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CASE STUDIES IN PROJECT MANAGEMENT

Lecture 2

Project implementation

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Project structures

• Steering CommitteeStrategic body

• Partner BoardCoordinator

Project Manager

Partner’s Project Managers

Building the project team

Cooperation

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Project Roles and ResponsibilitiesCoordinator / Project Manager

Responsible for:• developing a definition of the project• coordinating the work• managing relationships with a wide range of groups• ensuring project timing and resources• managing the work of consultants• maintaining a cooperative, motivated and successful

teamhigh goal orientation

identification with the project topicflexibility & international thinking

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Project Roles and ResponsibilitiesFinancial Manager

Responsible for:• providing administrative support to the

Coordinator/PM • monitoring from the financial point of view the

expenses at project • checking the financial flow at subproject level

good experience in transnational projects

good knowledge of European legal framework

good knowledge of Programme rules

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Project Roles and ResponsibilitiesTrainer

Responsible for:• supervising the process • training • support

good goal orientation

holistic thinking

know-how and experiences in different methodologies and subjects

strong in communication

convincing and diplomatic behaviour in critical situations

high social and spiritual competences

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Project Roles and ResponsibilitiesModerator (workshop, …)

Responsible for:• moderating integrative projects • managing interdisciplinary networks • preparing, moderating and analyzing workshops• ensuring a continuity of the process over the project

high social and professional competences high sensibility in connection with people and processes

knowledge of the region good contacts to the leaders of stakeholders

high flexibilitygood holistic know-how and communication abilities

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Project Roles and ResponsibilitiesAssistant

Responsible for:• setting of methodologies• providing methodological guidelines • supporting the SC, PB, PM, … in their activities• facilitating teamwork

• cooperating with stakeholders on regional level

good competence in transnational projects

initiative

ability in communication and organization

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Team work

PM needs to:

• Manage people and tasks

• Motivate the team

• Mantain the balance inside the team, between the team and external actors

• Delegate part of the work

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JISC infoNet

A project, a proposal must be:

CONCRETE – REALISTIC - SUITABLE

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Reasons for failure

• Poor project specification

• Unrealistic timescale

• Inappropriate staff

• Failure to manage changes

• Delays in payments

but there is also another reason..

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Management and coordination

• What do we want?

• What do we have?

• How do we get what we want with what we have?

• What will happen when we get it?