1 BROOKHAVEN SCIENCE ASSOCIATES Project Support Update Diane Hatton, Project Support Division...

1 BROOKHAVEN SCIENCE ASSOCIATES

Project Support Update

Diane Hatton, Project Support Division Director

NSLS-II Project Advisory Committee MeetingMay 24-25, 2007


NSLS-II Project Support Division

PROJECT SUPPORT

Diane HattonDivision Director

Tammy SteinAdministrative Support

FACILITIES

GerardVanDerlaske

Manager

COMMUNICATIONS*

Kathleen RobinsonEditor

BUSINESS OPERATIONS

Christine MadoniaManager

Claire RetundiSr. Staff Specialist

Heather TurbushStaff Specialist

Donna Buckley (M) Assistant Staff

Specialist

(M) Memorandum of Understanding (S) Subcontracted (D) Light Sources Directorate Organization ( R ) Hire Requisition Open1 Offer Extended2 Candidate Identified3Interviews in Process

PROCUREMENTDavid Dale

ManagerB. Miller (S)

Procurement ConsultantJ. Pearman (S)

Compliance Officer

David Paveglio Contract

Administrator

George WoodsSr. Contracts

Specialist

TBDSr. Contracts

Specialist

TBDSr. Buyer

TBDSr. Buyer

INFORMATION TECHNOLOGY (D)

Razvan PopescuManager

Alan LevineNetwork Manager

Peter GrossCAD Support

Richard Felter (M) (R)

System Administration

Brian BindertSoftware

Development Manager

Alain DomingoDeveloper

Stephen GiordanoWeb Development

TBD (R)Desktop Support

PROJECT CONTROLS

Cathleen LavelleManager

Jennifer O’ConnorProject Planning

Specialist

David Scott (S)Triad Project Management

Jonathan Coleman (S)

Triad Project Management

William McVeigh (S)Triad Project Management

TBD3

Project Control Spec

TBD3


HUMAN RESOURCES

Susan FosterManager

Peter EspositoSr. HR

Representative

Leisa McGeeAdministrative Support

TBD (R)HR Representative

TBD Staff Specialsit


Procurement

• Two Buyers and one Sr. Contracts Specialist to be hired in early FY2008

• Advanced Procurement Planning

• Procurement schedule includes consideration of procurement methods and required approvals

PROCUREMENTDavid Dale

ManagerB. Miller (S)

Procurement ConsultantJ. Pearman (S)

Compliance Officer

David Paveglio Contract

Administrator

George WoodsSr. Contracts

Specialist

TBDSr. Contracts

Specialist

TBDSr. Buyer

TBDSr. Buyer

(S) Subcontracted Staff (M) MOU Staff (D) Directorate Organization (R) Open Hire Requisitions 1Offer Pending 2Candidate Identified 3Interviews in Process


Major ProcurementsPreliminary Obligation Plans (direct M$)

Description FY07 FY08 FY09 FY10 FY11

A/E $ 1.8M $ 9.0M $ 1.0M $ 1.0M $ 1.0M

C/M Agent $ 0.2M $ 1.0M $ 1.0M $ 1.0M $ 1.3M

Site Preparation $ 3.0M

Linac $ 1.0M $ 4.0M

SR Magnets $ 3.0M $ 10.0M $ 6.0M

Vacuum System $ 2.0M $ 10.0M $ 11.0M

Power Supplies $ 2.0M $ 2.0M $ 9.0M

RF Cryogenics $ 2.0M $ 3.0M

Wiggler Magnets $ 0.5M $ 2.0M $ 5.5M

Ring Building $ 15.0M $ 74.0M $ 65.0M

Chilled Water $ 4.0M $ 3.0M

RF Cavities $ 2.0M $ 4.0M

Process Water $ 1.0M $ 2.0M $ 3.0M

Compact Booster $ 1.0M $ 8.0M $ 4.0M

Total $ 2.0M $ 10.0M $ 36.5M $123.0M $ 108.8M


Information Technology

• IT Manager, Razvan Popescu, joins Directorate on June 4, 2007

• Applications up and running: Primavera, Cobra, AutoCad Inventor, Sharepoint, ANSYS, Opera

• Linux Cluster implemented• Video Conferencing

capabilities established• Change Control feature

added to Cost Estimate Database

INFORMATION TECHNOLOGY (D)

Razvan PopescuManager

Alan LevineNetwork Manager

Peter GrossCAD Support

Richard Felter (M) (R)

System Administration

Brian BindertSoftware

Development Manager

Alain DomingoDeveloper

Stephen GiordanoWeb Development

TBD (R)Desktop Support



Business Operations

• Heather Turbush, Staff Specialist joins July 1, 2007

• Interface with Procurement Staff for Advanced Procurement Planning

• Establishes and monitors MOU Labor

• Interface with Project Controls Staff for:• FY07 Work Plans• FY08 Work Plans• CD2 Cost Estimate Process


BUSINESS OPERATIONS

Christine MadoniaManager

Claire RetundiSr. Staff Specialist

Heather TurbushStaff Specialist

Donna Buckley (M) Assistant Staff

Specialist


Project Controls

• Detailed schedule is nearing completion• CD2 Cost Estimate process to begin

May 31• Group members playing an active role

in EVMS certification process• Two additional NSLS-II hires planned• Challenges

• Difficulty finding talented staff• Strategy

• Will use combination of subcontracted and BNL staff

PROJECT CONTROLS

Cathleen LavelleManager

Jennifer O’ConnorProject Planning

Specialist

David Scott (S)Triad Project Management

Jonathan Coleman (S)

Triad Project Management

William McVeigh (S)Triad Project Management

TBD3


TBD3




Human Resources

• Additional administrative and recruitment hires are in process

• Will use resources at BNL HR as required - compensation

• Challenges• Scientific recruiting has a longer life-

cycle than traditional recruiting• Difficult to attract talent to Long Island

due to high cost of living• Reduced funding in FY2007

• Strategies• Incentive Plan

HUMAN RESOURCES

Susan FosterManager

Peter EspositoSr. HR

Representative

Leisa McGeeAdministrative Support

TBD (R)HR Representative

TBD Staff Specialsit



Human Resources – Recruitment

• 52 NSLS-II Staff• 29 MOU Staff

FY07 Recruitment

020406080

100120140

94 123

Projected Staff Status

Hire Process Begun

Open Hire Requests

MOU Staff

LSII Staff

• 29 open hire requisitions with 4 offers extended

• 13 requisitions in process


CD1 Estimate -- FTEs by Month

FTE's by Month all Years

0

50

100

150

200

250

300

Oct

20

06

Ap

r 2

00

7

Oct

20

07

Ap

r 2

00

8

Oct

20

08

Ap

r 2

00

9

Oct

20

09

Ap

r 2

01

0

Oct

20

10

Ap

r 2

01

1

Oct

20

11

Ap

r 2

01

2

Oct

20

12

Ap

r 2

01

3

FT

E's

Project Management and Support Accelerator Division Experimental Facilities Division Conventional Facilities Division

Anticipated Contracted/Temporary or /MOU Staff Staff moving to MIEs and Operations


Human Resources - Diversity

• Started a strategic partnership with SUNY at Stony Brook to create a diversity-focused technical training program

• Summer Internships• Diversity-themed recruitment flyer• Historically Black Colleges and Universities event this summer


NSLS-II Facilities

817 830M

832 817M

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