May Reviewed CS forms Reviewed CS
forms
VB/SFC/
BM
WEBSITE
Update the about us page
Publicity and transparency
Ongoing Weekly Regular updating the about us
section of the GL website
Weekly, monthly
Web pages Website VB
P AND R DRIVE
Regular updating R drive updated Irregular Monthly Monthly updating and verification
Monthly R drive directory and update
Spot checks VB/ BM/ CLM
MONITORING AND EVALUATION
Automated Staff
and board profiles
Staff and board
profile
Monthly Monthly with
average age and length of
service
Work with
consultant to automate the
register and monthly updating
thereafter
June Staff and board
profile
Database VB/BM
190
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Tighten control on the payroll and
leave administration
process
Payroll and leave details are kept up-
to-date and accurate
New Monthly production of
reports
Payroll and leave reports
Monthly Payroll and leave reports
Reports VB
FINANCE
FINANCIAL PLANNING
Clear budget lines
for all entities
Detail and clarity of
budget; compliance with donors
One
comprehensive budget for
GL by donor and project
GL budget by
donor and project with
updated exchange
rates
Formulate new
budget lines for the new financial
year
May Revised Budget
lines for current FY. Budget lines for
new FY.
Quarterly reports,
audit
BM
Consolidated strategic budget
for all countries
Detail and clarity of budget
2012 Strategic
budget
2013 Strategic
budget
Finalise the consolidated
Strategic budget
June Strategic budget Strategic budget BM
Register of donors All donor reports are prepared on
time.
Established annually
Continue to establish
annually
Create the donor register for new
FY
May Donor register Annual report, correspondence
with donors
BM
Contracts scanned and filed
Complete and accessible
documentation
All contracts are
automatically scanned and
filed
All contracts automatically
scanned and filed
Update files for donor contracts
and consultants’ contracts
On-going
Donor file, consultant
contracts file
P Drive SFC
Scanning and e
filing of all contracts from
donors, consultants.
On-
going
E filed contracts on
p drive; consultants contracts registers
P Drive SFC
191
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Improve cash flow management by
projecting expected
expenditure and planning
accordingly
Cash flow is properly managed
and a healthy liquidity position is
maintained
New All managers Assist managers with project
budgets and preparing detailed
cash flow requirements for
the year
Monthly Project budgets and cash flow
projections
Project budgets and cash flow
projections
BM
Decentralised accounting
system that can
be deployed to country offices
and can incorporate multi
currencies
New accounting system
Pastel partner
New system to be under
trial in the
second trimester
Identify different systems that can
be used, evaluate
options and choose the most
appropriate system
June – august
New accounting system
New accounting system
BM
SATELITE OFFICES
Statutory
Compliance with
statutory regulations in all
countries
Compliance with all
regulations
3 Offices are
compliant
6 Offices to
be compliant
Finalise and
adhere to all Tax regulations :
Lesotho, Madagascar,
Mozambique
,Namibia ,Zambia ,Zimbabwe
May/Jun
e
Adherence to all
regulations
Statutory
Regulations
MM
Finalise country
specific policies, roles and
responsibilities of Board members
May Country specific
policies, clear roles and responsibilities
Country specific
policies, clear roles and
responsibilities
MM/BM
Accounts
192
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Satellite Offices Finance personnel
Decentralised Accounting
New Bookkeepers in
Namibia,Zimbabwe,Moza
mbique
Recruit Bookkeeper
Namibia Office, set up Financial
Systems Recruit for
Zimbabwe and
Mozambique when incountry
funds are disbursed
May - August
Country Finance Officer and financial
systems
Finance Officer and systems
MM
Ensure resources
are properly allocated and
projects are funded
Detailed country
budgets by end of May
New Detailed
country budgets
Compilation of
Satellite offices budgets aligned
to annual plan
May/Jun
e
Country office
Budgets
Country office
Budgets
MM/AJW
/BM
Satellite Offices
and Project Offices accounting
and
implementation Financial Systems
Effective financial
accounting at the satellite offices and
projects sites level
and on-going consolidation at
regional level.
System
involves monthly cash
book
Own
capturing linked to GL
system
Checking of
invoices and receipts versus
the cashbooks
and reconciliations
and capturing into pastel. On-
going training and support for
Field and Satellite
staff.
Monthly Cashbooks, bank
recons
System and
extent to which staff empowered
to use this.
MM/ BM
Monitoring and
controlling
country budgets
All expenditure is
properly allocated
and over expenditure is
avoided
New No over or
under
expenditure
Monthly
monitoring of
budget expenditure and
project progress
On-
going
Variance Analysis
and Project tracking
Project monitoring
against budget
and Trimester plan
MM/AJW
Banking
193
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Gender Links Satellite Offices
Bank Accounts
Bank Accounts Gender Links Bank
Accounts
Namibia, Zimbabwe
Signatories; Internet Banking
May - August
Gender Links Bank Accounts
Gender Links Bank Accounts
MM/ BM
In-kind Support
Record all in-kind support
In-kind support Monthly in kind support
In-kind support
Recording and tracking of in-kind
support
Monthly Register of in-kind support
In kind support per country
YM/BM/MM
Routine Maintenance
Functional and efficient country
offices
Functional and efficient country
offices
6 functional offices
10 functional offices
Office Set up and systems
functionality:
Namibia , Zimbabwe,
Madagascar
June
Gender Links Offices
Offices and functional
systems
MM
Supporting and
monitoring
controls in country
Functioning offices New 10 functional
offices Visiting country offices for in depth checking of systems and corrections
Each office visited annually
Reports to management
Reports to management
MM
PROCUREMENT
Procurement and capacity building
Capacity building
on procurement
procedures and systems
Efficiency in
procurement
process. Procurement
system in line with market
developments
New Skills to
implement
the procurement
process effectively
Training and
explaining the
procurement process to staff
especially new satellite offices
On-
going
Report Compliance BM, SFC
Tenders issued for all contracts
above R250 000
Compliance and transparency
In practise Policy always adhered to
Tenders issued as required
As required
Advert; Tender file Correspond; audit SFC/ BM
Service Level Agreements
194
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
All framework agreements
reviewed, standardised
Compliance and transparency
Several in place but not
reviewed and standardised
All service provider
contracts reviewed and
standardised
Review all contracts as the
new FY begins
May New framework contracts
Contracts/ correspondence
SFC/ BM/PM
Travel
Travel bookings Smooth
administration of travel and proper
management of budgets and the
travel card as well the local travel,
comparative
quotes, cost savings
System
started in 2011
System fully
in place 2011/2012
1) Authorising
travel bookings by issuing order
numbers for all air travel for staff
and workshop participants.
On-
going
Order numbers and
air tickets. Hotel bookings and
airport transfers pick up and drop
off schedule. Travel
reconciliations
Local travel reconciliations
Travel
reconciliations and Amex
statements; Quote
comparisons; spread sheet with
cost savings
SFC
Accommodation that is
cost
effective, accessible
and convenient.
Timely airport pick-
ups and
drop-offs of participants
of planned workshops.
Well informed
venues
database
2) Assisting with accommodation
bookings and
airport transfers for participants
for planned workshops.
Timely
funding of Amex
account and
good credit profile
Reconciling
of account
3) Tracking the
use of the Amex credit card to
ensure that limits
are observed.
195
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Accurate recon of the
local travel and payment
requisition
Timely payment and
service provider
satisfaction
4) Reconciling the local travel
provided by the Cab driver and
requesting for his payment.
Executive travel Smooth travel for
the CEO and board members
Ongoing Ongoing 1) Handling of all
the CEO’s travel logistics like
visas, air tickets,
accommodation, and DSAs.
Ongoing
Visas, air tickets CEO satisfaction SFC
Venues
VFM in procuring
venues
Cost savings,
feedback
Three quotes Suppliers
data base for each country
Update data
base; draw on this for each
activity
Ongoing Monthly report Monthly report,
feedback
SFC
Monitoring and evaluation
Data base of
preferred
suppliers, services and service
providers for all countries where
GL has operations
Cost savings,
feedback
Three quotes Suppliers and
services data
base for each country
Update data
base; draw on
this for each activity; produce
monthly reports
On-
going
Monthly report Monthly report,
feedback
SFC
Database of consultants
Cost savings, feedback
Consultants contracts
register
Consultants base for each
country
Update data base; draw on
this for each activity; produce
monthly reports
On-going
Monthly report Monthly report, feedback
SFC
196
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Cost savings reports
Documenting costs savings as part of
tracking VFM
New To save 10-15% per
year
Recording all procurement
transactions and measuring the
savings, checking the logbook and
billing projects
Monthly Cost savings reports
Cost savings reports
SFC
ROUTINE FINANCIAL MAINTENANCE
Accounting and reporting
Management
reports
All expenditure is
properly accounted for.
Monthly,
quarterly
Monthly Preparation of
month end and quarterly financial
reports;
reconciling all clearing accounts
and taking care of other month end
procedures
Monthly Month end and
quarterly reports
BM/
MM/ AD
Monthly billing to projects for local
travel, bulk stationery and
printing
Monthly bill back invoices
New Monthly Preparing bill backs for travel,
bulk stationery and bulk printing
for projects to
ensure cost recovery
Monthly Monthly bill back invoices
Monthly bill back invoices
BM/SFC/TP
Routine
maintenance
Efficiency in
financial management.
Procedures are adhered to.
Time is saved.
Clean audits Continue
with clean audits
Processing
payments, cash requisitions and
reconciliations. Liaising with
creditors. Data
entry and generating
reports.
Ongoing Payment
requisitions and recons done
weekly; data entry and bank
reconciliations done
monthly
Audits MM/ BM
197
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Time saved when loading payments
and preparing drafts
All loaded Keep loading new creditors
Update and review all
creditors as captured on
business online banking; updating
the foreign
consultants bank details
spreadsheet
Ongoing Creditors on business online;
foreign creditors bank details spread
sheet
Time saved YM
Tracking expenditure
Avoiding over expenditures and
major reallocations at year end as a
result of good financial planning
and closely
Monitoring budgets.
Well maintained
Continue practise
Holding management
meetings to discuss financial
reports.
Ongoing Financial reports and correcting
journals where necessary
Monthly report; audit
BM
Audit
Audit
Recommendations from last FY Audit
Attending to issues
raised by external auditors
New Query
resolution
Submit VAT
returns, reduce all clearing
accounts
May-
June
Cottages VAT ,
Clearing Accounts
Cottages, Clearing
Accounts
BM/YM
Preparation for Danida audit
Smooth audit 2011 Danida audit
Audit o be finished by
28 June
Danida audit June Danida Audited statements
Danida Audited statements
BM/YM
Banking
Monitor Bank
Accounts Daily
Bank activities
monitored
On-going Zero
fraudulent transactions
Account
Management, Debit order
verification
May-
August
Zero Fraudulent
transactions
Zero fraudulent
transactions
BM/
MM/YM
Tax and VAT
198
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Tax and VAT Penalties are avoided.
No penalties in the last
year but SARS owes
GL money
Retrieve moneys
owing; maintain
system
To ensure that GL adheres to all
statutory requirements as
regulated by SARS; VAT, PAYE,
EMP501 recon
and staff IRP5s, retrieve amount
owed to GL by SARS. Submit the
biannual
reconciliation
May Returns Returns lodged in time
BM/ YM
SUSTAINABILITY AND DIVERSIFICATION FUND RAISING AND SERVICING OF DONOR COMMITMENTS
Strategy
Tracking all funding
applications to ensure submission
on time and
follow up
Updated fundraising register
2012 register New agreements
Continue updating the
fundraising register and
follow ups with
managers to ensure all
applications are submitted on
time and followed up
On-going
Fundraising register Fundraising register
BM
Bilateral
DFID GTF and
PPA, local DFID
Extent to which
agreements honoured
All reports up
to date
Deepen and
extend relationship
Participate in PPA
learning groups
This
period
Notes from
meetings shared on Intranet
Intranet CLM,
KR, BM
199
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
with DFID Set up project team for IATI
compliance, prepare the
implementation schedule and
start the process
May – August
Implementation schedule, project
team and reports
Data on Aidstream
BM (CLM)
Meet with local DFID re GBV
June Meeting Correspondence KR/MTM
DANIDA Extent to which
agreements honoured; explore
new options
Three year
agreement
Further three
year agreement
Danida audit and
Submission of reports
June -
July
Audited reports Audited reports BM/KR/S
N/AJW
MDG/FLOW/Netherlands
New agreement MDG New agreement
Monitor and follow up on
proposal
May/June
Correspondence Correspondence CLM (BM)
Nepad-Spanish fund
New agreement New New agreement
Finalise budgets and required
bank account
May Revised budget, bank account
Disbursement BM
SIDA Zambia Revive funding from an important funder
SIDA funding 2006 – 2010
Secure funding by end of this FY at country level
Follow up with Sida Lusaka’s Karolina Kvarnare
June Response from Sida Zambia
Agreement FTN/AJW/CLM
SIDA Zimbabwe Finalise proposal and contract with Sida Zimbabwe
May/June
Correspondence Correspondence PM/CLM
USAID Possible new donor
New New contract
Set up mtg with USAID Pretoria
July Way forward Correspond. KR
CIDA Possible new donor
New New contract
Set up mtg with Pta office.
July Correspond. Correspond. KR
Norway Embassy
Possible new donor
New New contract
Continue follow up
July Way forward Correspond. CLM
200
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Irish Aid Lesotho
Possible new donor
New New contract
Continue follow up
June Correspond. Correspond. MM/AJW/CLM
Irish Aid Zambia Possible new donor
New New contract
Continue follow up
June Correspond. Correspond. FTN/AJW/SL
Finish Embassy Possible new donor
New New contract
Follow up on proposal
June Correspond. Correspond. AJW/SXE/EB
Multilateral
UN Habitat Zimbabwe
Possible new donor
New New contract
Follow up with Mr Mutavati for possible funding
June/July
Way forward Correspond. PM/AJW
UN WOMEN Zimbabwe
New agreement signed
New New contract
LJN take up Zim Barometer with PM.
June Correspondence, Gender forum mtg
Correspondence, Gender forum mtg
LJN/PM
UN WOMEN SARO New agreement signed; money
released
Part contract All planned activities on
contract
completed by March
Reporting on new contract
June Costed gender action plans,
country reports
feature costing
Correspond. LJN
UNFPA Lesotho Possible new donor
New New contract
Meeting with donor
20 Jan Correspond. Correspond. AJW/MM
UNICEF Zimbabwe
Possible new donor
New New contract
Share long term proposal including summit. Follow up
July Correspond. Correspond. PM/AJW
UNICEF Zambia Possible new donor
New New contract
Follow up on ongoing conversation
June Correspond. Correspond. FTN/AJW/SL
UNDP ZIMBABWE
New agreement signed
New Contract/in kind support
Continue follow up
June Agreement Correspond. PM/AJW
201
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
UN Madagascar New agreement signed
New New contract
Follow up with Donor
June Contract Contract IT/LV/CLM
EU New agreement Several small agreements in the past
At least one new agreement
Awaiting several outcomes for SA, Zambia, Lesotho and the Gender Equality fund
June-August
Correspondence Correspondence MM/FTN/LJN/CLM
Submit proposal for Namibia
31 July Application Application AJW/CLM
Foundations
FES Botswana New contract 2011 edition
Print annually until 2015
Follow up on proposal sent to FES Botswana
June Proposal on 2012 Barometer accepted
Correspond. LJN
Sigmund Rausing
Way forward New New contract
Follow up on proposal submitted
July Mtgs Correspond. LJN
Kellogg/Ford Foundation
Possible Past agmt Ford
New contract
Explore possibilities
July Mtgs Correspond. SC
Olof Palme (Thoko Matshe)
Way forward New New contract
Make apptmts June Mtgs Correspond. SN
OSISA New agreements with old partners
Regular partners first nine years of GL
New contracts
Follow up for capacity assessment to be done and contract
June Contract Contract CLM
IBIS MOZAMBIQUE
New agreement Short term contract in 2011
New contract
Follow up for contract
May Contract Contract EN
202
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
GIZ Lesotho New agreement Short term contract in 2011
New contract
Continue looking for possible areas of collaboration
June Mtg Correspond. MM/AJW
Northern NGOS
Hivos Nurture this relm 10 yrs Honour contract. Explore further
Service agmt, meet Pretoria office – GBV fund
Ongoing
Correspond. CLM/MTM/ KR
NCA Find way forward 8 yrs Honour contract, explore further
Agree on two year funding
Mtg Nov
Agmt Correspond. CLM/KR/ MTM
NCA Church Continue reln 6 yrs Honour contract, explore further
Send in proposal for 2012
May New Agmt Correspond. LJN
Oxfam GB Long term strategic agreement
New explore further
Follow up proposal for Alliance meeting in Mozambique – 2012; strengthening country focal networks in six countries
June Agreement Correspond. LJN
Trust Africa New agreement New
New contract
Send through proposal by
June New agreement Correspondence LJN
203
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Diakonia Way forward 4 yrs Honour contract, explore further
Send through proposal and Strategic plan
June Proposal Correspond. CLM
Donor reports
Timely reporting
on all funds
Reports on time
and done to required standards
GL has filed
reports timeously in
the past
All reports
filed on time
Reports
Correspondence
DFID PPA May BM
DFID GTF June BM
Diakonia –
finalise AFS
May BM
Hivos June BM
Danida Audit and
reports
June BM
UN Women June BM
NCA Council –
courier AFS
May BM
Donor Cash requests
Timely requesting of funds
Payments from donors are received
on time
GL has always
submitted requests on
time
All funds are received on
time and project
implementation is not
delayed
Submitting cash requests as per
donor contracts
As requeste
d
Cash requests Correspondence BM
DFID GTF 25 May
DFID GTF cash projection
10 May
DFID PPA 9 May
Hivos 10 May
DFID PPA 1 July
DANIDA 1 July
FINANCIAL INVESTMENTS
Amalungelo Women’s Trust
GL Endowment Fund
204
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Endowment fund well managed and
growing
Percentage increase in
investment
R 2.4 million R2.8 million Finalise the additional
investment into the endowment
fund and continue
monitoring the
investment
May Monthly reports Tracking of % increase
BM
GENDER LINKS TRAINING INSTITUTE
Projects
Increase cost recovery, leverage
brand through
selective marketing of
training
Selective advertising
UNDP, DANIDA and
UNESCO
contracts
Secure training for
the coming
two years and ensure
sustainability
Promotional Brochure of
facilities and
Price list ~ Linked to GL website and
sent out to selected list of
NGOs and other
targets
Ongoing Promotional material
Feedback KR / MMM
Accredited
training institute
Accreditation from
ETDP SETA in place.
New Accreditation
in place by June 2012.
Meet with ETDP
SETA on new submissions.
Get feedback.
Make changes. Resubmit for
accreditation.
31 May Accreditation
certificates for GL and three courses,
Gender Awareness,
Media Literacy and Gender
Mainstreaming
Submission KR SAIL
205
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Training women for effective
leadership and governance
140 women trained in Gender
mainstreaming module.
New Training for nine
provinces
Complete gender mainstreaming
training, Conduct M&E on
training programme.
June-august
Report DVD of interviews.
DVD of debates. POAs for training at
local and provincial level.
KAS “I” stories
POEs
KR UNDP
Building the capacity of
Women in Africa
grantees
Representatives from 10
organisations are
trained on gender awareness.
A capacity building plan is in place for
10 WIA grantees.
One training intervention per
organisation by April 2011.
Will come out of pre
assessment.
One intervention
per
organisation
Finalise options; contracts and
grants
By June Training and capacity plan.
Reports.
Training interventions
identified.
Beneficiary analysis.
Record of
improved practice.
KR/ BM/CLM
DANIDA
One cross
cutting
workshop
Arrange logistics
after DANIDA
meeting
May
Training End
June
Report July
Running a foundation course
for journalism educators from
six journalism and
media education and training
institutions
Educators from six journalism and
media education departments are
trained in a
foundation course on gender.
New Train 12 educators
from six journalism
and media
education and training
institutions.
Online discussion June Reports. Assessments.
Assignments.
KAS Beneficiary
analysis. Record of how
gender has been
integrated into curriculum.
KR IPDC
Follow up
meeting
July
206
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Marketing
Profiling, branding and positioning
Gender Links has
an organisation with training
Number of consultancies
signed up
Three clients Five clients Set up meetings with SA business
sector and UN
agencies
June 2012
GTI Pamphlet
List serve
developed
Pamphlet and list serve
MMM/ KR
Finances
All donors reports
and communication
submitted timeously
Donor requirements
are met.
Reporting
requirements and targets.
Reports
submitted
Finalise the UNDP
documentation and follow up on
outstanding funds
May Submission of
supporting documentation and
disbursement.
Disbursement KR/BM
Financial
statements for GTI
Accounting
according to GAAP
New 2012
Financial statements
FWC to prepare
financial statements for
GTI
June Financial
statements
Financial
statements
BM
MONITORING AND EVALUATION
Advisory Service
Tracking sheets
Training register 2012 register Updated and
accurate information
Updating register
as necessary;
May -
August 2012
Monthly tracking
sheet and payments received
Month end
reports
MMM/
KR
WEBSITE
GTI website page Updated with
recent work
Current page Current at
updated at all times
Re-writing all
section of GTI
By end
of May 2012
Website hits and
number of new consultancies
registered
Website hits and
increase on the number of queries
and consultancies
registered
KR/
MMM
LIST SERVE
Consultants
database
Number of
consultants on the database
Current
number
Continuous
updating
Updating
database with credible and
relevant contacts
May –
August 2012
Consultants
database
Consultants
database
KR/
MMM
PHOTOS
207
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Photo library Increase in number of photos uploaded
and properly captioned
Current audit of photos
On going Taking photo at all events,
captioning and uploading
On going Good quality photos Photo Library KR/ MMM/
GL team/
GL Associat
es and
Consultants
P DRIVE
Efficient and effective
information storing, sharing
and retrieving
Updated folders with FINAL
documents
Current content
On going as necessary
Review current folders and
ensure that all FINAL outputs
are uploaded
May and on going
Updated folders P Drive files KR/ MMM
GL SERVICES
ADVISORY SERVICES
Projects
Periodic consultancy
requests
Increased revenue; leveraging of
programme work
R400 000 R1 million Assess requests received relative
to capacity;
Over this period
Clarity on consultancy work
being undertaken
Income generated MMM/ CLM
/Progra
mme Staff
Institutional
Support and Training
Final Report May
2012
Report Report and
feedback from SADC GU
KR SADC
Gender Unit
Institutional Support and
Training
New Income New At least one more
Facilitating workshop on
Women in Politics
and Governance 2012 Africa
Conference
July 2012
Workshop materials;
presentation
Materials developed and
presentation
CLM TARSICRON
208
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Institutional Support and
Training
New Income GL M and E Manual and
M & E forms
At lease one more
Follow up on EOI submission
Review of existing
M & E tools, gap analysis, report
writing,
workshop, development of
new M & E system, training
and backstopping
June, July,
Aug,
Reports with findings and
recommendation, M & E tools developed
Reports and feedback, new M
& E System developed
CLM, SL, SB,
MMM
Woman Kind,
Woman for Change
Gender audits and action plans
New income Gvt of Seychelles,
Malawi,
At least one more
Seychelles: Finalisation of
Gender Policy and Gender Action
Plan.
Malawi: Gender Action
Plan, costed;
May - Aug
2012
Gender Policy, Action plans
Gender Policies and Gender
Action Plans
MMM/ CLM/
associates
Gvt of Seychelles,
Gvt of Malawi
Marketing
Profiling, branding
and positioning Gender Links has
an organisation
with expertise in; Conference
newspapers; Gender and local
governments;
Gender audits and mainstreaming;
Research;
Number of
consultancies signed up
R400,000.00 R1,000,000.0
0
Update the
website with recent
consultancies
undertaken, comments
received and photos
June
2012
GL Advisory
Services Pamphlet
List serve
developed
Pamphlet and list
serve
MMM/CL
M
Develop an
Advisory Services Promotional
brochure
209
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Strategic communications;
institutional supports and
training
Develop a list serve of potential
organisations to target for GL’s
Advisory Services portfolio
Finances
Payment tracking
and collection for running projects
Bank Statement,
deposits made
Annually R 1 million Tracking of
payments until full payments
have been made Follow up with - -
SADC GU -NCA
-Seychelles -
Gender Secretariat
May –
August 2012
Monthly payment
tracking sheet; invoices generated
Bank statement MMM
MONITORING AND EVALUATION
Advisory Service Tracking sheets
Advisory Service Register
Updated and accurate
information
Updating register as necessary;
May - August
2012
Monthly tracking sheet and
payments received
Month end reports
MMM
Monthly tracking sheet
invoicing and follow up as
necessary
May - August
2012
MMM
Workshop statistics Updated and accurate
information
Updating workshops stats
tracking sheet and the website
back end entries
May - August
2012
Monthly report Month ends report
MMM
WEBSITE
210
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Advisory Service website page
Updated with recent
consultancies
Current at updated at
all times
Re-writing all section of
Advisory Services
Seeking new consultancies;
Promoting and
marketing GL expertise ;
Invoicing and following up on
payments
By end of May
2012
Website hits and number of new
consultancies registered
Website hits and increase on the
number of queries and consultancies
registered
MMM (CLM)
Donations page New (examples
from OXFAM, HIVOS etc)
Increase revenue
Design and set up a Donations
landing page.
June 2012
Donations landing page
Donations lading page and
donations received
MMM (CLM/SS
)
Route and link payments via
Monster Pay
Contact Monster Pay and get them
to set up the payment system
LIST SERVE Route and link
payments via Monster Pay
Consultants
database
Contact Monster
Pay and get them to set up the
payment system
May –
August 2012
Consultants
database
Consultants
database
MMM,
GL Manage-
ment team
PHOTOS
211
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Photo library Increase in number of photos uploaded
and properly captioned
On going Taking photo at all events,
captioning and uploading
On going Good quality photos Photo Library MMM/ GL
team/ GL
Associates and
Consulta
nts
P DRIVE
Efficient and
effective information
storing, sharing and retrieving
Updated folders
with FINAL documents
On going as
necessary
Review current
folders and ensure that all
FINAL outputs are uploaded
from
- World Bank - GIZ Zambia
- Int IDEA - MGECW
- SADC GU GBV
Workshop outputs and
deliverables - Women Kind
May and
on going
Updated folders P Drive files MMM/CL
M/ Manager
s
Advisory Service
Register
Updated Advisory
Services Consultancies
Continuous
updating
Continuous
updating on P Drive
Jan –
April 2012
Advisory Service
Register
Accuracy and
maintenance of Advisory Service
register
MMM
PRODUCTIONS
Book marketing, announcement and sales
212
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Enhance brand through
marketing of intellectual
resources
Good profiling and building strong GL
brand Clarity on books
and prices Publications easy to
order
Regular sales
New Existing
catalogue and new
price lists
Establish baseline
figures
Announcements for Botswana GBV
Report and GMDJ 10
May Marketing of GL through African
Book Collective
No of books sold MMM/ GM
African Books
Collective (ABC);
Other bookshops
Enhance brand
through marketing of
intellectual resources
Good profiling and
building strong GL brand
Clarity on books and prices
Publications easy to order
Regular sales
New
Existing catalogue
and new price lists
Establish
baseline figures
-Follow up on
status of uploading
Botswana GBV Report
-Follow up on
uploading of
other GL titles
-Follow up on sales history of
GL publications
May/Jun
e
Marketing of GL
through African Book Collective
No of books sold MMM African
Books Collective
(ABC)
Joint ventures with commercial
publishers
No of joint venture agreements
New At least two this year
Follow with Zed books- GBV and
gender equality in Africa
May – June
2012
Two books Publicity, feedback
CLM/ MMM
GL Cottages
Bookshops
Book display shelf
in the dining room and white house
conference centre
New
R 10 000 Displaying and
promoting publications to
guests and
workshop participants
May -
Aug 2012
Sales records; sales
tracking sheet
Monthly reports GM
213
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
GL Publications No of books sold R 26 000 over a one
financial year
Update publications
catalogue; different pricing
including postage,
June 2012
Catalogue, Price Lists,
Feed back Sales
GM
Dependant
on number of exhibitions
attended
International,
regional and national
bookshops
May –
Aug 2012
Number of
international bookshop ordering
from GL
Number of orders
received
GM
Photo shop marketing and sales
Enhance brand
through marketing of
intellectual resources and
generate revenue
online sale of GL photos
Fully functional e-
gallery and ordering & payment
system
New Establish
baseline figures
during May - August 2012
Develop and
launch e-marketing
campaign of the E-shop for pubs
and productions
May
2012
Campaign launch
plan
Execution of plan
and enquiries and order received
MMM
214
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Launch of E-photo gallery
E-photo launch programme
New Launch by June 2012
- Develop database of
commercial magazines, print
media establishments to
be targeted
- Create and disseminate a GL
Generals announcement
launching the e-
photo gallery - Launch intro
special of e-gallery photos
June – Aug
2012
Sales figures Number of photos bought
MMM
Increasing
collection on the E-photo gallery
Number of new
photos uploaded
New 25 every
month
-Uploading 25
new good quality photos every
month E-announcement
of new photos
uploaded
May –
Aug 2012
Photos uploaded; Photos uploaded GM
E sales
Profiling and
promoting GL’s E Shop
Increase in revenue
generated from E ales
New Increase
revenue from e sales
Regular circulars
to the GL productions list
serve promoting e-sales for
photos,
publications and all other GL
resources
May –
August 2012
and on going
Revenue realised
from E sales
Month end
reports
MMM/G
M
Financial management and reconciliations
215
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Increase of revenue from e-
sales
Records of all e-transactions
New Increase revenue from
e-sales
Tracking of revenue
generated from e-sales; and
reconciling against Monster
pay records
May – August
2012 and on
going
GL Publications and Productions
tracking sheet
Month end reports
MMM/GM
MONITORING AND EVALUATION
Publications Sales and Photos Sales
Reports
Increase on the number of
publication and photos sold
R 3000.00 over the
quarter
Promotion of GL Publications
through book fairs, book
distributors, commercial
bookshops, and
development organisations
May - Aug
2012
Monthly sales reports
Monthly sales reports
MMM/GM/SO/F
O
Monthly register
of all new photos uploaded
Increase in the
number of photos uploaded
20 photos
(April 2012)
25 new
photos monthly
Selecting and
uploading 25 good quality
photos every month.
Monthly E-
announcement of
photos uploaded
May –
August 2012
Photos uploaded Cumulative
register of new photos uploaded
GM
WEBSITE
Uploading
publications timely onto the e-
shop, and sending
out e-announcement for
new publications
Time taken to
upload publications and sent out e-
announcement
Upload and
announce as necessary
Uploading and
announcing publications in a
timely manner
and following up on orders
received
May –
August 2012, as
necessar
y
Titles uploaded and
e-announcements circulated
Checking about
publications produced over the
period
MMM/G
M
216
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
E- Shop website page
Increase on the number of hits
New Promoting GL publications and
productions online
May - August
2012
Website hits and order received
Website hits reports and e
sales registered
MMM
LIST SERVE
Database of target book
distributors and
book sellers, magazine and
print media establishments at
national, regional and international
levels
Databases New Update monthly as
necessary
Develop a database of book
distributors, book
seller, magazine and print media
establishments and upload onto
P Drive
May – June
2012
E-Shop Database Expansion of Database
GM
P DRIVE
Efficient and effective
information storing, sharing
and retrieving
Updated all marketing
databases
New On going as necessary
Create and upload databases
for photos
May and on going
Updated folders P Drive files MMM/ GM
GL COTTAGES
Legal and standards
Policies and
regulations for the Cottages
Extent to which
policies comply with industry
requirements
GL policies –
need to be adapted
Fully
complaint policies that
ensure Cottages
meet three
star standards
Finalise and give
all staff a copy of the GL Cottages
Policies and Regulations
June Policies Policies MMM/
BM/ CLM
217
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Wall legal issues Wall fixed Wall fixed Fixing of the boundary wall
that is currently weak and not
stable
June Repaired wall Wall repaired BTJ Inc. Lelani
Bruwer/MMM
Statutory Regulations
Electricity
Compliance
Take up
independent
electricity compliance report
with the Estate Agent
Original
report
submitted by the Estate
Agent
All issues
highlight in
the independent
verification assessment
are resolved
Submit the
independent
assessor’s report and follow up
accordingly
June Electrical faults
fixed
Inspection by
independent
assessor
GM
Fire Compliance Fire Compliant Certificate
None Fire Compliance
Certificate
Identify suitable company to
access the property in line
with the fire
compliance regulation
June/July
Fire Compliance Certificate
Inspection by the assessors
GM
Tracking the liquor licence
consultant to
establish where the process is and
or to claim back the deposit that
was paid by GL
Movement on the liquor application or
refund
None Liquor licence
Identify a legitimate
consultant to
initiate the application
process
By end of June
Liquor licence Progress reports and
documentation
GM
Marketing
218
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Systematic implementation of
the GL Cottages business Plan for
2012
Profit each month New – based on an
occupancy rate of 46%
per month
R199 208.00 per month
Draw up a monthly strategy
and implement it in order to
achieve the monthly target of
R199 208.00
throughout this financial year
May – Aug
2012 and on
going
Plan and financials Tracking tools MMM/ GM
One on one Client
visits
List of organisation
to be visited
New – Love
life
Ten over this
quarter. At least three a
month
Draw up a list of
potential organisations with
whom to develop long term
partnerships OSISA; REPSSI;
UN Women; SAT;
OXFAM; POWA; Nelson Mandela
Fund; SONKE Gender Justice;
City of Joburg;
IDASA; VSO RISA; WILSA SA
Office; MISA, SADC GU, SADC
CNGO
May -
August 2012
and on going
MOUs and number
of organisations locked in
MOU Register MMM
E-marketing Number of accommodation
sites that the GL Cottages is signed
up to
New Listing of at least three
hospitality sites
Identify three viable sites to
sign up to and sign up
accordingly
May- August
2012 and on
going
Number of sites that the GL
Cottages is signed up to
Number of queries received
through e-listings
MMM
219
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Tele marketing List of organisations to be phone
New – Love life
Ten over this quarter. At
least three per week
Draw up a list of potential
organisations with whom to develop
long term partnerships (GM
pls list from your
client database) 1 in 9; POWA
May – August
2012 and on
going
List of organisations
phoned and updates on the tele
marketing tracking sheet
Bookings received GM
Product
diversification
Number of
initiatives implemented
New Boot camp
feasibility study
Boot camp
feasibility study
June
2012
Report on feasibility
study
Feasibility study
report
MMM
Identify a Masseur for
the GL
Cottages
Research and identify a Masseur
June 2012
MOU with a Masseur
Massage booking made
MMM Residents: Observator
y, Bruma;
Cyrildene
Confectionery &
Dessert Sales
Order collected
weekly
New Increase
revenue
Collating orders
for confectionery
and desserts Baking the
products and delivery
Weekly Order sheets Revenue
generated and
order sheets
GM/SM GL staff,
ANTS stall,
Residents in
Observatory, Bruma,
Cyrildene
GL Cottages open days
Number of corporate industries
invited to attend the open days and
number of open
days held during the quarter
New One open days this
quarter
Invite travel agents and their
top 5 PAs to a breakfast
presentation and
tour of the GL Cottages
June Database of travel agent sectors
targeted, and attendance register
of open day
Database and Register
GM/MMM
Branding
220
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Good profiling Information pack New Increase revenue
Update existing information pack
with GL Cottages logo and updated
information
June Information pack Information pack GM
Snack and teas menu
Develop and cost snack and teas
menu
May Snack and teas menu
Snack and teas menu
GM/SM
Dinning room meal notice board
Design and update existing
dinning room meal notice board
May Dinning room meal notice
Dinning room meal notice
GM
Thank you notes Draft standard
Thank you note and send out to
all clients who have used GL
Cottages
May and
on going
List of the Thank
you Notes sent out weekly
List of recipients
of the Thank you notes
GM
Systems
Assets Register Register Asset
Register
provided at the time of
sell
Comprehensi
ve Register
Audit and
recording of all GL
Cottages Assets
By end
of May
Updated Assets
Register
Registered vs
physical assets
SM/NP
(GM)
Inventory Management
system
Monitoring of stock levels and
movement
New Adequate levels of
stocks are kept and
reducing wastage and
shrinkage
Regular stocktaking,
recording of issued stock and
updating purchased stock
Weekly Stock sheets Stock records SM/NP/GM
(MMM) Shamiso
221
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Establish and maintain a
suppliers data base
No of entries New Large and reliable data
base
Update and maintain a list of
preferred service providers and
suppliers for goods and
services that
synergise with GL
May – August
2012 On
going
Data base Suppliers who deliver on time
GM/NP/SM
(MMM)
Phones Accessibility and
security
Fully
functional
Fully
functional
Ensure that all
telephone lines
are working at all time
On
going
Telephone
management
system reports
Fully functional
telephone system
GM
Bookings
Updating bookings on
Nightsbridge and responding
Number of bookings received
via Nightsbridge
Booking system
Increase revenue
Checking and processing all
bookings received via Nightsbridge
Daily Number of bookings received
Number of bookings
converted into actual bed nights
GM/MMM
Telephone, walk
in and email booking queries
Number of queries
received
New Increase
revenue and convert
queries into bed nights
and
conferences
Checking and
processing queries received
via telephone, walk in and email.
Provide and
negotiate quotations
Secure and confirm booking
On
going
Number of secured
bookings
Booking sheets;
venue generated
GM
Maintenance
222
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Walk-about General walk-about; number of
faults noted and continuous
maintenance and repair work
New Daily walk out to ensure
that all units are
functional and well
maintained
that repairs and
maintenance are
undertaken
in a systematic
manner
Daily walk about by the Senior
Housekeeper; and the daily report
card updated accordingly.
Daily walk
about
Checklist; routines and maintenance
report card
Report NP
New Weekly walk
about by the
Marketing Assistant
Check the walk
about report and
ensure that repairs have been
done, and that the routines and
maintenance
report card is updated on a
daily basis
Weekly Routines and
maintenance report
card
Number of repairs
undertaken
GM
New Bi-monthly
walk about
by the GL Services
Manager
Check and
validate the
routines and maintenance
report card
Bi-
monthly
Routines and
maintenance report
card
Report card MMM
New Monthly walk-about
by GL Cottages
MANCo
Walk-about by GL Cottages MANCo,
Monthly Routines and maintenance report
card
Recommendations made
GL Cottages
MANCo
223
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Routine and regular
maintenance
General maintenance
New Painting Touch up painting - white house
By end of May
New painting Inspection of work done
NP/Siyabonga/C
hukele (MMM)
Front
Office/Reception and all offices
New General
aesthetics
Hang up GL
Cottages rating certificates
Organise front desk and
appropriate filing
cabinets
By end
of May 2012
Check list Routine checks
and Spot checks
GM/NP/
MMM
Conference rooms New Fully
functional rooms;
everything
working well
White house
veranda – tea area
- plastic table
clothes to cover tables in the
veranda
By end
of May 2012
Check list Routine checks
and Spot checks
NP
(GM)
Guest Bedrooms New Fully functional
rooms; everything
working well
Repairs to the following rooms
- Pools Up - Lavender
- Shady Nook - Terrace
By end of
August 2012
Check list Routine checks and Spot checks
NP/Reyno
Kitchen and Dining
room
New Fully
functional rooms;
everything
working well; clean and
tidy
Routine cleaning On
going
Check list Routine checks
and Spot checks
SM/NP
(GM)
Purchase sandwich maker
May 2012
Purchase microwave oven
June 2012
Purchase
additional kitchen utensils
July
2012
224
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Housekeeping and Laundry Centre
New Fully functional
centre; everything
working well; clean and
tidy
Develop checklist and monitor
implementation
Weekly Check list Routine checks and Spot checks
NP
Purchase
industrial iron
May
2012
Purchase ironing board
May 2012
Purchase
additional linen – sheets and pillow
cases
June
2012
Maintenance Centre New Fully functional;
well equipped
and stocked
centre
- Audit of current stock
- List of supplies needed
- Labels for the
different units in the maintenance
centre - Maintenance
Centre arrangement into
different
compartments e.g paints, plumbing,
gardening etc
May 2012
Stock Sheet Routine checks and Spot checks
NP/Chukele/Siya
bonga
Recreational Facilities
Swimming Pool New Fully
functional, Aesthetics -
Tidy,
attractive and clean
Cleaning and
putting chemical in the pool
Weekly Cleaning working
pool
Routines and
maintenance
Siyabon
ga/Chukele
(NP)
225
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Gardens New Aesthetics - Tidy,
attractive and
productive grounds;
organic
vegetables
- Work plan for the garden
- buying the flowers, seeds,
and plants needed as
necessary
May - August
2012
Plan Produce and vegetables
NP/Siyabonga
Garages New Clean
garages
Plastering wall
and daily
sweeping
June
2012
Repair work done Routines and
maintenance
report card
NP/Chuk
ele
Staff
Accommodation
New Comfortable,
clean and fully
functional
staff accommodati
on
- repainting of
staff accommodation
- light fittings in
staff bathroom facilities
ASAP Repair work done Routines and
maintenance report card
NP/Chuk
ele
Grounds New Routine sweeping,
weeding and planting new
flowers
Sweeping, weeding and
planting new flowers
On going
Clean, tidy and good looking
gardens
Garden appearance and
inspection
Siyabonga/Chuk
ele (NP;MM
M)
Tree filing Routine filing of
trees
On
going
Tidy and filed trees
to reduce risk of trees falling and
crushing into the
structures
Inspection and
plan for tree filing
Siyabon
ga/Chukele
(NP;MM
M)
226
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Garden Furniture New Routine cleaning and
dusting of all garden
furniture, ponds and
bird tables
- cleaning and dusting of garden
furniture - cleaning ponds
and putting fresh water
- cleaning bird
tables and putting in fresh water
On going
Clean garden furniture and
absence of bad smells from dirt and
stale water
Inspection Siyabonga/Chuk
ele (NP;MM
M)
New Suitable
garden furniture for
the covered area near
Pool’s View conference
centre
- get suitable
furniture for the open areas
suitable for group work or to use as
a tea area for Pool’s view
conference centre
May
2012
Garden furniture Garden furniture NP
Driveway New Aftercare and routine
maintenance
- Marked parking bays on the
driveways
- Aftercare instructions for
the driveway
June 2012
Maintenance report card
Marked parking bays
NP/Ryno
Capital expenditure
227
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Systematically planned and
budgeted improvements
and development to the GL
Cottages
Improvement and development done
to the property
New Annually Pool's View Bar and Shading
Make and install cupboard in
corner of empty pool ( granite
counter top )
Fit shade nett roof over empty
pool White House
Conference
Centre Remove window
in Conference Center
Remove existing window leading to
back of
conference room Install wooden
doors opening to inside of room
Remove plumbing
and install gully to drain water to
storm water drain Boy’s Room
Create bathroom facilities and self
contained
kitchenette
Subject to
availability of
funds
Bar area and shaded tea garden;
additional bathrooms for the
White House Conference Centre;
Boy’s room
expanded into a self contained unit
with bathroom facilities and
kitchenette
Shaded garden area
CLM/MMM/Ryno
Human resources
228
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Job descriptions and PA’s for all
staff
No of staff with PA’s and job descriptions
New All staff have job
descriptions and PA’s
Draw up job descriptions and
PA’s
May 2012
Job descriptions and PA’s
HR tools MMM/ VB
Staff Contracts Contracts New All new staff
to be given contracts,
and to collect the
signed
contracts
Develop staff
contracts; outline key
responsibilities and deliverables
for Chanda and
Chukele
May
2012
Signed staff
contracts
File of all staff
contracts
MMM/
VB
Capacity building
and training
Training
programme
New Train all staff
on emails
Setting up email
address for all staff, training
staff of using MS
Outlook
May –
June 2012
Training
programmes
List of staff
trained
GM/TP
Leave and over
time time in lieu
Leave Schedule New Leave
schedule
Schedule showing
staff leave
May –
August
2012
Leave Schedule Leave taken NP/MM
M
Uniforms for staff Staff morale New All staff have
uniforms
Order uniforms –
GL Cottages Golf shirts
May
2012
Uniforms Staff team
assessment
GM
Financial Management
Finalise systems
and workflows for Cottages
Up to date
accounting information
Established
annually
Continue to
establish annually
Maintain
cashbook for Cottages, Supplier
accounts, Stock tracking sheets.
May -
Aug 2012
On going
Budget lines,
accounting reports, stock sheets
Budget lines and
compliance
GM/MM
Efficient
operational systems
All income and
expenditure are captured and
accounted for properly
Fully
functional
Ensure relevant
staff are trained and monitored to
ensure systems are adhered to.
June
2012 On
going
Booking records,
vouchers
Finance records MMM/B
M
229
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Account transactions and
balances
Statement of Account
New Good financial
management
Monitoring in-flows and out-
flow to the account
On going
Bank statement and queries
Bank statement and responses to
queries
MMM
Invoicing Invoices issues New Monthly
accurate records
Routine invoicing
with invoice numbers
Monthly
and on going
Invoice file Payments made GM
Debtors Invoicing and
journal
New Increase
revenue
- Invoicing
- Following up on payments
Weekly Debtors report Debtors report
and payments made
GM
(MMM)
Creditors Weekly payments New Weekly payments to
suppliers and
service providers
- weekly payment requisitions,
ensuring that all
supporting documentation is
in order - checking
requisitions and
processing payments
Weekly Creditors report Payments made GM/MMM
Rentals Increase revenue New Collecting monthly
rental
Following up with GL tenants for
rent on a monthly
basis
Monthly Rent collected Rent collected GM
MONITORING AND EVALUATION
Monitoring of the
Guest Feedback form
Data over time and
comments
New Continuous
updating
Capturing
comments and drawing out
comments
Monthly
and on going
Guest Feedback
Report
Monthly report GM
(MMM)
230
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Monthly occupancy report
Increase in occupancy rates
New 60% + non GL business
+ 46%
monthly occupancy
Aggressive marketing with
partners and networks
Identifying new
markets
May – August
2012; and on
going
Increase occupancy Monthly income reports
GM
Maintaining Three Star rating
Branding and profiling
2011 grading Annually retain Three
Star grading
Continuous maintenance of
rooms, facilities
and grounds against the check
list for three star grading
On going
Grading Certificates Annually grading MMM/ GL
Cottages
staff
Finance reports Accurate and
complete finance reports
2012
accounts
Accurate and
complete finance
reports by the 10th of
the following
month
Producing finance
reports for Cottages,
Advisory services and publications
and age analysis
(outstanding debtor payments)
Monthly Financial reports Financial reports BM/GM
WEBSITE
Monitoring website hits,
queries and comments and
continually
updating the GL Cottages website
Increase on the number of hits
New Continuous profiling and
brand reinforcemen
t
Updating guest comments,
posting seasonal specials, function
advertising
May - August
2012
Website hits New comments
posted
Website report GM
Update staff page
Update staff page with new staff
May 2012
Updated staff page Spot check GM (MMM)
LIST SERVE
231
OBJECTIVE/
OUTCOMES
INDICATORS BASELINE TARGET ACTIVITIES TIME
FRAME
OUTPUTS MOV WHO FUNDER/
PARTNER
Develop and update database
of GL Cottages clientele
Number of entries on the database
New Continuous updating
Develop, update and maintain
database on the different
categories of GL Cottages clientele
May 2012
Database Database listings GM (KR)
PHOTOS
GL Cottages Photo Gallery
Number of images on the photo gallery
New Vibey photo gallery
- take active photos of
conferencing and events at GL
Cottages
- upload good photos onto the
gallery
May 2012
and on going
Photo gallery Quality and number of
pictures on the photo gallery
GM (MMM)
P Drive
Record keeping of
client databases
for accommodation
and conferencing
Expansion of
database
Nights bridge
print out
generated by DL
Update
monthly
GL Cottages
booking sheet
Folder
Weekly,
Monthly
May – August
2012 and on
going
P Drive files P Drive files GM
(MMM)
Occupancy
Folder
Guest Feedback Folder
Marketing Folder
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